cabonne Council colour 200 wide

 

 

 

 

 

 

11 October 2011

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Monday 17 October, 2011 commencing at 9.30am, at the Cabonne Shire Office, Bank Street, Molong to consider the undermentioned business.

 

Yours faithfully,

 

 

a GM signature

GLP Fleming

GENERAL MANAGER

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Matters of Urgency

5)       Resolve into Committee of the Whole

a)    Consideration of Closed Items

Adoption of Closed Committee of the Whole Report

 

 

 

 

 

 


 

ATTENDEES – OCTOBER 2011 COUNCIL MEETING

 

 

10.20am

Presentation to Volunteer of the Month

11.45am

Kevin Penson to address Council regarding dwelling permission - Manildra

12.45pm

The Hon John Cobb MP to address Council and join Councillors for lunch

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

 

COUNCIL’S MISSION

“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”

 

 
 

 

 


         

 

 

 

 

 

 

 

 

 

COUNCIL’S VISION

Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Monday 17 October, 2011

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 4

ITEM 2      DECLARATIONS OF INTEREST....................................................... 4

ITEM 3      DECLARATIONS OF POLITICAL DONATIONS ............................ 5

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 5

ITEM 5      Grouping of report adoption.............................................. 6

ITEM 6      CONFIRMATION OF THE MINUTES................................................. 6

ITEM 7      BUSINESS PAPER ITEMS FOR NOTING........................................ 7

ITEM 8      ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING 7

ITEM 9      COMMUNITY SERVICES COMMITTEE MEETING........................ 8

ITEM 10    ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING................................................................................................................... 9

ITEM 11    WORKS COMMITTEE MEETING MINUTES.................................... 9

ITEM 12    2011/2012 MANAGEMENT PLAN - FIRST QUARTERLEY REVIEW TO 30 SEPTEMBER 2011.............................................................................. 10

ITEM 13    DESTINATION 2036 WORKSHOP.................................................. 11

ITEM 14    Rates Incentive Scheme Draw............................................. 12

ITEM 15    NAMING OF UNAMED ROAD IN BORENORE............................. 13

ITEM 16    BUSINESS DEVELOPMENT ASSISTANCE PROGRAM ........... 14

ITEM 17    CONSTITUTIONAL RECOGNITION OF LOCAL GOVERNMENT 17

ITEM 18    INTERNAL AUDIT - LIMESTONE QUARRY.................................. 18

ITEM 19    RESCISSION MOTION....................................................................... 19

ITEM 20    Australia Day 2012...................................................................... 20

ITEM 21    Alcohol and Other Drugs Policy and Procedure 21

ITEM 22    Volunteer Policy and Volunteers Manual............... 22

ITEM 23    Proposed Council Amalgamations & Representation on the Implementation Steering Committee.............................. 23

ITEM 24    ADOPTION OF EUGOWRA FLOODPLAIN RISK MANAGEMENT STUDY 2010................................................................................................................. 25

ITEM 25    CENTROC REGIONAL BITUMEN EMULSION REPORT .......... 29

ITEM 26    MOLONG VILLAGE GREEN GAZEBO........................................... 32

ITEM 27    COMMUNITY IMPROVEMENT GRANT APPLICATIONS 2011/2012 33

ITEM 28    LOTS 1-10 SECTION 9 DP758643, LOTS 1 AND 2 DP 722107  WHITTON STREET, MANILDRA........................................................................................... 36

ITEM 29    DRAFT CABONNE LOCAL ENVIRONMENTAL PLAN 2011..... 40

ITEM 30    LEASE ENQUIRY - RAILWAY LAND AT MOLONG.................... 43

ITEM 31    REVIEW OF PLANNING ASSESSMENT POLICIES AND PROCEDURES 46

ITEM 32    Eastern Area Waste and Recycling Trial.................. 52

ITEM 33    Questions For Next Meeting................................................ 54

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3      OUTSTANDING PUBLIC LIABILITY INSURANCE CLAIMS

(g) advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

ITEM 4      Headworks charge to connect to Molong Sewerage Scheme

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 5      Voluntary Purchase, Barrack Street Eugowra

(a) personnel matters concerning particular individuals (other than councillors)

ITEM 6      ARTICULATED DUMP TRUCK PURCHASE FOR THE MOLONG LIMESTONE QUARRY

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 7      CENTROC ROAD SIGN CONTRACT

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 8      CADIA EAST VOLUNTARY PLANNING AGREEMENT

(d) (i) commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it

ITEM 9      QUARRY REVIEW COMMITTEE MEETING MINUTES

Procedural   

 

ANNEXURE ITEMS

 

ANNEXURE 6.1    September 19 2011 Ordinary Council Minutes 55

ANNEXURE 8.1    Report of the Economic Development Committee held 4 October 2011..................................................................... 84

ANNEXURE 9.1    Report of the Community Services Committee held 4 October 2011..................................................................... 88

ANNEXURE 10.1  Environmental Services Minutes - October 2011         93

ANNEXURE 11.1  Report of the Works Committee held 4 October 2011       101

ANNEXURE 12.1  First Quarterly Strategic Plan Review...... 109

ANNEXURE 16.1  Business Development Assistance Program Application Form- Peter Browne Gallery............................. 137

ANNEXURE 18.1  Cabonne Limestone Quarry Audit Scope..... 152

ANNEXURE 24.1  Eugowra FRMS Actions........................................... 154

ANNEXURE 26.1  Letter from MAG re Gazebo................................. 162

ANNEXURE 28.1  Submission to Council............................................. 163

ANNEXURE 30.1  ARTC letter..................................................................... 165

ANNEXURE 30.2  MAG letter...................................................................... 169 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

GOVERNANCE - Procedural

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 217880

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

GOVERNANCE - Procedural

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 217930

 

General Manager's REPORT

 

A call for declarations of interest.

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

 

 

 

ITEM 3 - DECLARATIONS OF POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any political donations received.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

GOVERNANCE - Procedural

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 217945

 

General Manager's REPORT

 

A call for Political Donations.

 

 

Recommendation

 

THAT any Political Donations be noted.

 

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 217959

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

 

 

ITEM 5 - Grouping of report adoption

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance - Procedural

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 283629

 

Director of Finance and Corporate Services' REPORT

 

Items 6 to 15 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

Recommendation

 

THAT;

 

1.      Councillors call any items they wish to further consider

 

2.      That items 6 to 15 be moved and seconded.

 

 

 

 

ITEM 6 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of Minutes

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

GOVERNANCE - Procedural

Annexures

1.  September 19 2011 Ordinary Council Minutes    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 217970

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

1.     Minutes of the Ordinary Council meeting held on 19 September 2011

 

Recommendation

 

THAT the minutes of the Ordinary Meeting held on 19 September 2011 be adopted.

 

 

 

ITEM 7 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

File Number

217996

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Administration

Annexures

Nil   

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

Recommendation

 

THAT:

1.         Councillors call any items they wish to further consider.

2.         The balance of the items be noted.

 

 

 

ITEM 8 - ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Economic Development & Tourism Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Economic Development

Annexures

1.  Report of the Economic Development Committee held 4 October 2011    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 283630

 

Economic Development Manager's REPORT

 

Attached is the report of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 4 October 2011 for Council’s adoption.

 

 

Recommendation

 

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 4 October 2011 be adopted.

 

 

 

ITEM 9 - COMMUNITY SERVICES COMMITTEE MEETING

REPORT IN BRIEF

 

File Number

283628

Reason For Report

Adoption of Community Services Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Community Services

Annexures

1.  Report of the Community Services Committee held 4 October 2011    

 

Community Services Manager's REPORT

 

Attached is the report of the Community Services Committee Meeting of Cabonne Council held on 4 October 2011 for Council’s adoption.

 

 

Recommendation

 

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 4 October 2011 be adopted.

 

 

 

 

ITEM 10 - ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Environmental Services Committee recommendations and noting of motions carried

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Environmental Services

Annexure

1.  Environmental Services Minutes - October 2011    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284459

 

 Director of Environmental Services' REPORT

 

Attached is the report of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 4 October 2011.

 

 

Recommendation

 

THAT the report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 4 October 2011 be adopted and carried Motions be noted.

 

 

 

 

ITEM 11 - WORKS COMMITTEE MEETING MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Works Committee Meeting Recommendations

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

1.  Report of the Works Committee held 4 October 2011    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284689

 

Director of Engineering and Technical Services' REPORT

Attached herein is the report and recommendations of the Works Committee meeting of Cabonne Council held on Tuesday 4 October, 2011.

 

Recommendation

 

THAT the report and recommendations of the Works Committee held on Tuesday 4 October 2011 of Cabonne Council be adopted.

 

 

 

 

ITEM 12 - 2011/2012 MANAGEMENT PLAN - FIRST QUARTERLEY REVIEW TO 30 SEPTEMBER 2011

REPORT IN BRIEF

 

Reason For Report

Providing the first quarterly progress report on Council's 2011/2012 Management Plan

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Corporate Management/Planning

Annexures

1.  First Quarterly Strategic Plan Review    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284516

 

Administration Manager's REPORT

 

The Local Government Act requires Council to consider a quarterly report on the review of its annual Management Plan.

 

The purpose of this report is to allow Council to assess its performance against its agreed objectives, actions and strategies.

 

The First Quarterly Management Plan review for 2011/2012 is attached which shows the culmination of the actions and strategies undertaken in the preceding quarter.

 

For this, the first quarterly review, the following items are noteworthy:

 

·    Promotion of Cabonne through Country Regional Living Expo, Taste Orange @ Bondi and Dubbo Caravan and Camping show

·    Positive operating result for 2010/11

·    Men’s Pit Stop Health checks conducted for staff

·    Buildings connected to solar grid include Waluwin Centre, Cumnock Community Building and Canowindra Rugby Clubhouse

·    Trial of mobile collection service for eastern area formulated

·      Annual stream clearance program – stream cleared Molong Creek and Boree

·    2003 Heritage Study Inventory reviewed and updated

 

 

Recommendation

 

THAT, subject to any alterations that the Council deems necessary at the October meeting, the update of the Management Plan to the 30 September 2011, as presented be adopted.

 

 

 

ITEM 13 - DESTINATION 2036 WORKSHOP

REPORT IN BRIEF

 

Reason For Report

To update Council of outcomes from the Destination 2036 Workshop

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Government Relations

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 283361

 

General Manager's REPORT

 

Council at its September meeting resolved to receive further reports on the Destination 2036 Conference as they come to hand, as well as make a submission and conduct a workshop on the discussion paper.

 

Councillors have been emailed the DLG Circular 11-28 “Destination 2036 Update” and  Outcomes Report.  The report provides a comprehensive record of what transpired over the two days in Dubbo, together with the preparatory work undertaken before the event.  It also describes the processes and techniques used at the workshop to identify issues, build and assess consensus and identify areas for further discussion and consultation.

 

The report also contains the following draft Vision, which was developed at the workshop:

 

Strong Communities through Partnerships

By 2036, all NSW communities will be healthy and prosperous – led and served by strong, effective and democratically elected local government.

Through leadership, local knowledge and partnerships with community, government and other sectors, we will plan our futures and deliver quality services and infrastructure.  We will be recognised, respected and responsible for:

Ø Upholding the highest ethical standards

Ø Sound financial management

Ø Sensitive environmental stewardship

Ø Meaningful community engagement, advocacy and leadership

Ø Our adaptability, innovation and learning

Ø Development the full potential of our people

Ø Responding to our diverse cultures and environments

Ø Creating places that people value

 

An Implementation Steering Committee (ISC) consisting of the Chief Executive of the Division, the Presidents of the Local Government and Shires Associations of NSW (LGSA) and the President of Local Government Managers Australia NSW (LGMA NSW) has been established to prepare an Action Plan with a primary focus on the next four years.

 

The ISC is seeking Council’s views on the following:

 

1.   Do you support the draft Vision contained in the Outcomes Report?

2.   If not, what changes would you suggest?

3.   What do you believe should be the priorities for the draft Action Plan?

 

The closing date for comments is close of business Friday 4 November 2011.

 

To enable the submission of comments by the closing date it is proposed to adjourn the October Council meeting at the conclusion of other agenda items to allow the conduct of the Destination 2036 workshop and then reconvene to adopt the recommendations from the workshop.

 

 

Recommendation

 

THAT Council:

 

1.   Proceed with the conduct of the workshop at the conclusion of the agenda items of the October meeting.

 

2.   Provide comment on the draft Vision contained in the Outcomes Report.

 

3.   Establish priorities for the draft Action Plan.

 

 

 

 

ITEM 14 - Rates Incentive Scheme Draw

REPORT IN BRIEF

 

Reason For Report

Notifying Council of the Rates Incentive Scheme draw taking place on Council Meeting Day.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Rates Incentive Scheme

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 283624

 

Administration Manager's REPORT

 

The draw for the 2011/2012 Rates Incentive Scheme will take place at Morning Tea on Council Meeting day with representative(s) from Council’s sponsors in attendance at the draw.

 

The prizes to be drawn on the day are:

 

Company/Sponsor

Prize

 

Earth’s Plant Hire

$500

 

Harts Machinery

Self Propelled Mower

 

Canowindra Trading Post

5 x $100 vouchers

 

SPAR Supermarket

5 x $50 vouchers

 

 

 

 

Recommendation

 

THAT Council endorse the draw of the Rates Incentive Scheme at Morning Tea on Council meeting day.

 

 

 

ITEM 15 - NAMING OF UNAMED ROAD IN BORENORE

REPORT IN BRIEF

 

Reason For Report

To provide a road name for emergency reasons.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Roads and Bridges

Annexures

1.  GNB Guidelines    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284237

 

Design Manager's REPORT

Background:

Council approved Development Application 1995/37 at its July 1995 meeting. Condition 2 of stage 3 required the developer to construct a rural class 3 , Level 1 road on the Council road reserve traversing the Northern and Western boundary of Lot 22, DP 1072746.

Naming of Road:

The conditions of approval did not ask for the developer to name the road, however, the developer (Warren Bradley) requested for the newly created road to be named ‘Warren Road’.

Council staff advised Mr Warren Bradley  that this name may not be allowable under the Geographical Names Board (GNB) guidelines (see annexure 1. GNB guidelines) as Clause 3.1 of the guidelines state “Names of living persons should not be used.”

A report was sent to the September 2011Council meeting recommending that the road be named George Road. Council resolved to receive a further report and give notice to the affected ratepayers as to the status of the naming of the road.

Following the September Council Meeting staff made preliminary contact with the GNB and have been advised that the GNB would likely oppose the naming of the road as Warren Road. Council staff contacted Mr Warren Bradley advising that this name may not be approved by the GNB and asked did he have an alternative name he would like to name the road. Mr Bradley then proposed George Road, (not named after a living person).

Council staff have had correspondence with the only resident, Mr Lloyd Edgecombe who will have this road as his address. He has indicated that he doesn’t mind what the name of the road is, so long as it is named as swiftly as possible in order for him to have a proper address in case of an emergency.

 

Recommendation

 

THAT Council:

 

1.  Proceed with the road naming process for the new road to be named ‘George Road’.

2.  Authorise the affixing of the Council seal to the documents relating to the naming of this road.

 

 

 

 

ITEM 16 - BUSINESS DEVELOPMENT ASSISTANCE PROGRAM

REPORT IN BRIEF

 

Reason For Report

To review application for assistance through the Business Development Assistance Program

Policy Implications

Nil

Budget Implications

Council has a BDAP budget of $142,000.

Area of Responsibility

Economic Development

Annexures

1.  Business Development Assistance Program Application Form- Peter Browne Gallery    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 268515

 

Economic Development Manager's REPORT

Council has received an application for assistance under the Business Development Assistance Program (BDAP) from a new art gallery business in Molong, the Peter Browne Gallery.

The new business will operate with two working artists and one sales staff member, demonstrating the ability to increase employment in the Shire.

The gallery will provide an open art studio and retail sales of prints and original artwork, demonstrating the ability to contribute to both the local economy and the tourism market.

The applicant is requesting funding assistance with relocation and establishment costs of its business services, as identified as an eligible incentive under the BDAP.

The details of the assistance include:

·    Business signage fixed to the exterior building wall

·    Interior fit out

·    Painting and finishing of building

·    Displays on the interior of the building

·    Rental of a moving van to relocate the business goods.

Quotes received for business signage include:

·    $984 for 2000mm x 1675mm colourbond sign

·    $480 for fitting of the colourbond sign.

Quotes received for interior fit out include:

·    $5000 for materials and labour.

Quotes received for painting and finishing include:

·    $188 for primer, interior wall paint, painting rollers and wood furniture polish.

Quotes received for displays include:

·    $655 for internal front runner fabric for noticeboard displays.

Quotes received for relocation include:

·    $593 for Hertz truck rental.

The BDAP aims to provide appropriate incentives to:

·    Existing businesses, located within the Shire, to expand their operations or relocate to a more appropriate area

·    Existing businesses, located outside the Shire, to relocate or establish within the Shire

·    New businesses to establish within the Shire.

The applicant, Peter Browne Gallery, meets the BDAP objective of being an existing business located outside the Shire, relocating to and becoming established within the Shire.

