Agenda of Ordinary Meeting

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for Councillors not present
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS LEAVE OF ABSENCE - 318002

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

GENERAL MANAGER’S REPORT

A call for apologies is to be made.

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF INTEREST - 318003

Recommendation

THAT the Declarations of Interest be noted.

General Manager's REPORT

A call for Declarations of Interest

ITEM 3 - DECLARATIONS FOR POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any Political Donations received
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - COUNCILLORS DECLARATION OF POLITICAL DONATIONS - 318004

Recommendation

THAT any Political Donations be noted.

General Manager's REPORT

A call for declarations of any Political Donations.

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\MAYORAL MINUTES - 318005

Recommendation

THAT the information contained in the Mayoral Minute be noted.

General Manager's REPORT

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

ITEM 5 - GROUPING OF REPORT ADOPTION

REPORT IN BRIEF

Reason For Report	Enabling procedural reports to be adopted.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 318006

Recommendation

THAT:

1. Councillors call any items they wish to further consider

2. That items 6 to 14 be moved and seconded

Director of Finance and Corporate Services' REPORT

Items 6 to 14 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

ITEM 6 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of Minutes
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. May 21 2012 Ordinary Council Minutes 2. June Extraordinary Closed
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 318008

Recommendation

THAT the minutes of the Ordinary Meeting held on Monday 21st May 2012 and Extraordinary meeting held on Tuesday 12^th June 2012 be adopted.

General Manager's REPORT

The following minutes are attached for endorsement.

1. Minutes of the Ordinary Council meeting held on Monday 21^st May 2012

2. Minutes of the Extraordinary Council meeting held on Tuesday 12^th June 2012

ITEM 7 - ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Adoption of Economic Development & Tourism Committee Recommendations
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. June Economic Development and Tourism Committee minutes
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 318010

Recommendation

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 12^th June 2012 be adopted.

Economic Development Manager's REPORT

Attached is the report of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 12^th June 2012 for Council’s adoption.

ITEM 8 - COMMUNITY SERVICES COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Adoption of Community Services Committee Recommendations
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. June Community Services minutes
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 318011

Recommendation

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 12^th June 2012 be adopted

Community Services Manager's REPORT

Attached is the report of the Community Services Committee Meeting of Cabonne Council held on 12^th June 2012 for Council’s adoption.

ITEM 9 - ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Adoption of Environmental Services and Sustainability Committee recommendations and noting of motions carried
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. June Environmental Services and Substainability Committee minutes
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 318013

Recommendation

THAT the report and recommendations of the Environment Services and Sustainability Committee Meeting of Cabonne Council held on 12^th June 2012 be adopted and carried Motions be noted.

Director of Environmental Services' REPORT

Attached is the report of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 12^th June 2012.

ITEM 10 - WORKS COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Adoption of the Works Committee Meeting Recommendations
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. June Works committee mintues
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\COUNCIL - BUSINESS PAPERS - 2012 - 318012

Recommendation

THAT the report and recommendations of the Works Committee Meeting of Cabonne Council held 12^th June, 2012 of Cabonne Council be adopted.

Director of Engineering and Technical Services' REPORT

Attached is the report and recommendations of the Works Committee Meeting of Cabonne Council held on 12^th June, 2012.

ITEM 11 - GOVERNMENT INFORMATION PUBLIC ACCESS ACT 2009 (GIPA) - AGENCY INFORMATION GUIDE - REVIEW

REPORT IN BRIEF

Reason For Report	Annual review of the Guide requires adoption
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. DRAFT GIPA Agency Information Guide - 2012 review
File Number	\OFFICIAL RECORDS LIBRARY\INFORMATION MANAGEMENT\RIGHT TO INFORMATION\GOVERNMENT INFORMATION - PUBLIC ACCESS - ACT - GIPA - 317986

Recommendation

THAT Council adopt the Agency Information Guide and Proactive Release Program for the ensuing 12 months and make same available through Council’s website.

Administration Manager's REPORT

Council will recall that at its June 2010 meeting it adopted its first publication guide as required under Section 21 of the GIPA Act (… must adopt its first “publication guide” within 6 months after the commencement of the Act).

Recent amendments to the GIPA Act passed by Parliament came into effect on 19 March 2012 and include renaming the Publication Guide to the “Agency Information Guide” (AIG).

The Information Commissioner has nominated 31 July 2012 as the date by which Council must review, adopt and make its AIG available to the public online.

To refresh Council’s memory an “agency information guide” is a guide (s20) that:

a) describes the structure and functions of the Council, and

b) describes the ways in which the functions (including, in particular, the decision-making functions) of the Council affect members of the public, and

c) specifies any arrangements that exist to enable members of the public to participate in the formulation of the Council’s policy and the exercise of the Council’s functions, and

d) identifies the various kinds of government information held by the Council, and

e) identifies the kinds of government information held by the Council that the Council makes (or will make) publicly available, and

f) specifies the manner in which the Council makes (or will make) government information publicly available, and

g) identifies the kinds of information that are (or will be) made publicly available free of charge and those kinds for which a charge is (or will be) imposed.

Council must make government information publicly available as provided by its AIG. This is done via Council’s website.

Council is also required under the GIPA Act (s7 (3)) to identify information to be made available by proactive release. Council adopted its initial Proactive Release Program at its June 2010 meeting and then reviewed and adopted it again in August 2011. Council is now required to review its Proactive Release Program for the coming 12 month period: it currently comprises:

1. Any information informally released under GIPA provisions on more than 2 occasions and/or where the applicant has indicated that they will be requesting regular updates.

2. Information considered to be of interest to the public (not already required to be released).

As so many of Council’s staff are authorised to informally release information, which is consistent with the ‘spirit’ of GIPA, it has been found impractical to keep track of what information has been released “… on more than 2 occasions”. Accordingly it is recommended that Council’s Proactive Release Program be amended as follows:

1. Any information formally requested, not requiring third party consultation, where the applicant has indicated that they will be requesting regular updates.

2. Media releases

3. Any Information considered to be of interest to the public (not already required to be released).

A copy of Council’s reviewed Agency Information Guide which includes the Proactive Release Program is annexed.

ITEM 12 - POLICY DATABASE - PROPOSED DELETION OR MERGING OF POLICIES

REPORT IN BRIEF

Reason For Report	For Council to consider proposed deletion and/or merger of some existing policies.
Policy Implications	Yes - Will update Council's Policy database.
Budget Implications	Nil
Annexures	1. extract from Draft Code of Meeting Practice Policy 2. Draft Hire of Items - Molong Cudal Community Centres and s355 Operated Halls Policy 3. Draft Privet Policy
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\POLICY\POLICY CORRESPONDENCE - 317991

Recommendation

THAT:

1. The policies listed in the report with a recommendation of “Delete” be deleted from Council’s policy database.

2. The annexed Code of Meeting Practice, Draft Hire of Items – Molong & Cudal Community Centres & s355 Operated Halls policy and Privet Removal Policy be adopted.

Administration Manager's REPORT

The following policies have been reviewed and have a recommendation indicating that they be deleted or (re)adopted. Whenever a policy has been substantially altered, e.g. merged with another, a copy is annexed for Council’s consideration and adoption.

Policy Name	Comment	Recommendation
Code of Meeting Practice	Updated with inclusion of Councillor Fees (meeting fees) Policy.	Readopt updated policy – relevant clauses attached (full policy is 57 pages)
Council Meetings - Fixing the Date and Time for Regular Meetings	Covered in Code of Meeting Practice	Delete
Councillor Fees (Meeting Fees)	Added to Code of Meeting Practice	Delete
Cumnock War Memorial Hall and Cumnock Community Centre	Superseded – Cumnock Community Centre is a s355 Committee operated hall and the War Memorial Hall is subject to a lease to the Preschool	Delete
Hire of Hall Chairs and Tables	Superseded – combined with Molong Community Centre – Hire of Kitchen Equipment Policy	Delete
Molong Community Centre – Hire of Kitchen Equipment	Superseded – combined with Hire of Hall Chairs and Tables Policy	Delete
Draft Hire of Items – Molong & Cudal Community Centres & s355 Operated Halls	Combination of 2 policies above	Readopt updated policy – copy annexed
Old Shop – 97 Bank Street Molong	Superseded – pre 1993 – Building now used by Council	Delete
Mullion Creek Public School – Water Supply	Superseded – never progressed – not a policy in any case	Delete
Privet Removal	Combination with Privet Removal – Molong Policy	Readopt updated policy – copy annexed
Privet Removal – Molong	Superseded – combined with privet policy above	Delete
Septic tank Pump-outs – One Off Donation	Superseded – outdated. Very few individuals left not connected – no known eligible organisations	Delete
Fees - Development Enquiry	Superseded – included in Fees & Charges	Delete
Tendering Requirements	Superseded – covered in Procurement (including local preference) policy	Delete
Public Liability – Itinerant Traders	Superseded – not a permissible use therefore policy inappropriate	Delete
Appointment of Staff including Directors	Superseded – covered in the HR Manual	Delete
Consultative Committee	Superseded – covered in the HR Manual	Delete
Organisational Structure	Superseded – Legal requirement under s333 of LGA – not a policy	Delete
Halls [Hire] – Itinerant Wholesale Vendors	Superseded – not required – general rate applies as per Fees & Charges	Delete
Daroo Awards – Council Contribution	Superseded – Budget decision not a policy	Delete
Headstones and Plaques	Superseded – covered in Cemetery Guidelines – not done by Council	Delete
Plaques – War Service	Superseded – covered in Cemetery Guidelines	Delete

ITEM 13 - LOCAL GOVERNMENT REMUNERATION TRIBUNAL 2012 ANNUAL REVIEW – COUNCILLORS & MAYORAL FEES

REPORT IN BRIEF

Reason For Report	To advise Council that the Local Government Remuneration Tribunal has handed down its decision in relation to the increase in fees effective from 1 July 2012 and for Council to resolve the fees payable for the ensuing twelve (12) months.
Policy Implications	Council's current policy is to resolve to pay the maximum allowable Councillor and Mayor fees.
Budget Implications	Yes: an increase in the budget allocation for the payment of Councillor fees.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\LOCAL GOVERNMENT REMUNERATION TRIBUNAL - 318316

Recommendation

THAT from 1 July 2012 the annual fees payable to Councillors be set at $10,220 and the additional annual fee payable to the Mayor be set at $22,310.

