cabonne Council colour 200 wide

 

 

 

 

 

 

13 September 2011

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Monday 19 September, 2011 commencing at 9.30am, at the Cabonne Shire Office, Bank Street, Molong to consider the undermentioned business.

 

Yours faithfully,

 

 

a GM signature

GLP Fleming

GENERAL MANAGER

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Consideration of Mayoral Minute

3)       Consideration of General Manager’s Report

4)       Matters of Urgency

5)       Resolve into Committee of the Whole

a)    Consideration of Closed Items

6)       Adoption of Closed Committee of the Whole Report

 

 

 

 

 


 

ATTENDEES – SEPTEMBER 2011 COUNCIL MEETING

 

 

10.20am

Volunteer of the Month Presentations to Adam Garland and Ethan Davies

10.25am

Youth of the Month Presentations – Jamahl Wright and Chloe Roberts

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

 

COUNCIL’S MISSION

“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”

 

 
 

 

 


         

 

 

 

 

 

 

 

 

 

COUNCIL’S VISION

Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Monday 19 September, 2011

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      Acknowledgement of Country............................................ 5

ITEM 2      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 5

ITEM 3      DECLARATIONS OF INTEREST....................................................... 6

ITEM 4      DECLARATIONS OF POLITICAL DONATIONS ............................ 6

ITEM 5      MAYORAL ELECTIONS PROCEDURE 2011.................................. 7

ITEM 6      ELECTION OF MAYOR 2011/12 TERM ........................................ 10

ITEM 7      ELECTION OF DEPUTY MAYOR 2011/12 TERM........................ 11

ITEM 8      DESTRUCTION OF BALLOT PAPERS ......................................... 11

ITEM 9      DELEGATIONS TO THE MAYOR AND DEPUTY MAYOR, (IN THE MAYOR’S ABSENCE) ........................................................................................... 12

ITEM 10    STANDING COMMITTEES................................................................ 13

ITEM 11    OTHER COUNCIL COMMITTEES THAT MEET AS AND WHEN REQUIRED    14

ITEM 12    DELEGATES TO OTHER ORGANISATIONS - FOR THE TERM OF COUNCIL 16

ITEM 13    DELEGATES TO OTHER ORGANISATIONS - FOR THE YEAR 2011/12  18

ITEM 14    DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS............................................................................... 25

ITEM 15    ALTERNATE DELEGATES TO COMMITTEES OTHER THAN COUNCIL COMMITTEES...................................................................................... 26

ITEM 16    FIXING THE DATE AND TIME OF REGULAR MEETINGS OF COUNCIL AND VARIOUS COMMITTEE MEETINGS  ............................................. 27

ITEM 17    THE PAYMENT OF EXPENSES AND THE PROVISION OF FACILITIES FOR MAYORS AND COUNCILLORS 2012 Policy............................. 28

ITEM 18    MAYORAL MINUTE - APPOINTMENTS......................................... 30

ITEM 19    Grouping of report adoption............................................ 30

ITEM 20    CONFIRMATION OF THE MINUTES............................................... 31

ITEM 21    COMMUNITY SERVICES COMMITTEE MEETING...................... 32

ITEM 22    WORKS COMMITTEE MEETING MINUTES.................................. 32

ITEM 23    ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING 33

ITEM 24    ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING................................................................................................................. 33

ITEM 25    BUSINESS PAPER ITEMS FOR NOTING...................................... 34

ITEM 26    COUNCIL PICNIC DAY...................................................................... 35

ITEM 27    WBC STRATEGIC ALLIANCE - 2010/2011 ANNUAL REPORT 36

ITEM 28    DESTINATION 2036 WORKSHOP.................................................. 37

ITEM 29    CENTROC - UPDATE REPORT....................................................... 39

ITEM 30    Annual Financial Statements............................................. 41

ITEM 31    Rates Incentive Scheme Draw............................................. 41

ITEM 32    FRISBY LANE TRANSFER............................................................... 42

ITEM 33    YELLS ROAD TRANSFER................................................................ 43

ITEM 34    EUGOWRA ROAD TRANSFERS..................................................... 45

ITEM 35    USE OF COUNCIL SEAL - SUBDIVISION OF COUNCIL OWNED LAND - LOT 1 DP 1076034, CNR HILL AND WILLIAM STREETS, MOLONG.. 46

ITEM 36    LOCAL GOVERNMENT ELECTIONS 2012................................... 47

ITEM 37    MACQUARIE RIVER PIPELINE....................................................... 49

ITEM 38    INTERNAL AUDIT COMMITTEE...................................................... 50

ITEM 39    ROADS TO RECOVERY PROGRAM.............................................. 51

ITEM 40    VOLUNTARY PURCHASE - GREVILLEA AVENUE.................... 52

ITEM 41    ROAD SAFETY - LOG BOOK RUN................................................. 53

ITEM 42    EUGOWRA VOLUNTARY PURCHASE SCHEME........................ 54

ITEM 43    ROAD NAMING - GEORGE ROAD.................................................. 58

ITEM 44    EUGOWRA FLOODPLAIN RISK MANAGEMENT STUDY - MARCH 2010         59

ITEM 45    MANILDRA TOILETS - KIEWA STREET....................................... 68

ITEM 46    MODIFICATION APPLICATION DA 2006/251 - 73 LOT SUBDIVISION, EUCHAREENA ROAD, MOLONG................................................... 69

ITEM 47    REQUEST TO MODIFY PROPOSED LOCATION OF BUILDING - DA 2011/94, RURAL FIRE STATION, LAKE CANOBOLAS ROAD, NASHDALE  72

ITEM 48    EMERGENCY DEMOLITION ORDER............................................. 78

ITEM 49    Questions For Next Meeting................................................ 79

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      OUTSTANDING PUBLIC LIABILITY INSURANCE CLAIMS

(g) advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

ITEM 3      GELATO FACTORY

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 4      LAND DEVELOPMENT SUB COMMITTEE MEETING

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 5      REQUEST FOR CONSIDERATION OF WATER CONSUMPTION COSTS - ACCOUNT 4366.30000.4

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 6      WALUWIN COMMUNITY CENTRE

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

ITEM 7      DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 8      NETWASTE REGIONAL HOUSEHOLD CHEMICAL CLEANOUT

(d) (ii) commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the council   

 

ANNEXURE ITEMS

 

ANNEXURE 10.1  Standing Committees' Terms of Reference 2011 81

ANNEXURE 17.1  Draft Payment of Expenses and Provision of Facilities for Mayor and Councillors 2012 Policy................. 89

ANNEXURE 20.1  August 15th 2011 Ordinary Council Minutes 107

ANNEXURE 20.2  September 5 2011 Extraordinary Council Minutes     127

ANNEXURE 21.1  September Community Services Minutes..... 132

ANNEXURE 22.1  September Works Minutes.................................... 138

ANNEXURE 23.1  Report of the Economic Development Committee held 5 September 2011............................................................. 145

ANNEXURE 24.1  Report of the Environmental Services & Sustainability Committee held on 5 September 2011.............. 149

ANNEXURE 27.1  WBC Report September 2011................................. 156

ANNEXURE 41.1  Disco Revival for teen survival fundraiser 160

ANNEXURE 44.1  Vegetation  Management Plan Mandagery Creek      162

ANNEXURE 47.1  Sketch of Recovery Marks.................................. 178 

 


 

 

ITEM 1 - Acknowledgement of Country

REPORT IN BRIEF

 

Reason For Report

To provide an opportunity for the Mayor to recite an Acknowledgement of Country

Policy Implications

Required by Council's policy

Budget Implications

Nil

Area of Responsibility

Council Meetings

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 260587

 

Administration Manager's REPORT

 

Council’s adopted Code of Meeting Practice policy includes reciting of an Acknowledgement of Country on “… special/formal occasions; at the September Council Meeting for the Election of Mayor & Deputy Mayor; and at other occasions at the discretion of the Mayor…”.

 

An Acknowledgement of Country is where people acknowledge and show respect for the Aboriginal Traditional Custodians of the land upon which the event/meeting is taking place. 

 

A Chair usually begins the meeting by acknowledging that the meeting is taking place in the country of the traditional owners.  It reads as follows.

 

“I would like to acknowledge that we are here today on the land of the Wiradjuri people who are the Traditional Custodians of this land.  I would also like to acknowledge the present Aboriginal and Torres Strait Islander people who may reside within this area.”