The applicant meets the following merit based criteria of the BDAP:

·    As a very prominent Australian artist, other businesses may benefit from the tourism and visitors that this businesses attracts to the Shire.

·    The costs incurred by the applicant in undertaking the relocation and establishment of the business are the only costs being sought with assistance for under the BDAP. All other costs have been borne by the applicant.

·    The swimming pool and local BP service station across the road from the gallery will benefit from the visual improvements made to the external appearance of this building by the applicant. Both businesses may also receive an on-flow of business as visitors stop to visit the gallery, refuel at BP, and refresh at the pool. The other local art gallery will also benefit from referrals by the applicant as a complimentary business in the same field.

·    The business will provide three employment positions, two for the owners and an additional employment position for a sales member.

·    The local community will benefit from the reputation and prominence this business already has in the art and tourism industries, subsequently benefiting from a higher level of promotion of the town.  This business will also contribute to the social fabric of the community as community members socialise directly with the artists in the workshop/gallery.

·    It is difficult to have an identified need for a service from an industry such as the arts, however the contribution that this business will make to local tourism industry, economy and community justifies the need for an art gallery in a town that already has one.

The applicant is yet to meet the following merit based criteria of the BDAP:

·    A business plan will be provided shortly

·    A Development Application for change of use has been submitted and is currently being assessed.

 

 

Recommendation

 

THAT Council

 

1.   Refund Development Application fees

 

2.   Meet 50% of relocation and establishment costs to a value of $3,599 for the applicant, Peter Browne Gallery funded from Council’s Business Development Assistance Program.

 

 

 

ITEM 17 - CONSTITUTIONAL RECOGNITION OF LOCAL GOVERNMENT

REPORT IN BRIEF

 

Reason For Report

Advising Council of calls for submissions to the Expert Panel on the Constitutional Recognition of Local Government

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Government Relations

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284579

 

General Manager's REPORT

 

The Australian Local government Association (ALGA) is encouraging Councils to make a submission on the Discussion Paper issued by the Expert Panel on the Constitutional Recognition of Local Government.  The Expert Panel’s Discussion Paper which has been emailed to Councillors canvasses four options for constitutional change to recognise local government and submissions from interested parties are sought by 4 November 2011.

 

The Expert Panel has been asked by the Government to assess whether there is sufficient public support to recognise local government in the Constitution and to provide recommendations on options for changing the Constitution.  The Discussion Paper seeks to gauge public support for recognition in general and for one or more of four specific options for change:

 

·    Symbolic recognition of local government by including it in a new Preamble or Statement of Values;

·    Financial recognition of local government, which would allow the Commonwealth to directly fund local government;

·    Democratic recognition of local government, which would require states to establish and maintain local government; and

·    Recognition through federal cooperation, which would seek to encourage cooperation between the levels of government, including local government.

 

The ALGA’s submission will highlight the strong support which exists for ensuring that the Commonwealth can continue to fund local government directly, by removing any doubts about the constitutional validity of such funding.  The Commonwealth already directly funds local government for the Roads to Recovery program and the Regional and Local Community Infrastructure Fund.  The financial recognition of local government can be achieved through a relatively simple change to Section 96 of the Constitution which allows the Commonwealth to fund the states.

 

 

Recommendation

 

THAT Council consider making a submission on the Discussion Paper issued by the Expert Panel on the Constitutional Recognition of Local Government.

 

 

 

 

ITEM 18 - INTERNAL AUDIT - LIMESTONE QUARRY

REPORT IN BRIEF

 

Reason For Report

Proposed scope of audit for Limestone Quarry operations

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Quarry Operations

Annexures

1.  Cabonne Limestone Quarry Audit Scope    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284724

 

Director of Finance and Corporate Services' REPORT

 

Council’s Internal Audit Committee held its inaugural meeting on 28 September, 2011.

 

At the meeting it was resolved that the first area of investigation would be Council’s Limestone Quarry operations due to the opportunities presented with the commencement of a new Quarry Manager. The Council’s Internal Auditor IAB have forwarded an audit scope for this proposal, copy attached, and provided a proposed fee for this project of $9,000 excluding GST plus out of pocket expenses.

 

The proposal will enable an external overview of the many aspects of the quarry operations and report these back to Council’s Internal Audit Committee for consideration and review prior to final submission to Council.

 

 

Recommendation

 

THAT Council authorise the scope of works for the proposed Internal Audit for the Cabonne Council Limestone Quarry operations.

 

 

 

ITEM 19 - RESCISSION MOTION

REPORT IN BRIEF

 

Reason For Report

To consider a Rescission Motion received from Clrs Dean, Bleakley and Walker.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284432

 

Administration Manager's REPORT

 

A Rescission Motion has been received from Clrs Dean, Bleakley and Walker reading as follows:-

 

We the undersigned hereby give notice of intention to rescind the following motion:

 

THAT:

1.      The starting time of regular Meetings of Council continue as 9:30am with Council meetings held on the 3rd Monday of the month.

2.      On a six month trail basis Council Committee meetings be held from 5:00pm to 7:00pm and continue to be held on the 1st Monday of the month.

 

Signed: Clrs G Dean, N Bleakley and K Walker.

 

In order for it to be dealt with by the Council it will need to be moved and seconded on the meeting day.

 

 

Recommendation

 

THAT the Rescission Motion be dealt with.

 

 

 

 

ITEM 20 - Australia Day 2012

REPORT IN BRIEF

 

Reason For Report

Notifying Council of the schedule for Australia Day 2012

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Australia Day

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 282304

 

Administration Officer's REPORT

 

Preparations for Australia Day 2012 are underway with registration for the Ambassador program lodged with the Australia Day Council.

 

Official Party Timetable

At its March 2010 Council meeting it was resolved that as a matter of policy:

Visits to various Australia Day celebration events throughout the Cabonne LGA by the Official Party shall be based on a three year rotating cycle with provision for adding or deleting localities as required.

 

Based on the previous event times that best suit the 3 year rotation cycle would be as follows:

Year 1 –             Cudal 12noon, Manildra 4.30pm & Yeoval 6pm - 2012.

Year 2 –             Cumnock 8am, Molong 10am & Eugowra 12.30pm (or later) - 2013.

Year 3 –             Mullion Creek 8am, Cargo 10.30am & Canowindra 2.30pm - 2014.

 

Council is required to confirm the locations to be visited for the next 3 years.

 

Nominations

Nominations for Citizen of the Year, Young Citizen of the Year and Community Group of the Year will open in November and will be advertised extensively in all local media.  Nomination forms will be available to download on Council’s website and at the front counter at Molong, Cudal and Canowindra offices.  All Australia Day Committees/Progress Associations and schools will also be sent nomination forms.

 

Promotion and Determination

Councillors are asked for their continued support by spreading the word in their local area that nominations are open soon and will close on 2nd December 2011.  To maintain the community involvement and transparency of the process Councillors may ONLY nominate in cases where no nominations have been received.

 

As usual, Council is encouraging all the Australia Day Committees to continue with their Australia Day celebrations and have offered support by way of promotion of their events and Council representation on the day for award presentations for those towns not included in the official itinerary this year.

 

 

Recommendation

 

THAT Council:

1.    Endorse the steps taken in relation to Australia Day 2012.

2.    Determine the Official Party visitation locations for 2012, 2013 & 2014.

 

 

 

 

ITEM 21 - Alcohol and Other Drugs Policy and Procedure

REPORT IN BRIEF

 

Reason For Report

The OHS Committee and the Consultative Committee have resolved to introduce Alcohol and Other Drug testing in the workplace.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

 Risk Management

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 282735

 

Risk Management Officer's REPORT

 

Alcohol and Other Drugs impact on the workplace when employees at any level can come to work while not fit for work. This puts Council at an unacceptable risk of potential hazards, risks and injuries from an occupational health and safety issue that is controllable.

 

There is good evidence available to demonstrate the association between alcohol use and subsequent performance impairment, but illicit (and legal) drugs use evidence is not as clear, and measurements taken either by urine or saliva testing are only indicative of recent use, impairment is relative.

 

The Local Government and Shires Association (LGSA), the United Services Union (USU), DEPA, and the LGEA developed a Draft Policy and associated Procedures, based on Blood Alcohol Concentration (BAC) using a breathalyzer, and indicative drug levels for illicit substances using Saliva Test kits.

 

The Policy provides for breath analysis and saliva testing on a random basis and would include testing of all Council staff, contractors, volunteers, and others in the workplace as required. Testing will also be conducted post injury, after a motor vehicle accident, or when property damage occurs to plant, equipment or the environment, and any incident that has the potential for significant risk or harm of injury to persons or equipment – ie a dangerous occurrence.

 

Supervisory staff will be identified and trained in the Procedures, so that they can be the first point of contact for the breath analysis and saliva testing. Staff who believe that they are under the influence of either alcohol or drugs, will be given the option of a self test, and may leave the workplace if they are not fit for work.

 

The Alcohol and Other Drugs Policy and Procedures are agreed by all relevant parties and endorsed by Council’s staff committees.

A copy of the Draft document was emailed to all Councillors for their information on 20th September 2011.

 

 

Recommendation

 

THAT the Draft Alcohol and Other Drugs Policy and Procedures be adopted.

 

 

 

ITEM 22 - Volunteer Policy and Volunteers Manual

REPORT IN BRIEF

 

Reason For Report

To adopt the Volunteers Policy and Manual

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

 

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 283038

 

Risk Management Officer's REPORT

 

Cabonne Council is committed to providing the community with the best possible service delivery. Council management and staff are abley assisted by the many volunteers who work towards the betterment of the villages and areas in which they are prepared to put their time.

The Volunteer Policy and the associated Volunteers Manual addresses the need to formalise the roles and responsibilities of all involved in the volunteering process.

Council also has a “duty of care” to ensure that a safe and healthy work environment is maintained for volunteers, and it is imperative that the procedures and responsibilities in this policy and manual are adhered to by all stakeholders.

To do this Council must ensure that volunteering is mutually beneficial and that volunteers contribute towards the achievement of Council and community goals. Council must maintain the relationship between its staff and the volunteer by providing a safe and rewarding experience. Council staff and volunteer managers will be able to adequately induct and train the volunteers where required and if necessary, provide supervision in some circumstances.

 

After discussion with Council’s insurer StateWide, the age restrictions for volunteers which was 15 to 90 years of age, is now 10 to 90 years of age. Volunteers outside this age range will be dealt with on a case by case basis.

 

The Volunteers Policy and Volunteers Manual has been emailed to each Councillor.

 

 

Recommendation

 

THAT the Volunteers Policy and associated Volunteers Manual be adopted.

 

 

 

ITEM 23 - Proposed Council Amalgamations & Representation on the Implementation Steering Committee

REPORT IN BRIEF

 

Reason For Report

Council recommend a letter be sent to the Minister for Local Government calling on him to invite the local government industry unions to participate on the implementation steering committee.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Human Resources

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 283914

 

Human Resources Officer's REPORT

 

Council received correspondence from the United Services Union (USU) dated 13 September 2011.

 

The USU expressed concern about the “daily push by the Sydney Business Chamber’s proposal to see the amalgamation of 41 Metropolitan Councils into 10”. The USU are also challenging the assertion that the recent Destination 2036 forum called for the amalgamation of Councils. The letter states that the forum voted 58% against amalgamation as a means of pursuing local government reform.

 

The USU also claim that “Amalgamations of local government across Greater Sydney would place services at risk and deprive local communities of the right to manage their own affairs”. They are concerned that the Sydney Business Chamber is trying to hijack the reform process and that local communities would risk losing their identity and their voice by being forced to merge with bigger neighbouring councils, and in regional NSW where council is often the main employer, communities will lose jobs and services.

 

The Government has already established an Implementation Steering Committee to work through the outcomes of the Destination 2036 forum, and the USU believes that the committee is not truly representative of the local government sector, as the workers involved in local government will not be represented.

 

The USU are calling on all councils to support their approach to the Minister for Local Government, The Honourable Don Page, to have a place at the negotiating table to ensure that their members, councils’ employees, are truly represented in any reform process.

 

The USU state that they are opposed to forced amalgamations and mergers and will support any council and their communities in their quest to remain a “local council with a local identity” supported by its local community.

 

 

 

The USU request that Council write to the Minister calling on him to ensure that staff members concerns are heard during any reform process by inviting the USU and other industry unions to participate in the Implementation Steering Committee.

 

The industrial unit at the Local Government Shires Association (LGSA) advised that they don’t have an opinion as an industrial unit, on whether the USU or any other industry unions should take part in the steering committee. The LGSA also advised that they have been invited to take part, as have a wide range of stakeholders, apart from the unions that represent the employees that work in local government.

 

 

Recommendation

 

THAT Council write to the Minister for Local Government, calling on him to invite all local government industry unions to participate in the Implementation Steering Committee.

 

 

 

 

ITEM 24 - ADOPTION OF EUGOWRA FLOODPLAIN RISK MANAGEMENT STUDY 2010

REPORT IN BRIEF

 

Reason For Report

Council to consider the adoption of the 2011 draft "Review of Eugowra Floodplain Risk Management Study 1999".

Policy Implications

Adoption of the draft document will require new policies for floodplain managment to be adopted.

Budget Implications

the report recommends a number of works requiring funding from reserve and current budget

Area of Responsibility

Flood Mitigation

Annexures

1.  Eugowra FRMS Actions    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284092

 

Director of Engineering and Technical Services' REPORT

Council at its 17 September 2011 meeting considered a report containing a list of actions and comment on 22 issues raised by the Eugowra Floodplain Committee relating to the adoption of the Review of Eugowra Floodplain Risk Management Study 1999.

 

Whilst supportive of the report, Council resolved to defer the final adoption of the study until the issues were fully addressed and included in Council’s Management Plan and Budget. For Council’s information a copy of the issues and outcomes is included in the annexure to this report.

 

The following are the recommendations which provide a greater degree of alternative action, commitments and funding in the adoption of the floodplain study.

1.   Amend wording in Document, reference to the gap in the levee.

Recommendation:

1.1 Consultant (Lyall and Associates) to remove reference to the landowner in the Study.

2.   Future document formatting.

Recommendation:

2.1 Consideration be given to future studies being formatted in “chapters” with appropriate cross referencing for various aspects of the report to enable easier or better understanding of the study.

 

3.   Mitigation Works Puzzle Flat Creek

 

Recommendation:

3.1. Council endorse the engagement of consultants to provide detailed terrain model of land east of the Showground.

3.2. Support the engagement of Soil Conservation NSW to design a flood mitigation levee for Puzzle Flat Creek for a 1:100 year event.

3.3. The survey and design services to be funded from the 2011/2012 flood mitigation budget.

3.4. Subject to approval from the Office of Water, engage consultants to construct a flood mitigation levee for Puzzle Flat Creek for a 1:100 year event.

3.5. Make application to the Office of Water for two thirds funding for the construction of the levee with Council to contribute one third funding.

3.6 Seek the support of the EPPA and the Eugowra community in representations to the Minister of support funding applications.

 

4.   Mitigation Works, Mandagery Creek Vegetation Management Plan

Recommendation:

4.1. Council to adopt the Mandagery Creek Vegetation Management Plan 2011

4.2. Undertake works to remove exotic vegetation from the Mandagery Creek riparian zone in the town environs funded from the 2011/12 vote.

4.3. Council commit to a 10 year plan for the vegetation maintenance of the Mandagery Creek environs in accordance to the vegetation management plan.

4.4 That any un-spent Mandagery Creek annual vegetation maintenance vote to be rolled over into reserve for future expenditures.

 

5.   Council Assistance Measures Flood Planning Levels (FPL)

Recommendation:

5.1. Council staff to provide, on request, indicative FPL’s to existing residents in the flood prone areas and to encourage prospective developers to engage Council in pre-development meetings.

5.2 Council to provide details of assistance with FPL’s in Pre-Development meetings and any checklist provided to the public.

5.3. Council to make available to the community, Real Estate agents and prospective developers, a Flood-prone development information brochure. The brochure to include a checklist for developers and a Floodplain Planning matrix that provides planning and development controls in flood prone areas.

 

6.   Council Assistance Measure Financial Assistance House Raising

Recommendation:

6.1.In the flood prone areas, Council to support loans on merit based approach, subject to application and assessment process. Provision to be made in the budget for one house raising or voluntary purchase in Eugowra annually.

 

7.   Council Assistance Measures, Purchase of Homes in Flood prone areas.

Recommendation:

7.1.Council to consider providing “top up” funding where lending institution will not lend normal lending percentage eg. Lending institution lends 60-70% because of flood affected area and normal lending percentage is 80-85% Council could look at lending 10-20%, based on application and approval process and a second-mortgage. Provision to be provided in the budget for “top up” loans.

 

8.   Council Assistance Measures, Home Insurance.

Recommendation:

8.1 Council to make representations to State and Federal Governments supporting Eugowra residents in relation to home insurance asking that they take positive action to assist residents affected.

8.2 Issue also to be raised with Federal member, John Cobb at October meeting.

 

9.   Council Assistance Measures, Development of open space and walkways along creek area.

Recommendation:

9.1. Agree to allocate funds in current 2011/2012 budget; $5000 for survey and plan $20,000 to be made available to the community on a 50/50 basis similar to the CIP program, noting community assistance can be “in-kind”.