Administration Manager's REPORT

The independent Local Government Remuneration Tribunal sets a minimum and maximum range of fees for Councillors and Mayors across NSW. The Tribunal determined on 27 April 2012 that a 2.5% increase will apply from 1 July 2012.

Cabonne Council is placed in the “Rural” category by the Tribunal, and therefore is able to set annual fees in the following range:

Councillor: $7,740 - $10,220

*Mayor: $8,220 - $22,310

* This fee must be paid in addition to the Councillor fee.

In its conclusion of the 2012 Annual Review, the Local Government Remuneration Tribunal has commented:

“The Tribunal continues to monitor local government initiatives and inform itself of the Government’s direction for local government. In particular the Tribunal welcomes proposals to improve local government such as those identified as part of the Destination2036 initiative.

The Minister for Local Government, the Hon Don Page MP, recently announced an independent review to identify options to improve the strength and effectiveness of local government in NSW. A strong and viable local government sector that is able to meet the service delivery and infrastructure needs of local communities is critical to the future prosperity of NSW.

Local government has been working with the NSW Government as part of the Destination2036 initiative to identify solutions to the challenges faced by the sector. The review will build on the Destination2036 initiative and identify options for governance models, structural arrangements and boundary changes. It will take into account the different nature and needs of regional, rural and metropolitan communities.

The review is to be undertaken by a three member panel comprising the Chairperson, Professor Graham Sansom and Members Ms Jude Munro, A.O. and Mr Glenn Inglis. The panel will commence on 14 May 2012 and is expected to report back to the Minister for Local Government by July 2013. Any changes recommended by the panel will then need to be considered by Government.

The review panel will consult widely with the local government sector, the broader community and other key stakeholders. The terms of reference for the panel will result in consideration of and recommendations on many of the actions identified in the draft Destination2036 action plan. Councils have expressed strong support for the Destination 2036 initiative and the draft action plan. The work plan sets out the first steps in a long- term reform agenda.

The Tribunal supports initiatives which will bring about improvements in the local government sector. In addition, the Tribunal welcomes the collaborative approach taken by the Government and the local government sector to bring about reform. The Tribunal will monitor the progress of the panel over the coming year.

As outlined at the beginning of the report the Tribunal is now required to have regard to the Government’s wages policy when determining the increase to apply to the minimum and maximum fees that apply to Councillors and Mayors. The public sector wages policy currently provides for a cap on increases of 2.5 per cent.

The Tribunal has reviewed the key economic indicators, including the Consumer Price Index and Labour Price Index, and finds that the full increase of 2.5 per cent available to it is warranted. On that basis, and having regard to the above, and after taking the views of the Assessors into account, the Tribunal considers that an increase of 2.5 per cent in the fees for Councillors and Mayors is appropriate and so determines.”

Council is required to set the fees payable to councillors and mayor for the ensuing twelve (12) months from the allowed range.

ITEM 14 - CORSNet STATION - YEOVAL

REPORT IN BRIEF

Reason For Report	To seek approval for the General Manager to sign an agreement to allow a CORS to be placed in Council's Yeoval Depot.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\LAND USE AND PLANNING\GEOGRAPHICAL OR LAND INFORMATION SYSTEMS - GIS OR LIS\CONTINUOUSLY OPERATING REFERENCE STATION (CORS) – YEOVAL DEPOT - 319242

Recommendation

THAT:

1. Council authorise the LPI to place a Continuously Operating Reference Station in Council’s Yeoval Depot,

2. Council authorise the General Manager to sign off any documentation relating to the LPI placing a CORS at Council’s Yeoval Depot.

Design Manager's REPORT

The LPI recently contacted Council with a proposal to position a Continuously Operating Reference Station (CORS) at Yeoval.

What is a CORS?

A Continually Operating Reference Station is quite simply a permanent Global Navigation Satellite System (GNSS) (used to be called a GPS) receiver that is securely fixed in a known location. Stations are strategically placed around NSW and are able to model errors, and provide corrections for satellite navigation signals. The data they collect is sent via high-speed communication links to a network data management centre for processing, distribution and archiving.

The NSW CORS network provides spatial references for accurate positioning and real time guidance. This allows for an extremely high level of GPS accuracy for receivers that are connected to the CORS network. With use of appropriate equipment accuracy levels are approximately 2cm for users connected to a CORS within the network range. The network range is 50km from each station.

The LPI initiated the project and manages the CORSNet. The CORSNet concept was initially set up with the sole objective of benefiting the agriculture industry. However, since the initiation of this project many more beneficial uses have been discovered for a varying array of industries and as a result they have placed these stations significantly more intensively throughout NSW than initially planned.

The potential benefits for the farming community are enormous with opportunity for exponential growth in profitability particularly in the cropping sector. Those farmers that utilise the CORSNet can expect to minimise costs for chemicals and pesticides, sewing expenses and paddock fertilisation and save time and fuel through high levels of GPS accuracy that reduce overlapping to a minimum. Users can also expect to see improved yields through use of inter-row sewing and maximise ground usage with the ability to plant closer to fences.

The profitability benefits of using highly accurate GPS equipment have a proven history and even has some farmers, particularly in Western NSW but also in Cabonne, justifying huge investments by setting up their own station on their property at a typical cost of approximately $40,000 - $60,000. Having another station placed in Yeoval would ensure all of Cabonne has access to a CORSNet station. Cabonne residents can now benefit from other surrounding stations including Orange, Bathurst, Mudgee, Cowra, Parkes, Forbes and Dubbo. Residents can then utilise this service for a yearly subscription fee ranging from approximately $1000 - $2500 depending on the type of subscription without the need of investing in excess of $40,000.

After the LPI contacted Council with a proposal to position a CORS in Yeoval they requested Council look at options for a suitable site on Council Land or on a Council building at Yeoval. A representative from the LPI has been out to Yeoval to look at the potential sites Council identified for placing a CORS in Yeoval. It has been decided that the ideal site in Yeoval is the South-West corner of the Council Depot yard as shown below.

Wall mounted cabinet

(800mm h 600mm w 300mm d)

Buried coax cable (300-500mm deep approx 40m from pillar to shed)

Proposed

antenna mount

Proposed location of infrastructure.

A CORSnet located in Young that will look similar to the proposed Yeoval Station.

The LPI are proposing that Council provide the small amount of ground to place the station (approximately 3m high), a small part of the depot (an 800mm x 600mm x 300mm wall mounted cabinet) to house necessary electronic equipment and also access to internet and electricity. It is estimated that the electricity usage would be approximately 15 watts and cost approximately $20-30 per year.

The benefits the community would reap far out weigh the small cost to Council and Council would also be reimbursed in the form of receiving a free subscription annually to the CORSNet valued at approximately $2200 per year for the use of Council’s land and electricity.

The CORSNet will also be of a great use to many other types of businesses within Cabonne particularly including the mining, construction and surveying industries and also internally for Council.

ITEM 15 - Yeoval Showground Lease

REPORT IN BRIEF

Reason For Report	To advise Council on successful negotiations with the Yeoval Golf Club and Yeoval Show Society concerning lease/licence arrangements
Policy Implications	Minor - switch from lease to licence
Budget Implications	Nil
Annexures	1. Notes of meeting held between Yeoval Golf Club and representatives and Yeoval Show Society
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\USAGE\SHOWGROUNDS - 321953

Recommendation

THAT Council:

1. Endorse the outcomes and actions from the joint meeting of the Yeoval Golf Club and Yeoval Show Society held on 31 May 2012

2. Subject to concurrence of the Yeoval Golf Club and Yeoval Show Society, commence arrangements to prepare licence documents in accordance with the outcomes from the meeting

3. Receive a final report prior to the finalisation and signing of the licence arrangements

General Manager's REPORT

Council has received a number of reports in relation to the renewal of the lease for the Yeoval Showground by the Yeoval Golf Club. Following a request from the Yeoval Golf Club and Yeoval Show Society, the General Manager was requested to assist with the mediation process for the lease arrangements. This has resulted in a successful outcome with agreement by both parties for a way forward.

A copy of the discussions from the meeting held on 31^st May 2012 is attached for Council’s information.

Summary of Issues and Outcomes

The main issues to come from the discussions are as follows:-

· A lease arrangement is no longer appropriate and future uses of the land should be through a licence arrangement in accordance with advice from the Land and Property Management Authority (LPMA)

· There is agreement between the two organisations for a joint licence arrangement and to work together in the future

· Issues that were discussed in the meeting include funding for future grants, toilets and showers, (new buildings and ongoing maintenance), access to golf club house, communication process, establishment of joint consultative committee, access to pavilions, future grounds maintenance, insurance for stopover of caravans, more clear definition of caravan area, trustee roles and responsibilities, future improvements, review status of Banjo Paterson Park to establish reserve/crown land requirements.

Conclusion

The meeting covered a wide range of issues and there was general consensus on the actions required to address the issues raised. A copy of the notes of the meeting have been forwarded to both organisations. It would now seem appropriate, subject to Council’s agreement that a letter be forwarded to the Golf Club and the Show Society advising of Council’s deliberations and the way forward with licence arrangements.

ITEM 16 - INTEGRATED PLANNNING AND REPORTING

REPORT IN BRIEF

Reason For Report	To endorse Councils Integrated Planning and Reporting documents, including Delivery Program 2012/13 - 2015/16; Operational Plan 2012/13 and Resource Plans (Workforce Plan, Asset Management Plan and Long Term Financial Plan).
Policy Implications	As per the DLG requirements for Integrated Planning and Reporting.
Budget Implications	Budget Implications will be included in the Long Term Financial Plan, as part of the requirements for Integrated Planning and Reporting.
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\INTEGRATED PLANNING AND REPORTING 2012 - 322078

Recommendation

THAT

1. Council adopts the Draft Delivery Program 2012/13 to 2015/16

2. Council adopts the Draft Operational Plan 2012/13, including Part 1 – The Activities and Part 2 – Financials (including Fees and Charges)

3. Council adopts the Draft Resource Plans, including Workforce Management Plan; Asset Management Plan (Asset Management Plan, Asset Management Policy, Asset Management Strategy, Water Supply Asset Management Plan, Building Asset Management Plan, Recreation Asset Management Plan and Sewer Asset Management Plan) and the Long Term Financial Plan as amended at the extra-ordinary meeting held Tuesday, 12^th June, 2012.