 

 

Recommendation

 

THAT the Mayor recites an Acknowledgement of Country in accord with Council’s Code of Meeting Practice policy.

 

 

 

 

ITEM 2 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

GOVERNANCE - Procedural

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 217879

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

 

 

ITEM 3 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

GOVERNANCE - Procedural

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 217929

 

General Manager's REPORT

 

A call for declarations of interest.

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

 

 

 

ITEM 4 - DECLARATIONS OF POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for Councillors to declare any political donations received.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

GOVERNANCE - Procedural

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 217943

 

General Manager's REPORT

 

A call for Political Donations.

 

 

Recommendation

 

THAT any Political Donations be noted.

 

 

 

ITEM 5 - MAYORAL ELECTIONS PROCEDURE 2011

REPORT IN BRIEF

 

Reason For Report

Outlining procedures for the conduct of Mayoral elections.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 260933

 

General Manager's REPORT

 

Nominations for Mayor and Deputy Mayor

 

Councillors are advised that nominations for the position of Mayor and Deputy Mayor will close at 9.30am sharp on Monday, 19 September 2011.  Nominations must be in writing and signed by two Councillors, one of whom may be the Nominee.  The consent for nomination must be signed by the Nominee.  Should a Councillor act as one Nominee for oneself it is most important that they also sign the consent to nomination.  Failure to do so renders the nomination invalid.

 

Nominations can be delivered to the General Manager or the Director of Finance and Corporate Services at the Molong Office for placement in the Ballot Box.  The General Manager will also be in attendance on Meeting Day from 9.00 am in the General Manager’s Office at the Council Chambers in Molong to accept any nominations.

 

Council should also indicate if it wishes details of voting to be made public.

 

Should Councillors have any queries in relation to any aspect of the Mayoral Elections, they are asked to contact the General Manager or the Director of Finance and Corporate Services at their convenience.

 

Election Procedures

 

The procedure for election for the positions of Mayor and Deputy Mayor is:

 

1.         If only one Councillor is nominated, that Councillor is elected.

 

2.         If more than one Councillor is nominated, the Council is to proceed by preferential ballot, by ordinary ballot or by open voting.

 

3.         The election is to be held at the council Meeting at which the Council resolved on the method of voting.

 

4.         The following definitions apply:

 

“Ballot” has its normal meaning of secret ballot;

 

“Open Voting” means voting by a show of hands or similar means.

 

It has been the practice in the past for Council to conduct voting by ordinary ballot where there are two (2) nominations and preferential ballot where three or more nominations are received.  Assuming Council continues with this practice the following procedure has been set down for Preferential Voting in Part 3 of Schedule 7, Election of Mayor by Councillors, in the Local Government (General) Regulation 2005.

 

Ordinary Voting

 

The ballot papers are to contain the names of both candidates.  Councillors make their vote by placing “1” against the name of the candidate they wish to see elected.  The candidate with an absolute majority of votes is deemed to be elected.

 

Preferential Voting - Ballot Papers and Voting

 

1.         The ballot papers are to contain the names of all the candidates.  The Councillors are to make their votes by placing the numbers “1”, “2”, “3” and so on against the various names so as to indicate the order of their preference for the candidates.  In accordance with Clause 9 of Schedule 7, Councillors must show their preferences for all Candidates for votes to be formal.

 

2.         The formality of a ballot-paper under this Part is to be determined in accordance with Clause 345 (1)(b); (1)(c) and (5) of this Regulation as if it were a ballot paper referred to in that clause.

 

3.         An informal ballot paper must be rejected at the count.

 

Count

 

1.         If a candidate has an absolute majority of first preference votes, that candidate is elected.

 

2.         If not, the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preferences on those ballot- papers.

 

3.         A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preferences is repeated until one candidate has received an absolute majority of votes.  The latter is elected.

 

4.         In this clause absolute majority in relation to votes means a number which is more than one half of the number of unexhausted formal ballot-papers.

 

Tied Candidates 

 

1.         If, on any count of votes, the numbers of votes cast for 2 candidates are equal and;

 

a)         those candidates are the only candidates in, the election - the candidate whose name is first chosen by lot is taken to have received an absolute majority of votes and is therefore taken to be elected; or

 

b)         those candidates are the ones with the lowest number of votes on the count of the votes - the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is therefore excluded.

 

2.         If, on any count of votes, the numbers of votes cast for 3 or more candidates are equal and the lowest number of votes on the count of the votes - the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is therefore excluded.

 

Choosing by Lot

 

To choose a candidate by lot, the names of the candidates who have equal numbers of votes are written on similar slips of paper by the Returning Officer, the slips are folded by the Returning Officer, so as to prevent the names being seen, the slips are mixed, (placed in a vial) and one is drawn at random by the Returning Officer and the candidate whose name is on the drawn slip is chosen.

 

 

 

Recommendation

 

THAT Council:

1.    Re-affirm its previous practice of conducting voting for the positions of Mayor and Deputy Mayor by preferential ballot where three or more nominations are received, otherwise by ordinary ballot.

2.    Determine if it wishes details of the voting for the positions of Mayor and Deputy Mayor to be made public.

 

 

 

 

ITEM 6 - ELECTION OF MAYOR 2011/12 TERM

REPORT IN BRIEF

 

Reason For Report

Election of Mayor for the 2011/12 Term

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

General Manager

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 261274

 

General Manager's REPORT

Following the determination by Council at the Item relating to determining of requirements for the election process, a resolution for the General Manager to proceed with the election of the Mayor is required.

 

 

Recommendation

 

THAT the General Manager proceed with the requirements for the election of the Mayor for Cabonne Council as detailed in the Item relating to determining of requirements for the election process.

 

 

 

 

ITEM 7 - ELECTION OF DEPUTY MAYOR 2011/12 TERM

REPORT IN BRIEF

 

Reason For Report

Election for Deputy Mayor for 2011/12 Term.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

General Manager

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 261312

 

General Manager's REPORT

Following the determination by Council at the Item relating to determining of requirements for the election process, a resolution for the General Manager to proceed with the election of the Deputy Mayor is required.

 

 

Recommendation

 

THAT the General Manager proceed with the requirements for the election of the Deputy Mayor for Cabonne Council as detailed in the Item relating to determining of requirements for the election process.

 

 

 

 

ITEM 8 - DESTRUCTION OF BALLOT PAPERS

REPORT IN BRIEF

 

Reason For Report

Destruction of Ballot Papers

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

General Manager

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 261334

 

General Manager's REPORT

Following the election of Mayor and Deputy Mayor a resolution is required as to disposal of the ballot papers.  Traditionally Cabonne Council has destroyed the Ballot papers upon the completion of formalities associated with the respective Ballots.

 

 

Recommendation

 

THAT Ballot Papers for the positions of Mayor and Deputy Mayor be destroyed upon the completion of formalities associated with the respective Ballots.

 

 

 

ITEM 9 - DELEGATIONS TO THE MAYOR AND DEPUTY MAYOR, (IN THE MAYOR’S ABSENCE)

REPORT IN BRIEF

 

Reason For Report

To re-affirm the delegations to the successful candidates elected as Mayor and Deputy Mayor.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

General Manager

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 261404

 

General Manager's REPORT

 

Following the elections for Mayor and Deputy Mayor, it is necessary for Council to re-affirm the delegations to the successful candidates.  These are in addition to such other powers as are conferred under the Local Government Act 1993.

 

 

Recommendation

 

THAT subject to not receiving direction from the Council as to the consideration of any particular matter by the Council itself and subject to the requirements of the Local Government Act 1993 and Regulations thereunder and any express policy of the Council or regulations of any public authority other than the Council and pursuant to the powers conferred on Council by s377 of the Local Government Act 1993, the Mayor (INSERT name in full) and in his/her absence the Deputy Mayor (INSERT name in full) be authorised to exercise or perform on behalf of the Council the powers, authorities, duties and functions as follows:

·   to incur expenditure up to the sum of $1,000 for incidental expenses, within approved votes of Council.

·   Authority to make application to the Environmental Protection Authority for the necessary landfill approval required in association with the disposal of asbestos waste, following consultation with local Councillors and Director of Environmental Services.

 

 

 

ITEM 10 - STANDING COMMITTEES

REPORT IN BRIEF

 

Reason For Report

To determine Council’s Standing Committees’ Members for the 2011/12 Term.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

General Manager

Annexures

1.  Standing Committees' Terms of Reference 2011    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 262082

 

General Manager's REPORT

 

If Council alters the current Panel System for the coming year it will be necessary to alter the following list of Committees accordingly.

