Minutes of Ordinary Meeting

PRESENT Clr R Dowling (in the Chair), Clrs G Dean, L MacSmith, I Gosper, S Wilcox, A Durkin, D Hyde, K Walker, J Farr, J Culverson and K Duffy (arriving 9:46am).

Also present were the General Manager, Director of Finance & Corporate Services, Director of Engineering & Technical Services, Director of Environmental Services and Administration Manager.

ITEMS FOR DETERMINATION

	ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief An apology was tendered on behalf of Clr Bleakley for his unavoidable absence from the meeting. The temporary absence of Clr Duffy was noted.
	MOTION (Hyde/Wilcox) THAT the apology tendered by Clr Bleakley be accepted and the necessary leave of absence be granted.
12/06/04	Carried

ITEM - 2 DECLARATIONS OF INTEREST

Proceedings in Brief

There were nil declarations of interest.

ITEM - 3 DECLARATIONS FOR POLITICAL DONATIONS

Proceedings in Brief

There were nil declarations of political donations.

It was noted then time being 9:46am Clr Duffy joined the meeting during consideration of the following Items and was not present during voting on the motion moved by Clr Hyde.

	ITEM - 4 MAYORAL MINUTE – APPOINTMENTS ITEM – 29 Mayoral Minute - Acceptance of General Manager's POSITION
	Proceedings in Brief It was noted the tabled Mayoral Minute was considered together with this Item. The Mayor acknowledged that this meeting would have been Clr N Bleakley’s last (he unfortunately was unable to attend) and wished to record his appreciation for Clr Bleakley’s two terms of service to Cabonne as a councillor and to convey the Council’s best wishes to him and his wife. Mayor – Dowling · Centroc – Crookwell · Met with Mr Blackadder – recruitment of new General Manager · LEP meeting – Yeoval · Shires’ Conference · Diamond Jubilee celebrations – Cumnock · Committee meetings · Interviews for new General Manager · Escort Rock gold robbery re-enactment – Eugowra · N.G.A – Canberra · Directors meeting · Met with ratepayers – insurance claim · Public meeting – picket fence around Molong recreation ground · Council meeting Clr Dean · Met with Community Services Manager and Boree Lodge, Acacia Lodge Molong and Cudal committee members · LEP meeting – Cudal · Committee meetings and Extraordinary meeting · Escort Rock gold robbery re-enactment – Eugowra · Met with RMS members – changing intersection at Molong Central School Pedestrian crossing · Traced the Rally Route to be used by AMSAG in Council’s Eulimore area · Council meeting Clr Gosper · Council meeting · Mullion Creek LEP meeting · Centroc meeting – Crookwell · Molong LEP meeting · Meeting at Cudal office with Mayor and DETS · Attended General Manager’s recruitment meeting – phone hook up · Attended General Manager’s recruitment meeting – Skype hook up · Shires Conference · LGMA NSW Forum · Shires Association of NSW annual conference · Emergency Services conference · Directors meeting · General Manager interviews and Extraordinary meeting · Escort Rock celebrations · Met with RMS members – changing intersection at Molong Central School Pedestrian crossing · Directors meeting · RFS Volunteers forum with Assistant Commissioner at Canobolas Headquarters Clr Wilcox · Council meeting · Rural Land Holders Macquarie Pipeline meeting · General Manager interview and extraordinary meeting · Committee meeting · NSW office of Water Taskforce · Cumnock Progress Association meeting · Council meeting Clr Hyde · Australia Day committee meeting · Book read at combined schools – Eugowra · Met with Eugowra Self Care committee · Met with RTC board – Eugowra · Met with Murals committee – Eugowra · Community meeting for the new LEP · Met with MPS advisory committee · Council Heritage committee · Escort Rock celebrations rehearsals · Concert of the comedy - carry on bush rangers in Eugowra · Met with 150^th celebrations committee – Eugowra · Council Extraordinary meeting and committee meetings · Eugowra Progress Association meeting · Australia Day committee meeting · 150^th celebrations of Escort rock robbery - Eugowra · Met with combined HACC services committee · Met with Daroo and STDG members · Inspected the AMSAG rally roads around Eugowra · Council meeting Clr Walker · Committee meeting · Canowindra S & C club – Land title · Quarry Road · AOF – Cadia funds · AOF Board meeting · General Manager interviews and Extraordinary meeting · Canowindra Business Chambers – Establish Bendigo Bank · Canowindra Methodist ten year centenary dinner · Council meeting
	MOTION (Hyde/Dean) THAT Council at its next Works Committee meeting discuss the AMSAG Rally in Eugowra.
12/06/05	Carried
	MOTION (Dowling/-) THAT: 1. The information contained in the Mayoral Minute be noted. 2. The action of the Mayor and Deputy Mayor in relation to the appointment of the new General Manager be endorsed.
12/06/06	Carried

ITEM - 5 GROUPING OF REPORT ADOPTION

MOTION (Farr/Gosper)

THAT items 6 to 14 be moved and seconded.