4. Council submits a copy of these Plans to the NSW Division of Local Government by 30 June 2012.

Economic Development Manager's REPORT

As part of the Integrated Planning and Reporting Framework introduced by the NSW Division of Local Government in 2009, a Community Strategic Plan (CSP) is a requirement. The CSP is supported by a Delivery Program (4 years), Resourcing Strategy (including Asset Management Plans, Long Term Financial Plan and Workforce Plan) and an Operational Plan (annual). This is summarised in the diagram below:

Community Strategic Plan 10 years+ For the whole of the Shire not just Council Needs a community engagement strategy
Vision (what we want the Shire to be ) Values (to guide future choices and behaviour) Future directions (groupings of similar work)	Delivery Program (4 years) Where Council has a role Supported by: Financial Plan Asset Management Plan Workforce Plan
Strategic Outcomes CTW’s role Provider, Regulator, Facilitator Advocate	Strategic Outcomes (Where Council has a role)	Operational Plan Annual
	Actions Programs Projects	Actions Programs Projects Budget
Performance Measures	Performance Measures	Tasks
What	What and How	How

Based on the submission of the Cabonne Community Strategic Plan to the NSW Division of Local Government in March, Council staff then developed the supporting documents, these being:

1. Delivery Program

2. Operational Plan

3. Resourcing Strategy

These draft Plans were placed on public exhibition for a minimum 28 days, concluding on Tuesday 5 June 2012. Council received a response (internal) recommending changes to the Long Term Financial Plan which were agreed at the Extra-ordinary meeting held on Tuesday, 12^th June, 2012.

These documents are due to be lodged with the NSW Division of Local Government by 30 June.

It should be noted, that these Plans will be required to be reviewed after the September Local Government election and resubmitted to the NSW Division of Local Government.

A copy of the Plans (as per the recommendation) have been previously emailed to Councillors for their review.

ITEM 17 - Making of Rates and charges for 2012- 2013

REPORT IN BRIEF

Reason For Report	To formally make the Rates and Charges for 2012-2013
Policy Implications	Nil
Budget Implications	To Levy the 2012/2013 Rates and Charges
Annexures	1. Rating Category Summary.docx 2. Rating Summary 2012 2013 Rates and Charges.pdf
File Number	\My Workspace\Corp_services\Finance - 322125

Recommendation

THAT Council:

1. Adopt the Pricing Policy and Fees and Charges for the 2012-2013

2. Make and levy the rates for 2012-2013, as shown of the rating schedule attached.

3. Approve the Definitions relating to the various “Rating Categories” in the annexure attached hereto.

4. In accordance with Section 566(3) of the Local Government Act,1993, adopt the maximum rate of interest to apply to outstanding rates and charges for 2012-2013 rating year. That rate is 10%.

Senior Accounting Officer's REPORT

This report is presented to Council to formally make and levy rate, Fees and Charges for 2012-2013, as required by the Local Government Act 1993.

Formal notification has been received from the Division of Local Government that the maximum interest rate allowable for overdue rates and charges will be 10% for the 2012-2013 year.

ITEM 18 - LOCAL GOVERNMENT WEEK 2012

REPORT IN BRIEF

Reason For Report	To determine for the Local Government Week Committee to meet and seeking Council's input on ideas and activities for this year's Local Government Week celebrations.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\RECREATION AND CULTURAL SERVICES\EVENTS MANAGEMENT\LOCAL GOVERNMENT WEEK - 317985

Recommendation

THAT:

1. The Local Government Week Committee meet on 2^nd July 2012 Committee Day.

2. Council consider possible promotions and activities which may be raised to be undertaken for Local Government Week.

Administration Officer's REPORT

This year Local Government Week celebrations will be held from 13 – 19 August 2012.

This year’s theme is “Local Knowledge, Local Services, Local Communities”.

The theme for Local Government Week in 2012 is all about returning to the core services that councils provide for their communities, as well as focusing on improving the understanding and perception of the Local Government brand within NSW.

NSW councils are set for a big 12 – 18 months, with the 2012 Local Government elections set for 8 September and a referendum to recognise Local Government in the Australian Constitution anticipated for the 2013 Federal election.

Theme Objectives

· Improve the public perception of councils.

· Promote Local Government as locally knowledgeable and responsible.

· Highlight the extensive services provided by councils.

· Personalise your council and showcase unique services only offered due to a local need/demand.

· Demonstrate how councils, through their local knowledge and services, help build strong communities.

Day-in and day-out NSW councils and their staff provide invaluable services to local communities. While many people are aware that councils manage rates, roads and rubbish, the breadth and diversity of their work often goes unrecognised.

Local Government Week provides the perfect opportunity to promote the importance of councils to residents, ratepayers, businesses – the whole community!

Examples of possible events include:

· Family fun days.

· Multicultural fairs.

· Photographic competitions.

· Mock council meetings for local students.

· Heritage walks.

· Bush care days.

· Bus tours of council facilities like art galleries and recreation centres.

Other ideas will be listed in the report to the Local Government Week committee and of course councillors are invited to make suggestions at this time or at the Committee meeting.

The Local Government Week Committee panel consists of the Mayor (Clr R Dowling) and Clrs J Culverson, K Duffy, I Gosper, D Hyde and S Wilcox. It is suggested that the Local Government Week Committee meet on July Committee day.

ITEM 19 - MOLONG FLOODPLAIN RISK MANAGEMENT STUDY

REPORT IN BRIEF

Reason For Report	Adopt the draft Molong Floodplain Risk Managment Study 2011 and further investigations
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. Minutes of the Molong Floodplain Committee 19th April 2012
File Number	\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\FLOOD MITIGATION\MOLONG FLOODPLAIN - 317989

Recommendation

THAT Council;

1. Adopt the draft Molong Floodplain Risk Management Study 2011 and

2. Approve further investigation to determine cost/benefit of:

i) Low level levee along the western side of the railway line from the grain silos to the railway station

ii) Augmentation of the stormwater drainage system for the Bank Street sub-catchment.

iii) Flood gates on the stormwater outlets to the Molong Creek.

iv) Temporary flood barriers.

Director of Engineering and Technical Services' REPORT

The Molong Floodplain Risk Management Committee met on 19 April 2012 to consider the adoption of the Molong Floodplain Risk Management Study 2011.

An Officer from the Office of Water and SES members attended the meeting along with the Director of Engineering and Technical Services. Mr Colin Crowe represented the Floodplain Committee.

The minutes and recommendations from that meeting are included in the annexure to this report. The minutes and recommendations were forwarded to Committee members for comment. Council received comment from one Committee member. The comment in that submission suggesting;

1 construct a levee on both sides of Molong Creek for 1:100 flood.

2 buy affected houses affected by mitigation works.

The 1:100 levee option (western side only) is considered in the study and found to be non viable based on benefit/cost ratio.

The extension of the study to investigate in greater detail the benefits of a low level levee, floodgates, stormwater drainage augmentation and temporary flood barriers has been endorsed by the Office of Water. Council staff have made submissions for funding to the Office of Water. Provision for council’s apportionment of cost has also been included in the draft 2012/13 budget for the extension of the study.

ITEM 20 - IMPROVEMENTS TO EUCHAREENA ROAD - ORANGE RESOURCE PROJECT.

REPORT IN BRIEF

Reason For Report	Reporting on proposed improvements to Euchareena Road
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\WASTE MANAGEMENT\LIAISON\THE HUB REGIONAL LANDFILL - JOINT AGREEMENT ORANGE CITY COUNCIL - 318830

Recommendation

THAT Council approve the replacement of the existing structure over back creek and the provision of the side track during construction works.

Director of Engineering and Technical Services' REPORT

Council has received drawings for the replacement of the culvert over Back Creek on Euchareena Road. The up-grade of the Back Creek crossing was identified in the road safety audit undertaken for the OCC recycle centre and is required under the Minister’s conditions of approval to be undertaken prior to the facility becoming operational.

The plans show a concrete structure 2 cell box culvert, 1.8m by 3m twin cell, the construction will require a side track to be put in place to maintain provision for traffic during the construction.

The works will require 6 mature trees to be removed within the roads reserve on the Eastern Side of the creek. It is noted that the removal of theses trees has been identified in the adopted Review of Environmental Factors associated with the up-grade of Euchareena Road.

Orange City Council had considered an alternate option of the provision for traffic during the construction of the new bridge. The alternate was to close Euchareena Road at the bridge site and effect a detour on local roads. This was considered to be undesirable given Euchareena road is a school bus route and the detour would include gravel roads.

ITEM 21 - CIP GRANT TO MOLONG BEAUTIFICATION COMMITTEE

REPORT IN BRIEF

Reason For Report	To inform the committee is seeking additional funds
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\CORPORATE MANAGEMENT\PLANNING\COMMUNITY IMPROVEMENT PROGRAM - 319844

Recommendation

THAT Council approve one-off additional CIP funding of $640 to the Molong Beautification Committee but include on future CIP application forms the condition that requests for retrospective additional funding will not be considered.

Urban Assets Coordinator's REPORT

At Council’s ordinary meeting of 25^th October 2011 Council granted CIP funding of $510 to the Molong Beautification Committee to carry out tree pruning and clean up work on the side of the Mitchell Highway in Molong. The work was subsequently carried out. The committee has notified Council that 14 loads of undergrowth and cuttings were removed to Council’s waste management facility.

However the committee found that a qualified Arborist was required to expertly remove heavy limbs. The work was carried out by an Arborist without delay so as not to prejudice the organised voluntary labour or lose the advantage of fine weather. The additional cost for the Arborist was $640.

The committee now seeks Council approval for additional CIP funding of $640.00. The budget allowed $50,000 for CIP grants. Council approved grants totalling $44,659 leaving $5,341 unspent.

Given the amount of work carried by the committee the additional amount of $640 would appear reasonable and is within budget.

However, granting the additional funds would mean that technically the 50/50 funding arrangement has not been adhered to and could possibly provide a precedent for other grant recipients to follow.

The Molong Beautification Committee is a very small group of volunteers with very limited resources. As a one-off arrangement in this instance Council could agree to the funding request but include in the conditions of future CIP applications that requests for retrospective additional funding will not be considered.

ITEM 22 - RE-NAMING OF ROADS

REPORT IN BRIEF

Reason For Report	Decision on whether to re-name Mount Canobolas Road
Policy Implications	May set precendents for re-naming other roads in the Council area - Local Road Naming Policy
Budget Implications	Cost of advertising, signage if renaming proceeds
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\NAMING\ROADS AND LANES - 319984

Recommendation

THAT Council retain the original name of “Mount Canobolas Road”

Asset Manager's REPORT

Council has received a request that the road from “Alfred Stephen Way” to the top of Mount Canobolas be named “Andren Way” or “Peter Andren Way”.