9.2. Annual allocation to complete walkway to be provided in following years.

 

10. Council Assistance Measures, Impact on Neighbours.

Recommendation:

10.1Council to include in the Flood planning information package to be distributed to the community issues to be considered and activities requiring development consent and a flood risk report.

 

11     Council Assistance Measures, Investigate Assistance for Business/Commercial properties in floodway.

Recommendation:  

11.1Council to make representations to State and Federal Government to have policy changed to enable grant funding to be provided to businesses/commercial properties.

 

12. Council Assistance Measures, Rates on Vacant or  Residential Land in Floodways.

Recommendation:

12.1. Council to remove sewer and or waste charges if, land is located in floodway and it can be shown that building is prohibited or no potential for merit based assessment or a development application has been refused.

12.2 If vacant land and it can be shown that building is prohibited or no potential for merit based assessment or a development application has been refused,  Council may consider accepting land in lieu of rates.

 

13 Council Assistance Measures, Asset Protection against flood

Recommendation:

13.1Council to include commencement of paving program in 2011/2012 and 2012/2013 budgets as part of works program with works to be commenced in current year.

 

14 Planning Issues, Comment on 149 Certificates “subject to shallow low flow velocities”.

Recommendation:  

14.1. Subject to legal advice, council to adopt the policy to include additional information on 149(5) Certificates for all properties in flood liable areas.  Council to pay the additional cost of $27 between 149(2) and 149(5) certificates.

14.2. After adoption of floodplain risk management study, Council to amend flood plans in the Geographic Information Systems showing 1:100 flood levels, noting some changes will be required by Environmental Services Department.

 

15 Planning Issues, Flood Risk Matrix

Recommendation:

15.1Subject to the adoption of the Study and changes to the LEP, include the Development Control Matrix in the DCP.

15.2 Produce and make available to the Eugowra Community and Real Estate Agents.

 

16 Planning Issues, Commercial Development in Floodways.

Recommendation:

16.1 Consideration will be given to Commercial/Industrial Development in the Mandagery floodway subject to the adoption of the study, changes to the LEP and conditions as listed in the revised DCP.

NOTE: These conditions are set out in the Study Section E3.2.1 Buildings in Floodway (Mandagery Creek).

 

17 Planning Issues, Definitions Flood prone Land

Recommendation:

17.1 That the DCP, once the floodplain study is adopted will refer to the 1:100 flood event for residential development.

 

Conclusion

 

Whilst acknowledging the length of time to complete the Eugowra Flood Plain Risk Management Study has caused frustration for the Eugowra community and Council, it is pleasing that the process has resulted in a number of improvements on the original draft and that Council has been able to provide additional support over and above the study brief itself.

 

 

Recommendation

THAT Council:

1.    Adopt the 2010 Draft Review of the Eugowra Flood Plain Risk Management Study 1999 and the 17 Recommendations contained in this report.

2.    Provide a copy of the report and recommendations to the;

i)     Eugowra Floodplain Risk Management Review Committee

ii)    Eugowra Promotion and Progress Association

iii)   Eugowra Floodplain Consultative Committee.

3.    Seek the support of both the local State and Federal Members in advancing the relevant recommendations contained in this report.

4.    Issue an appropriate media release be issued.

 

 

 

 

ITEM 25 - CENTROC REGIONAL BITUMEN EMULSION REPORT

REPORT IN BRIEF

 

Reason For Report

To Inform Council of Centroc's Bitumen Emulsion Report

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Procurement

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284226

 

Operations Manager's REPORT

 

Précis

This report seeks Council’s resolve to participate in a regional purchase of bitumen emulsion through Central NSW Councils (Centroc) Compliance and Cost Savings program.

Council has participated in Centroc’s regional contract for the purchase of bitumen emulsion for the past 5 years and council’s continued support is requested for the next contract which will commence 1 January 2012.

The following report provides more background advice regarding both Centroc’s Compliance and Cost Savings Program and the regional purchase of bitumen emulsion.

Background on the Centroc Compliance and Cost Savings Program

Central NSW Councils (Centroc) represents over 236,000 people covering an area of more than 70,000sq kms comprising Bathurst Regional, Blayney, Boorowa, Cabonne, Cowra, Forbes, Harden, Lachlan, Lithgow City, Oberon, Orange City, Parkes, Upper Lachlan, Weddin, Wellington and Young Councils and Central Tablelands County Council.

Centroc exists to do two things – advocate on behalf of the region and support member operations through regional co-operation and resource sharing. Please go to the Centroc website for more advice on Centroc activities at www.centroc.com.au

To support member operations, a three year Compliance and Cost Savings Program has been created to add better value to members and generate more cost savings to individual councils. The program is being funded in part from the Centroc surplus and comes at no extra cost to members.

Background on the Centroc Supply Management Team

The Supply Management Team was established in June 2003. The objectives of this team are:

1.   Networking of professional purchasing staff

2.   Achieve savings through joint procurement of goods and services

3.   Generate income through rebates to Central NSW Councils

4.   Facilitate professional development and training of Council purchasing staff

5.   Encourage use of the latest technology for communication and purchasing functions

 

The Supply Management Team has been successful in all of these areas over the past eight years and continues to provide ways for councils to save money and time through working together regionally.

In addition to bitumen emulsion, the team has currently has regional tenders in road signs and fuel and are continuously looking at ways that purchasing regionally can assist Centroc members.

Background on developing a regional bitumen emulsion contract

The Supply Management Team first decided to do a regional contract for Bitumen Emulsion in 2004 culminating in a three year regional contract in 2005 with the process repeated at the completion of that contract in 2008. As we near the completion of the current contract, Centroc seeks to repeat the process.

Centroc members currently procuring under this arrangement are as follows:

 

Council

Participating in Current Regional Contract

Bathurst

Yes

Blayney

Yes

Boorowa

No

Cabonne

Yes

Cowra

Yes

Forbes

Yes

Lithgow

Yes

Harden

No

Lachlan

Yes

Oberon

Yes

Orange

No

Parkes

Yes

Upper Lachlan

No

Weddin

Yes

Wellington

Yes

Young

No

 

At the Centroc Supply Team meeting 1 December 2010 resolved to proceed to a new contract commencing 1 January 2012. This has also been noted by the Centroc General Managers’ Advisory Committee on 28 July 2011.

Should council agree to participate in a regional contract, Centroc will put out an RFT (Request For Tender) and proceed to a contract.

Advice regarding service and pricing under a regional contract will be provided to members.

Council contribution

Centroc manages the process including all costs of advertising and tender assessment and takes a management fee from the supplier to cover these costs which council is not responsible for.  Council should also give consideration to future compliance with the contract.

Council currently purchases bitumen emulsion through the Regional Bitumen Emulsion Contract

 

 

Recommendation

 

THAT Council agree to participate in a regional bitumen emulsion contract.  Council to provide Centroc with advice accordingly.

 

 

 

ITEM 26 - MOLONG VILLAGE GREEN GAZEBO

REPORT IN BRIEF

 

Reason For Report

Council consideration of a request by MAG to leave the gazebo in its current position and to carryout additional paving works.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Parks and Reserves

Annexures

1.  Letter from MAG re Gazebo    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284231

 

Director of Engineering and Technical Services' REPORT

Council is in receipt of a letter from the Molong Progress Association advising of a recent meeting with the Yarn Market Executive at which it was mutually agreed that if the gazebo structure was to remain in the Green, than the current location would be preferable to the proposed relocation to the south western area of the Green.

Background

Council considered a report to the February 2011 Ordinary meeting concerning the gazebo constructed on the Village Green. There had been concern raised by sections of the community that the structure should be moved either or another location of to another part on the Green. A survey was also conducted to gauge support for a number of options for the structure.

Councillors also met with members of the Coach House, Yarn Market, Media and MAG to discuss the results of the survey and work towards a collaborative and agreeable way forward for the future management and ambiance of the Village Green.

In considering the survey result and through consultation with the various stakeholders, Council resolved to;

1.      Relocate the shade structure to the south/western corner of the Village Green.

2.      Arrange for an amended DA and seek Council’s Heritage Advisor to provide comment.

Council staff have investigated the technical and logistical aspects for the relocation of the structure and had this project planned for late November. The relocation would require the hire of a crane and use of council’s excavator.

Proposal

In agreeing to the Gazebo remaining in its current location, MAG and the Yarn Market Executive have sought to undertake the following works;

1.   Paint the roof to match surrounding buildings

2.   Install 4 additional seats to the structure

3.   Install a removable table to allow multiple use of the structure

4.   Install corner sections on each side of the eight posts

5.   Provide a level compacted decomposed granite floor

6.   Construct a pathway of decomposed granite to Gidley Street

7.   Provide a litter bin

8.   Planting of foliage on the path borders.

MAG propose to submit a CIP grant application to fund the project and work with the Yarn Market Committee to bring the project to fruition.

 

Recommendation

THAT Council:

1.          Rescind the February resolution to relocate the gazebo on the Village Green and

2.          Approve the proposed works listed 1 to 8 in the report.

 

 

 

ITEM 27 - COMMUNITY IMPROVEMENT GRANT APPLICATIONS 2011/2012

REPORT IN BRIEF

 

Reason For Report

Seeking Council approval for compliant applications

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Urban Assets Coordinator

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284519

 

Urban Assets Coordinator's REPORT

Each financial year Council makes funds available for the Community Improvement program (CIP). These funds are intended to assist community groups with projects that are of ongoing or sustainable benefit to Cabonne communities.

The CIP is aimed at improving the “liveability” of the shire through assistance with projects such as tree planting, street furniture, area beautification, main street improvements, entrance signs, community recreational facilities and picnic areas , etc. Projects must be sited on Council owned land, or controlled land (such as Crown land for which Council is trustee).

The guidelines for CIP grants are summarised below.

Grants are provided on a dollar for dollar basis up to 50% of the total project cost. Requests for retrospective funding, maintenance costs, running costs, equipment or salaries will not be considered. Projects that are private commercial ventures will not be considered.

Depending on the merits of each case, Council may consider in-kind assistance as part of the 50% contribution by the community group.

Payment of the grant by Council to a community organisation in the context of the CIP is not subject to GST.

Applicants must contribute at least 50% of the project cost and the value of voluntary labour may be considered as part of the applicant’s contribution.

Each project will be judged on its merits and the relative benefit it will return to the community.

 

Council has received the following 13 complying CIP applications for 2011/2012 outlined in Table 1 below;

 

Table 1

 

Number

Applicant

Project

Land cat.

Project cost

Grant request

Complying application

1

Molong Town Beautification

Tree pruning shrub removal

Council Road Reserve

$1,020

$510

Yes

2

Molong Rotary

Exercise equipment

Crown land

Council trustee

$10,200

$5,100

Yes

3

Age of Fishes Museum

Picnic table tops

Council owned land

operational

$5,150

$2,575

Yes

4

Moorbel hall

Kitchen refit

Crown land

Council trustee

$12,498

$6,498

Yes

5

Cudal M & D Society

Toilet and hand basin

Council owned land

$2,985

$1,493

Yes

6

Cudal Show Society

Seating, tables

Crown land

Council trustee

$2,000

$1,000

Yes

7

Cumnock Racquet Club

New poles,

New lighting

Crown land

Council trustee

$15,802

$7,901

Yes

8

Manildra Sports Council

Disabled toilets

Crown land

Council trustee

$10,750

$5,750

Yes

9

MADIA

Irrigation system

Council owned

$7864

$3932

Yes

10

Cumnock CWA

Shrub planting

Council owned land

$1,000

$500

Yes

11

Cumnock Show Society

Tables, seating

Crown land

Council trustee

$6,000

$3,000

Yes

12

Molong Advancement

Group

Gazebo

improvement

Council owned land

Community

$9,179

$3,000

Yes, see note 1 following

13

Baldry Hall

Rainwater tanks

Not Council land

Eden hall trust

$6,800

$3,400

See note 2 following

Totals

 

 

 

$91,248

$44,659

 

 

Note 1: the project to finish the gazebo is valued at $9179. MAG will contribute $3000 in donated materials and labour matched by Council grant of $3000. It is recommended that the balance of $3,179 is funded by LAIP funds.

 

Note 2: Baldry Hall is not situated on Council land, however the land is managed by a non-incorporated community trust (not a s355 Committee) reporting directly to the Department of Lands. The hall is a public hall not used for business purposes and is not a specific purpose club. Council has utilised the facility from time to time and it is the only community hall in the area. It is recommended that Council approve the grant payment subject to the project being completed before payment is made.

 

Council has received the following 1 non-complying CIP application outlined below in Table 2:

 

Table 2

 

Number

Applicant

Project

Land cat.

Project cost

Grant request

Complying application

14

MADIA

Men’s Shed floor

Crown land, Council depot,

Perpetual lease

$7,000

$3,500

No, see note 3 following

 

 

 

 

 

 

 

totals

 

 

 

$$7,000

$3,500

 

 

Note 3. Men’s Shed projects do comply with the intention and guidelines of the CIP grant and approval of the grant is not recommended. Council has a separate men’s shed policy, which the Committee has already received funds from.

 

Council’s budget allocation for the CIP program for 2011/2012 is $50,000. Complying grant applications total $44,659.

 

It is recommended that Council approve the complying grant applications numbered 1 to 13 in Table 1 totalling $44,659 and not approve the non-complying application number 14 in Table 2 totalling $3,500.

 

Recommendation

 

THAT Council approve the complying grant applications numbered 1 to 13 in Table 1 totalling $44,659 and not approve the non-complying application number 14 in Table 2 totalling $3,500.

 

 

 

ITEM 28 - LOTS 1-10 SECTION 9 DP758643, LOTS 1 AND 2 DP 722107  WHITTON STREET, MANILDRA

REPORT IN BRIEF

 

Reason For Report

Report on correspondence received regarding land in Manildra

Policy Implications

Requires assessment against the provisions of the CLEP 1991 and DCP 6

Budget Implications

Nil

Area of Responsibility

Development

Annexures

1.  Submission to Council    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284395

 

Director of Environmental Services' REPORT

 

Council has received the attached correspondence from Mr K and Mrs L Penson regarding land at Manildra purchased by Mrs Penson in 2008 from the Crown. The Penson’s have requested that their correspondence be considered by Council. In essence 12 allotments of land were purchased from the Crown with the purchaser basing their decision to do so on their interpretation of correspondence issued by Council to the Dept of Lands regarding zoning of the land and land use permissibility.

 

BACKGROUND
The holding consists of 12 separate allotments and is zoned Rural 1(c) Rural Small holdings by the Cabonne Local Environmental Plan 1991. The allotments have areas as follows:

 

Lot

Area

Lot

Area

Lot 1 DP 758643

2023m²

Lot 7 DP 758643

2023m²

Lot 2 DP 758643

2023m²

Lot 8 DP 758643

2023m²

Lot 3 DP 758643

2023m²

Lot 9 DP 758643

2023m²

Lot 4 DP 758643

2023m²

Lot 10 DP 758643

2023m²

Lot 5 DP 758643

2023m²

Lot 1 DP 722107

1220m²

Lot 6 DP 758643

2023m²

Lot 2 DP 722107

6120m²

 

Lots 1 – 10 Sect 9 DP 758643 were established by crown survey c1898 and have remained in the ownership of the Crown until 2008.

 

Lots 1 and 2 DP 722107 were established in 1986 as a Crown conversion. Lot 1 encompasses what was an unformed laneway and has an allotment width of 6m and a length of approximately 200m. Lot 2 encompasses a previous crown road that initially enabled a possible extension to Molong Street. The whole of the holding had until recent years been used as a trotting track for horse training purposes. An access track existed along the boundary of Lot 2 providing informal access to adjoining land held in separate ownership.

 

Lots 7 to 10 appear to be land locked, having no legal access to a roadway. Lot 1 DP 722107 is constrained by its width of just 6m. The width is not adequate for two way access should it be considered for use as a ROW or similar to service adjoining lots. Lots 1 to 4 DP 758643 have frontage to Orange Street and are located opposite the Manildra Showground. Lot 5 is located at the corner of Orange and Whitton streets while Lots 1 and 2 DP 722107 have frontage to Whitton Street, Manildra.

 

A dwelling was approved upon Lot 6 vide DA 2010/31 when the whole of the holding was in the ownership of Mrs Penson. This lot has since been sold and the dwelling constructed. A review of the application notes the building assessment carried out by former staff members was done in good faith however the application of the relevant planning provisions does raise some questions as to the accurateness of the planning law interpretation.

 

Location plan

 

 

There appears to have been no discussions between the present landowner and Council’s planning staff either at the time of purchase of the holding from the Crown, or subsequent to the purchase, regarding the land use zoning, planning regulations or  development potential of the land. A zoning certificate was issued to the Dept of Lands at the time of the sale of the land and included appropriate information regarding the zoning of the land and the development controls that applied.

 

The Pensons are seeking to sell each of the allotments as building blocks and a sign on the fence of the holding advertises blocks for sale for $43,000. Two lots are currently subject to sale offers (lots 4 and 5). A zoning certificate was issued in June 2011 for Lot 4 resulting in an enquiry from the potential purchaser’s solicitor seeking advice as to whether a dwelling was permissible upon the lot. Council responded advising that a dwelling was not permissible as the allotment was less than the minimum area of 0.4ha required for development of a dwelling within zone 1(c). It was noted that the holding no longer formed the whole of an existing holding, and that the lots were historic in their establishment and predated the subdivisions contained within the current planning code.