 

Each of Council’s standing committees is constituted to deal with certain matters identified under Council’s principal activities.  Further details of the Principal Activities are included in Council’s Management Plan.   Objectives, Responsibilities and Terms of Reference for each of the previous Standing Committees have been developed and are attached as an annexure to this report.  Subject to the Standing Committees adopted by Council it may be necessary to amend these objectives, responsibilities and Terms of Reference.

 

PANEL A - WORKS COMMITTEE, COMMUNITY SERVICES COMMITTEE, AUDIT COMMITTEE and RATE REVIEW COMMITTEE

 

The previous Panel A Committees consisted of the following members for the 2010/2011 year:

 

The Mayor (Clr R Dowling), Clrs N Bleakley, G Dean, D Hyde, I Gosper and K Walker.

 

PANEL B - ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE, ECONOMIC DEVELOPMENT & TOURISM COMMITTEE and WARDS REVIEW COMMITTEE.

 

The previous Panel B Committees consisted of the following members for the 2010/2011 year:

 

Clrs J Culverson, K Duffy, A Durkin, J Farr, L MacSmith, and S Wilcox.

 

 

At the 2010 September Extraordinary meeting Council resolved:

 

THAT:

1.   Council’s Quarry Review and Land Development Committees meet on  a bi-monthly basis.

2.   Council’s Standing Committees’ core Members for the 2010/2011 year be as follows:

The QUARRY REVIEW COMMITTEE consist of Clrs N Bleakley, J Culverson, R Dowling, K Duffy, A Durkin, J Farr, I Gosper, L MacSmith, S Wilcox and the Director of Engineering & Technical Services.

The LAND DEVELOPMENT SUB-COMMITTEE consist of Clrs N Bleakley, K Duffy, J Farr, D Hyde and the Director of Finance & Corporate Services, Director of Engineering &Technical Services, Director of Environmental Services, Design Manager and Economic Development Manager.

 

 

Recommendation

 

THAT Council determine its Standing Committees’ core Members for the 2011/2012 year.

 

 

 

ITEM 11 - OTHER COUNCIL COMMITTEES THAT MEET AS AND WHEN REQUIRED

REPORT IN BRIEF

 

Reason For Report

To determine the Committee Members for other Council Committees for the 2011/2012 year

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

General Manager

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 262370

 

General Manager's REPORT

 

Each of Council’s committees is constituted to deal with certain matters identified under Council’s principal activities.  Further details of the Principal Activities are included in Council’s Management Plan. 

 

The Committee Members for Other Council Committees that meet as and when required for the year 2010/2011 comprised of the following:

 

1)   FLOODPLAIN MANAGEMENT COMMITTEE

 

Council’s Floodplain Management Committee is constituted to consider issues associated with Floodplain Management.

 

The Floodplain Management Committee previously consisted of three (3) members with power to co-opt, those members being:-

 

The Mayor (Clr R Dowling) and Clrs D Hyde and N Bleakley.

 

2)   DISTRICT FLOODPLAIN MANAGEMENT SUB-COMMITTEE

 

Council’s District Floodplain Management Committees are constituted to consider issues associated with District Floodplain Management together with community members.

 

The District Floodplain Management Sub-Committee previously consisted of the following Members of Council, with the power to co-opt:

i.     Canowindra         Clrs K Walker and A Durkin

 

ii.    Molong                  Clrs N Bleakley and I Gosper

 

iii.   Eugowra               Clrs D Hyde and G Dean

 

iv.   Cudal                    Clrs D Hyde and G Dean

 

Council’s Director of Environmental Services and Design Manager are also members of all District Flood Management Sub-Committees in accordance with the Floodplain Policy Manual.

 

3)   LOCAL GOVERNMENT WEEK COMMITTEE

 

Council’s Local Government Week Committee is constituted to consider issues such as promotion of Council’s role during Local Government Week Celebrations associated with the following principal activity of Council: Governance

 

The Local Government Week Committee previously consisted of:  the Mayor (Clr R Dowling) and Clrs J Culverson, K Duffy, I Gosper, D Hyde and S Wilcox.

 

4)   FOUR TOWN SEWERAGE COMMITTEE

 

This committee was formerly a Standing Committee constituted as a means of communicating progress of the Four Town Sewerage Scheme with the community during the development phase of the Scheme.  Council maintained the Committee as a committee that meets as and when required yet may wish to consider dissolving the committee now that the scheme is in its construction/operational phase.

 

The Four Town Sewerage Committee consisted of the Mayor (Clr R Dowling) and Clrs J Farr, I Gosper, and the Director of Engineering & Technical Services.

 

5)   HERITAGE COMMITTEE

 

The committee is an advisory committee including community representatives with a charter which identifies the purpose as: to assist Council develop and conduct heritage programs and to promote the conservation of Cabonne’s natural and built heritage.  The committee meets every two months.

 

Council’s representatives on the Heritage Committee consisted of Clr D Hyde and the Director of Environmental Services.  It is noted Council’s Heritage Advisor also attends plus 5 community representatives.

 

 

Recommendation

 

THAT Council determine the Committee Members for Council Committees that meet as and when required for the 2011/2012 year.

 

 

 

 

ITEM 12 - DELEGATES TO OTHER ORGANISATIONS - FOR THE TERM OF COUNCIL

REPORT IN BRIEF

 

Reason For Report

For Council to note its Delegates and Representatives to other organisations and Community Organisations for the 2011/12 year.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

General Manager

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 262374

 

General Manager's REPORT

 

Council is required to determine its Delegates and representatives to other organisations and community organisation for the Term of Council or for each financial year.  Those determined for the Term of Council are listed herewith for Council’s information.

 

FOR THE TERM OF COUNCIL

 

1)         CENTRAL TABLELANDS WATER

 

Central Tablelands Water provides potable water to around 11,500 consumers in 14 towns and villages including Canowindra, Cargo, Cudal, Eugowra and Manildra in the Cabonne Shire.

 

Council’s delegates to Central Tablelands Water have been Clrs K Duffy and J Farr.

 

2)         CENTRAL WEST LIBRARIES

 

The Central West Libraries is responsible for Library Services in Cabonne (Canowindra, Molong and Manildra), Orange, Blayney, Forbes and Cowra.

 

Council’s two representatives to the Central West Libraries have been Clr J Culverson and the General Manager, with the Administration Manager acting as alternate delegate.

 

3)         CABONNE/ORANGE/BLAYNEY ENTERPRISE CENTRE (COBEC)

 

The COBEC is responsible for assistance and advice, generally for small to medium enterprises in the Cabonne Orange and Blayney areas.  It plays a pivotal role in the encouragement and establishment of new business.

 

Council’s representative to the Cabonne/Orange/Blayney Enterprise Centre Committee has been Clr K Duffy with the General Manager being an alternate delegate.

 

 

Recommendation

 

THAT Council note the delegates to Central Tablelands Water, Central West Libraries and Cabonne/Orange/Blayney Enterprise Centre for the term of Council.

 

 

 

 

ITEM 13 - DELEGATES TO OTHER ORGANISATIONS - FOR THE YEAR 2011/12

REPORT IN BRIEF

 

Reason For Report

For Council to determine its Delegates and Representatives to other organisations and Community Organisations for the 2011/12 year.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Authorisations

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 214457

 

General Manager's REPORT

 

Council is required to determine its Delegates and representatives to other organisations and community organisations for the 2011/12 year. 

 

1)         ARTS OUT WEST

Arts Out West is an organisation that gives people the opportunity to become involved at a Regional and State level with arts and cultural development in the Central West Region.

 

Council’s representative to Arts Out West has been Clr S Wilcox.

 

2)         ASSOCIATION OF MINE RELATED COUNCILS INC

The Association of Mine Related Councils is the primary lobby group for Councils affected by mining.  It also provides legal advice and networking opportunities.

 

Council’s representative on the Association of Mine Related Councils Inc. has been Clr S Wilcox with Clr N Bleakley as alternate delegate and the Director of Environmental Services.

 

3)         AUSTRALIA WIDE RURAL ROAD GROUP (AWRRG)

This Group’s agenda includes current issues with regional road infrastructure including “road network sustainability, and if not addressed, its direct negative implications for local industry, and the need for specific funding to close the funding gap.”  Supporting the AWRRG agenda by becoming a financial member is seen as a proactive approach to address the funding shortfall. 

 

Council’s delegates to the AWRRG Group are the Chair of the Works Committee and Clr Culverson.