The request is to rename the road as a memorial to a former local newsreader and Federal local MP for Calare, Peter Andren.

Council staff have confirmed that the section of road referred to is currently named “Mount Canobolas Road” (LR526). This section of road begins at the intersection of Pinnacle/Canobolas Roads and continues to the peak of Mount Canobolas.

It is recommended that the proposal be declined given that:

a) The need to identify this road is not present, as it is currently identified as “Mount Canobolas Road”, signposted appropriately, logically named and commonly known as “Mount Canobolas Road”.

b) The change of name may cause confusion for members of the community particularly emergency services. This could potentially have critical affects in any delays in finding the location to respond to an emergency.

c) The extensive and costly process to re-name the road, including advertising the road name, change of signs and maps is not necessary.

d) It is unlikely local land owners and businesses would want the inconvenience of having to change their address and bear costs of changing addresses on items such as business cards and brochures, and may likely oppose such a proposal to change the name.

ITEM 23 - MOLONG STREET TREE PLAN

REPORT IN BRIEF

Reason For Report	To inform Council of strategic street tree plan for Molong
Policy Implications	Tree Maintenance Trimming to Maintain Clearance from Power Lines Policy Tree Management Policy
Budget Implications	To be funded from budget
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PARKS AND RESERVES\HORTICULTURAL SERVICES - 321507

Recommendation

THAT Council;

1. Note the historic planting and maintenance activities for street trees in Molong

2. Adopt the amended Tree Management Policy and reference to the ISSC 3 Guideline for Managing Vegetation near Power Lines.

3. Adopt the Molong Street Tree Plan 2012.

4. Advertise the proposed tree planting/replacement program for Gidley and Edward Street Molong.

Urban Assets Coordinator's REPORT

Council received a report on the deteriorating health of a number of trees in Molong. The report suggested that the trees found to be in various stages of die-back would have to be removed in the short to medium term.

Given the significant number of trees that may be affected a street tree plan for Molong was needed and the plan should be advertised for comment.

It should be noted that street tree plans are unique to each town and village and have been prepared taking into consideration the streetscape and character of the existing landscape.

The following plan has been prepared for Council’s consideration;

MOLONG STREET TREE PLAN 2012

1.0 Introduction

Council’s Street Tree Master Plan for the Cabonne urban areas was prepared for each village including Molong (Circ 1995). The recommended species in the plan were never regarded as being absolutely fixed and immutable and the intention was to review the success or otherwise of the planting strategy. That time has now arrived.

The village of Molong is generally well served by the street plantings of various species of trees over many years. The “personality” of Molong is characterised by the colourful plantings of deciduous trees commencing with the Golden Elms on the Orange Road. Molong has many medium to large trees notably Claret Ash, Golden Ash, Liquidambar and Golden Elm. The small growing Purple Prunus has been planted in abundance. However the decline in recent years of many mature Claret Ash trees has necessitated an assessment of the existing plantings and a review of future plantings. It is the intention of this paper to address both issues.

2.0 Existing plantings and the decline of Claret Ash trees

Over the last few years the gradual decline of street trees in Molong has become more evident particularly of Claret Ash trees. A recent check of Edward and Gidley Streets indicated that there were seven dead or dying Claret Ash trees in Edward Street between Smith and Lee Streets. In Gidley Street there were around forty Claret ash trees and around fourteen of these were dead or dying. There may be a few more other scattered Claret Ash trees in Molong not counted here but Gidley Street has the majority of plantings. Their decline is likely to be linked to age and drought conditions over the recent years. It is proposed to substitute another species for the Claret Ash in future plantings.

It has also been noted that many of the Purple Prunus trees have also died back. It would appear to be mainly an age issue and it is suspected that many trees of this type were planted at the same time perhaps fifty years ago and they have simply come to the end of their life span. It is proposed to continue planting this species.

The Liquidambar trees in the main street of Molong are now starting to present a colourful and uniform appearance. They have suffered in the past from what would appear to have been a deliberate effort to kill them with herbicide but have recovered. There have been concerns regarding the amount of seed pods dropped by them over autumn and winter but Council efforts to clean up the pods have been largely successful. There have also been concerns expressed about the potential for damage to the road surface and to the footpath caused by root growth. Council has however resolved to keep the trees.

In general, the streetscape of Molong has endured the long drought of recent times rather well. There will be individual exceptions of failure but generally the species that have been planted in the past have not suffered from extensive die off. This suggests that the nominated species should be largely maintained where possible.

One problem in streetscapes common to most towns and villages is the issue of successfully accommodating safe power supplies with tree planting. This is addressed below.

3.0 Power lines

Power lines are always a problem in every village. Unsuitable plantings have been made at various times over the last fifty years or so. There are avenues of trees such as Golden Ash that are disfigured by pruning work to allow safe passage of power lines. The power suppliers have little option except to prune back heavily to ensure that branches do not fall across the lines or cause fires. This is a matter that should be addressed by proper species selection.

As an example it will be seen in Molong where Golden Ash trees have been planted under power lines. This is an unsuitable species for planting under or near power lines and should not be planted within six metres of them. The same principle should apply to any larger growing tree species.

Errors made in the past in regard to species selection near power lines should not be perpetuated.

4.0 Alternative species selection

Around fifteen years ago Council adopted a street tree master plan. It is now time to review and update the species selection based on experience. Since the master plan was prepared a number of new tree varieties have become more widely available. A group with much to offer is the ornamental pear varieties. It is the newer introductions that have much to offer in terms of disease resistance, hardiness, shape, size and autumn colour.

5.0 Principles to consider for species selection and placement

5.1 Power Lines

For safety and beauty the species selected for planting around power lines must be carefully considered. It is recommended that only smaller species are planted. Examples of smaller species are selected varieties of the Purple Leafed Prunus and Prunus Elvins. In all cases a height not exceeding 5 metres should be the intention. Prior to planting any tree near power lines, reference is made to Council’s Tree Management Policy and ISSC 3 Guidelines.

5.2 Footpaths

Safe passage of pedestrians may be an issue where trees spread too widely across foot paths. This usually means that pedestrians have to detour around low branches. Remedial pruning work is then required which can disfigure the tree. More compact species should be considered for planting in these areas.

5.3 Underground services

The location of services such as sewer, water and telephone should be considered when determining the best species to plant. The positioning of large growing trees near to or above underground services is to be avoided where possible.

5.4 “Native” species

This term is often used and largely misunderstood. There are myths related to their care and maintenance as well. Many people regard any tree naturally occurring anywhere in Australia as a native species. This is true in the broadest sense but can not be related to specific sites. For example, the Willow Gum Eucalyptus scoparia is widely planted in the area. It naturally occurs in a small area in Queensland and nowhere else. It is therefore a native tree in the broadest sense but as it does not occur naturally in the Molong area it is as foreign to the area as any exotic deciduous tree. The common myth is that ‘native” species need less care but in fact most trees need about the same amount of care to establish and grow in the long term. “Native” trees often require more management inputs than exotic trees due to the large amounts of leaf litter, twigs, bark and gumnuts that must be constantly swept up. Native trees need to be carefully selected before being planted.

5.5 Exotic species

As the floral character of Molong is so well established with exotic species it is proposed to continue this theme. There are a number of benefits. These include;

· Generally less management inputs

· Autumn colour

· Winter sun

· Spring floral display in many cases

· Excellent summer shade

5.6 Alternative selections to the Claret Ash

There are several varieties of ornamental pear (Pyrus species) that are now available that were not available when the original tree plan was prepared. The ornamental pears are not suitable for planting under power lines. They are a very good substitute for Claret Ash with the added benefit of more brightly coloured autumn leaves. Selection can be made from the three varieties listed below depending on planting space and proximity to power lines. Dimensions given can only be approximate as individual growing conditions, soil types, droughts, high rainfall and soil compaction will all have some effect.

5.7 Tree species and characteristics to avoid

Proper selection also involves avoiding problem species and examples are given below. This is not an exhaustive or comprehensive list but it does serve to highlight those characteristics that are best avoided where possible.

Species with messy fruits

· White Cedar

· Liquidambar

· Palms

Species which shed large amounts of seed or material

· Poplars

· Box Elder

· Oaks

Species which shed large amounts of litter

· Eucalyptus species

· Kurrajong

Species with invasive roots

· Poplars

· She-oaks

Species known to become pest species in waterways

· Privets

· Palms

Species with known pest problems

· White Cedar (attracts White Cedar caterpillar)

Species known to cause asthmatic or allergic reactions

· Privet

· White Poplar

6.0 Preferred ornamental pears for planting

Common name “Chanticleer” Pear

Botanical Name Pyrus calleryana ‘Chanticleer’

Natural Habitat China, Japan, Korea

Height 10m

Spread 5m

Deciduous Yes, but holds its coloured leaves well into June.

Leaf colour Glossy bright green in summer, red, yellow, orange in autumn

Tree Shape Pyramidal in shape with tight branching structure

Flowers White, in spring.

Fruits Pea sized, hard, brown, not numerous, persistent into winter

Comments This is a more compact variety of the Callery Pear that was planted around ten years ago in Park Street, Molong. It has been utilised for street planting in Orange.

Common Name ‘Capital’ Pear

Botanical Name Pyrus calleryana ‘Capital’

Natural Habitat China, Japan, Korea

Height 10m

Spread 3m

Deciduous Yes

Leaf Colour Glossy bright green in summer, reddish purple in autumn

Tree Shape Narrow and upright

Flowers White in spring

Fruits Pea sized, hard, brown, not numerous

Comments The most narrow growing of the pears, suitable for planting where space is restricted.

Common Name Bradford Pear

Botanical Name Pyrus calleryana ‘Bradford’

Natural Habitat China, Japan, Korea

Height 12m

Spread 9m

Deciduous Yes

Leaf Colour Glossy bright green in summer, red, orange, yellow in autumn

Tree Shape Broadly pyramidal to rounded

Flowers White in spring

Fruits Pea sized, hard, brown, not numerous

Comments A good tree for shade where space is not an issue. Now well established in Molong in Park Street.