 

Planning provisions

The subject holding as stated is zoned by CLEP 1991 (cl.9) as 1(c) Rural Small holdings. Development Control Plan 6 also applies to the land.

 

Clause 18 of the CLEP 1991 specifies provisions for development of 1(c) land for the purposes of a dwelling. Clause 18 permits a dwelling on vacant 1(c) land at Manildra where the land has an area of 0.4ha or more, or comprises the whole of an existing holding, or is an allotment created for a purpose (other than agriculture) in accordance with CLEP 1991, or is an allotment created in accordance with a consent granted before 8 August 1991 – being an allotment on which a dwelling could have been constructed immediately before the appointed day, or is a viable intensive agricultural holding that satisfies clause 13 (2)(a) and (b) of the LEP, or is land indentified in schedule 2 of the LEP. The 11 allotments remaining within the holding do not appear to satisfy the above standards.

 

The draft Settlement Strategy for the village of Manildra, which informs the draft Standard Instrument LEP currently under preparation, proposes the subject land be rezoned for residential purposes as an extension of the village. Subject to council’s adoption of the draft LEP and the Dept of Planning and Infrastructure issue of an s65 certificate the draft plan will then be placed on public exhibition early in 2012. It is anticipated that the LEP process may proceed to achieve gazettal by mid 2012.

 

Issues

Mr Penson in his attached correspondence makes a number of points regarding the land holding and the information available to him. These points are provided below with council comments in response:

 

Issue

Comment

Mr Penson has a copy of a letter dated 05/08/2010 from Council advising ‘a dwelling may be permissible subject to a DA submitted to council for assessment’. He purchased Lots 1 – 10 from the Crown based on this letter.

Council has record of a letter issued to Dept of Lands dated 5 August 2008 relating to the subject land and the inquiry as to building entitlement. The letter advised of the zoning, the lot sizes, the constraints of one particular and requirement for submission of a development application for any proposed dwelling development.

Development assessment is a merit based process and takes into account a range of heads of consideration. Information provided in a development inquiry cannot be construed as a planning assessment or implied as providing Development Consent for the particular use of any land.

Lots 1-10 were purchased as separate titles and were gazetted before the current LEP

Noted.

Two purchasers propose to build houses, one urgently now and the other shortly

Noted.

There are no subdivided residential blocks for sale ready to purchase in Manildra

The holding is zoned Rural Small holdings.

The SI LEP proposes to rezone the land from Rural to Residential.

Need to retain young people in Manildra

Noted

Legal opinion sought that supports building permission subject to DA

Any DA submitted would be assessed in accordance with the current LEP and relevant legislation. Minimum lot size for a dwelling upon land zoned 1(c) is 0.4ha. Assessment would also address relevant heads of consideration (79C of the EP & A Act) and DCP 6

Council has a moral obligation to allow the blocks building permission

The enforcing legislation is the CLEP 1991. Council issued development consents must be lawful. The draft Manildra Settlement Strategy recommends rezoning of this land to residential purposes. The draft SI LEP reflects this recommendation.

 

Discussion

The CLEP 1991 is the enforcing legislation when considering the development of the subject land. Lots 1 and 2 DP 772107 are constrained by area and width of allotments (noting Lot 2 is the only lot within the holding that satisfies the minimum lot size provision). Lots 7-9 appear to be land locked (having no legal access to a road).

 

Lots 1 to 5 are below the 0.4ha minimum lot size, although the amalgamation of two or more lots would enable the minimum lot size to be satisfied.

 

Council is bound by the provisions of clause 18 of CLEP 1991 when considering a DA for a dwelling upon the subject land. Council cannot grant approval either ‘in principle’ or as a ‘deferred commencement’ pending the process of adopting and the gazetting the draft SI LEP. Council’s legal advisors have confirmed that the draft SI LEP does not have any legal status until its gazettal.

 

An option may be the submission of a Development Application supported by a comprehensive SEPP 1 application seeking variation of the 0.4ha provision (assuming it can be demonstrated that the provision is a standard and not a prohibition.) As the variation from the 0.4ha provision exceeds 10%, the concurrence of the Department of Planning and Infrastructure would be required in addition to Council support for such an application.

 

The second option relies on the progression of the draft SI LEP to gazettal, upon which it is likely that the subject land will achieve residential rezoning with potential for subdivision and development upon lots of approximately 1000m²  - subject to availability of services (road, electricity, water and sewer etc).

 

The latter option has a timeframe that seeks gazettal of the new LEP potentially by May 2012.

 

 

Recommendation

 

THAT:

1.  The information be noted

2.  The landowner be advised of the Manildra Settlement Strategy and the proposal to rezone the subject land for residential purposes under the draft Standard Instrument LEP

3.  The landowner be advised of State Environmental Planning Policy No. 1 – Development Standards as a mechanism available when submitting certain development applications to seek variation where justified to existing planning development standards.

 

 

 

 

ITEM 29 - DRAFT CABONNE LOCAL ENVIRONMENTAL PLAN 2011

REPORT IN BRIEF

 

Reason For Report

For Council's approval to forward a copy of the plan onto the  NSW Department of Planning & Infrastructure.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Planning

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284402

 

Principal Strategic (WBC Alliance) Planner's  REPORT

 

The Draft Cabonne Local Environmental Plan 2011 (‘Draft CLEP2011’ or ‘Draft Plan’) is now sufficiently advanced such that Council staff seek a resolution from Council allowing the plan to be forwarded to the NSW Department of Planning & Infrastructure (‘Department’ or ‘DoPI’) with the intention of gaining authorisation, pursuant to the former Section 65 of the Environmental Planning and Assessment Act 1979 (‘the EP&A Act’) to place the Draft Plan on public exhibition.  This report has been prepared in line with the requirements of the former Section 64 of the EP&A Act and is accompanied by a copy of Draft Plan, previously emailed to Councillors.

 

Council staff believe that through a comprehensive process of workshops with the Councillors in May, June and August 2011 that the proposed Draft Plan addresses the majority of the issues raised by Councillors.  If there are any outstanding matters then Council staff recommend that the Draft Plan (as emailed) is approved for public exhibition to seek public feedback to inform any final amendments rather than delaying the process at this time or alternatively that Council approves this Report and the Draft Plan subject to specific amendments.

 

Minor Corrections to Mapping

Council staff wish to advise Councillors that some minor amendments to the mapping still need to be completed before the Draft Plan is forwarded to the Department.  The resolution of Council (above) to approve the Draft Plan for public exhibition should be assumed to have incorporated the following amendments:

 

·    Land Zoning Map LZN_001 / Lot Size Map LZN_001 – The Cumnock Waste Depot (Lot 83 DP 753224 - 247 Baldry Road, just to the west of Cumnock) is currently shown on LZN_001 as Zone RU1 - Primary Production.  However the mapping will be amended to be included in Zone SP2 – Infrastructure (in accordance with all of our other waste depots in Cabonne).  As a result this lot will not have any minimum lot size shown on LZN_001.

 

 

·    Land Zoning Map LZN_001A / Lot Size Map LZN_001A – The Zoning Map for Yeoval incorrectly shows Zone SP2 for the Banjo Paterson Way connecting to Renshaw McGirr Way along King Street instead of connecting along Obley Road.  This will be corrected on LZN_001A as well as LSZ_001A.

 

·    Lot Size Maps LSZ_001A / LSZ_001B / LSZ_002A / LSZ_002B / LSZ_003A – The Lot Size Maps for Yeoval, Cumnock, Manildra, Cudal & Eugowra should all include a boundary around the proposed area shown as Lot Size V – 2,000sqm called ‘Area A’ (which relates to the proposed Zone RU5 Village).  This references Clause 4.1 of the Draft Plan that permits an application for subdivision within ‘Area A’ to comply with a reduced minimum lot size of 900m2 if lots are connected to reticulated sewer.  This seeks to allow a smaller lot size as the Four Towns Sewer Program is completed in each of the relevant villages and, as a result, a smaller lot size for subdivision once there is no need to incorporate a standard septic system.

 

·    Heritage Maps – At the time of drafting this Report the Heritage Maps were still being amended by Council’s GIS and heritage resources.  As a result of the complexity of addressing details a limited number of heritage items have been found to have been incorrectly mapped (e.g. HER_001 – Item 236 should be located at Lot 128 DP753243 – not at Lot 2 DP216815).  Therefore, for the purpose of this Section 64 Approval please refer to Schedule 5 to the Draft Plan which has the comprehensive list of items where the majority have had their address and Lot/DP confirmed.  The Heritage Maps will be updated in accordance with Schedule 5 after the Section 64 Approval and prior to sending to the Department.

 

 

Council staff apologises for these late amendments but did not want to delay the Section 64 Approval for a range of minor mapping matters that can be resolved before sending to the Department.

 

Please note that the appendices to this Council Report have been provided separately (by email / CD) for notification on Friday 7 October 2011 and include the following supporting documents:

 

1.   Section 64 Report (providing the background to the Draft Plan);

2.   Draft Cabonne Local Environmental Plan 2011;

2.1. Draft Plan (Text);

2.2. Draft Plan (Land Use Matrix);

2.3. Draft Plan (Mapping);

3.   Section 54 Correspondence & Council Resolution; and

4.   Section 62 Government Agency Consultation Letters.

 

Please note that all supporting land use, heritage and flood studies/strategies will also be forwarded to the Department but have previously been provided to Councillors.

 

 

 

 

 

 

Recommendation

 

THAT Council:

1.   Agrees that the Draft Plan is consistent with the adopted and draft land use strategies for the Cabonne Shire including, but not limited to, the Councils of Blayney, Cabonne and Orange City (July 2008) Sub-Regional Rural and Industrial Land Use Strategy; the Cabonne Council (2011) Draft Cabonne Settlement Strategy; and the Cabonne Council (2003) Community Heritage Study;

2.   Approves the Draft Cabonne Local Environmental Plan 2011 (‘Draft Plan’) as set out in the Appendices to this report for the purpose of public exhibition in accordance with the provisions of the EP&A Act;

3.   Forwards the Draft Plan to the Director-General of the Department of Planning & Infrastructure requesting that a certificate pursuant to former Section 65 of the EP&A Act be issued to allow public exhibition of the Draft Plan;

4.   In seeking a certificate under former Section 65, forwards all relevant supporting documentation indicating the actions taken to fulfil responsibilities under the EP&A Act including, but not limited to Consultation (Section 62), and compliance with the relevant Ministerial Directions (Section 117 ), Planning Circulars, State Environmental Planning Policies (‘SEPPs’), and land use strategies (draft and adopted) by Cabonne Council;

5.   Seeks the Director-General’s opinion that the inconsistencies between the Draft Plan and any Ministerial Directions or Planning Circulars are, for the reasons identified, of minor significance or can be addressed at a later date;

6.   Upon receipt of a certificate under former Section 65, Council exhibits the Draft Plan for a minimum period of six (6) weeks unless it falls within December 2011 to January 2012 in which case an additional two (2) weeks be added to the exhibition period;

7.   Provides the General Manager with the delegation to make minor technical and policy amendments to the adopted Draft Plan arising out of the consultation with Department of Planning & Infrastructure or as required in a Section 65 Certificate to exhibit the Draft Plan; and

8.   Requires the Draft Plan be reconsidered by Council in the event that significant policy changes are sought by Department of Planning & Infrastructure prior to the issue of a Section 65 Certificate.

 

 

 

ITEM 30 - LEASE ENQUIRY - RAILWAY LAND AT MOLONG

REPORT IN BRIEF

 

Reason For Report

Report on request for consideration to relocate old gasometer

Policy Implications

Nil

Budget Implications

Proceeding with the request to lease the land would have budget implications for council to consider

Area of Responsibility

Environmental Services

Annexures

1.  ARTC letter

2.  MAG letter    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284500

 

Director of Environmental Services' REPORT

 

As part of the initial program leading to the site remediation of the former Molong Gasworks site Council has sought community feedback on the history of the former gasworks site and the connection between the local residents and the site. A community meeting chaired by the Deputy Mayor indicated community interest in the industrial history of Molong and an enthusiasm for the gasometer frame and possibly a panel of the tank to be retained and relocated to a more centrally visible site.

 

Suggestions for relocation of the frame included the land in front of the railway station, with strong support for a further option being the relocation of the structure to vacant railway land located between the swimming pool and the gatekeeper’s cottage. This latter suggestion was supported by a concept to anchor the start of the walking track / animals on bikes projects with a ‘big’ sculpture that with suitable interpretive signage could also interpret the industrial history of the gasworks.

 

The suggested site is owned by the NSW railway authority and would require negotiations for lease of the land. The land is also located within the Molong floodway and consideration would need to be given to siting a structure within this area.

 

Following the community consultation meeting  Molong Advancement Group initiated independent discussions with Australian Rail Track Corporation with a view to determine the availability of either area of land. MAG has also been advised of imminent restructuring within State Rail and the need to respond promptly to any lease negotiation in the event that council supports the community proposal for the relocation of the gasometer structure.

Attached is a copy of correspondence from the Australian Rail Track Corporation in response to the enquiry made by the Molong Advancement Group to the possible lease of railway land for the relocation of the gasometer. A copy of the Molong Advancement Groups response is also attached.

Below are the conditions of the lease set by Australian Rail Track Corporation in response to Molong Advancement Group’s correspondence dated 14 September 2011(attached):

 

1.   ARTC will agree to a minimal rental of $550.00 (GST incl) per annum with an annual rent increase of 3% each year after;

 

2.   The administration fee of $550.00 associated with the preparation of the lease agreement is non-negotiable;

 

3.   The maximum lease term of 5 years less 1 day as discussed in phone conversation is also non-negotiable;

 

4.   It is not feasible to make a direct sale of this parcel of land to Cabonne Council as it fronts a public road, thus sale by tender or auction would be required. To purchase this site would be a costly exercise for Council as the purchase enquirer is responsibly for all costs associated with getting the parcel of land to a sellable state including legal fees, surveyor fees and sub- division costs.

 

5.   All other conditions outlined in my correspondence of 7 September 2011 still apply.

 

To remediate the gasworks site the gasometer structure will need to be removed. The tank potentially contains sludge that will require removal. The structural integrity of the underground tank is yet to be determined but is likely to have suffered corrosion. It may be possible to salvage and remediate a panel of the tank as suggested at the community meeting.

 

The gasometer frame will need to be either relocated during the site work or dismantled and removed. While an item of industrial heritage significance the structure cannot be retained in situ during the remediation of the site and will need to be moved.

 

There would be cost efficiencies to council to relocate the frame prior to site remediation. The removal of the frame would then not form a component of the tender process for the site remediation program and the tank.

 

The suggestion to relocate the frame and potentially a panel of the tank to the railway site would enhance the open space corridor and provide a unique opportunity to interpret Molong’s industrial heritage to a wider audience (given the proximity of the proposed site to the Mitchell Highway). Leasing the ARTC land would require financial commitment from council in both the annual lease and the management of the site. Additional costs would relate to the installation of suitable interpretive signage.

 

The proposal put forward during the community meeting provides an opportunity to retain the gasometer frame and to enable promotion of the industrial heritage of Molong.

 

Council’s consideration of the proposal and the information provided by MAG is sought.

 

 

Recommendation

 

THAT:

1.  The information be noted

2.  Council further investigate the opportunity to lease the ARTC land located between 2 Euchareena Road and the Molong Swimming Pool with a view to the relocation of the Molong gasworks gasometer frame to this area of open space in association with the recently constructed walking / cycle path and outdoor art sculpture

3.  Molong Advancement Group be advised of council’s action

 

 

 

 

ITEM 31 - REVIEW OF PLANNING ASSESSMENT POLICIES AND PROCEDURES

REPORT IN BRIEF

 

Reason For Report

Report requested by council

Policy Implications

Review of policy and procedures

Budget Implications

Nil

Area of Responsibility

Development

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284518

 

Director of Environmental Services' REPORT

 

Council at its meeting held on 15 August 2011 requested a report to review current policy and procedures to proponents and objectors to DAs addressing Council, in particular on repeated occasions. This links also to previous reports to council in 2008 and again in 2010 regarding protocols and procedures for the various steps within the development assessment process particularly with a view to streamlining procedures for applicants, Council and Councillors.

 

The planning process is complex and not always well understood by those involved in the system. In order to provide a transparent, sustainable, streamlined and accountable system there is a need for council to have in place appropriate policies / procedures and delegation arrangements, clearly defined roles and responsibilities at the various stages of the development assessment process, consistent application of development rules, adequate resolution techniques and monitoring mechanisms.

 

The assessment process comprises the following stages:

 

          Pre application information gathering / consultation

          DA lodgement

          Notification and consultation

          Assessment and report writing

          Decision making

          Appeals and dispute management

          Compliance / enforcement

 

Council has variously requested a review of the existing processes relating to the area of planning assessment decision making. The council have raised concerns regarding the process for community participation in the decision making process and the range of development proposals currently placed before council for determination. The intent of the council policy review is to streamline the process while maintaining consistency, transparency and efficiency.