 

4)         BELUBULA RIVER JOINT COMMITTEE

The Belubula River Joint Committee is run in conjunction with Cowra Council and is responsible for river clearance and management issues on the Belubula River.

 

Council’s representative to the Belubula River Joint Committee has been Clr K Walker with Clr A Durkin as an alternate delegate.

 

5)         CABONNE CARAVAN PARK COMMITTEE

This Committee is responsible for overseeing the operation of all Cabonne Caravan Parks.  A representative of each Caravan Park is a member of the Committee: the Caretaker at Cudal, and Mangers from Molong and Canowindra. 

 

Council’s representatives on the Cabonne Caravan Park Committee have been Clrs N Bleakley, G Dean and K Walker; and the Director of Engineering and Technical Services, Finance Manager, Urban Assets Coordinator and Services Overseer.

 

6)         CABONNE CONSULTATIVE COMMITTEE

The Committee is responsible for oversight of Industrial and Award matters and acts in a Consultative capacity involving Councillors, staff and senior management.

 

The Council representatives to the Cabonne Consultative Committee previously have been Clrs G Dean and N Bleakley.

 

7)         CABONNE/ORANGE ROAD SAFETY COMMITTEE

This Committee is responsible for Road Safety in Cabonne and Orange, particularly oversight of the Road Safety Officer’s operations.

 

Clr G Dean, as the Traffic Committee representative, was appointed as the representative to the Joint Cabonne/Orange Road Safety Steering Committee.

 

8)         CABONNE COUNTRY TOURISM ADVISORY COMMITTEE

 

The Cabonne Country Tourism Advisory Committee aims to facilitate the development of tourism to and within the Cabonne Country. 

 

The Council representative to the Cabonne Country Tourism Advisory Committee has been Clr Wilcox.

 

9)         CADIA - MREMP COMMITTEE

This Committee has a statutory role to assess mining and environmental matters associated with Cadia Mine.

 

The Director of Environmental Services is Council’s representative on the Cadia MREMP Committee.

 

10)      CADIA – COMMUNITY CONSULTATIVE COMMITTEE

This Committee was established in accordance with the development consent and acts as a forum for the local community to raise issues in relation to the Mine’s operation.

 

The Director of Environmental Services is Council’s representative on the Cadia Community Consultative Committee with Clr L MacSmith as alternate delegate.

 

11)      CANOBOLAS BUSH FIRE MANAGEMENT COMMITTEE

The Council’s of Cabonne, Orange and Blayney have combined their Bushfire Management Committees to form the Canobolas Bushfire Management Committee.

 

Council’s representative to the Canobolas Bush Fire Management Committee has been Clr L MacSmith with Clr I Gosper as alternate delegate and Council’s Director of Environmental Services.

 

12)      CANOBOLAS ZONE LIAISON COMMITTEE

The Committee has been formed to administer the Canobolas Zone Service Level Agreements.

 

Council representatives to the Canobolas Zone Liaison Committee have been Clr I Gosper and the Director of Engineering and Technical Services with Clr L MacSmith as alternate delegate.

 

13)      CANOWINDRA AGE OF FISHES MUSEUM BOARD and STRATEGIC ADVISORY COMMITTEE OF THE CANOWINDRA AGE OF FISHES MUSEUM

These are 2 community committees established to administer the Age of Fishes Museum at Canowindra. 

 

Council’s representative to the Canowindra Age of Fishes Board and Strategic Committee has been Clr A Durkin with Clr K Walker as the alternate delegate.  

 

14)      CANOWINDRA FOOD BASKET ADVISORY GROUP

The aim of this project is to supply food to the underprivileged and low income families of Canowindra.  To qualify, clients must have a current pension or health card and only one weekly entitlement per household is allowed. 

 

Council’s delegate on the Canowindra Food Basket Advisory Group has been Clr Walker.

 

15)      CARGO ROAD USERS ASSOCIATION

This committee has been established to lobby for upgrading of Cargo Rd.

 

Council’s representative on the Cargo Road Users Association has previously been the Mayor (Clr R Dowling) with Clr L MacSmith as an alternate delegate.

 

16)      CENTRAL WEST CATCHMENT MANAGEMENT AUTHORITY (CWCMA)

The objective of the group is to establish formal and constructive relationships between Council and the CMA.

The key responsibilities of the Group’s membership are to promote natural resource management within Council and support the work of the Salinity and Water Quality Alliance.

Councillor representation on the CWCMA Local Government Reference Group Forum has been through Clr MacSmith as delegate and Clr Wilcox as alternate delegate. 

 

17)      CENTRAL WEST COMMUNITY COLLEGE

This Committee comprises of representatives from the Central West overseeing the provision of training, employment and community services offered by the Central West Community College.

 

Council’s delegate to this Committee has been Clr S Wilcox.

 

18)      CENTRAL WEST MINING LIAISON COMMITTEE - (CABONNE/ORANGE/BLAYNEY)

This Committee has oversight of mining exploration and operations, particularly in the Cabonne, Orange and Blayney areas.

 

Council’s representative on the Central West Mining Liaison Committee for the Cabonne, Orange and Blayney area is the Mayor (Clr R Dowling) with Clr J Farr as the alternate delegate.

 

19)      CENTROC HEALTH WATCH COMMITTEE

This Committee is responsible for monitoring Medical and Health issues in the CENTROC region.  This Committee was formed as a result of the Lachlan Medical Focus Group disbanding.

 

Council’s delegates to the CENTROC Health Watch Committee have been Clr J Farr and the Community Services Manager with the Mayor (Clr R Dowling) as the alternate delegate.

 

20)      GREATER WESTERN AREA HEALTH SERVICE (GWAHS) – CABONNE HEALTH COUNCIL

This Council is responsible for advising the Chief Executive of Greater Western Area Health Service on policies, plans and health related initiatives in the Cabonne area. 

 

Council’s delegate has been Clr D Hyde with Clr N Bleakley as the alternate delegate.

 

21)      HACC JOINT COMMITTEE

This Committee, previously known as the Food Services Advisory Committee is responsible for advising on Food Services needs for Council’s Home and Community Care operations.

 

Council’s representative to the Cabonne Food Services Advisory Committee has been Clr D Hyde with Council’s Community Services Manager to act as alternate delegate.

 

22)      LACHLAN REGIONAL TRANSPORT COMMITTEE

This Committee assumes a lobbying role on transport issues in the Lachlan region.

 

Council’s delegate to the Lachlan Regional Transport Committee has been Clr D Hyde and Director of Engineering and Technical Services (as and when required) with Clr K Walker as the alternate delegate.

 

23)      LITTLE RIVER LANDCARE CATCHMENT MANAGEMENT

This Committee has assumed responsibility for Landcare Management issues associated with Little River in the Yeoval area.

 

Council’s representative to the Little River Landcare Group has been the Mayor (Clr R Dowling).

 

24)      LOCAL EMERGENCY MANAGEMENT COMMITTEE

This Committee is responsible for the coordination of emergency response issues for Cabonne.

 

The representatives to the Local Emergency and Management Committee previously consisted of the Mayor (Clr R Dowling), the Director of Engineering and Technical Services as the Local Emergency Management Officer and Council’s Operations Manager as the Deputy Local Emergency Management Officer.

 

25)      MOLONG MEDICAL COMMITTEE

This Committee is responsible for community liaison on Health and Medical issues in Molong.

 

Council’s representative on the Molong Medical Committee has been Clr N Bleakley.

 

26)      NOXIOUS WEEDS ADVISORY COMMITTEES

These are cooperative committees involving groups of Councils in the Lachlan and Macquarie River Catchment areas along with NSW Agriculture to oversee and advise on Noxious Weeds matters.

 

Lachlan Valley Noxious Weeds Advisory Committee

 

Clr D Hyde has been Council’s representative on this Committee with the Mayor (Clr R Dowling) being the alternate delegate.

 

Upper Macquarie Noxious Weeds Advisory Committee

 

The Mayor (Clr R Dowling) has been Council’s representative on this Committee with Clr L MacSmith being the alternate delegate.

 

27)      OPHIR RESERVE TRUST BOARD

The Department of Lands has appointed a Public Trust to manage the affairs of the Ophir Reserve in lieu of an administrator.  Council nominated a position of “Councillor, Cabonne Council (ex-officio member)” to be on the Board which was ratified by the Minister for Lands

 

Council’s representative on this Board to fill the position of ‘Councillor’ has been Clr K Duffy with Clr J Culverson as alternate delegate.