12/06/07

Carried

ITEM - 6 CONFIRMATION OF THE MINUTES

MOTION (Farr/Gosper)

THAT the minutes of the Ordinary Meeting held on Monday 21st May 2012 and Extraordinary meeting held on Tuesday 12^th June 2012 be adopted.

12/06/08

Carried

ITEM - 7 ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

MOTION (Farr/Gosper)

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 12^th June 2012 be adopted.

12/06/09

Carried

ITEM - 8 COMMUNITY SERVICES COMMITTEE MEETING

MOTION (Farr/Gosper)

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 12^th June 2012 be adopted

12/06/10

Carried

ITEM - 9 ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING

MOTION (Farr/Gosper)

THAT the report and recommendations of the Environment Services and Sustainability Committee Meeting of Cabonne Council held on 12^th June 2012 be adopted and carried Motions be noted.

12/06/11

Carried

ITEM - 10 WORKS COMMITTEE MEETING

MOTION (Farr/Gosper)

THAT the report and recommendations of the Works Committee Meeting of Cabonne Council held 12^th June, 2012 of Cabonne Council be adopted.

12/06/12

Carried

ITEM - 11 GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) - AGENCY INFORMATION GUIDE - REVIEW

MOTION (Farr/Gosper)

THAT Council adopt the Agency Information Guide and Proactive Release Program for the ensuing 12 months and make same available through Council’s website.

12/06/13

Carried

ITEM - 12 POLICY DATABASE - PROPOSED DELETION OR MERGING OF POLICIES

MOTION (Farr/Gosper)

THAT:

1. The policies listed in the report with a recommendation of “Delete” be deleted from Council’s policy database.

2. The annexed Code of Meeting Practice, Draft Hire of Items – Molong & Cudal Community Centres & s355 Operated Halls policy and Privet Removal Policy be adopted.

12/06/14

Carried

ITEM - 13 LOCAL GOVERNMENT REMUNERATION TRIBUNAL 2012 ANNUAL REVIEW – COUNCILLORS & MAYORAL FEES

MOTION (Farr/Gosper)

THAT from 1 July 2012 the annual fees payable to Councillors be set at $10,220 and the additional annual fee payable to the Mayor be set at $22,310.

12/06/15

Carried

ITEM - 14 CORSNet STATION - YEOVAL

MOTION (Farr/Gosper)

THAT Council:

1. Authorise the LPI to place a Continuously Operating Reference Station in Council’s Yeoval Depot,

2. Authorise the General Manager to sign off any documentation relating to the LPI placing a CORS at Council’s Yeoval Depot.

12/06/16

Carried

ITEM - 15 Yeoval Showground Lease

MOTION (Farr/MacSmith)

THAT Council:

1. Endorse the outcomes and actions from the joint meeting of the Yeoval Golf Club and Yeoval Show Society held on 31 May 2012.

2. Subject to concurrence of the Yeoval Golf Club and Yeoval Show Society, commence arrangements to prepare licence documents in accordance with the outcomes from the meeting.

3. Receive a final report prior to the finalisation and signing of the licence arrangements.

12/06/17

Carried

ITEM - 16 INTEGRATED PLANNNING AND REPORTING

MOTION (Wilcox/Durkin)

THAT Council:

1. Adopts the Draft Delivery Program 2012/13 to 2015/16.

2. Adopts the Draft Operational Plan 2012/13, including Part 1 – The Activities and Part 2 – Financials (including Fees and Charges).

3. Adopts the Draft Resource Plans, including Workforce Management Plan; Asset Management Plan (Asset Management Plan, Asset Management Policy, Asset Management Strategy, Water Supply Asset Management Plan, Building Asset Management Plan, Recreation Asset Management Plan and Sewer Asset Management Plan) and the Long Term Financial Plan as amended at the extra-ordinary meeting held Tuesday, 12^th June, 2012.

4. Submits a copy of these Plans to the NSW Division of Local Government by 30 June 2012.

5. Records its thanks to staff involved in the IPR process and to participants of the Cabonne 2025 Community Workshop held at Cargo; and sends letters of appreciation to participants.