 

In reviewing the existing protocols and procedures  a range of areas have emerged where council has opportunity to refine the process thereby increasing the efficiency of the planning assessment process. A summary of the identified emerging issues is provided below:

 

Procedure and / or Issue

Comment

Reports presented to Environmental Services and Sustainability Committee and / or Council

As established in the 2010 report on planning procedures the Environmental Services and Sustainability Committee is the appropriate forum  for the consideration of planning, building, health and environmental reports.

 

It is noted that in recent years due to staffing / resource constraints and requests/decisions by Council that planning reports were included in either the committee or the council business papers to reduce further delays in determining applications.

 

It should be further noted that issues such as implementation of policies and adoption of legal documents such as LEPs and DCPs remain a matter for consideration by council and cannot be sub delegated to the committee. Also in this domain would be requests to vary s 94 contributions and requests for s82A reviews

 

Strategy 1) – that planning, health and building and environmental reports be directed to the Environmental Services Committee as a matter of protocol

Delegations – Council’s delegated authority

 

 

 

 

 

 

 

 

 

 

 

 

Objections to DAs

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SEPP 1 variations

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Council owned or managed land

As the committee and council each meet only once a month significant delays can occur in processing times for DAs that cannot be determined under Council’s delegated authority. An additional 2 to 5 weeks approval time can be added to a development application when reports are required to be referred to the committee and then to council for determination.

 

It is suggested that council review its delegations to the General Manager to improve the efficiency of the determination process.

 

 

Council by its own policy requires the notification of all subdivision applications. This is not a requirement of the LEP, any DCP or state legislation. Council further requires that where a submission by way of objection is lodged to any DA that the determination of the application be referred to the committee.

 

Often submissions are limited to a single objection. In most instances the objection can be addressed and resolved through the standard planning process, and where necessary appropriate conditions of consent applied. Some objections do not relate to the prescribed planning assessment heads of consideration and cannot be taken into consideration. (example – recent objection to a proposed rural storage shed at Windera Estate where the details of external finish is controlled by a covenant created by the developer)

 

It is suggested that policy be implemented to enable delegation to the General Manager to determine DAs where submissions / objections can be satisfactorily resolved. It is also suggested that to ensure the community’s concerns are adequately considered – that where there are 3 or more unresolved objections that the DA be referred to the Environmental Services and Sustainability Committee for determination.

 

 

Currently all SEPP 1 (variation of development standards) are referred to the committee for determination. To improve efficiency in processing these applications it is suggested that delegated authority be granted to the General Manager to determine such applications where there are no unresolved submissions / objections. Examples of such applications are recent SEPP 1 applications to vary lot sizes in the villages of Eugowra and Cargo to facilitate subdivision of former school residences from school allotments. Where there are unresolved or complex issues such applications would be referred to the committee for determination.  (eg – Gorham Road dwelling application)

 

Currently any DA relating to Council owned or managed land is referred to the committee for determination. This includes DAs for events, for construction of basic facilities and amenities and for structures. (eg – Cobb & Co event at the Molong Rec Ground, Canowindra cemetery rotunda)

 

It is suggested that delegated authority be given to the General Manager to determine DAs upon council owned or managed land where Council has no commercial interest in the development. Matters of commercial interest ie Waluwin Centre development – would be referred to the committee. The General Manager would have discretion to refer matters of deemed community interest (ie the Molong Village Green Rotunda and war memorial ) to the committee for determination

 

Strategy 2) – review council’s delegation of authority to the General Manager to permit determination by way of approval or conditional approval, SEPP 1 applications that satisfy the DoP’s delegation guidelines, development applications where issues raised by way of objection have been addressed and resolved, and development applications relating to council owned or managed land where council does not hold a commercial interest in the development.

 

Strategy 3) – that where 3 or more objections are received relating to a DA and those issues remain unresolved at the planning assessment /report stage, that the DA be referred to the Environmental Services and Sustainability Committee for determination

Procedure for presentations to committee or council

 

 

There is a community expectation that their concerns will be considered by council through written submissions as well as verbal representation. Developers also expect opportunity to speak in support of their proposals.

 

While a procedure was established in 2010 for planning interviews, this has not been successful. It has previously been identified that the Environmental Services and Sustainability Committee is the appropriate forum for initial consideration of relevant planning reports. However there is a significant limitation to the effective use of the committee for community addresses. This is a result of the current system where the Environmental Services and Sustainability Committee commence upon the conclusion of the Economic Development and Tourism committee. It has not proven possible to allocate specific times for community members to attend and address the Environmental Services and Sustainability Committee. In some situations community members have been kept waiting for up to 45 minutes after the nominated start time of the committee due to the previous committee meeting extending beyond its anticipated timeframe.

 

Council could consider a policy of strict adherence to the advertised meeting times, or consider holding the Environmental Services and Sustainability Committee prior to the Economic Development and Tourism Committee (the latter not seemingly subject to community presentations / addresses).   

 

It is also suggested that a process be put in place that objectors or developers are encouraged to meet with the Director Environmental Services or if necessary the General Managerto discuss development matters during the assessment stage of the planning process

 

Strategy 4) – Environmental Services and Sustainability Committee he held prior to the Economic Development and Tourism meeting

 

Strategy 5) – that the Director Environmental Services mediate or if necessary the General Manager with objectors and developers/applicants throughout the planning assessment process

Presentations to the committee or council

A clear policy should be developed to guide community attendance at committee meetings and / or council. It is suggested that:

 

Members of the public address the committee meeting

 

Presentations can only address an item on the business agenda

 

Presentations may be in support or opposed to a planning report recommendation

 

Where more than one objector wishes to address the committee that one spokesperson be nominated to represent the group

 

Speakers be granted a maximum time of  5 mins to address the committee

 

There be a formal written application required to enable an individual to address a committee meeting, encompassing an agreement to comply with council’s code of meeting practice. A copy of the application and issues to be addressed to be provided to Councillors before hand.

 

Presentations should occur at the commencement of the committee meeting. The committee may proceed with the general order of the agenda or resolve to move an agenda item forward

 

Members of the public may address the committee or council once only on a planning item, unless the developer lodges amended plans that significantly alter the initial proposal.

 

It should be noted that the current procedure for presentations to council by government agencies ie DoPI, CW Catchment Management Authority, RTA, WBC Alliance etc would remain in place.

 

Strategy 6) – procedure be implemented to enable members of the community to address the Environmental Services Committee and Council regarding an agenda item. That a member of the public be permitted to address the committee or council once only on a matter. That presentations be limited to maximum time allocation of 5 minutes per speaker and where several people propose to speak on the issue that one spokesperson be nominated to represent the views of the group. That formal application be required for those wishing to address the committee or council and that any additional written information be provided to council by close of business on the Friday prior to the committee or council meeting  and copies of application and issues to be addressed be provided to Councillors beforehand.

Late submissions  / tabled submissions

When a DA is advertised or notified there is a specified time frame for submission of written comment. The planning assessment and report incorporates these submissions.

 

However there is a tendency for objectors and developers to submit further written material at the committee or council meeting. This does not enable councillors or staff sufficient time to consider the correspondence and may further delay the consideration of the application should further investigation be required.

 

Council could either limit consideration of submissions to the nominated notification period, or continue to accept unsolicited submissions subject to such submissions being lodged with council by close of business on the Friday preceding the committee or council meeting.

Lack of committee quorum

An issue for the Environmental Services and Sustainability Committee is the frequency that a quorum cannot be maintained due to councillors needing to declare an interest in an agenda item. Currently in such circumstances the planning item is referred to council resulting in a further delay of at least 2 weeks in determining the DA. Occasionally the item is rescheduled for the committee’s agenda of the following month – creating a 4 week delay in considering the item.

 

It is suggested that in the instances where a quorum cannot be maintained by the committee  that the planning report be delegated to the General Manager for determination

 

Strategy 7) – That DAs deferred due to the lack of a committee quorum be delegated to the General Manager for determination

 

 

Trial Period

 

It is suggested that the above mentioned strategies be implemented and reviewed in 6 months time. The strategies are proposed in response to council’s direction to investigate opportunities to streamline the current planning assessment procedures, to reduce the volume of planning reports being referred to council, to continually improve the process thereby reducing the processing time of DAs, to maintain an active consultation process with the wider community, and to ensure a consistent and predictable procedure for the benefit of applicants and interested community members.

 

 

Recommendation

 

THAT:

 

1.  The information be noted and

2.  The strategies contained in the report entitled ‘Review of Planning Assessment Policies and Procedures’ be adopted and implemented with a review of the effectiveness of the strategies to be considered by council in 6 months time.

 

 

 

ITEM 32 - Eastern Area Waste and Recycling Trial

REPORT IN BRIEF

 

Reason For Report

Report on eastern area waste and recycling trial

Policy Implications

Nil

Budget Implications

Included in 2011/12 Budget

Area of Responsibility

Waste Management

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284225

 

Senior Environmental Services Officer REPORT

 

Council in preparing its 2011/12 Management Plan resolved to investigate options for supplying a waste and recycling service for the eastern area of Cabonne – namely the Byng, Lewis Ponds and Mullion Creek areas.

 

In the 2011-2012 financial year, Council allocated $10,000 to fund a trial waste and recycling collection service in the eastern area of Cabonne.

 

Discussions with local residents in the eastern area revealed that residents would generally prefer a pick up service rather than a permanent transfer station.

 

Council has approached JR Richards to offer a trial three (3) month service to residents in the eastern area. To enable the service to reach more residents and to reduce travel time for Cabonne ratepayers, Council requested a quote from JR Richards to provide the service at two (2) separate locations once a month (for 3 months), these locations being Mullion Creek and Byng.

 

JR Richards would supply one (1) waste truck and one (1) recycle truck at these locations on a Saturday morning for approx. 1 hr at each location i.e. Mullion Creek 8-9am, Byng 10-11am. This also gives ratepayers 2 options to deliver waste.

 

Cabonne residents will then bring their household waste and recycling to these locations and JR Richards will then service this waste through MGBs, the trucks will take a couple of bins to each site and the residents can put the product in them, or alternatively they can bring the product in their own MGBs and the truck can service them.

 

JRR will record the number of bins serviced at each site and will also be able to give Council a net weight on the product collected.

 

Processing the recycling will be charged in line with the current processing fee at the time of collection, this fee is currently $66.3292 + GST per tonne.

 

The service fee will be $186.00+ GST per hour for each vehicle, JRR envisage a time frame of 5-6hrs per vehicle per day, this will include the waste being transported to Cabonne Council’s Manildra landfill. The estimated cost of the service is $6,500 for the 3 month trial. Council has allocated a budget of $10,000 for this trial program.

 

JR Richards have requested that on the first service day a representative from Cabonne Council be present at the pickup sites to ensure the residents understand what waste streams are acceptable within a domestic waste service.

 

JR Richards have also requested that Council complete a comprehensive advertising campaign prior to trial commencement to ensure that residents are aware of the type of waste that is and is not accepted i.e. domestic household waste and recycling will be accepted, non conforming waste, such as building waste, dirt, green waste or any kind of commercial waste will not be accepted.

 

The results from the trial i.e. amount of waste received and feedback from residents, will determine the need to provide such a service in these areas.

 

 

 

Recommendation

 

THAT Council engage JR Richards to complete a trial waste and recycling service in the eastern area of Cabonne.

 

 

 

ITEM 33 - Questions For Next Meeting

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council Meeting.

Policy Implications

Consistent with Council's Meetings Practice Policy

Budget Implications

Nil

Area of Responsibility

Council Meetings

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 283625

 

Administration Manager's REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked / matters raised where necessary.

 

   


Item 6 Ordinary Meeting 17 October 2011

Item 6 - Annexure 1

 






























Item 8 Ordinary Meeting 17 October 2011

Item 8 - Annexure 1

 





Item 9 Ordinary Meeting 17 October 2011

Item 9 - Annexure 1

 






Item 10 Ordinary Meeting 17 October 2011

Item 10 - Annexure 1

 









Item 11 Ordinary Meeting 17 October 2011

Item 11 - Annexure 1

 









Item 12 Ordinary Meeting 17 October 2011

Item 12 - Annexure 1

 

 

 

STRATEGIC PLAN

2011/2012

Review

 

 

 

 

 

 

 

 

 


 

1. Administration (including Governance)

 

Goals:

 

§   To provide efficient, effective and relevant Local Governance for Cabonne through an open and responsive Council and Committee meeting process 

§   To maintain strong relationships and liaise effectively with all relevant Government agencies and other Councils

§   To ensure long term viability of Wellington/Blayney/Cabonne Strategic Alliance

§   To provide high quality advice and support for Council’s operations and give guidance and leadership on issues

§   To control and manage finances to ensure the future  financial sustainability of Council

§   To ensure information systems meet the business needs of Council

§   To improve effectiveness of communication throughout decentralised office structure

§   To manage Council buildings in accordance with property management standards

Objectives

Performance Measures

Responsibility

Progress

1.       Provide quality administrative support and governance to Councillors and residents

1.1 Provide and retain skilled and trained staff to deliver Council services

ALL

DAS reviews to identify training needs.

 

1.2 Actioning of Council Motions

ALL

Respond to resolutions register and update register on a monthly basis for reporting to Council

2.       Develop and maintain a unified Council that is accountable and transparent

2.1 Provide appropriate mechanisms for democracy and participation for Cabonne residents

DFCS

Meeting schedule kept and updated on attendance/participation  at Council/Committee meetings

 

2.2 Review effectiveness of community consultation/feedback systems

DFCS

Second round commenced in September

 

2.3 Review wards and Councillor numbers as part of Local Government Act requirements

DFCS

Review currently being undertaken of wards. Advertising for submissions & included on Agenda of Community Consultation Meetings.

 

2.4 Maintain local governance

DFCS

 

3.       Enhance responsiveness to the community current and future needs & objectives

3.1 Develop the CCP 2025

DFCS

RMO attended/participated in Community Forum at Cargo.

 

3.2 Commence assessment of appropriate levels of affordable and sustainable service levels for Council services

DFCS

 

4.       Maintain effective links with State and Federal members of Parliament

4.1 Appropriate communications and representations are made on relevant issues

ALL

Representations as directed by Council

 

4.2 Invitation of State and Federal members to address Council meetings.

DFCS

Invitations made to Federal and State members to attend October & November Council meetings respectively

5.       Maintain active membership of CENTROC, LGSA and other forums

5.1 Attendance at meetings

ALL

Attended Mining Related Council meetings

CENTROC Risk Group & Risk Management Conference attended.

LGMA Annual Conference attended by GM & DFCS 23 – 25/8

 

5.2 Matters are brought forward by Cabonne at those forums

ALL

Participation through Netwaste & Central west Catchment Management Local Government Reference Group meetings

 

5.3 Participation in programs

ALL

Participation through Netwaste & Central west Catchment Management Local Government Reference Group meetings

 

Climate change.

6.       Active commitment to the WBC Alliance

6.1 Attendance and involvement at meetings

ALL

WBC AGM held 7 September 2011

 

6.2 Participation in joint projects

ALL

Participation in review of standard conditions of development consent & review of DA kit

 

6.3 Benefits achieved

ALL

Senior Environmental Officer involved in formulation of Sustainability Charter

7.       Ensure the ongoing financial sustainability of Cabonne Council

7.1 Ongoing financial sustainability maintained

DFCS

Positive Operating Result for 2010/11

 

7.2 Annual financial health check completed

DFCS

 

 

7.3 Report on level of recurrent expenditure

DFCS

 

8.       Provide adequate training & professional development opportunities for Councillors

8.1 Appropriate training for all councillors made available

DFCS

Training opportunities listed in GM’s memo

9.       Satisfactorily implement State Government Integrated Planning and Reporting requirements

9.1 Implementation schedule adopted

DFCS

Community Workshops held.

 

9.2 Work towards meeting deadlines

ALL

Regular review of budget

Timetable implemented

10.     Develop and maintain a strong and skilled workforce.

10.1 Provide regular forums for management to meet and discuss contemporary issues.

ALL

Implemented Environmental Services staff meetings following Council & Committee meetings

 

10.2 Ensure appropriate performance measures and incentives are in place

ALL

Considered in annual staff DAS

 

10.3 Review structure and adequacy of staffing levels and skills requirements of all Directorates

ALL

Investigate reform of Health & Building unit. Further discussions initiated by GM

 

10.4 Development of targeted training plan

DFCS

Developed in conjunction with annual DAS reviews.

11.     Provide a records management system which meets statutory and organisational demands

11.1 Compliance with the State Records act

DFCS

Current EDRMS (InfoXpert) complies with State Records Act

 

11.2 User needs met

DFCS

Ongoing support provided

 

11.3 Appropriate use of relevant software

DFCS

IT staff regularly introduce upgrades as provided by infoXpert.

12.     Provide, maintain and develop financial services and systems to accepted standards – satisfying regulatory and customer requirements

12.1 Statutory reporting completed on time

DFCS

 

 

12.2 Financial Health Check

DFCS

 

 

12.3 Review Investment Policy

DFCS

 

 

12.4 User needs met

DFCS

 

 

12.5 Degree of budget control and level of over expenditure

DFCS

 

13.     Provide effective communications and information systems for staff and residents

13.1 Implementation and use of InfoCouncil software

DFCS

Enhancements being developed

 

13.2 enhancement of website

DFCS

Migration to new website taking place. Content freeze applies during migration phase apart from News & Council Business Papers.