 

28)      ORANGE/MUDGEE ROAD LINK COMMITTEE

This Committee comprises representatives of Orange, Blayney, Mid Western and Bathurst Regional Councils.  Its aim is to develop a link, incorporating a bridge across the Macquarie River, between Orange and Mudgee.

 

Council’s representative on the Orange/Mudgee Road Link Committee has been Clr S Wilcox.

 

29)      SALINITY ACTION ALLIANCE

This Committee has been established to strategically position the member Councils in order to maximise opportunities for Federal and State funding to address natural resource management and salinity in particular.

 

Council’s representatives on the Salinity Action Alliance have been Clr L MacSmith and the Director of Environmental Services with the Mayor (Clr R Dowling) as the alternate delegate.

 

30)      SYDNEY ROADLINKS COMMITTEE

This is a regional committee with representatives from 7 Councils aimed at upgrading the Great Western Highway from the Blue Mountains through to Bathurst.

 

Council’s delegates to this Committee have been the Mayor (Clr R Dowling) with Clrs N Bleakley and J Farr as the alternate delegates.

 

Council should note that the Director of Engineering & Technical Services also attends these meetings as an observer.

 

31)      TRAFFIC COMMITTEE

This Committee advises Council on traffic related issues in Cabonne.  It also consists of Police and RTA representatives.

 

Council’s delegate to this Committee has been Clr N Bleakley with the Mayor (Clr R Dowling) as the alternate delegate.

 

32)      WALUWIN CENTRE GOVERNANCE COMMITTEE

A lease has been put in place between Council and the Health Administration Corporation on behalf of Greater Western Area Health Service (GWAHS).  The lease provides for a “Centre Governance Committee” to be established by Council including representatives of all lessees/occupiers within the building to provide advice to the lessor on but not limited to the efficient management and operation of the building including the preparation of annual budgets.

 

Council’s delegate to this Committee has been Clr N Bleakley with Clr L MacSmith as the alternate delegate.

 

33)      WELLINGTON/DUBBO LANDCARE MANAGEMENT

This Committee represents some sixteen (16) Landcare Groups and 400 ratepayers within the Cabonne boundary.

 

Council’s delegate to this Committee has been the Mayor (Clr R Dowling) with Clr L MacSmith as the alternate delegate.

 

34)      WESTERN REGION JOINT REGIONAL PLANNING PANEL (CABONNE LOCAL GOVERNMENT AREA)

Joint Regional Planning Panels were introduced by the State Government.  Each regional panel consists of three State Government appointed members and two nominees from the Local Government area where the development is located.  The Panels will determine a range of specified local developments.

 

Council’s delegates to this Panel have been the Chair of the Environmental Services and Sustainability Committee and the General Manager (09/07/36-ES20/09) with Clr S Wilcox as the alternate delegate (10/11/10).

 

 

Recommendation

 

THAT Council Determine its Delegates and Representatives to other organisations (as listed above) for the 2011/2012 year.

 

 

 

 

ITEM 14 - DELEGATES TO OTHER ORGANISATIONS - COMMUNITY PEAK ORGANISATIONS

REPORT IN BRIEF

 

Reason For Report

For Council to determine its Delegates and Representatives to other organisations and Community Organisations for the 2011/12 year.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

General Manager

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 266841

 

General Manager's REPORT

 

Council is required to determine delegates to listed Community Peak Organisations, subject to the support from these Organisations for the 2011/12 year.  Previously the representatives have been:

 

Town

Organisation

Meetings

Representative

Manildra

Manildra and District Improvement Association (MADIA)

1st Wednesday of each month

Clr Farr

Cumnock

Cumnock and District Progress Association

3rd Thursday of each month

Clr Wilcox with Clr Dowling as alternate

Yeoval

Yeoval and District Progress Association

1st Tuesday of each month

Clr Dowling with Clr Farr as alternate

Molong

Molong Advancement Group

1st Wednesday of each month

 

Clr Gosper with Clr Bleakley as alternate

Mullion Creek

Mullion Creek & District  Progress Association

4th Tuesday of each month

 

Clr Wilcox

Cargo

Cargo Progress Association

1st Thursday of every second month

Clr MacSmith

Canowindra

Canowindra Chamber of Commerce

Monthly

Clr Durkin

Eugowra

Eugowra Promotion and Progress Association

2nd Tuesday of each month

Clr Hyde

Cudal

Cudal Progress Association

1st Wednesday of each month

Clr Dean

 

 

Recommendation

 

THAT Council determine the appointment of the delegates to Community Peak Organisations (as listed in the report), subject to the support from these Organisations for the 2011/2012 year.

 

 

 

 

ITEM 15 - ALTERNATE DELEGATES TO COMMITTEES OTHER THAN COUNCIL COMMITTEES

REPORT IN BRIEF

 

Reason For Report

For Council to determine its alternate Delegates when Official Delegate are unable to represent Council at functions.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

General Manager

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 266952

 

General Manager's REPORT

 

Council has determined, as a matter of policy (Minute No. 94/3/27) that Council authorise any official Council delegate to arrange for another Councillor to represent Council at functions where the official delegate is unable to attend and believes that Council representation is required.

 

 

Recommendation

 

THAT the information be noted.

 

 

 

ITEM 16 - FIXING THE DATE AND TIME OF REGULAR MEETINGS OF COUNCIL AND VARIOUS COMMITTEE MEETINGS 

REPORT IN BRIEF

 

Reason For Report

For Council to determine dates and time for regular meetings of Council and various Committees.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

General Manager

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 266983

 

General Manager's REPORT

 

The current procedure is to conduct Council and Committee Meetings as follows:

 

(a)     Ordinary Council Meeting

 

The Ordinary Council Meeting be held at Council’s Molong Office on the third Monday in each month, commencing at 9:30 am.

 

(b)     Committee Meetings

 

Council’s monthly Committee meetings are held on the first Monday of each month, fourteen (14) days prior to Council’s Ordinary Meeting.  Should this day fall on a Gazetted Public Holiday the Committee Meeting is held on the Tuesday, thirteen (13) days prior to Council’s Ordinary Meeting, in accordance with Council’s policy and Code of Meeting Practice.

 

Council should be aware that if it wishes to change the date and time of Meetings, it will be necessary under Section 362(2) of the Local Government Act, 1993 to advertise changes for 28 days and allow a total of 42 days for comment, as this would represent a substantial variation in terms of Council’s Code of Meeting Practice.

 

Council also has the option to trial options, subject to the necessary advertising and adoption.

 

 

Recommendation

 

THAT Council determine the date and time of regular Meetings of Council and various Committee Meetings.

 

 

 

 

ITEM 17 - THE PAYMENT OF EXPENSES AND THE PROVISION OF FACILITIES FOR MAYORS AND COUNCILLORS 2012 Policy

REPORT IN BRIEF

 

Reason For Report

Councils are required to review their councillor expenses and facilities policies on an annual basis.

Policy Implications

Once adopted the final version of this policy will replace the existing Policy.

Budget Implications

Nil

Area of Responsibility

Governance / Policy / Councillors

Annexures

1.  Draft Payment of Expenses and Provision of Facilities for Mayor and Councillors 2012 Policy    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 268739

 

Administration Manager's REPORT

 

Council is required to adopt its policy relating to the payment of expenses and provision of facilities to councillors annually, within 5 months of the 30 June.  Within 28 days of adopting such a policy a copy is to be submitted to the Division of Local Government (DLG), even if an unchanged policy is adopted.

 

The DLG Guidelines relating to the annual review and adoption of this policy require that public notice be given.  Similarly if Council decides to make substantial changes they would also need to be advertised by way of public notice.  The term ‘substantial’ should be taken to mean major changes to wording of the policy or changes to monetary provisions or rates that are equal to or greater than 5%.  It also means changes to the standard of the provision of equipment and facilities.  Substantial amendments to the policy that could include larger changes to monetary limits than the limit noted above, and/or major changes to the standard of provision of equipment and facilities, will require public notice of the amendment.  Any new category of expenses, facilities and equipment included in the policy will also require public notice.

 

In 2011 Council adopted a policy as per the current attached draft.  Any further changes resolved by Council at the September meeting will need to be added prior to advertising.

 

Annual Limits

The draft policy contains the following table noting that Councillors Maximum Annual Expense Limits are global limits except where specified. 