12/06/18

Carried

ITEM - 17 Making of Rates and charges for 2012- 2013

MOTION (Hyde/Gosper)

THAT Council:

1. Adopt the Pricing Policy and Fees and Charges for the 2012-2013.

2. Make and levy the rates for 2012-2013, as shown of the rating schedule attached.

3. Approve the Definitions relating to the various “Rating Categories” in the annexure attached hereto.

4. In accordance with Section 566(3) of the Local Government Act,1993, adopt the maximum rate of interest to apply to outstanding rates and charges for 2012-2013 rating year. That rate is 10%.

5. Provide support to ratepayers in lodging objections relating to valuations by the Valuer-General and also those impacted by buffer zones around mines.

12/06/19

Carried

ITEM - 18 LOCAL GOVERNMENT WEEK 2012

MOTION (Dowling/Wilcox)

THAT:

1. The Local Government Week Committee meet on 2^nd July 2012 Committee Day.

2. Council consider possible promotions and activities which may be raised to be undertaken for Local Government Week.

3. A meeting be held during Local Government Week with Canowindra, Molong and Yeoval school representatives following their addressing Council, to provide feedback on possible outcomes to their requests.

4. Council promote awareness of the need for constitutional recognition of local government.

12/06/20

Carried

ITEM - 19 MOLONG FLOODPLAIN RISK MANAGEMENT STUDY

MOTION (Gosper/Wilcox)

THAT Council:

1. Adopt the draft Molong Floodplain Risk Management Study 2011 and

2. Approve further investigation to determine cost/benefit of:

i) Low level levee along the western side of the railway line from the grain silos to the railway station

ii) Augmentation of the stormwater drainage system for the Bank Street sub-catchment.

iii) Flood gates on the stormwater outlets to the Molong Creek.

iv) Temporary flood barriers.

12/06/21

Carried

It was noted the time being 10:19am Clr Gosper declared an interest in relation to the following Item (identified as a pecuniary interest) due to being a neighbour to the proposed Hub site and being a member of the Hub Action Group and left the Chambers.

ITEM - 20 IMPROVEMENTS TO EUCHAREENA ROAD - ORANGE RESOURCE PROJECT.

MOTION (Durkin/Wilcox)

THAT Council approve the replacement of the existing structure over Back Creek and the provision of the side track during construction works.

12/06/22

Carried

It was noted the time being 10:19am Clr Gosper rejoined the meeting.

ITEM - 21 CIP GRANT TO MOLONG BEAUTIFICATION COMMITTEE

MOTION (Farr/Culverson)

THAT Council:

1. Approve a donation of $640 to the Molong Beautification Committee funded from existing funds (not CIP)

2. Include on future CIP application forms the condition that requests for retrospective additional funding will not be considered.

12/06/23

Carried

It was noted the time being 10:22am representatives from Yeoval Central School addressed Council.

It was noted the time being 10:28am a presentation was made to the Youth of the Month for May, Sarah White followed by an adjournment for morning tea at 10:33 am.

Council resumed at 10:53am at which time the WBC Alliance Executive Manager Donna Galvin addressed Council with an update until 11:21am at which time item 22 was addressed.

ITEM - 22 RE-NAMING OF ROADS

MOTION (Duffy/Hyde)

THAT Council:

1. Retain the original name of “Mount Canobolas Road”.

2. Find an alternative way to honour Mr Peter Andren following consultation with Mr Andren’s family perhaps by way of naming something in the Molong and Manildra area.

12/06/24

Carried

ITEM - 23 MOLONG STREET TREE PLAN

MOTION (Gosper/Wilcox)

THAT Council:

1. Note the historic planting and maintenance activities for street trees in Molong.

2. Adopt the amended Tree Management Policy and reference to the ISSC 3 Guideline for Managing Vegetation near Power Lines.

3. Adopt the Molong Street Tree Plan 2012.

4. Advertise and seek feedback on the proposed tree planting/replacement program for Gidley and Edward Street Molong.

12/06/25

Carried

ITEM - 24 REMOVAL OF TREE - BROAD STREET

MOTION (Hyde/Gosper)

THAT Council agree to the removal of the tree and storage of sections in the STP site for EPPA future use.

12/06/26

Carried

ITEM - 25 REQUEST FOR USE OF COUNCIL SEAL - AGREEMENT FORMING PART OF PLANNING PROPOSAL FOR A DWELLING UPON PART OF LOT 13 DP 871617, CANOBOLAS ROAD, CANOBOLAS

MOTION (Farr/MacSmith)

THAT the Mayor and General Manager be authorised to affix the Council Seal to the deed of agreement between Cabonne Council, Orange City Council and Robert William Grant to permit the temporary accommodation of a storage shed located upon land within the Cabonne Council area, subject to development consent being issued by Orange City Council for the construction of a dwelling upon land within that LGA.