7.0 Preferred prunus trees for planting

Common Name Elvins

Botanical Name Prunus ‘Elvins’

Natural Habitat Not known

Height 3m

Spread 3m

Deciduous Yes

Leaf Colour Bright green aging to dark green in summer

Tree Shape Rounded

Flowers White changing to pink in spring

Fruits Unknown in cultivation, plant probably sterile

Comments A small tree long known in cultivation and valued for the massive spring flowering that covers the entire tree. Suitable for growing under power lines where it will not obstruct foot paths it provides an alternative to the sombre leaf colour of the commonly planted purple prunus.

Common Name Fastigiate Cherry Plum

Botanical Name Prunus cerasifera ‘Oakville Crimson Spire’

Natural Habitat South western Asia

Height 6m

Spread 2m

Deciduous yes

Leaf Colour purple in summer turning bronze in autumn

Tree Shape Narrow upright vase shape

Flowers White in spring

Fruits Globular to 25mm, not numerous, as for common purple prunus

Comments An alternative to the common purple prunus planted widely in Molong. The narrow shape offers scope for planting near foot paths where the spread of the common purple prunus may be a problem. Not suitable for planting directly under power lines.

Common Name Cherry Plum

Botanical Name Prunus cerasifera ‘Nigra’

Natural Habitat South western Asia

Height 5m

Spread 4m

Deciduous Yes

Tree Shape Vase shaped becoming rounded with age

Flowers Pink in spring

Fruits Globular, 25mm, not numerous

Comments Hardy, commonly planted in Molong

8.0 Reasons for selecting the nominated species

The nominated species were selected for several reasons.

8.1 Established in cultivation

They are all well known in cultivation. Prunus ‘Crimson Spire’ is a more recent introduction than the others. However Prunus ‘Crimson Spire’ merits use in selected localities. Its colours fit well with existing plantings and its shape may fit well in horizontally confined spaces. Ornamental pears are widely planted around Lake Burley Griffin in Canberra. They are also widely used as street trees in Orange and Crookwell.

8.2 Harmony of planting

Depending on the available planting space particularly the horizontal space selection can be made from the above three pear varieties. Each planting location should be examined and the best variety selected for that space. This will help to ensure that the streetscape presents a harmonious united appearance.

8.3 Alternative to the common purple prunus

It is noticeable especially in summer that there is a preponderance of purple leafed trees in Molong. Although this is a well established pattern of planting this variety does lend a rather sombre aspect to the overall floral aspect of Molong. This could be enlivened by planting a tree of similar height and spread but with green instead of purple leaves. This is where Prunus ‘Elvins’ could be tried.

8.4 Availability and cost

The six tree varieties listed are all commercially available at reasonable cost and in advanced size. For instance an advanced ornamental pear in a 25l bag and standing around 2 metres high could be purchased for around $40 - $60.

8.5 Consistency of plant characteristics

Although the ornamental pears described above have varying outline characteristics the leaf appearances tend to have a similarity. They tend to be bright green, oval in shape and glossy with wavy edges. This means that whichever pear variety is selected to fit a particular planting location the similarity in leaf appearance unites the resulting streetscape.

The two smaller varieties of Prunus are ideal for planting under power lines. Where horizontal space is limited but not vertical space the upright Purple leaf prunus has merit. There is a consistency of flower colour with the Prunus varieties and Prunus ‘Elvins’ offers scope to brighten areas where the sombre purple colour of the common purple variety may be too visually monotonous. The two could be interpanted or the purple leafed variety eventually phased out.

9.0 In conclusion - future planting strategy

The policy strategy to be followed can be summarised by a number of points in order of priority when selecting a tree species for planting. The strategy must allow a degree of flexibility to allow for variation in individual planting locations.

1. Close to or under power lines ensure only smaller growing trees are planted that will not become a hazard. Select only from the nominated Prunus species listed above or similar sized trees nominated in the existing plan growing no larger than the common purple leaf prunus. Trees of similar dimensions to the Golden Ash should not be planted any closer horizontally than say, 6 metres to power lines.

2. Replace Claret Ash trees with one of the three nominated ornamental pears listed above.

3. Continue to follow the existing plan where possible but substitute different species as outlined in points 1 and 2 above based on the merits of individual planting locations.

4 Review this planting strategy in ten years time and amend as necessary.

Illustrations of recommended tree varieties

Pyrus calleryana “Chanticleer”

Note the upright pyramidal shape of this variety.

Pyrus calleryana ‘Capital’

Note the tighter more compact shape of this variety compared to

Pyrus calleryana ‘Chanticleer’

Pyrus calleryana ‘Bradford’

Note the rounded spreading shape of this variety compared to the previous two.

This variety is easily under pruned to provide a high wide shady canopy.

It has been planted in Park Street in Molong.

Prunus ‘Elvins’

Note the small stature of this tree and its rounded shape.

It is noted for the prolific display of pink flowers in spring.

Prunus cerasifera ‘Crimson Spire’

Oakville Crimson Spire photo 1

Note the tight upright (fastigiate) growth form and pink spring flowers

Prunus cerasifera ‘Nigra’

This is the commonly planted Purple leaf prunus.

Note its rounded shape compared to the previous variety.

TREE REPLACEMENT/PLANTING PROGRAM FOR GIDLEY AND EDWARD STREET MOLONG.

1. Trees identified at risk and recommended for progressive removal

Gidley Street			Edward Street
Property N0	Number of Trees	Priority	Property N0	Number of Trees	Priority
70	3	2	106	2	1
66	1	1	108	2	1
64	1	1	112	3	1
62	1	1
Cnr Molong/Gidley	2	1
Cnr Ridell/Gidley	1	1
48	1	1
40	1	1
34	2	2
41	1	2
65	2	2
67	1	2

ITEM 24 - REMOVAL OF TREE - BROAD STREET

REPORT IN BRIEF

Reason For Report	Seek Council consideration to a request from the EPPA to remove fallen tree.
Policy Implications	Nil
Budget Implications	Minimal cost to town tree maintenace budget.
Annexures	1. EPPA to Cabonne re tree poll result
File Number	\OFFICIAL RECORDS LIBRARY\ECONOMIC DEVELOPMENT\LIAISON\EUGOWRA PROMOTION and PROGRESS ASSOCIATION - 321919

Recommendation

THAT Council agree to the removal of the tree and storage of sections in the STP site for EPPA future use.

Director of Engineering and Technical Services' REPORT

Council has received advice from the Eugowra Promotion and Progress Association Inc that there has been a change in community support for the retention of a section of the tree that fell in a recent wind storm in Broad Street Eugowra.

Council would recall a report to the April meeting that recommended supporting the EPPA request not to remove the tree as it had significant historical significance (part of the tree was captured in an early photograph of the street). Council resolved that:-

1. Tree to be removed from the road shoulder

2. Approval for the project pending planning approval and is funded by community.

An opinion poll conducted by EPPA found that there was a significant majority voting for the tree to be removed. There was also interest in the debris to be stockpiled for future fundraising (fire wood) and large trunk sections made available for people interested in using the wood for wood craft.

A copy of the EPPA letter is included in the annexure to this report for Council’s information.

ITEM 25 - REQUEST FOR USE OF COUNCIL SEAL - AGREEMENT FORMING PART OF PLANNING PROPOSAL FOR A DWELLING UPON PART OF LOT 13 DP 871617, CANOBOLAS ROAD, CANOBOLAS

REPORT IN BRIEF

Reason For Report	Report reqesting use of Council seal
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\Development Applications\DEVELOPMENT APPLICATION\2012\03-2012-0011 - 321650

Recommendation

THAT the Mayor and General Manager be authorised to apply the Council Seal to the deed of agreement between Cabonne Council, Orange City Council and Robert William Grant to permit the temporary accommodation of a storage shed located upon land within the Cabonne Council area, subject to development consent being issued by Orange City Council for the construction of a dwelling upon land within that LGA.

Director of Environmental Services' REPORT

In July 2011 a Development Application was lodged with Cabonne Council seeking approval for a dwelling upon land that is situated within both the Cabonne and Orange City Council Local Government Areas. A similar application was also lodged with Orange City Council. As council will be aware the local planning assessment process applies only to the land situated within each council’s boundaries. In this instance the location of the proposed dwelling is to be upon land wholly within the Orange City Council.

Following discussions with Orange City Council planning staff and the applicant’s planning consultant Cabonne Council wrote to the applicant, Mr Robert Grant, seeking the withdrawal of the development application within its LGA boundaries. The applicant did not withdraw the application and discussions have continued in the intervening time with Mr Grant, Geolyse and Orange City Council representatives. A site inspection by Orange City Council staff undertaken late in 2011 revealed that two structures located within the Cabonne LGA of the holding were being used for residential occupation. A search of Cabonne records indicated that no approval had been issued for the occupation of the structures, or for the placement of one structures upon the land.

Subsequently legal advice was obtained by Orange City Council to enable an agreement to be reached between all parties to address the development application and also the illegal use of existing structures. It was suggested that a Deed of Agreement be prepared requiring the immediate removal of the illegally installed demountable building, acknowledged the temporary residential use of an existing storage shed subject to the approval of a development application for a dwelling by Orange City Council and the subsequent rendering of the shed as uninhabitable, and the immediate assessment and upgrade if required of an existing on site septic tank. The deed of agreement would also address Cabonne Council’s rights to follow up on the temporary use of the shed in the event that development consent for a new dwelling was not forthcoming from Orange City Council. A timeframe is also to be established in the terms of the draft deed to effect all actions. The draft deed of agreement has been reviewed by council staff and further amendments requested to protect council in its duty of care.

To facilitate the deed of agreement council’s common seal will be required to be applied to the final document. It is suggested that the council grant authority to the Mayor and General Manager to affix the Council Seal to the deed of agreement, subject to council’s satisfaction as to the terms of the deed.

ITEM 26 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\PROCEDURES - 322336

Recommendation

THAT:

1. Councillors call any items they wish to further consider.

2. The balance of the items be noted.

General Manager's REPORT

In the second part of Council’s Business Paper are items included for Council’s information.

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

ITEM 27 - QUESTIONS FOR NEXT MEETING

REPORT IN BRIEF

Reason For Report	To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council meeting
Policy Implications	Consistent with Council's Meeting Practice Poilcy
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\NOTICES - MEETINGS - 322334

Recommendation

THAT Council receive a report at the next Council meeting in relation to questions asked / matters raised where necessary.

Administration Manager's REPORT

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

Item 11 Ordinary Meeting 25 June 2012

Item 11 - Annexure 1

OPEN ACCESS INFORMATION

DRAFT Agency Information Guide 2012 – Cabonne Council

About Council

Cabonne Council is constituted under the Local Government Act, 1993 and carries out its functions according to the principles stated in Section 8(1) of the Local Government Act 1993.