 

 

Expense

Mayor

Deputy Mayor

Councillors *

Maximum Annual Expense Limits ($)

Agreed training

3,500

2,500

20,000

Mandatory Councillor Information session

400

400

4,000

Conferences & Seminars

5,000

3,000

20,000

Travel -Local and Out Of Area

N/A

4,000 - Council vehicle for attending out of area functions

40,000 - Council vehicle for attending out of area functions

Interstate Travel

2,000

1,500

10,000

Overseas Travel

Not Available

Not Available

Not Available

Motor Vehicle

15,000^

See Travel - Local and Out Of Area

See “Travel - Local and Out Of Area”

Mobile Phone

3,600

Not Available

Not Available

Internet Access

360 (max)

360 (max)

360 (max) per councillor

Stationery

200

100

1,000

Business Cards, Name tags, etc

150

150

1,500

Corporate Uniform

(50% contribution)

200 (max.)

200 (max.)

200 (max.) per councillor

Mayoral Office Refreshments

1,500

Not Available

Not Available

^ - Based on Maximum Annual Expense Limit for the Mayoral Vehicle set as $10,000 (based on 50,000kms per vehicle) with actual annual usage indicating 75,000kms travelled per year.

* Note: Global Limits

 

Budget Allocations

 

Councillors should note that in the 2010/11 year the budgeted current global limits were not reached in all categories.

 

Submissions

 

In accordance with section 253 of the Local Government Act, Council must give public notice of its intention to adopt or amend a ‘councillor expenses and facilities’ policy and allow at least 28 days for public submissions.

 

Council must consider any submissions received and make any appropriate changes to the policy.

 

Because of the 28 day submission phase, a further report will need to be provided to the November Council meeting including submissions received to allow Council to adopt a final version of the Policy.  Within 28 days of adopting said policy a copy is to be submitted to the DLG.

 

 

Recommendation

 

THAT Council:

1.   Determine if it wishes to endorse the draft Payment of Expenses & Provision of Facilities for Mayor and Councillors 2012 Policy including limits for expenses listed, (and resolve any amendments raised on Council meeting day).

2.   In accordance with the provisions of the Local Government Act 1993, advertise the intended adoption of (and any proposed changes to) Council’s Payment of Expenses & Provision of Facilities for Mayor and Councillors 2012 Policy.

3.   Receive a further report to the November Council meeting for consideration of submissions and adoption of the Payment of Expenses & Provision of Facilities for Mayor and Councillors 2012 Policy.

 

 

 

ITEM 18 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 217958

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

 

 

ITEM 19 - Grouping of report adoption

REPORT IN BRIEF

 

Reason For Report

Enabling procedural reports to be adopted.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance - Procedural

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 282111

 

Director of Finance and Corporate Services' REPORT

 

Items 20 to 35 are considered to be of a procedural nature and it is proposed that they be moved and seconded as a group. Should any Councillor wish to amend or debate any of these items they should do so at this stage with the remainder of the items being moved and seconded.

 

 

Recommendation

 

THAT;

 

1.      Councillors call any items they wish to further consider

 

2.      That items 20 to 35 be moved and seconded.

 

 

 

 

ITEM 20 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of Minutes

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

GOVERNANCE - Procedural

Annexures

1.  August 15th 2011 Ordinary Council Minutes

2.  September 5 2011 Extraordinary Council Minutes    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 217969

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

1.   Minutes of the Ordinary Council meeting held on 15 August 2011.

2.   Minutes of the Extraordinary meeting held on 5 September 2011.

 

Recommendation

 

THAT the minutes of the Ordinary Meeting held on 15 August 2011 and the Extraordinary Meeting held on 5 September 2011 be adopted.

 

 

 

ITEM 21 - COMMUNITY SERVICES COMMITTEE MEETING

REPORT IN BRIEF

 

File Number

282024

Reason For Report

Adoption of Community Services Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Community Services

Annexures

1.  September Community Services Minutes    

 

Community Services Manager's REPORT

 

Attached is the report of the Community Services Committee Meeting of Cabonne Council held on 5 September 2011 for Council’s adoption.

 

 

Recommendation

 

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 5 September 2011 be adopted.

 

 

 

 

ITEM 22 - WORKS COMMITTEE MEETING MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Works Committee Meeting Recommendations

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

1.  September Works Minutes    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 282026

 

Director of Engineering and Technical Services' REPORT

Attached herein is the report and recommendations of the Works Committee meeting of Cabonne Council held on Monday 5 September, 2011.

 

Recommendation

 

THAT the report and recommendations of the Works Committee held on Monday 5 September 2011 of Cabonne Council be adopted.

 

 

 

 

ITEM 23 - ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Economic Development & Tourism Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Economic Development

Annexures

1.  Report of the Economic Development Committee held 5 September 2011    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 282025

 

Economic Development Manager's REPORT

 

Attached is the report of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 5 September 2011 for Council’s adoption.

 

 

Recommendation

 

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 5 September 2011 be adopted.

 

 

 

ITEM 24 - ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Environmental Services Committee recommendations and noting of motions carried

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Environmental Services

Annexure

1.  Report of the Environmental Services & Sustainability Committee held on 5 September 2011    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 281998

 

 Director of Environmental Services' REPORT

 

Attached is the report of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 5 September 2011.

 

 

Recommendation

 

THAT the report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 5 September 2011 be adopted and carried Motions be noted.

 

 

 

 

ITEM 25 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

File Number

217995

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Administration

Annexures

Nil   

 

General Manager's REPORT

 

The list of items for notation at the end of the business paper have previously been emailed to Councillors to enable them to follow-up matters with the appropriate staff members.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item after having discussions with the relevant staff member are requested to call that item.

 

 

Recommendation

 

THAT:

1.         Councillors call any items they wish to further consider.

2.         The balance of the items be noted.

 

 

 

ITEM 26 - COUNCIL PICNIC DAY

REPORT IN BRIEF

 

Reason For Report

To seek Council's approval for the Annual Picnic Day proposed to be held on Friday 28 October 2011

Policy Implications

Nil

Budget Implications

Included in budget allocation

Area of Responsibility

Personnel

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 252462

 

General Manager's REPORT

 

Council has received a request from the Staff Picnic Committee, seeking Council’s consent to hold the annual Council Picnic Day on Friday 28 October 2011.

 

The issue of Union Picnic Days has been the subject of much discussion following various new Federal Industrial Relations Legislation and amendments by the Federal Government. Council has always supported the conduct of the Council Picnic Day for all staff members, and a continuation of this practice is supported.

 

The usual practice for the conduct of the Picnic is to make the Picnic available for all staff who purchase a Picnic Ticket and attend on the day. Staff who do not participate in the Picnic Day have the option to take Annual Leave, Long Service Leave or a Rostered Day Off as appropriate.

 

This year’s Picnic will be held in Yeoval. The day will consist of Golf, Bowls and lunch. The cost of attending the Picnic Day is $30.00 which covers the cost of activities, lunch and refreshments.

 

Councillors are welcome to attend and should notify the General Manager’s Personal Assistant, Robyn Little, if they wish to attend.

 

 

Recommendation

 

THAT:

 

1.  Council approve the annual Picnic Day to be held on Friday 28 October 2011.

2.  Council authorise the attendance of all Councillors at the Picnic Day.

3.  Councillors note the cost of $30.00 for attending the Picnic Day to be paid to the Picnic Committee from the Councillor Expense Account.

 

 

 

 

ITEM 27 - WBC STRATEGIC ALLIANCE - 2010/2011 ANNUAL REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with a copy of the 2010/2011 WBC Annual Report

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Government Relations

Annexures

1.  WBC Report September 2011    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 281767

 

General Manager's REPORT

 

The WBC Strategic Alliance Annual Report for 2010/2011 was presented to the WBC AGM on 7 September 2011 and is attached for Councillors information.

 

Highlights for 2010/2011 include:

 

·    Annual savings of $1M taking the accumulated savings to $4M for member councils.

·    Corporate IT System Project.

·    Integrated Planning & Reporting framework.

·    Completion of an Urban Sustainability Plan and Climate Change Adaptation and Mitigation Plans.

·    Integrated Water Cycle Management Plan.

·    Generic Standard Conditions of Consent.

·    Implementation of Internal Audit Program.

·    Continuation of Asset Management.

·    Continuation of training programs funded through the Federal Government in an amount of $157,000.

 

Collaboration and cooperation between the 4 member councils has resulted in 2010/2011 being a very successful year for the WBC Alliance.