 

13.3 Customer service reviewed and implemented

DFCS

 

 

13.4 Effective use of customer service software

DFCS

Service Requests recorded through InfoXpert

 

13.5 Level of compliance with Customer Service Policy response periods

DFCS

 

 

13.6 Review and implement communication strategy

DFCS

Included in Media/Communications Policy

 

13.7 Improved communications between offices

ALL

Greater interaction between Enviro and Engineering staff on work related matters

 

13.8 Implementation of GIS Plan

DFCS

 

14 Ensure Effective Business Systems & continuity

14.1 Commence an Enterprise Risk Management Plan

DFCS

Working with DETS in Asset Management Risk

Climate Change Module as part of Emergency Risk Management

 

14.2 Commence development of internal audit requirements

DFCS

 

15.  Improve OH&S and Risk Management Response

15.1 Areas of concern raised in OH&S audit addressed

DFCS

Action Plan developed.

OHSM & 3 year plan developed and forwarded to GM

 

15.2 Areas of concern raised in Public Liability audit addressed

ALL

Liaise with Risk Management Officer, participate in annual audit, implement continued improvement strategies

Most claims declined – potholes damage to vehicle – Roads Management Plan used.

 

15.3 Review OHS strategy

ALL

Review in consultation with Risk Management Officer

OHSMS & 3 year plan with GM

16. ensure adequate accommodation for staff

16.1 Adequate staff accommodation provided at Molong

DFCS

Mould levels measured and retest completed for basement

17. Provide effective information systems for all of Council

17.1 Council’s Information Technology Systems upgraded

ALL

Participation in demonstration, discussions, training of new IT system

 

17.2 Audit of need analysis commenced in conjunction with WBC

ALL

Participate in WBC discussions/programs

18. To ensure Council building and land assets are managed in accord with property management standards

18.1 Review of property management systems

DETS

Preparation of Building Asset Management Plan including service level and maintenance programs draft completion date November 2011.

 

 

2. Public Order & Safety

 

Goals:

§   To maintain an effective and efficient local emergency system for the protection of life and property

§   To respond to concerns over domestic and stock animals to ensure public safety

 

Objectives

Performance Measures

Responsibility

Progress

1.       Identify and provide for any foreseeable emergency in Cabonne

1.1 Review of Local Emergency Management Plan

DETS

Cabonne DISPLAN reviewed annually by the LEMC

 

1.2 Implementation of the Emergency Risk Management Plan (ERM)

DETS

ERM to be reviewed annually by LEMC (New agenda item on LEMC)

 

1.3 Review and update as required Standard Operating Procedure (SOP’s)

DETS

Reviewed annually by LEMC

 

1.4 Emergency Services community education supported

DETS

Emergency Services and Agencies supported as required

2.       Support the management of the Canobolas Rural Fire Zone

2.1 Attend Meetings as required

DETS

Meetings attended by DETS and Council delegates.

3. Administer statutory requirements (Companion Animals Act & Impounding Act) in accordance with community needs

3.1 Ensure complaints are dealt with promptly

DES

Complaints responded to promptly

 

3.2 Review of animal control function

DES

Training programs identified & implemented

 

3.3 Staff and systems in place to implement the acts & reports made to Committee

DES

Systems in place & reviewed as needed

 

3. Health

 

Goals:

§   To protect the health and safety of the community

§   Equitable access to health and medical services for Cabonne residents

Objectives

Performance Measures

Responsibility

Progress

1.       Develop and implement an Environmental Health Program

1.1 Regular inspections of and level of compliance with standards of food and other premises

DES

Inspections carried out by contractor

 

1.2 Ensure complaints are dealt with promptly

DES

Complaints responded to promptly

 

1.3 Facilitate community awareness programs including swimming pool safety

DES

Promotion of food/health program. Participation in Scores on Door program

2.       Facilitate the provision of Health & Medical services

2.1 Health services reviewed.

DFCS

Attend Statewide CC meeting Adaptation Sustainability ERM Module CC

 

2.2 Advocacy on behalf of health services in Cabonne

DFCS

 

 

2.3 Active participation in Cabonne Health Council

DFCS

Councillors Walker and Hyde active members of Health Council.

 

2.4 Active participation on CENTROC Health Task Force Committee

DFCS

Council represented on Committee

 

2.5 Council owned health facility assets eg Waluwin managed in accord with property management standards

DFCS

Reported to September Council meeting

3. Promote health and well-being of Cabonne residents

3.1 Liaison with government departments/community groups re promotion of healthier lifestyle

DFCS

Men’s Pitstop Health checks for Council staff.

 

3.2 Promote benefits of HealthOne project across Cabonne

DFCS

 

 

 

4. Environment

 

Goals:

§   To facilitate effective control of noxious weeds

§   To ensure the environmental sustainability of Cabonne

§   To provide and maintain systems for waste collection, recycling and disposal

§   To provide high quality and environmentally sensitive drainage systems

Objectives

Performance Measures

Responsibility

Progress

1.       Maintain an effective campaign of noxious weed control by gaining landowner co-operation

1.1 Issue information to the community on priorities

DETS

Field days and workshops attended

 

1.2 Participate in regional Advisory Committee

DETS

Senior Weeds Officer attends as delegate

 

1.3 Spraying activities advertised in accordance with Noxious Weeds Act

DETS

Spraying activities advertised as required by legislation

 

1.4 Number of inspections vs s18 and s20 notices issued

DETS

Section 18s - 38

 

Section 20s - 0

2. Manage Council’s appropriate response to climate change at a local government level

2.1 Participate in CENTROC Climate Change and Sustainability programs and meetings

ALL

Participation in programs & meetings

 

2.2 Investigate development of Environmental Sustainable Plan in conjunction with WBC

ALL

NetWaste project developed.

ReSAP

 

2.3 Review purchase of ‘Green Energy’ electricity used by Council Buildings

DETS

Council under contract to Essential Energy (CENTROC RATES)

 

2.4 Review effectiveness of Star Rating policy for fleet vehicles

DETS

Star rating to be incorporated in vehicle lease back policy.  (draft policy complete by NOV 2011)

 

2.5 Level of Grid connect/solar electricity generated by Council

DETS

Buildings connected to grid include Waluwin Centre, Cumnock Community Building, Canowindra Rugby club house

 

2.6 Pursuit of Grants in relation to Climate Change and Carbon Emissions Trading

DETS

Nil grants to date.

3. Increase the level of sustainable purchasing

3.1 Level of implementation of ‘Sustainable Choices’ initiatives within Council

ALL

 

4. Provide an effective and reliable waste and recycling service to the community

4.1 Overall waste disposal strategy developed

DES

Consultant completed strategies for each landfill site. Workshop facilitated with Councillors

 

4.2 Monitoring of waste collection and disposal contracts undertaken

DES

Contracts monitored

 

4.3 Ensure management of former and current landfill sites

DES

Review linked to consultants strategic plans

 

4.4 Report on options for improvement of waste disposal/collection for rural landholders

DES

Trial of mobile collection service for eastern area formulated

 

4.5 Evaluation of expansion of services to other localities

DES

Consideration of demographics  & need for introduction of transfer status addressed by consultants strategic plan

 

4.6 Community programs encouraging recycling/composting activities developed and facilitated

DES

Netwaste participation in programs such as Drum muster. Initiated regular meetings of landfill operators to increase awareness of core business activities and need to encourage use of community recycling programs

5. Progress effective waste management disposal facilities for Cabonne

5.1 Developed long term strategies for the strategic development, operation and closure of sites

DES

Consultant draft report completed. Workshop facilitated with Councillors

 

5.2 Developed operational plans, landfill environment plans, staffing and recruitment plans and capital and operating budgets

DES

Monitor & review current procedures while investigating implementation of Consultants recommendations

 

5.3 Review and audit Council’s waste management unit’s operations against the developed strategies and operational plans

DES

Program for continuous improvement strategies based on Consultants strategic plans

6. Provide systems for stormwater and pollution control in accordance with EPA requirements

6.1 Standards adopted

DETS

Construction of stormwater undertaken in accordance with relevant standards.

 

6.2 Development and upgrading of existing drainage

DETS

Strategic plans for stormwater and pollution controls included in the IWCM Strategic Plan.  (Draft completed Sept 2011.)

 

6.3 Ongoing works undertaken with Stormwater levy program

DETS

2011/12 projects included in management plan

 

6.4 Review of Stormwater Management Plan

DETS

Plan reviewed annually, projects approved by Works Committee.

 

6.5 Regional Soil and Erosion Control Plan developed through Central Western Catchment Management Authority (CWCMA)

DETS

Council’s delegate attends meetings.

Funding applications for projects made as they become available

7. Manage and reduce risk of damage by flooding to urban areas

7.1 Compliance with Floodplain Management guidelines

DETS

Development in accordance with DCP

Seek funding to implement mitigation works recommended in Flood studies.

 

7.2 Plans developed and adopted for Eugowra and Molong

DETS

Eugowra plan adopted subject to conditions.

Molong Draft presented to Floodplain committee – Sept 2011.

 

7.3 Implementation of mitigation works for Canowindra from prepared plans

DETS

Funds provided in 2011/12 budget for investigation and concept plans for stormwater improvements.

 

7.4 Annual stream clearance program completed

DETS

Included in works program – stream cleared included – Molong Creek, Boree

 

 

5. Community Services & Education

 

Goals:

§   To facilitate childcare services to meet the needs of the community

§   To facilitate a flexible and responsive service to Cabonne residents requiring Home and Community Care

§   To facilitate adequate facilities for the aged to meet the needs of the community

Objectives

Performance Measures

Responsibility

Progress

1.       Facilitate the provision of quality childcare services that are affordable

1.1 Service reviewed and reported on half yearly

DFCS

 

 

1.2 Carers are recruited, trained and monitored as required

DFCS

Recruitment drive conducted.

 

1.3Level of usage of childcare facilities

DFCS

 

 

1.4 Family Day Care promoted

DFCS

Promoted through media releases.

 

1.5 In Home & After School care opportunities reviewed

DFCS

 

 

1.6 Review financial sustainability of Family Day Care and In Home and After School Care

DFCS

Reviewed and reported to Council.

2. Provide affordable and reliable medical, HACC and transport services to Cabonne residents

2.1 Level of usage of service

DFCS

Usage of service reported to Council

 

2.2 Services are provided where most needed

DFCS

Increased publicity for Bus trips

 

2.3 Level of grants applied for and obtained

DFCS

 

 

2.4 Review HACC accommodation facilities at Canowindra

DFCS

Facility reviewed and changes prioritised.

3. Enhance delivery and management of community services

3.1 Communication and referral numbers with other agencies

DFCS

Clients referred to appropriate services.

 

3.2 Services promoted within Cabonne

DFCS

 

 

3.3 Feedback from users

DFCS

 

4. Facilitate retirement and aged care projects

4.1 The level at which need in the community is met

DFCS

 

5. Monitor the impact of changing demographic due to ageing population

5.1 Impact of ageing population on Cabonne reported

DFCS

 

6. Improve access and equity throughout the Cabonne area

6.1 Implement Pedestrian Access & Mobility Plan

DETS

RTA Funding applied for projects to be identified and considered by works committee.

 

6.2 Implement Cabonne Cycle Plan (incorporating walking tracks)

DETS

RTA Funding applied for projects to be identified and considered works committee.

7. Promote & create opportunities for Youth

7.1 Youth address Council meetings

DFCS

Follow up meeting held with student, Mayor, Deputy Mayor and staff.

 

7.2Youth of the Month awarded

DFCS

Youth of the Month Presentations made at July, August & September Council meetings.

 

7.3Grant opportunities pursued

DFCS

Corporate sponsorship investigated.

 

7.4 Youth Week activities held

DFCS

 

 

7.5 support services promoted

DFCS

 

 

7.6 Youth Ambassador of the Year Awarded

DFCS

 

 

 

6. Housing & Community Amenities

 

Goals:

§   To maintain and manage public cemeteries

§   To develop integrated land use plans to ensure the physical development of Cabonne commensurate with sustainable development principles

§   To enhance the amenity of towns and village in Cabonne

Objectives

Performance Measures

Responsibility

Progress

1.       Develop and implement improvements for Cabonne cemeteries

1.1 Management Plan for Cabonne Cemeteries Developed

DES

Audit of cemeteries is a works in progress

 

1.2 Communication between Council and Cemetery Improvement groups/Progress Association

DES

Regular contact with recently formed Canowindra group. Contact with interested Molong group

2. New Local Environment Plan (LEP) & associated documents

2.1 Draft LEP prepared

DES

Draft SI LEP prepared for submission to October Council meeting

 

2.2 Review existing Development Control Plans

DES

Proposed as WBC project. Reduced staff resources has not enabled progress as a WBC initiative. Composite DCP now to be post LEP project

 

2.3 Draft comprehensive Development Control Plan prepared

DES

To be undertaken subsequent to LEP exhibition

 

2.4 Maintenance working relationship with WBC Partners in development of coordinated planning practices

DES

Tri Directors meeting held to coordinate planning practices including LEP preparation

 

2.5 Timetable for completion of review adopted

DES

Timetable reviewed at Tri Directors meeting

3. Provide efficient and effective development assessment

3.1 Approval procedures and systems are documented and followed

DES

Monitor & review

 

3.2 Median number of days to provide services

DES

Monthly report provided to Council

4. Provision of a Heritage Program

4.1 Facilitate annual heritage assistance program

DES

Program promoted

 

4.2 Facilitate Heritage Advisory Service

DES

Advisor attends Council one day per month

 

4.3 Facilitate community heritage advisory committee

DES

Meeting held every second month

 

4.4 Review 2003 community based heritage study for inclusion in LEP

DES

2003 Heritage Study Inventory reviewed and updated. Statement of significance prepared for each nominated site.

Schedule prepared for SI LEP

5. Enhance village presentation focussing on entrances and main streets

5.1 Progressive implementation of Village Enhancement Program

DETS

Continue replacement existing of street bins,

Erection of notice boards

 

5.2 Other Village Improvements completed

DETS

Reviewing projects from villages for considered 2011/12 VIP projects

 

 

7. Water Supplies

 

Goals:

 

§   To provide an affordable, adequate and secure water supply to defined areas

§   Potable water supply for all Villages

 

Objectives

Performance Measures

Responsibility

Progress

1. Manage water supply  schemes

1.1 Report on demand and supply

DETS

Incorporated in the IWCM Strategic Plan (Draft completed Sept 2011)

 

1.2 Implementation of Capital Works plans for schemes

DETS

Capital works – projects included in 2011/12 budget

 

1.3 Second independent review of Molong Water scheme operations conducted by HydroScience (IWCM)

DETS

Completed, incorporated IWCM strategic Study

 

1.4 Implement Best Practice for Water Supply

DETS

Best practice modules completed and adopted

 

1.5 Options for means of supplying potable water to Cumnock and Yeoval Costed

DETS

Funds included in 2011/12 budget to complete high level design and estimates of options for potable water to Yeoval and Cumnock.

§ 

1.6 Review and consider implementation of Integrated Water Cycle Management Plan (IWCM)

DETS

Draft ICWM Strategic Plan completed.

Council to consider adoption in 2011/12

2. Provide water to standards adopted by Council for all schemes

2.1 Regular testing meets required standards

DETS

Tests carried out in accordance with NSW Health and Relevant legislation

3. Meet requirements of the Water Management Act

3.1 Level at which requirements are met

DETS

Nil breaches / Health notices 2010/11

4. Actively participate in Water Reform Process

4.1 Attendance/Participation at meetings

DETS

Council participating in CENTROC LWU Alliance

 

4.2 Regular reporting to Council

DETS

Water analysis reported monthly to the Works committee

 

4.3 Report on implementation of State Government Water Reform proposals

DETS

No Further development.  NSW Government have not issued report on water reform

 

4.4 Respond to Infrastructure Australia Report

DETS

No Further development.  NSW Government have not issued report on water reform

5.  Promote effective water resource management

5.1 Participation in CENTROC regional water study

DETS

Continuing participation

 

5.2 Lobbying undertaken to DECCW to undertake water study plans for catchments in the region

DETS

Consider reporting this item as water security is included in the CENTROC study (5.1)

 

5.3 Participation in CMA programs

DETS

Participation continuing

 

5.4 Participation in Water Wise education programs

DETS

Water wise education programs included in the IWCM strategy.  Adoption of the study will provide opportunity for Government funding assistance

 

8. Sewerage Services

 

Goals:

§   To provide and maintain environmentally sustainable, high quality sewerage facilities

§   To establish one Cabonne sewer fund

Objectives

Performance Measures

Responsibility

Progress

1. Manager sewerage schemes

1.1 Operation of Sewerage Treatment Plants (STP) in accordance with Department of Environment & Climate Change Licence

DETS

Operation and reporting in accordance with legislation.  Note upgrades undertaken 2010/11

 

1.2 Implementation of Capital Works plan for schemes

DETS

Up-grades completed Molong STP

Up-grade to Canowindra STP 2011/12

 

1.3 Report on review of future upgrade needs for Molong sewer (IWCM)

DETS

IWCM Strategic Study (Draft) completed Sept 2011.  Council to consider adoption.