Council Structure & Functions

Cabonne Council comprises of 12 councillors who are elected by the communities of the Local Government Area which was originally divided into 6 wards. The Mayor is elected by the Councillors.

In 2012 Council resolved to apply to the Minister for Local Government under section 210B of the Local Government Act 1993 to abolish all wards in Council's area. Approval was given and the abolition of wards is effective on and from the date appointed for the ordinary election of Council on 8 September 2012.

Operational aspects of the Council are run by the General Manager with a structure of 3 directorates, each with its own Director and staff. Refer to Council’s Management Structure for a listing of functions within each directorate.

With the introduction of Integrated Planning and Reporting requirements Council’s functions have been assigned to five (5) themes (“future directions”) with strategic outcomes which are:-

1. Connect Cabonne to each other and the world

· A safe, efficient, quality and well maintained urban and rural transport system for vehicles and pedestrians on Cabonne's local, regional and state road networks.

· Everywhere in Cabonne has access to contemporary information and communication technology.

· A range of transport options in to, out of and around Cabonne are affordable and available.

· Transport infrastructure meets agricultural needs to get goods to and from market.

· Access to major metropolitan markets enables the growth of tourism.

2. Build Business and Generate Employment

· A strong and vibrant local business sector.

· Coordinated tourism product and a thriving visitor industry in Cabonne.

· Increased viable, sustainable and value adding businesses in Cabonne.

· Jobs for Cabonne people in Cabonne.

3. Provide and Develop Community Facilities

· Pre school, play group, child care and youth facilities are available across Cabonne.

· Health and aged care facilities meet local community needs.

· Sporting, recreational, council and community facilities and services are maintained and developed.

· Cabonne has the education services and facilities to be a contemporary learning community.

4. Grow Cabonne's Culture and Community

· A successful balance of village and rural living.

· A network of viable, relevant and cultural facilities exists in Cabonne.

· Beautiful towns and villages with historic assets cared for and preserved.

· Community events build visitation, generate investment and strengthen community well being.

· A Council that is effective and efficient.

5. Manage our Natural Resources

· All villages have a secure and quality water supply.

· Flood mitigation processes are in place.

· Sustainable solid and liquid waste management practices are in place across Cabonne.

· Primary producers use best practice methods and systems that respect the environment.

· All natural resources are managed sustainably in a planned way.

· Risk management processes are in place for natural disaster events.

· Alternative energy development is considered and utilised where appropriate.

These future directions and strategic outcomes are accounted for within the following fifteen (15) Council activities, as well as Delivery Program actions and Operational tasks.

1. Administration

2. Cabonne Sewer Fund

3. Cabonne Water Fund

4. Community Services

5. Economic Affairs

6. Environment

7. General Purpose Revenue

8. Governance

9. Health

10. Housing and Community Amenities

11. Mining, Manufacturing and Construction

12. Public Order and Safety

13. Recreation and Culture

14. Small Town Sewerage Fund

15. Transport and Communication

Effect That Council Functions Have on the Public

The Council’s functions are directed towards meeting the needs and expectations of the public, which it serves, and to fulfil legislative and regulatory requirements. In fulfilling these requirements, Council makes decisions that impact the public. These include determining:

° Council’s role and responsibilities within the local Community Strategic Plan – Cabonne 2025

° The rating structure and the amount of rates paid by property owners

° Fees and charges levied by Council

° Development and Building applications

° Policies and procedures in the provision of services

Decision Making– Public Participation

Council comprises its councillors who as elected representatives of the community provide strategic and policy guidance to benefit the community. Council meets regularly to determine recommendations from Council staff in relation to its functions.

Meetings of the Council and its Committees are open to the members of the public and all are welcome to attend (except those sessions closed to the public as provides by the Local Government Act). The opportunity is also offered to members of the public to address Council on matters that are within its jurisdiction. Prior arrangements should be made with the General Manager.

Council engages with the community in development and review of the local Community Strategic Plan, holds regular Community consultation meetings; receives input from the Progress Associations and can be approached directly.

What information is held by Council?

Council holds information relating to its various functions. The information covers a wide range including: files, policy documents, general documents and legal documents.

What information is publicly available?

The type of information that is available and may be accessed includes but is not limited to:

· Management plans (Cabonne’s community strategic plans, Delivery Programs and Operational Plans);

· Budget information;

· Development Applications and associated documents^{^[1]};

· Council’s Business Papers;

· Annual Reports;

· Council Policies.

How is Council information accessed?

Under the Government Information (Public Access) Act 2009 (the GIPA Act) there are four (4) ways that Council held information may be accessed:

1. Mandatory release

State and local government agencies are required to publish specific open access information on their website, free of charge. For example, these could include a register of government contracts, policies, and annual reports. Please refer to Appendix 1 for a list of open access information available to the public. This list is progressively being added to on Council’s website; however it can be requested from Council’s Right to Information Officers at any time.

2. Proactive release

Council seeks to make as much other information as possible publicly available in an appropriate manner, including on the internet. The information is usually available free of charge or at the lowest reasonable cost e.g. Council may charge photocopying fees for hardcopy (paper) documents. Frequently requested information or information of public interest may be made readily available.

Council’s Proactive Release Program is reviewed annually and currently includes:

1. Any information formally requested, not requiring third party consultation, where the applicant has indicated that they will be requesting regular updates.

2. Media releases.

3. Any Information considered to be of interest to the public (not already required to be released).

3. Informal release

Council is authorised to release other information in response to an informal request, subject to any reasonable conditions Council imposes. For example, such information could include requests for personal information by the individual concerned. In some instances an Access to Council Information – Informal Release Request may be required and will need to be submitted. In other instances the information will simply be handed over or be made available for viewing or be provided electronically or by way of a paper copy. Access to photocopying may be made available at the requestor’s expense.

4. Formal release

Council may release information in response to a formal access application. This is the last resort, if the information is not available in any other way. A Government Information (Public Access) Act 2009 Access Application will need to be submitted with an accompanying fee.

Documents About Council That Have Been Tabled In Parliament

No documents have yet been tabled in Parliament by or on behalf of the Cabonne Council.

Should this occur Council will publish links to these documents here.

Council’s Policy Documents

Council’s policies are available for free download from Council’s website.

For copies of the most recent previous version of the following documents please contact Council’s Right to Information Officers, Gerard Aguila or Ashleigh Hobbs by:

phone: (02) 6392 3200

email: council@cabonne.nsw.gov.au

fax: 6392 3260

post: PO Box 17 Molong NSW 2866

The GIPA Act defines “policy documents" as documents used by Council in connection with the exercise of those functions of Council that affect or are likely to affect rights, privileges or other benefits, or obligations, penalties or other detriments, to which members of the public are or may become entitled, eligible, liable or subject.

To access Council’s policies click here.

Council’s Disclosure Log Of Formal Access Applications

To access Council’s Disclosure Log of Formal Access applications click here.

Council’s Record Of Any Open Access Information That Has Not Been Disclosed Because Of An Overriding Public Interest

Open access information that has not been disclosed by Council because of an overriding public interest at this time includes:

° Returns of the interests of councillors and designated persons – refer to Guideline 1 issued by the Information Commissioner 1 July 2012.

Council’s Register of Government Contracts

To access Council’s Register of Government Contracts click here.

* - This will include Contracts over $150,000 where the contractor undertakes a specific project, the contractor agrees to provide specific goods or services or which involves the transfer or lease of real property.

Contact Information – Office of the Information Commissioner

oic

Office of the Information Commissioner NSW
Level 11, 1 Castlereagh Street, Sydney 2000 | GPO Box 7011, Sydney NSW 2001
free call: 1800 INFOCOM (1800 463 626) | website: www.oic.nsw.gov.au

Appendix 1 (Schedule 5)

1 Information about local authority

(1) Information contained in the current version and the most recent previous version of the following records is prescribed as open access information:

(a) the model code prescribed under section 440 (1) of the LGA and the code of conduct adopted under section 440 (3) of the LGA,

(b) code of meeting practice,

(d) annual financial reports,

(e) auditor’s report,

(f) management plan,

(g) EEO management plan,

(h) policy concerning the payment of expenses incurred by, and the provision of facilities to, councillors,

(i) annual reports of bodies exercising functions delegated by the local authority,

(j) any codes referred to in the LGA.

(2) Information contained in the following records (whenever created) is prescribed as open access information:

(a) returns of the interests of councillors, designated persons and delegates^{^[2]},

(b) agendas and business papers for any meeting of the local authority or any committee of the local authority (but not including business papers for matters considered when part of a meeting is closed to the public),

(c) minutes of any meeting of the local authority or any committee of the local authority, but restricted (in the case of any part of a meeting that is closed to the public) to the resolutions and recommendations of the meeting,

(d) Departmental representative reports presented at a meeting of the local authority in accordance with section 433 of the LGA.

(3) Information contained in the current version of the following records is prescribed as open access information:

(a) land register,

(b) register of investments,

(d) register of graffiti removal work kept in accordance with section 13 of the Graffiti Control Act 2008 ,

(e) register of current declarations of disclosures of political donations kept in accordance with section 328A of the LGA,

(f) the register of voting on planning matters kept in accordance with section 375A of the LGA.

2 Plans and Policies

Information contained in the current version and the most recent previous version of the following records is prescribed as open access information:

(a) local policies adopted by the local authority concerning approvals and orders,

(b) plans of management for community land,

(c) environmental planning instruments, development control plans and contributions plans made under the Environmental Planning and Assessment Act 1979 applying to land within the local authority’s area.

3 Information about development applications^{^[3]}

(1) Information contained in the following records (whenever created) is prescribed as open access information:

(a) development applications (within the meaning of the Environmental Planning and Assessment Act 1979 ) and any associated documents received in relation to a proposed development including the following:

(i) home warranty insurance documents,

(ii) construction certificates,

(iii) occupation certificates,

(iv) structural certification documents,

(v) town planner reports,

(vi) submissions received on development applications,

(vii) heritage consultant reports,

(viii) tree inspection consultant reports,

(ix) acoustics consultant reports,

(x) land contamination consultant reports,

(b) records of decisions on development applications (including decisions made on appeal),

(c) a record that describes the general nature of the documents that the local authority decides are excluded from the operation of this clause by subclause (2).