 

 

Recommendation

 

THAT Council:

 

1.      Receive the WBC Annual Report 2010/2011.

2.      Continue to allocate 10% of actual cash savings on projects to the WBC Provision Account for future Alliance projects.

 

 

 

 

ITEM 28 - DESTINATION 2036 WORKSHOP

REPORT IN BRIEF

 

Reason For Report

Provide Councillors with outcomes from the recent Destination 2036 Workshop.

Policy Implications

Unable to determine at this stage but consistent with Council's policy of resource sharing and collaboration.

Budget Implications

Potential benefits for local government depending on outcomes.

Area of Responsibility

Governmental Relations

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 255124

 

General Manager's REPORT

 

The Destination 2036 Conference, convened by the Division of Local Government, was held at Dubbo on 17-18 August.  It was attended by the Mayor and General Manager.

 

The purpose of the conference was to provide a process and a forum for local government to explore the dramatic changes over the next 25 years to our population, technologies and economy and to consider and develop structures and approaches to local government in NSW that will allow the sector to meet the needs and expectations of our communities of the future.

 

The meeting was attended by representatives of every Council in NSW which is the first time that such an achievement has been made.

 

The Minister in opening the conference made the following comments.

 

·    Change is not new – but the pace of change is accelerating

·    Need for LG to influence the direction of change

·    Outcomes from Conference will be owned by LG

·    Conference not a ‘talkfest’

·    There will never be ‘sufficient resources’ for LG

·    Partnership between State and Local Government

·    State Government wants to empower LG

·    Solutions through cooperation and collaboration and resource sharing

·    Solutions through innovation

·    Wants clear direction from LG and the Conference – with Action Plan

·    Identify impediments to greater collaboration

·    What are LG core activities – are they different for different councils

·    Strong strategic focus for Councils

·    Constitutional Recognition for LG

·    Federal LG reform – Constitutional Recognition, review financial assistance grants, infrastructure, regional development

 

A Communiqué was issued from the conference which has been emailed separately to all Councillors.

 

Conclusion

 

The conference was the first of its kind and after a slow process in considering future directions, considerable progress was made in the second day which resulted in a number of positive actions for local government.

 

It was pleasing to note the Minister’s and the Division’s commitment to advancing the outcomes of the project with a Steering Committee formed to evaluate the outcomes in September and a discussion paper to be issued in October.  It will be important that Council has its input into the discussion paper.

 

One pleasing aspect of the Destination 2036 conference was that many of the aspects raised at the conference are being addressed by Council through the WBC Strategic Alliance.  Indeed, there were a number of favourable comments made about the Alliance during the workshop sessions.

 

 

Recommendation

 

THAT Council:

 

1.      Receive further reports from the Destination 2036 conference as they come to hand.

2.      Make a formal submission to the discussion paper when it is issued.

 

 

 

 

 

ITEM 29 - CENTROC - UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

Updating Councillors on issues covered at the last CENTROC Meeting held at Lithgow

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

 Government Relations

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 269044

 

Director of Finance and Corporate Services' REPORT

 

The last CENTROC Meeting was hosted by Lithgow City Council at Lithgow on Thursday 25 August 2011. It was attended by the Clrs Wilcox and Gosper.

 

There were a number of issues covered at the CENTROC Meeting, including:

 

Bells Line Expressway

 

Resolved that the Centroc Board:

 

1.   Note the advice the engineers of the region provided regarding the long term need for the corridor and advocate accordingly.

2.   Send representatives to meet with the Hawkesbury Council and member for Londonderry.

3.   Pursue completion of the Long Term Strategic Corridor Plan.

4.   Seek a review of the classification of the Bells Line as being regional rather than an urban road.

5.   Note the balance of the report

 

Infrastructure

 

Resolved that the Centroc Board:

 

1.   Notes the progress on advocacy for the Water Security Study.

2.   Notes the progress of the Centroc Water Utilities Alliance.

3.   Notes the progress of the submission to The Hon Katrina Hodgkinson on Best Practice Pricing.

4.   Adopts Deliverable 6 of the Carbon + Project.

5.   Refers the final draft of the Communications Strategy for the Carbon+ Project  to all members for approval.

6.   Notes the balance of the report

 

Health

 

Resolved that the Centroc Board:

 

1.   Support Weddin’s request for a review of the Rural Health Workforce Strategy.

2.   Maintain a watching brief for the Medicare Local Boundary issue.

3.   Note the activity and advocacy being undertaken in support of the 24 hour Helicopter Service.

4.   Request a meeting between Orange, Cabonne and Centroc media staff to progress a media and advocacy support for this initiative.

5.   Receive a report to the November meeting regarding the 24 Hour Helicopter Service issue.

6.   Note the balance of the report.

 

Film Central

 

Resolved that the Centroc Board:

 

1.   Approve the draft management plan in its current iteration.

2.   Notes that the plan requires update on marketing advice subsequent to the website review.

3.   Delegates authority to the Sponsoring General Manager to provide sign off on the plan from Centroc’s perspective.

4.   Approves the change of name for the initiative to screencentral.

5.   Endorse Ms Tracey Callinan, Executive Officer of Arts Out West as the Chair of the Steering Committee.

6.   Note the balance of the report.

 

Other matters discussed at the meeting included:-

 

·    Telecommunications

·    Health

·    Regional Development

·    Communications Policy

·    Planning

 

The minutes have been forwarded under separate cover to all Councillors. The next meeting will be held on 24 November in Oberon.

 

 

Recommendation

 

THAT Council:

 

1.   Note the outcomes from the CENTROC Board Meeting.

 

2.   Endorse the collaboration between CENTROC Council media staff in relation to advocacy and media support of the 24hr helicopter retrieval service.

 

 

 

ITEM 30 - Annual Financial Statements

REPORT IN BRIEF

 

Reason For Report

For Council to consider a tabled report on the Annual Financial Statements at its September meeting.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Finance & corporate Services

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 275612

 

Finance Manager's REPORT

 

With Council’s auditors undertaking their preliminary audit this week finalisation of the Annual Financial Statements will not have been completed in time for the Business Paper.

 

A tabled report shall be submitted at the meeting for Councillors to consider.

 

 

Recommendation

 

THAT Council receive the tabled report on the Annual Financial Statements at its September meeting.

 

 

 

ITEM 31 - Rates Incentive Scheme Draw

REPORT IN BRIEF

 

Reason For Report

Notifying Council of the Rates Incentive Scheme draw taking place on Council Meeting Day.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Rates Incentive Scheme

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 281985

 

Administration Manager's REPORT

 

The draw for the 2011/2012 Rates Incentive Scheme will take place at Morning Tea on Council Meeting day with representative(s) from Council’s sponsors in attendance at the draw.

 

The prizes to be drawn on the day are:

 

Company/Sponsor

Prize

 

Earth’s Plant Hire

$500

 

Harts Machinery

Self Propelled Mower

 

Canowindra Trading Post

5 x $100 vouchers

 

SPAR Supermarket

5 x $50 vouchers

 

 

 

 

Recommendation

 

THAT Council endorse the draw of the Rates Incentive Scheme at Morning Tea on Council meeting day.

 

 

 

ITEM 32 - FRISBY LANE TRANSFER

REPORT IN BRIEF

 

Reason For Report

To inform Council of Frisby Lane transfer

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Roads and Bridges

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 281758

 

Director of Engineering and Technical Services' REPORT

Cabonne Council has received a letter from the LPMA in response to a DA 2006/286 located at Frisby Lane, South of Cudal. The LPMA requested that the roads adjoining the proposed sub-division be transferred from Crown Roads to Council Roads. These roads are shown on the map below with dotted or dashed lines. The two Roads running North to South (dotted lines) are unformed roads. The dashed line and the solid line form a part of Frisby Lane which is a formed and Council maintained road. The LPMA have advised that they will waive the transfer fees for these roads. So there would be no fees payable for this transfer.

Site Map

4731242

 

 

Recommendation

THAT:

1.          Council transfer Frisby Lane to a Council Road as it is currently on Council’s Road Register and is maintained by Council and that Council leave the two unformed roads (dotted lines) vested in Crown and do not take ownership of these roads.

2.          Council authorise the affixing of the common seal to the road transfer document

 

 

 

ITEM 33 - YELLS ROAD TRANSFER

REPORT IN BRIEF

 

Reason For Report

At Council's 15 August 2011 meeting resolved to commence the process to legalise Yells Road.  Further to this resolution, Council needs to resolve the recommendation.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Roads and Bridges

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 281759

 

Director of Engineering and Technical Services' REPORT

Council has received a letter from The Crown Lands Division of the LPMA requesting that a segment of Yells Road (off Escort way that runs through a Crown Reserve) be formalised to a Council Road under the Land Acquisition (Just Terms Compensation) Act 1991.