 

1.4 Implement Best Practice for Sewerage Services

DETS

Office of Water Best Practice modules completed and implemented.

2. Construct sewerage schemes in Cumnock and Yeoval

2.1 Section 60 approval received for Yeoval and Cumnock

DETS

Section 60 approval applications waiting on completion of STP design.  Note Design and treatment by contract (Dept Commerce)

 

2.2 Tender awarded for Yeoval and Cumnock

DETS

Require section 60 approval before tenders can be advertised.

 

2.3 Land purchased for STP sites

DETS

Completed

 

2.4 Compliance with Implementation time frame including Construction Schedule

DETS

Construction of Yeoval and Cumncok STP scheduled to commence 2012.  commencement period 20 weeks per STP.

Note: reticulation to commence on completion of STP (Yeoval)

 

 

 

9. Recreation & Culture

 

Goals:

§   To provide library services to Cabonne residents through participation in Central West Libraries

§   To provide public hall facilities relevant to the needs of residents

§   To provide high quality sporting, recreational and cultural facilities

§   To maintain and manage parks and gardens in Cabonne

§   To maintain and manage Council owned publicly used buildings, facilities and land in Cabonne

Objectives

Performance Measures

Responsibility

Progress

1.       Increase awareness and availability of library services in Cabonne

1.1 Participate in decision making processes and initiatives of Central West Libraries

DFCS

 

 

1.2 Level of usage of library

DFCS

 

 

1.3 Annual libraries tour conducted

DFCS

 

2.       Efficient operation and maintenance of halls and facilities

2.1 Develop and implement Asset Management Plan

DETS

Building Asset Management Plan being preopared, completion by Nov 2011

 

2.2 Appropriate levels of fees and charges for facilities

DFCS

Fees and charges removed annually

 

2.3 Usage rates and demand

DETS

Use rates recorded and reported annually

 

2.4 Participation by community groups in Community Halls Grant process

DETS

Assets section confers with reference groups when preparing budgets and in CIP process.

3. Maintain and provide safe and usable parks, sporting fields and equipment

3.1 Maintenance carried out in accordance with sporting code and community needs and risk management principles

DETS

Council staff have completed an inventory of its playground equipment and remote signage.  Management Plan and service level and maintenance to be completed by Nov 2011.

 

3.2 Review compliance of playground equipment with relevant Australian Standards

DETS

Inventory completed as per state cover guidelines.

 

3.3 Level of community involvement in provision of maintenance for sporting facilities

DETS

Service level to be incorporated in the Asset Management Plan and reviewed as part of the IPR process

4. Maintain Council pools to acceptable standards

4.1 Develop and implement upgrading and management plan for pools

DETS

Asset Management plans being prepared for pools as part of the IPR process

 

4.2 Develop & implement Operational Plans including Risk Management Plans

DETS

The Operational and Management plans under review.

 

4.3 Level of Community involvement in the operation and management of pools

DETS

Operational plans under review.  Hire of staff (payment) by community (S355) organisation requires comment from the RMO.

Pool committees to be consulted in October.

5. Provide appropriate support to Museums in Cabonne

5.1 Level of support given by Council reviewed

DES

Reports provided to Council for budget review

 

5.2 Evaluation of progress of Stage 2 Regional Collections Survey project

DES

Liaison with Orange City Council’s Community Liaison Officer to determine progress of project & benefit received by Cabonne

 

5.3 Level of support given by community committees monitored

DES

Contact with local museum groups to ascertain past & present support & benefit to them of the project

 

 

10. Mining, Manufacturing and Construction

 

Goals:

§  To provide an efficient and effective building assessment and advisory service

§  To provide a financial return to ratepayers for Council’s Limestone Quarry operation

§  Operation of gravel pits to meet Council’s construction and maintenance requirements

Objectives

Performance Measures

Responsibility

Progress

1.       Ensure buildings are constructed in accordance with the Building Code of Australia

1.1 Compliance with Building Code of Australia

DES

Building inspections undertaken as part of DA/CC assessments

 

1.2 Issue of Construction/Compliance Certificates and Occupation Certificates

DES

Certificates assessed & issued promptly

 

1.3 Level of knowledge and training of staff

DES

Annual DAS review to identify training plans.

Attendance by staff at workshops & seminars

2. Maximise return on Council’s Lime Quarry Asset

2.1 Financial return

DETS

Capital works and development works having significant impact on bottom line.

 

2.2 Maximised alternative products & production measures

DETS

Holding market share for AgLime continues to be difficult due to strong competition

Increasing sales in roadbase is positive

 

2.3 Decision made on future operations & ownership

DETS

Reports to October meeting to consider removing sale/lease from the future options to amortize these costs.  Noting the auditors will not allow amortizing costs while council is considering sale.

3. Operate gravel pits in an environmental responsible and financially sustainable manner

3.1 Ensure guidelines, approval conditions and lease agreements complied with

DETS

Mine safety and operating plans reviewed annually.  Mines inspectors carry out regular inspections of the quarry.

 

3.2 Pits operated in a financially sustainable manner

DETS

All gravel pits are registered and have current access agreements with owners.

Royalty and Environmental/rehabilitation fees are included in fees and charges for gravel.

 

11. Transport & Communication

 

Goals:

§  To provide a safe and quality urban and rural transport systems for vehicles and pedestrians

§  To provide services to RTA for Regional and State road network

§  To increase the level of RTA prequalification from R1

§  To provide and maintain bridge structures throughout Cabonne

§  To maximise safety for road users and pedestrians

§  To manage assets in a sustainable manner

§  To ensure accessibility for all members of the community

 

Objectives

Performance Measures

Responsibility

Progress

1.       Provide safe and well signposted roads in accordance with recognised technical standards

1.1 Inspection of roads undertaken in accordance with Asset Management Plan

DETS

Overseers required to carry out inspections as per the AMP and recorded on Councils records systems.

 

1.2 Investigation of Memorandum of Understanding (MOU) with Police regarding accident reporting

DETS

 Raised at LEMC – being considered by the police

2. Ensure that the maintenance and repair of existing road surfaces and failed pavements is carried out in a strategic risk management approach

2.1 Adopt, implement and promote Asset Management Plan for Roads in conjunction with WBC

DETS

Completed

 

2.2 Cost effectiveness of repairs in accordance with Asset Management Plan

DETS

Maintenance and rehabilitation (Renewal) works undertaken in accordance with RTA and international infrastructure management manual (IPWEA)

 

2.3 Maintenance conducted in accordance Asset Management Plan

DETS

Programmed maintenance (preventative) programs consistent with the AMP with regard to intervention and service levels

3. Remain a core service provider to the RTA

3.1 Meet RTA specification and tender requirements

DETS

All RMCC works undertaken to RTA standards

 

3.2 Design and construct to RTA standards

DETS

All road design complies with RTA and AS standards

 

3.3 Financial return on service provision

DETS

RMCC and ordered works continues to provide a financial benefit to council

 

3.4 State Road Contracts awarded

DETS

Council continues to hold all works contracts for state roads (under the RMCC) in the Cabonne LGA.

Note: this does not include bridges.  this is done by RTA bridge section

 

3.5 Maintain R1 accreditation

DETS

R1 construction ($1,000,000) re qualification held

4. Review Engineering department operations

4.1 Report on current operations

DETS

Councils operations (works) reported monthly to the works committee

 

4.2 Identify feasibility of functions that lend themselves to business unit principles

DETS

Restructure of ETS (with the separation of Urban Assets to Utilities from Roads) will enhance these sections activities in a business like way.

5. Replace or upgrade bridges

5.1 Bridges replaced or upgraded in accordance with plan

DETS

The 2011/12 budget provides for the replacement of $1.5m of bridge assets

6. Initiate and implement Road Safety Programs

6.1 Programs implemented and results measured

DETS

Road safety program approved by RTA and implemented by Councils RSO.  Results reported to Council twice yearly.

 

6.2 Communication and co-operation with local Police command

DETS

LEMO and RSO liaise with Police on a regular basis through the Safety Committee and Local traffic Committee.

 

6.3 Annual report to Council by Road Safety Officer

DETS

RSO to report to December and June Council Meetings

 

6.4 Pursue funding opportunities to improve road safety

DETS

Assets manager submits application for funding of black spots annually

7. To ensure access and mobility for all sections of the community

7.1 All new construction complies with Disability Discrimination Act (& associated Australian Standard)

DETS

All construction couples with RTA and AS standards for access

 

 

12. Economic Affairs

 

Goals:

§  To encourage, facilitate and support the economic viability of Cabonne

§  To promote Cabonne Country – Australia’s Food Basket as a destination to visit

§  To facilitate land development opportunities in Cabonne

Objectives

Performance Measures

Responsibility

Progress

1.       Create economic development opportunities within Cabonne

1.1 Councillor Economic Development Workshop outcomes implemented

GM

 

 

1.2 Participation in regional development activities

GM

Country and Regional Living Expo attended in conjunction with Orange City Council

 

1.3 Economic development strategy reviewed

GM

 

 

1.4 Land Development Strategy reviewed

DES/DFCS

 

2.       Actively promote and support tourism development in Cabonne

2.1 Implement strategies and report to Council quarterly

GM

Regional Promotion activities include Taste Orange@Bondi and Dubbo Caravan and Camping show

3.       To ensure Council Land assets are managed in accord with property management/sales standards

3.1 Review of property management/sales systems

GM

 

 

3.2 Land Sales

 

 

 

13. General Purpose Revenue

 

Goals:

§  To maximise revenue to Council through fair and sustainable means

Objectives

Performance Measures

Responsibility

Progress

1.Implement ‘user pays’ principle for fees and charges where appropriate

1.1 Appropriate opportunities for ‘user pays’ identified and implementation plan prepared in conjunction with WBC

DFCS/DETS

Fees and charges reviewed annually

 

1.2 Report on a level of income from landfill user pays

DES

Bi monthly reports  on activities to committee

2. Maintain a high level of rate collection

2.1 Level of rate collection

DFCS

Reported to July, August and September Council Meetings

3. Ensure fees and charges are commercially fair and reasonable

3.1 Review of fees and charges undertaken annually in conjunction with WBC

DFCS

 

 


Item 16 Ordinary Meeting 17 October 2011

Item 16 - Annexure 1

 
















Item 18 Ordinary Meeting 17 October 2011

Item 18 - Annexure 1

 

CABONNE SHIRE COUNCIL

LIMESTONE QUARRY OPERATIONS

AUDIT SCOPE

INTRODUCTION

This audit has been approved by the Cabonne Shire Council Internal Audit Committee and focuses on the effectiveness of the current strategies and marketing plan for the quarry. These matters have been rated as potentially High risk.

OBJECTIVEs

The objectives of this audit are to assess the efficiency and effectiveness of Council’s limestone quarry operations and to determine whether Council is receiving agreed value for its investment spend, quarry revenues adequately meet expenses of operation, deliverables meet business needs and Council’s interests are protected at all times.

scope

The scope of the audit will include:

 

·         Marketing strategy effectiveness and customer satisfaction, including performance against predetermined annual targets;

 

·         Legislative compliance with the Mines Safety Act and local OH&S policy and procedures, with particular emphasis on Council’s contractor management plan, quarry safety plan (for example accident and/or near-miss event reporting and remediation); explosives management plan (including reporting of product failure, loss or theft of sensitive products to appropriate authorities);

 

·         Effective Asset Management strategies including fixed and mobile plant maintenance and replacement programs and capital replacement reserve management;

 

·         Pricing, costing, the impact of annual CPI movements on operating budgets, product diversification and supply of product; including performance against returns on equity (ROI) management plans;

 

·         Assessment of, and reporting to Council on, quarry performance to date versus budget, tracking funding of future quarry site rehabilitation costs; and

 

·         Review of any opportunities to improve processes and/or reduce risks.

 

APPROACH

The approach to be adopted for this review will be risk based and include:

·         Review of systems and processes and discussions with Quarry and Finance management and staff; and

 

·          Review of the effectiveness of the related control environments (including planning, monitoring, reporting) and identification of any gaps in policies and procedures.

TIMING & STAFF

It is proposed that Mr George Gulyas, Senior Consultant, will conduct this review. He has extensive operational audit experience in both the public (federal and state) and private sectors. We are able to commence the audit mid-October, following management agreement of the proposed scope.

 

INDICATIVE FEE

The proposed fee for the project (excluding GST) is $9,000. Travel, accommodation and out of pocket expenses (minimal) will be charged in accordance with public sector standard rates.

Our fee is based on the assumptions of timely access to information / provision of explanations and reasonable assistance from management and staff. Should these assumptions change we will bring it to your immediate attention.

GENERAL

Thank you for the opportunity to submit this draft proposal. George Gulyas will contact you shortly to discuss the elements of the audit review in detail.

 

 

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

 

 

 


Item 24 Ordinary Meeting 17 October 2011

Item 24 - Annexure 1

 









Item 26 Ordinary Meeting 17 October 2011

Item 26 - Annexure 1

 


Item 28 Ordinary Meeting 17 October 2011

Item 28 - Annexure 1

 



Item 30 Ordinary Meeting 17 October 2011

Item 30 - Annexure 1

 





Item 30 Ordinary Meeting 17 October 2011

Item 30 - Annexure 2

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Monday 17 October, 2011

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      WBC BOARD MEETING...................................................................... 1

ITEM 2      WBC ACTIVITIES UPDATE REPORT............................................... 1

ITEM 3      QUARTERLY REPORT ON COMPLAINTS RECEIVED UNDER COUNCIL'S CODE OF CONDUCT........................................................................................ 2

ITEM 4      LOCAL GOVERNMENT ELECTIONS 2012..................................... 3

ITEM 5      INVESTMENTS & RATES SUMMARIES.......................................... 4

ITEM 6      COMMUNITY CONSULTATION MEETING - CARGO................... 4

ITEM 7      COMMUNITY CONSULTATION MEETING - MULLION CREEK. 5

ITEM 8      COMMUNITY CONSULTATION MEETING - EUGOWRA............. 6

ITEM 9      PECUNIARY INTEREST RETURNS 2011........................................ 7

ITEM 10    RESOLUTIONS REGISTER - INFOCOUNCIL - Outstanding Actions       7

ITEM 11    Molong Water Supply, Fluoridation............................... 8

ITEM 12    MANILDRA FLOUR MILL.................................................................... 9

ITEM 13    MEDIAN PROCESSING TIMES........................................................ 11

ITEM 14    DEVELOPMENT APPLICATIONS RECEIVED DURING THE PRECEDING MONTH................................................................................................................. 12

ITEM 15    DEVELOPMENT APPLICATIONS APPROVED DURING THE PRECEDING MONTH.................................................................................................. 13

ITEM 16    BURIAL STATISTICS......................................................................... 14  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    WBCAGENDA-BOARDMEETING-7September2011 16

ANNEXURE 2.1    WBC Update - October................................................ 52

ANNEXURE 5.1    Investment Schedule as at 30 September 2011 55

ANNEXURE 5.2    Rates Graph 30 September 2011............................ 56

ANNEXURE 6.1    Cargo Consultation Meeting Notes................. 57

ANNEXURE 7.1    Mullion Creek Community Consultation Notes 59

ANNEXURE 8.1    Eugowra Community Consultation Notes.... 62

ANNEXURE 10.1  Council Resolutions.................................................. 65

ANNEXURE 10.2  Community Services Resolutions.................... 114

ANNEXURE 10.3  Economic Development and Tourism Resolutions     118

ANNEXURE 10.4  Environmental Services Resolutions.......... 122

ANNEXURE 10.5  Land Development Resolutions........................ 128

ANNEXURE 10.6  Works Resolutions................................................... 130

ANNEXURE 14.1  Development Applications Received - September 2011      139

ANNEXURE 15.1  Development Applications Approved - September 2011    145 

 


 

 

ITEM 1 - WBC BOARD MEETING

REPORT IN BRIEF

 

Reason For Report

Reporting on WBC Board meeting and AGM held on 7 September 2011.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

 Government Relations

Annexures

1.  WBCAGENDA-BOARDMEETING-7September2011    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284645

 

General Manager's REPORT

 

A Board Meeting and AGM of the Wellington, Blayney, Cabonne Strategic Alliance Board was held on 7 September 2011.  Items discussed at the meeting were:

 

·    WBC Project Officers report

·    Action Status report

·    Savings for Alliance Activities

·    Management of Local Government Elections

·    Dates & Venues of 2011/2012 meetings

·    IT Systems Update

·    Integrated Planning & Reporting Update

·    Presentation of Annual Report

·    Handover of Chair to Blayney Shire Council

 

The meeting was attended by the Deputy Mayor, Clr Farr, Clr Duffy, Clr Culverson, General Manager and Communications & Media Officer.  Further information in relation to any of the specific items can be obtained from the General Manager or those in attendance.   The minutes of the meeting are attached for Councillors’ information.

 

 

 

 

ITEM 2 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on WBC activities for the preceding month.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

WBC Strategic Alliance

Annexures

1.  WBC Update - October    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 283923

 

General Manager's REPORT

 

An update report on activities undertaken by the WBC Project Officer has been provided as an annexure for Councillors’ information.