(2) This clause does not apply to so much of the information referred to in subclause (1)(a) as consists of:

(a) the plans and specifications for any residential parts of a proposed building, other than plans that merely show its height and its external configuration in relation to the site on which it is proposed to be erected, or

(b) commercial information, if the information would be likely to prejudice the commercial position of the person who supplied it or to reveal a trade secret.

(3) A local authority must keep the record referred to in subclause (1) (c).

4 Approvals, orders and other documents

Information contained in the following records (whenever created) is prescribed as open access information:

(a) applications for approvals under Part 1 of Chapter 7 of the LGA and any associated documents received in relation to such an application,

(b) applications for approvals under any other Act and any associated documents received in relation to such an application,

(c) records of approvals granted or refused, any variation from local policies with reasons for the variation, and decisions made on appeals concerning approvals,

(d) orders given under Part 2 of Chapter 7 of the LGA, and any reasons given under section 136 of the LGA,

(e) orders given under the authority of any other Act,

(f) records of building certificates under the Environmental Planning and Assessment Act 1979 ,

(g) plans of land proposed to be compulsorily acquired by the local authority,

(h) compulsory acquisition notices,

(i) leases and licences for use of public land classified as community land.

ITEM 1 - INVESTMENTS & RATES SUMMARIES

REPORT IN BRIEF

Reason For Report	Information provided in relation to investment and rates
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. Business Paper Investment Schedule April 2012
File Number	\OFFICIAL RECORDS LIBRARY\FINANCIAL MANAGEMENT\FINANCIAL REPORTING - 322072

Director of Finance and Corporate Services' REPORT

Statement of Investments.

The Statement of Investments to 30^th April 2012

Rate Collection Summary.

Rate summary has been delayed due to the introduction of the new IT system.

ITEM 2 - CENTROC - update report

REPORT IN BRIEF

Reason For Report	To update Council on the latest Centroc meeting held on 24th May 2012
Policy Implications	In accordance with Council's policy
Budget Implications	May have impacts on government funding in the future
Annexures	1. Draft Minutes of the BOARD meeting 24 May 2012 held in Crookwell
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNMENT RELATIONS\LOCAL AND REGIONAL LIAISON\CENTROC - 319772

General Manager's REPORT

The last CENTROC board meeting was in Crookwell on the 24^th May 2012, it was attended by the Mayor, Deputy Mayor, Councillor Culverson and the General Manager.

There were a range of issues discussed at the meeting, including the Bells Line of Expressway, Environmental Sustainability Summit and health issues including establishing a regional committee to progress the establishment of a medical school in the region.

A copy of the minutes from the meeting are attached for Council’s information.

ITEM 3 - CABONNE LIBRARIES - USAGE

REPORT IN BRIEF

Reason For Report	To provide Council with information relating to the membership, loans and visits statistics of Libraries in the Cabonne Local Governement Area.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COMMUNITY SERVICES\LIBRARY AND PUBLIC INFORMATION ACCESS\CENTRAL WEST LIBRARIES - 304975

Administration Manager's REPORT

The following statistics provide Council with statistics of membership and loans for each of the libraries in Cabonne: Canowindra, Manildra and Molong.

For Comparison purposes, two previous year’s data is shown together with the 2010/2011.

Loans Membership

ITEM 4 - Resolutions Register - InfoCouncil - Outstanding Actions

REPORT IN BRIEF

Reason For Report	To provide Council with a report of outstanding actions resulting from May 2009 to last month's Council and Committee meetings.
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. Council 2. Community Services 3. ED and T 4. Environmental Services 5. Land Development 6. Rates 7. Works
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE\COUNCIL MEETINGS\RESOLUTION REGISTER - 320380

Administration Manager's REPORT

InfoCouncil generated reports are provided including May 2009 to 15 June 2012 Resolutions. These are annexed sorted by meeting i.e. Council, Community Services, etc.

As previously advised the Council and Committees’ resolutions registers from April meetings onwards also show the outstanding Resolutions.

Progress comments are provided until the final Action comment which will also show “COMPLETE”: that Item will then be removed from the Registers.

Councillors should raise any issues directly with Directors as per the Mayor’s request.

ITEM 5 - NSW COMMUNITY CABINET - BATHURST

REPORT IN BRIEF

Reason For Report	Advise Council of the Director's briefing session with the Minister for Roads and Ports.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\ROADS and BRIDGES\MAINTENANCE - STATE - MAIN ROADS - 320474

Director of Engineering and Technical Services' REPORT

The Director of Engineering and Technical Services met with the Minister for Roads and Ports, the Hon Duncan Gay MLC at the Community Cabinet Visit to Bathurst on Monday 4 June.

The issues for discussion included funding for the Regional Road network and B Doubles on Local Roads.

The following information was provided to the Minister for his consideration;

1. Funding for Regional Roads

Funding for Regional Roads Statewide

· 1997/98 funding for Regional Roads was $112M

· 2011/12 funding for Regional Roads is $160M

· An increase of 43%

· For the same period the construction index for NSW roads increased by 71%

· Resulting funding gap = 20% of $31M state wide for Regional Road funding.

Cabonne Council’s position

· Cabonne has 210.9 kms of Regional Roads (all sealed)

· 2011/12 allocation was $1.34M, or $3,175/lane km per annum.

· Comparing funding for State Roads in the Cabonne LGA for maintenance and improvements (3 year average) $11,976/lane km per annum.

· Council’s Roads Asset Management Plan, 2009 shows that under existing constrained funding for Regional roads the average Condition Index will fall from 2.7 to 4 (1 being good – 5 being poor) for the Regional Road network.

· The allocation is required to undertake routine maintenance and asset renewal.

· Regional Road funding is also needed to contribute to up-grades, including the REPAIR program and timber bridge replacement.

· Changing community expectation effectively increases the road maintenance and renewal effort

· Failure to meet community expectation effectively reduces the level of service on these roads.

· Council is unable to fund the improvements required to maintain the level of service

· Speed zone restrictions is an example of this

2. Restricted Access Vehicles on Local Roads

Restricted Access Vehicles on Local Roads – B-Doubles

Cabonne Council would like RMS to facilitate a workshop on the Draft NSW Route Assessment Guideline for RAV for the purpose of;

· Bringing together neighbouring Councils to discuss RAV on Local Roads.

· Address the “last mile” issue and how Councils are interpreting the current route assessment guidelines.

· Overcome the “cross shire boundary” problem where the route approval ends at the shire boundary

· Develop a uniform “conditions” of approval.

The Minister received the information on Regional Road funding. On the matter relating to B Double access on Local Roads he invited the Director to discuss the idea of RMS facilitating a workshop for RAV for councils in the central west.

In this regard the Director has taken up this offer and will be discussing the matter further with the Minister’s office.

ITEM 6 - MACQUARIE RIVER TO ORANGE PIPELINE PROJECT

REPORT IN BRIEF

Reason For Report	Advising of correspondence received regarding the Macquarie Pipeline
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. macquarie river to orange pipeline project
File Number	\OFFICIAL RECORDS LIBRARY\WATER SUPPLY\LIAISON\ORANGE EMERGENCY MACQUARIE PIPELINE PROJECT - TASKFORCE - 319101

Director of Engineering and Technical Services' REPORT

Council has received a letter from Orange City Council thanking the Mayor for his continued support for the Macquarie River to Orange Pipeline Project.

Council would be aware Cabonne has an important role in ensuring the concerns of its rate payers are heard in the planning process for the pipeline.

Council has representation on a number of committees including;

Ø Office of Water Task Force – Mayor and DETS

Ø Macquarie Pipeline Community Consultative Committee – Mayor and DETS

Ø Office of Water Landholders Sub-Committee – Mayor.

ITEM 7 - EUGOWRA VOLUNTARY PURCHASE

REPORT IN BRIEF

Reason For Report	Advising council of the continuing interest in voluntary purchase
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\ACQUISITION AND DISPOSAL\VOLUNTARY PURCHASE SCHEME - FLOOD PRONE LAND - 320032

Urban Assets Coordinator's REPORT

Council has recently received a request from Mr. Ray Walsh of 8 North Street Eugowra enquiring about the voluntary purchase of his property by Council. Mr. Walsh has been trying to sell his house for several years but has been unsuccessful because of its susceptibility to flooding.

Unfortunately Mr. Walsh’s property is not listed as being eligible for voluntary purchase in Council’s adopted flood plain risk management plan for Eugowra.

However Mr. Walsh’s request highlights the continuing popularity of the voluntary purchase program in Eugowra with residents whose houses are affected by flooding.

It is recommended that Council note the continuing popularity of the voluntary purchase program in Eugowra by residents whose houses are affected by flooding.

ITEM 8 - ON SITE WASTE MANAGEMENT

REPORT IN BRIEF

Reason For Report	Advise Council of the policy for managing on site waste management.
Policy Implications	On Site Waste Water Management System Policy
Budget Implications	nil
Annexures	1. Onsite Waste Water Management Systems Policy
File Number	\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\DESIGN AND CONSTRUCTION\FOUR TOWNS SEWERAGE SCHEME - 320318

Director of Engineering and Technical Services' REPORT

A question relating to Council’s policy for on-site waste management for areas not serviced by a reticulated sewerage system was raised at the May Council meeting.

Background

On-site sewerage management reforms came about in 1998 with the Local Government (Approvals) Amendment (Sewerage Management) Regulation gazette in 1998.

The Regulations;

a) Prescribes the operation of a system of sewage management as an activity that may be carried out only with the prior approval of the relevant Council.

b) Sets transitional provisions that allow the requirement to obtain approval to operate a system of sewage management to be phased in over a period of several months.

c) Specifies the matters that are to accompany applications for approval to construct or operate any sewerage management facility.

d) Specifies what matters that a Council must take into consideration in determining an application.

e) The Director General (Local Government) to accredit plans, designs for certain sewerage management facilities.

f) Requires Council to consider certain matters specified in certain guidelines and directions issued by the Director General.

g) Sets performance standards for the operation of a system of sewerage management.

The regulation reflected the Government’s desire to reform the regulation of onsite sewerage management, to ensure more effective enforcement of environment and health protection standards in non-sewered areas.

The Onsite Sewage Management (OSM) Program was developed to implement the On-Site Sewage Regulations.

In a report to the Ordinary meeting of Council on 17 May 1999, Council resolved to seek exemption for the registration for the villages for Cudal, Canowindra, Cumnock, Yeoval, Eugowra and Manildra on the basis they were committed to the augmentation of sewage to the village areas.