12/06/27

Carried

ITEM - 26 BUSINESS PAPER ITEMS FOR NOTING

MOTION (Wilcox/Farr)

THAT:

1. Council further consider Item 3 called by Clr Culverson, Item 4 called by Clr Hyde and Item 6 called by Clr Duffy.

2. The balance of the items be noted.

12/06/28

Carried

ITEMS FOR NOTATION

ITEM - 3 CABONNE LIBRARIES - USAGE

Proceedings in Brief

The General Manager undertook to advise Clr Culverson as to possible causes for the decline in membership at Canowindra library.

ITEM - 4 Resolutions Register - InfoCouncil - Outstanding Actions

Proceedings in Brief

The Director of Engineering & Technical Services undertook to provide Clr Hyde with an update in relation to a survey relating to stormwater at East Eugowra.

It was noted the time being 11:39am Clr Culverson declared an interest in the following Item (identified as a pecuniary interest) due to her sister and brother-in-law owning property on the proposed route for the pipeline and left the Chambers.

ITEM - 6 MACQUARIE RIVER TO ORANGE PIPELINE PROJECT

Proceedings in Brief

In response to a question from Clr Duffy the Director of Engineering & Technical Services provided an update on the status of the pipeline project.

It was noted the time being 11:40am Clr Culverson rejoined the meeting.

ITEM - 27 QUESTIONS FOR NEXT MEETING

MOTION (Farr/Culverson)

THAT Council receive a report at the August Council meeting in relation to all Cabonne LGA waste management sites and their revised expected life as measures such as baling and compacting had not been progressed.

12/06/29

Carried

ITEM - 28 CANOWINDRA EFFLUENT RE-USE - AGREEMENT TO ACCESS

MOTION (Walker/Durkin)

THAT:

1. Council enter into an agreement to access the Trust Land with Canowindra Showground and Racecourse Trust with terms to include nominal rental of $500pa payable from the Cabonne Sewer fund.

2. Should agreement not be reached Council apply to the Minister to create an easement over the irrigation infrastructure in favour of Council.

12/06/30

Carried

MATTERS OF URGENCY

There were nil matters of urgency.

CONFIDENTIAL ITEMS

It was noted the time being 11:47am Clr Duffy left the Chambers.

ITEM - 1 CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING

MOTION (Wilcox/Hyde)

THAT the committee now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters which the publicity of which the Committee considers would be prejudicial to the Council or the individual concerned and that the press and the public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

12/06/31

Carried

ITEM - 2 Endorsement of Proceedings of Confidential matters considered at committee of the whole meeting

Recommendation (Farr/Wilcox)

THAT the Committee endorse the accuracy of the Report of the Proceedings of Confidential Matters at the Closed Committee of the Whole Meeting held on 12^th June, 2012 and notes that the recommendations recorded in the Official Ordinary Minutes of that meeting are sufficient to state the general effect of the proceeding in Closed Committee.

Carried

It was noted the time being 11:48am Clr Farr declared an interest (identified as a pecuniary interest) in the following Item due to his son having carried out building works at the Manildra Pharmacy and left the Chambers.

ITEM - 3 BUSINESS DEVELOPMENT ASSISTANCE PROGRAM FUNDING REQUEST - MANILDRA PHARMACY

Recommendation (Wilcox/Durkin)

THAT Council under the Business Development Assistance Program:

1. Refunds Development Application fees of $583.95.

2. Provides further funding assistance with the establishment costs of the new Manildra Pharmacy to the value of $3,833, being the cost of the Drug Safe and Signage.

Carried

It was noted the time being 11:50am Clrs Farr and Duffy rejoined the meeting.

ITEM - 4 Gasworks

Recommendation (Wilcox/Hyde)

THAT the information be noted.

Carried

ITEM - 5 Gasworks Remediation Project – recommendation of preferred tenderer

Recommendation (Gosper/Wilcox)

THAT Council:

1. Accept the tender from Synergy Resource Management Pty Ltd of Unit 41/7 Narabang Way, Belrose NSW 2085 for the total sum of $607,730.20 including GST, for the proposed remediation of the former Molong Gasworks site subject to EPA signifying compliance prior to awarding of the contract.

2. Authorise the affixing of the Council Seal to the contract documents.

Carried

It was noted the time being 11:59am the Chair resumed the Ordinary meeting.

REPORT & RESOLUTIONS OF CLOSED COMMITTEE OF THE WHOLE

MOTION (Wilcox/Hyde)

THAT the Report and Recommendations of the Closed Committee of the Whole Meeting held on Monday 25 June, 2012 be adopted.

12/06/32

Carried

It was noted the time being 12noon Messrs Dearden and Hendry from the Parkes RMS addressed Council.

There being no further business, the meeting closed at 12:40pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 16 July, 2012 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.