 

Following is a list of current activities included in the report. For a comprehensive progress report on activities please refer to the annexure.

 

·    IT Corporate Systems Project

·    Integrated Planning & Reporting

·    WBC Alliance Annual General Meeting

·    Destination 2036 – Shared Services Project

·    WBC Forum

·    Upcoming Events

 

 

 

 

ITEM 3 - QUARTERLY REPORT ON COMPLAINTS RECEIVED UNDER COUNCIL'S CODE OF CONDUCT

REPORT IN BRIEF

 

Reason For Report

In accordance with Clause 12.33 of Council's adopted Code of Conduct, the General Manager is required to report to Council each quarter on Code of Conduct complaints.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284618

 

DIRECTOR OF FINANCE & CORPORATE SERVICES’  REPORT

 

Clause 12.33 of Council’s adopted Code of Conduct (adopted 17 May 2010) requires the General Manager to report quarterly to Council on Code of Conduct complaints. This report should include, as a minimum, a summary of the:

a)   number of complaints received,

b)   nature of the issues raised by complainants, and

c)   outcomes of complaints.

 

This report covers the period from 1 July 2011 to 30 September 2011.

 

In regard to complaints received during the subject period, I advise that the following complaints were received:

 

Nature of Complaint

Outcome

Alleged breach of code of conduct by staff member.

Referred to Independent Reviewer for assessment.

Alleged breach of code of conduct by Councillors.

Referred to Independent Reviewer for assessment.

 

 

 

 

ITEM 4 - LOCAL GOVERNMENT ELECTIONS 2012

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update regarding the conduct of the 2012 local government elections.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 283913

 

General Manager's REPORT

 

Council has received a number of reports on this matter the last of which was to the September meeting which Councillors were advised the situation would be updated at the October meeting. 

 

Since the September Council meeting, the Presidents of the Local Government Association and the Shires Association have met with the Premier. At this meeting they expressed concern about the lack of assistance being offered to Council by the State Electoral office where councils wish to undertake their own elections.

 

The Presidents also drew attention to the fact that the 30th November deadline to make a binding decision was unrealistic and sought an extension until 31st March 2012 to enable Councils to pursue tenders or to otherwise evaluate the situation.  An exemption from the tendering requirements of the Local Government Act, due to extenuating or other circumstances, was also sought.

 

The Presidents advised that they received a good hearing from the Premier but are yet to receive a formal response.

 

The Division of Local Government has now issued their guidelines for the Conduct of the Elections.  A copy of these guidelines has already been issued to Councillors for their information.

 

Should any further information come to hand it will be updated on meeting day.  A final report for Council’s consideration will be prepared for the November meeting, subject to the LGSA request for extension of deadline to March 2012.

 

 

 

 

ITEM 5 - INVESTMENTS & RATES SUMMARIES

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to investments and rates.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Finance

Annexures

1.  Investment Schedule as at 30 September 2011

2.  Rates Graph 30 September 2011    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 218010

 

Director of Finance and Corporate Services' REPORT

 

Statements of Investments.

 

The Statement of Investments to 30 September 2011 is attached.

 

Rate Collection Summary.

 

The summary of rate collections to 30 September 2011 is attached.

 

 

 

 

ITEM 6 - COMMUNITY CONSULTATION MEETING - CARGO

REPORT IN BRIEF

 

Reason For Report

To inform Council on the Cargo Community Consultation Meeting

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Community Relations

Annexures

1.  Cargo Consultation Meeting Notes    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284018

 

Director of Finance and Corporate Services' REPORT

 

The Community Consultation meeting for Cargo was held at the Cargo Hall on Thursday 15th September 2011.

 

The meeting was well attended with 35 members of the Cargo community being present.

 

A wide range of issues were discussed at the meeting including Cargo Road, Nashdale Bridge, Road Works and the abolition of Wards.

 

A full report of the meeting including all matters raised by the public is attached for Councillors’ information. Staff were able to answer a majority of questions raised by the community on the night however matters outstanding will be referred to staff for follow up and reply.

 

In addition, Customer Service Request forms were made available to those wishing to complete them.

 

 

 

 

ITEM 7 - COMMUNITY CONSULTATION MEETING - MULLION CREEK

REPORT IN BRIEF

 

Reason For Report

To inform Council on the Mullion Creek Community Consultation Meeting

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Community Relations

Annexures

1.  Mullion Creek Community Consultation Notes    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284020

 

Director of Finance and Corporate Services' REPORT

 

The Community Consultation meeting for Mullion Creek was held at the Mullion Creek Hall on Wednesday 21 September 2011.

 

The meeting was well attended with 43 members of the Mullion Creek community being present.

 

A wide range of issues were discussed at the meeting including an update on the Macquarie pipeline, Waste, Cullya and Clergate area.

 

A full report of the meeting including all matters raised by the public is attached for Councillors’ information. Staff were able to answer a majority of questions raised by the community on the night however matters outstanding will be referred to staff for follow up and reply.

 

In addition, Customer Service Request forms were made available to those wishing to complete them.

 

 

 

 

ITEM 8 - COMMUNITY CONSULTATION MEETING - EUGOWRA

REPORT IN BRIEF

 

Reason For Report

To inform Council on the Eugowra Community Consultation Meeting

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Community Relations

Annexures

1.  Eugowra Community Consultation Notes    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284025

 

Director of Finance and Corporate Services' REPORT

 

The Community Consultation meeting for Eugowra was held at the Eugowra Community Hall on Thursday 29 September 2011.

 

The meeting was well attended with 34 members of the Eugowra community being present.

 

A wide range of issues were discussed at the meeting including the Cabonne Community Plan, Future of Wards, TV Black Spot, Flood Study and local roads.

 

A full report of the meeting including all matters raised by the public is attached for Councillors’ information. Staff were able to answer a majority of questions raised by the community on the night however matters outstanding will be referred to staff for follow up and reply.

 

In addition, Customer Service Request forms were made available to those wishing to complete them.

 

 

 

 

ITEM 9 - PECUNIARY INTEREST RETURNS 2011

REPORT IN BRIEF

 

Reason For Report

Advising that as required by Section 450A of the Local Government Act (1993) the Pecuniary Interest Returns for the 2010/2011 period are to be tabled.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 250458

 

Administration Manager's REPORT

 

Pecuniary Interest (PI) Returns for the period to the 30 June 2011 must be tabled at the Council meeting immediately following 30 September 2011.

 

Pecuniary Interest Returns received from Councillors and designated staff and are to be tabled on Council’s October meeting day. 

 

It is pleasing to report that all PI Returns have been received.

 

 

 

 

ITEM 10 - RESOLUTIONS REGISTER - INFOCOUNCIL - Outstanding Actions

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report of outstanding actions resulting from
May 2009 to last month's Council and Committee meetings.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

1.  Council Resolutions

2.  Community Services Resolutions

3.  Economic Development and Tourism Resolutions

4.  Environmental Services Resolutions

5.  Land Development Resolutions

6.  Works Resolutions    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284709

 

Administration Manager's REPORT

InfoCouncil generated reports are provided including May 2009 to September 2011 Resolutions.  These are annexed sorted by meeting i.e. Council, Community Services, etc. 

 

As previously advised the Council and Committees’ resolutions registers from March meetings onwards also show the outstanding Resolutions.

 

Progress comments are provided until the final Action comment which will also show “COMPLETE”: that Item will then be removed from the Registers.

 

Councillors should raise any issues directly with Directors as per the Mayor’s request.

 

 

 

 

ITEM 11 - Molong Water Supply, Fluoridation.

REPORT IN BRIEF

 

Reason For Report

To advise council of presentation by NSW Health on the benefits of adding flouride to the town water supply.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Water Supply

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284230

 

Director of Engineering and Technical Services' REPORT

Council would recall a report to the June 2011 Ordinary Meeting on the results of a community survey for the fluoridation of Molong water supply. The report noted the response to the questionnaire was less than 50% of consumers and the approval or support for fluoridation was 166 for and 128 against (4 undecided).

Council resolved, “THAT Council contact NSW Health and seek advice and direction with regard to the results of the survey and fluoridation of the water supply.

Dr Shanti Sivaneswaran, Principal Adviser Centre for Oral Health Strategy NSW and Senior Lecturer and Theme Head Dentist at the Community Faculty of Dentistry University of Sydney has accepted an invitation to address council on the benefits of adding fluoride to town water supplies.

Dr Sivaneswaran will address council following lunch on Monday 17th October in the Council Chambers.

 

 

 

ITEM 12 - MANILDRA FLOUR MILL

REPORT IN BRIEF

 

Reason For Report

Providing a review of conditions of consent for the Manildra Flour Mill

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Development

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284538

 

Senior Town Planner's REPORT

 

A motion carried at the December 2010 Council meeting requested that ‘Council receive a report from Council’s Environmental Services planning staff as soon as possible including community issues’. As a result of the December motion, the Director of Environmental Services submitted an initial report to Council advising that planning staff would undertake a review of the development consents issued for the Manildra Flour Mill. A desktop analysis included compliance with conditions of consent with an emphasis on issues relating to traffic, truck parking and manoeuvring areas. The information has been requested to assist Council in its consideration for the establishment of a truck parking facility in Manildra.

 

There has been a total of ten (10) Development Applications that relates to the expansion of the Manildra Flour Mill since 2000. A desk top analysis has been undertaken for DA files pertaining to the Manildra Flour Mill site, which includes research into the background of the planning approvals issued for the various mill developments. It also has identified subsequent modifications and traffic/engineering reports.

 

The following lists each of the Development Applications and any conditions relating to issues with traffic, parking and truck movements.

 

DA 2000/146 – No electronic or paper based copy of final/occupation certificate

 

DA 2000/147 – All appears in order

 

DA 2000/179 – Examination of the DA consent for the mill’s warehouse constructed on the northern side of Kiewa Street, Manildra relates to the impact of the warehouse on the surrounding locality (ie area in close proximity to the warehouse). The approval provides for on site parking with trucks to unload wholly within the warehouse site. The report does not appear to address truck movements and parking elsewhere within the village of Manildra nor does the report address traffic issues other than those immediate to the mill site. General traffic matters were to be addressed by the requirement for preparation of a Traffic Management Plan as part of the conditions of consent.

 

DA 2000/179 noted in its assessment of the warehouse proposal that the greatest risk of cumulative impacts is noise and traffic. These issues have been the subject of ongoing concern from residents during subsequent submission of DA’s and periodic complaints.

 

DA 2000/180 – All appears in order

 

DA 2002/158 - Conditions 20 & 21 identifies that all loading and unloading operations are to take place wholly within the confines to the site. No other conditions relate to truck movements or traffic issues for the proposal. No paper based record of a CC or compliance with Conditions 3 (Compliance Certificates) & 13 (Occupation Certificate) is on the file.

 

DA 2005/004 – There is no record of the Construction Certificate or Final from the Principal Certifying Authority. These certificates remain outstanding.

 

DA 2006/246 – Condition 31 of the consent required the provision of 40 parking spaces and included a bond of $10 000 to ensure compliance. The bond was released in April 2009. Condition 32 (Pedestrian Safety) identified that the preparation of a Traffic and Parking Management Plan was needed in consultation with the RTA, Council and MADIA. The objective of the condition was to provide for the equitable and safe use of the streets within the vicinity of the Manildra Mill. The plan was required to consider heavy vehicle movement and standing, access to Church services and community facilities. The plan was to be signed off by all parties prior to occupation of the warehouse or as agreed by Council with the first meeting to be held within 1 month of the granting of the consent. The file does not indicate the submission of any such plan or any further details about a consultative meeting. A principal Certifying Authority was identified for this proposal however; the file does not have copies of the CC, compliance certificates or an Occupation Certificate.

 

DA 2007/011 – This DA was recommended for refusal at Council’s meeting Tuesday 4th October, 2011 due to insufficient information for Council and other government departments for assessment.

 

DA 2008/035 – No record of an Occupation Certificate on the DA file.

 

It should be recognised that whilst a Principal Certifying Authority has been appointed for these development applications, Council is not in receipt of all paperwork required to fully determine outstanding matters including whether final occupation certificates have been issued.

 

The ongoing issue of heavy vehicle movements through Manildra was addressed by Engineering and Technical Services to the RTA via a letter in March, 2009. These matters have previously been raised at Council’s Traffic Committee in June 2006, October 2006 and June 2007 seeking a solution to heavy traffic turning movements within the town. Options put to the committee, including truck bays and turning areas have not previously been supported by the RTA. Council requested that all stakeholders including the RTA, Council, Mill and the community work together to resolve the ongoing issue commencing with an on-site meeting at  Manildra. None of the Development Applications for the expansion of the Mill’s operation identifies in its conditions the provision of a truck turning and parking bay.

 

 

 

 

ITEM 13 - MEDIAN PROCESSING TIMES

REPORT IN BRIEF

 

Reason For Report

To provide information on Application Processing Times

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Development Approvals

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284421

 

Director of Environmental Services' REPORT

Summary of median Application Processing Times over the last five years for the month of September:

 

YEAR

MEDIAN ACTUAL DAYS

2007

16

2008

14

2009

26

2010

36

2011

21

 

 

Summary of median Application Processing Times for 2011:

 

MONTH

MEDIAN ACTUAL DAYS

January

33

February

14

March

27

April

30

May

23

June

38

July

28

August

44

September

21

October

 

November

 

December

 

 

 

 

 

 

ITEM 14 - DEVELOPMENT APPLICATIONS RECEIVED DURING THE PRECEDING MONTH

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications received during the preceding month

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Environmental Services

Annexures

1.  Development Applications Received - September 2011    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284422

 

Director of Environmental Services' REPORT

 

The following Development Applications have been received during the period 1/09/2011 to 30/09/2011 as detailed in the Annexure.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

NUMBER

ESTIMATED VALUE

Dwelling

6

$ 2,471,260

Garage

2

$ 20,950

Sign

2

$ 83,400

Additions/Alterations

4

$ 181,800

Carport

1

$ 4,000

Septic Tank

2

$ 14,000

Septic Tank Trench

1

$ 1,000

Fire Station

1

$ 250,000

Storage Shed

3

$ 140,000

Workshop

1

$ 85,000

Transportable/Relocatable House

1

$ 80,000

Separate House

1

$ 100,000

Place of Public Entertainment

1

$ -----

Chair/Tables

1

$ -----

Boundary Adjustment

1

$ -----

Subdivision     

4

$ -----

TOTAL

32

$ 3,431,410

 

SUMMARY OF COMPLYING DEVELOPMENT* APPLICATIONS RECEIVED

 

TYPE

NUMBER

ESTIMATED VALUE

Dwelling

3

$ 981,411

Storage Shed

1

$ 11,000

School Building

1

$ -----

 

TOTAL

5

$ 992,411

 

GRAND TOTAL

37

$4,423,821

 

*Complying Developments can be identified on the attached report by the 4 digit DA number i.e. 2011/1001 & 2010/1002

 

 

 

 

ITEM 15 - DEVELOPMENT APPLICATIONS APPROVED DURING THE PRECEDING MONTH

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Development Approvals

Annexures

1.  Development Applications Approved - September 2011    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284423

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/09/2011 to 30/09/2011 as detailed in the Annexure.

 

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

NUMBER

ESTIMATED VALUE

Dwelling

9

$ 3,866,080

 

Toilet Block

1

$ 3,500

Garage

3

$ 32,750

Septic Tank

2

$ 17,500

Transportable/Relocatable House

1

$ 185,000

Additions/Alterations

3

$ 137,700

Carport

1

$ 4,000

Fire Station

1

$ 250,000

Sign

2

$ 15,000

Separate Building

1

$ 100,000

Subdivision

1

$ -----

Boundary Adjustment

1

$ -----

TOTAL

26

$ 4,611,530

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT* APPLICATIONS

 

TYPE

NUMBER

ESTIMATED VALUE

Dwelling

4

$ 1,281,275

Additions/Alterations

1

$ 11,500

School Building

1

$ -----

TOTAL

6

$ 1,292,775

 

 

GRAND TOTAL

32

$ 5,904,305

Previous Month

23

$ 5,413,640

*Complying Developments can be identified on the attached report by the 4 digit DA number i.e. 2010/1073 & 2010/1074

 

 

 

ITEM 16 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Cemeteries

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 284424

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

40

 

2011/12

 

July

4

August

9

September

3

Total

16

 

 

 

  


Item 1 Ordinary Meeting 17 October 2011

Item 1 - Annexure 1

 

























Item 1 Ordinary Meeting 17 October 2011

Item 1 - Annexure 1

 













Item 2 Ordinary Meeting 17 October 2011

Item 2 - Annexure 1

 




Item 5 Ordinary Meeting 17 October 2011

Item 5 - Annexure 1

 


Item 5 Ordinary Meeting 17 October 2011

Item 5 - Annexure 2

 


Item 6 Ordinary Meeting 17 October 2011

Item 6 - Annexure 1

 



Item 7 Ordinary Meeting 17 October 2011

Item 7 - Annexure 1

 




Item 8 Ordinary Meeting 17 October 2011

Item 8 - Annexure 1

 




Item 10 Ordinary Meeting 17 October 2011

Item 10 - Annexure 1