Council Policy

Council’s policy for the management of on-site waste was last reviewed on 15 November 2010 and is referred to as the “Onsite Waste Water Management Systems Policy”.

This policy provides for the regulation and approval of on site sewage systems existing and proposed where no sewerage reticulation system exists.

ITEM 9 - ENGINEERING CERTIFICATION OF PUZZLE FLAT CREEK LEVEE EUGOWRA

REPORT IN BRIEF

Reason For Report	Advising Council of the Engineering Certificate of Puzzle Flat Creek Levee Eugowra
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\SEWERAGE AND DRAINAGE\FLOOD MITIGATION\PUZZLE FLAT CREEK AND LEVEE - 320607

Design Manager's REPORT

Council would remember that one of the conditions of adopting the Review of Eugowra Floodplain Risk Management Study 2010 was to make closing the 900 metre “Gap” in the Puzzle Flat Creek Levee a priority.

Council’s engineering department has designed a levee for the 900 metre gap and a “top up” of the existing levee to a height of 600mm above the 1% AEP (1 in 100 year flood). Council has applied to the NSW Office of Water (NOW) for $1,000,000 in funding.

Initial conversations with NOW staff have indicated that independent certification and design of levee structures attract a better chance of funding from NOW.

Consequently, Council has publicly called for quotations from civil engineering companies to,

1. Review and certify Council’s design of the puzzle Flat Creek levee;

2. Develop a Plan of Management for the Levee;

3. Conduct a Geotechnical and Structural review of the existing levee;

4. Conduct a Geotechnical test of possible borrow sources for the upgrade and construction of the gap in the levee;

5. Provide a cross sectional design based on the geotechnical testing; and

6. Create a deposited plan (DP) for the creation of an easement over the entire levee.

Council has received 7 quotes from civil engineering companies ranging in price from $20,670 to $78,500 and has awarded the project to Worleyparsons (An international engineering company) with a quotation price of $47,000.

Council should note the $20,670 quote was considered nonconforming as it only allowed $1200 for geotechnical investigations. It was considered by Council engineering staff and NSW Public Works Department that the geotechnical component of this project would cost in the vicinity of $20,000 to $35,000.

Council should note that its procurement policy does not require a quotation of $47,000 to have a Council resolution but due to the public interest of this project, specifically within the township of Eugowra, this information is provided to Council for notation.

ITEM 10 - CANOWINDRA POOL

REPORT IN BRIEF

Reason For Report	To update Council on the progress of the Canowindra Pool upgrade
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\COUNCIL PROPERTIES\DESIGN AND CONSTRUCTION\EXPRESSION OF INTEREST - REFURBISHMENT AND OR CONSTRUCTION OF SWIMMING POOL CANOWINDRA - 320675

Director of Engineering and Technical Services' REPORT

Council has received an updated report from Lantz Marshall. They are currently looking to finalise the worked up concept plans into a DA.

Lantz Marshall are incorporating the refurbished amenities into the plans and expect to be in a position to send through the drafts early July.

ITEM 11 - ANNEXURES NOT INCLUDED IN THE WORKS COMMITTEE REPORT

REPORT IN BRIEF

Reason For Report	Providing infomation requested by the Works Committee
Policy Implications	Nil
Budget Implications	Nil
Annexures	1. capital works in progress 2011 2012 June report
File Number	\OFFICIAL RECORDS LIBRARY\GOVERNANCE - 321543

Director of Engineering and Technical Services' REPORT

At the June 12 2012 Works Committee meeting, it was noted that an annexure was not included in the “Report on recurring annexures” report. It was recommended that this report go to next council meeting and is herewith attached.

ITEM 12 - DEVELOPMENT APPLICATIONS RECEIVED DURING THE PRECEDING MONTH

REPORT IN BRIEF

Reason For Report	Details of Development Applications received during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 321207

Director of Environmental Services' REPORT

The following Development Applications have been received during the period 1/05/2012 to 31/05/2012 as detailed in the Annexure.

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Restoration of Club	$ -----
Subdivision	$ -----
Dwelling	$ -----
Dwelling	$ -----
3 x Banner Poles	$ -----
S68	$ -----
4 Lot Subdivision	$ -----
2 Lot Subdivision	$ -----
Public Event – Meet U in Molong	$ -----
8 Lot Subdivision	$ -----
17 Lot Industrial Subdivision	$ -----
2 Lot Subdivision	$ -----
Shed	$ 14,000
Additions to Dwelling	$ 70,000
Garage Conversion	$ 40,000
Molong Markets - Quarterly	$ 200
Additions to Existing Dwelling	$ 107,000
Construction of Mural & Garden Beds	$ 13,350
On-site Sewerage System	$ 9,000
Dwelling & Detached Garage	$ 500,000
Extension to Dwelling	$ 75,000
Demolition of Dwelling	$ 15,000
6 x Residential Units & Strata Subdivision	$ 1,200,000
Dwelling, Garage & Carport	$ 200,000
Dwelling	$ 170,000
Dwelling	$ 400,000
17 Industrial Buildings	$ 6,000,000
Additions/Alteration to Dwelling	$ 95,000
Tourist Facility & Rural Industry (Winery)	$ 8,000,000
Dwelling & Shed	$ 380,600
TOTAL: 30	$ 17,289,150

SUMMARY OF COMPLYING DEVELOPMENT* APPLICATIONS RECEIVED

TYPE	ESTIMATED VALUE
Alterations/Additions	$ -----
Extension to Existing Shed	$ 24,000
Shed	$ 17,000
TOTAL: 3	$ 41,000
*GRAND TOTAL: 33*	*$ 17,330,150*

*Complying Developments can be identified on the attached report by the 4 digit DA number i.e. 2011/1001 & 2010/1002

ITEM 13 - DEVELOPMENT APPLICATIONS APPROVED DURING THE PRECEDING MONTH

REPORT IN BRIEF

Reason For Report	Details of Development Applications Approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\DEVELOPMENT AND BUILDING CONTROLS\BUILDING AND DEVELOPMENT APPLICATIONS\REPORTING - DEVELOPMENT APPLICATIONS TO COUNCIL - 321208

Director of Environmental Services' REPORT

The following Development Applications have been approved during the period 1/05/2012 to 31/05/2012 as detailed in the Annexure.

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

TYPE	ESTIMATED VALUE
Mural	$ 1,500
Extension of Existing Shed	$ 12,000
Single Storey Dwelling with Attached Garage	$ 300,314
Double Garage	$ 10,000
Extension to Dwelling	$ 75,000
Dwelling/Garage/Tank	$ 140,000
Dwelling/Attached Garage/ Detached Shed/ Water Storage Tank	$ 200,000
Demolition	$ 15,000
2 Lot Rural Subdivision	$ -----
3 Lot Subdivision	$ -----
Modification – Extension to Tourist Facility	$ -----
4 Lot Subdivision	$ -----
Eugowra Mural Project	$ -----
Event – Mothers Day Lunch	$ -----
Proposed Residence & Ancilliary Structures	$ -----
TOTAL: 15	$ 753,814

SUMMARY OF APPROVED COMPLYING DEVELOPMENT* APPLICATIONS

TYPE	ESTIMATED VALUE
Alterations/Additions to Existing Dwelling	$ -----
Shed	$ 17,000
Extension to Existing Shed	$ 24,000
TOTAL: 3	$ 31,000

GRAND TOTAL: 18

$ 784,814

Previous Month: 10

$ 812,850

*Complying Developments can be identified on the attached report by the 4 digit DA number i.e. 2010/1073 & 2010/1074

ITEM 14 - BURIAL STATISTICS

REPORT IN BRIEF

Reason For Report	To provide information on burial statistics.
Policy Implications	Nil
Budget Implications	Nil
Annexures	Nil
File Number	\OFFICIAL RECORDS LIBRARY\PUBLIC HEALTH\CEMETERIES\REPORTING - BURIAL STATISTICS - 321258

Director of Environmental Services' REPORT

YEAR	NO OF BURIALS
2006/07	59
2007/08	62
2008/09	57
2009/10	65
2010/11	40
2011/12
July	4
August	9
September	3
October	4
November	4
December	1
January	4
February	3
March	7
April	4
May	7
Total	50

[1] Council does not place information about development applications on its website at this time; however they are available for viewing and copying from Council’s Molong Office.

[2] Returns of the interests of councillors and designated persons may be viewed at Council’s Molong office during business hours but are not available on the website – refer to Guideline 1 issued by the Information Commissioner 1 July 2012.

[3] Council does not currently place information about development applications on its website; however they are available for viewing and copying from Council’s Molong Office. When they are placed on the website Guideline 3 issued by the information Commissioner dated 3 may 2011 (Personal information contained in development applications: what should not be put on council websites) will be adhered to.

Version Date (Draft or Council Meeting date)	[March 2012]
Author	Asset Manager
Owner (Relevant director)	Director of Engineering & Technical Services
Status – Draft, Approved, Adopted by Council, Superseded or Withdrawn	Adopted by Council
Next Review Date	Within 12 months of Council being elected
Minute number (once adopted by Council)	tba

Title	Date Approved	Signature
Director of Engineering & Technical Services

Minute No.	Summary of Changes	New Version Date
10/02/17	Readopted by Council	15 February 2010
11/08/17	Readopted with an updated version to allow Tables & Chairs to be hired from halls controlled by s355 committees	15 August 2011
98/10/35	Prohibits hire out of kitchen equipment from the Molong Community Centre	19 October 1998
	Combined the “Hire of Hall Chairs and Tables” & “Molong Community Centre - Hire of Kitchen Equipment” Policies	March 2012

Version Date (Draft or Council Meeting date)	[May 2012]
Author	Chief Weeds Officer
Owner (Relevant director)	Director of Engineering & Technical Services
Status – Draft, Approved, Adopted by Council, Superseded or Withdrawn	Adopted by Council
Next Review Date	Within 12 months of Council being elected
Minute number (once adopted by Council)	tba

Title	Date Approved	Signature
Director of Engineering & Technical Services

Category	Sub-Category
Farmland
Residential	Residential – Canowindra Town Residential
Mining
Business	Business - Molong Town Business - Canowindra Town

Version Date (Draft or Council Meeting date)	[15 November 2010]
Author	Director of Environmental Services
Owner (Relevant director)	Director of Environmental Services
Status – Draft, Approved, Adopted by Council, Superseded or Withdrawn	Adopted by Council
Next Review Date	Within 12 months of Council being elected
Minute number (once adopted by Council)	10/11/11