Site Map

8550420

There is no road reserve around this segment of Yells Road hence Council would need to create a new road reserve running through the Crown Reserve to legalise this already formed and council maintained road. It is presently a part of Cabonne’s road network and is the only physical access to the remainder of Yells Road and the properties along it.  It is signposted as a road but presently has no legal status as a road. Formalising this segment of Yells Road to a legal road will involve surveying and sub-dividing the land to create a new parcel for the Road Reserve and transferring to Council Land and gazetting it as a Road Reserve. The segment of road to be transferred is approximately 650 metres long.

 

Recommendation

THAT Council:

1.          Approves the cost of legal expenses and fees associated with the road opening;

2.          Approves the cost of acquiring the land under the Land Acquisition (Just Terms Compensations) Act 1991;

3.          Authorise the affixing of the common seal to the road transfer document.

 

 

 

ITEM 34 - EUGOWRA ROAD TRANSFERS

REPORT IN BRIEF

 

Reason For Report

To inform Council of the road transfers in Eugowra.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Roads and Bridges

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 281937

 

Director of Engineering and Technical Services' REPORT

At Council’s meeting on the 18th July 2011, a resolution was passed to name a Lane in Eugowra 'Granite Lane'. Before this name can be officially gazetted this road must be transferred from a Crown Road to a Council Road. The LPMA have requested that Council also take over some other Crown roads within Eugowra that have “names” .

Site Map

The attached map shows the roads that they request Council to transfer. They include Norton Street, Victoria Street, North Street, Hill Street, Bowler Street, Cooper Street, Camp Street, Marara Street, West Street and Alexandra Street. These roads are all formed, Council maintained and a part of Council’s Road Register. The LPMA have advised that they will waive the transfer fees for these roads. So there would be no fees payable for this transfer.

 

Recommendation

THAT:

1.          Council proceed with the transfer of these roads as requested.

2.          Council authorise the affixing of the common seal to the road transfer document.

 

 

 

ITEM 35 - USE OF COUNCIL SEAL - SUBDIVISION OF COUNCIL OWNED LAND - LOT 1 DP 1076034, CNR HILL AND WILLIAM STREETS, MOLONG

REPORT IN BRIEF

 

Reason For Report

Requires council resolution for use of council seal on s88B instrument

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Development

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 281861

 

Director of Environmental Services' REPORT

 

Approval was granted on 25 November 2008 for a two lot subdivision of land owned by Cabonne Council (being Lot 1 DP 1076034 – cnr William and Hill Streets, Molong). The subdivision requires creation of an easement 2.5m wide along the southern boundary of proposed lot 101 for the provision of services to benefit proposed lot 100. Council’s Seal is required to be affixed to the s88B instrument that sets out the terms of the easement and the restrictions that apply to the land.

 

Council’s approval is sought to permit the use of the Council Seal in order to correctly execute the document.

 

 

Recommendation

 

THAT Council authorise the affixing of Council’s Common Seal to the s88B documents creating an easement over proposed Lot 101 in the subdivision of Council owned land described as Lot 1 in DP 1076034, cnr William and Hill Streets, Molong.

 

 

 

 

ITEM 36 - LOCAL GOVERNMENT ELECTIONS 2012

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update regarding the conduct of the 2012 local government elections.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 278089

 

General Manager's REPORT

 

Council received a report to the July meeting indicating that the General Manager and Director of Finance and Corporate Services would be meeting with the Electoral Commissioner on 30th August, 2011 to discuss the impact of the Local Government Act amendments on both Council and the Electoral Commission.  It was reported that Council staff are also holding discussions with the WBC Alliance partners and CENTROC in relation to possible options for the 2012 Local Government Elections.

 

On advice from the Shires Association that an elected member should be present during any meetings with the Electoral Commissioner, the Deputy Mayor also attended the meeting.  Discussions at the meeting centred around:

 

·    The complexity of running Local Government Elections

·    Responsibilities on General Manager/Council

·    The full range of services provided by the NSW Electoral Commission

·    The cost to Council of alternatives

·    Investigations underway by Local Government and Shires Association

·    Guidelines have not yet been issued by the Division of Local Government

·    Little or no assistance to be provided by Electoral Commission if council has alternative provider

·    Lack of electoral software currently available to Local Government councils

·    Time available for councils to consider options

·    Cost to Council in defending legal claims and possible recounts

 

Further to this, the Shires Association of NSW invited Councils to a presentation from representatives of the Australian Election Company in Sydney on 29th August so they could considering having them conduct their Local Government elections in September 2012.  The presentation covered aspects of either a Council completely running its own election or assisting Councils to run their own elections guided by the Australian Election Company staff and materials.  They assured the meeting that they can provide Councils with a legally defensible and very efficient and cost effective package to assist with the elections and assure Councils that they have the software which would enable above the line voting.  

 

The Shires Association have advised that before making any final decisions regarding the conduct of the elections, Councils should be aware that President Ray Donald and the LGA President are meeting with the Premier on 19 September to discuss the intent of the legislation being eroded by the lack of cooperation from the NSW Electoral Commission.  At that meeting they will be requesting that the final date for Council to make a decision regarding who runs their elections be pushed back further than the end of November.

 

 

 

Recommendation

 

THAT Council receive a updated report on the conduct of the 2012 Local Government Elections at its October Ordinary meeting.

 

 

 

ITEM 37 - MACQUARIE RIVER PIPELINE

REPORT IN BRIEF

 

Reason For Report

To advise Council of the response from the Minister for Planning to Council's letter regarding the approval process and Part 3A consideration.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Water Supply

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 273395

 

General Manager's REPORT

 

Council considered a report and presentation from the Macquarie Pipeline Concerned Citizens Group (MPCCG) at the June meeting and resolved to write to the Minister for Planning in relation to two matters, specifically:

 

1.   An update on the approval process of the Pipeline through Part 3A or alternative measurers; and

2.   Request, at the appropriate time, that the Macquarie Pipeline Part 3A application be referred to Council for assessment.

 

The Minister has replied, as follows:

 

“Following the repeal of Part 3A, transitional arrangements provide that projects where Director-General’s Requirements (DGRs) for an Environmental Assessment have been issued will be finalised under Part 3A.  As DGRs were issued for the project on 24 March 2011 it would continue to be assessed under Part 3A.

 

Given the above, and as the pipeline would pass through multiple local government areas, I am satisfied that the assessment of the project should remain under Part 3A.”

 

The Minister has acknowledged in his letter that the majority of the proposal is within Cabonne Shire and that a number of landowners in the Shire may have an interest in the proposed pipeline.

 

Not withstanding the fact that Orange City Council has prepared a consultation plan for the project which includes measures to consult with the Macquarie Pipeline Concerned Citizens Group, the Minister has stated that there may be merit in organising a project community consultative committee and has asked his Department to discuss this with Orange City Council.  He has also instructed his Department to consult closely with Cabonne Council through the exhibition period and during its assessment of the proposal.

 

It should be noted that Council wrote to Orange City Council supporting the establishment of a Community Consultative Committee and that they have already agreed to this proposal. 

 

 

Recommendation

 

THAT Council continue to receive updates on the matter.

 

 

 

 

ITEM 38 - INTERNAL AUDIT COMMITTEE

REPORT IN BRIEF

 

Reason For Report

Appointment of new representative on Council's Audit Committee

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 281907

 

Director of Finance and Corporate Services' REPORT

 

At its June meeting Council appointed Mr Phillip Burgett and Mr Matthew Lawrence as the independent representatives on the Audit Committee. Since that date Mr Phillip Burgett has indicated that due to business reasons and commitments that he is unable to accept the appointment and has therefore declined with regret.

 

Council has been in contact with a Mr Stephen Kent formerly of IAB, a government department specialising in internal audit. Mr Kent has extensive qualifications including a Bachelor of Economics degree and membership of the Institute of Chartered Accountants and Institute of Internal Auditors. Mr Kent’s experience is extensive and in conjunction with the WBC Alliance partners Blayney and Central Tablelands Water it is recommended that Mr Kent be appointed as an independent representative on the Audit Committee in place of Mr Burgett.

 

 

Recommendation

 

THAT Council appoint Mr Stephen Kent as an independent representative on its Audit Committee.

 

 

 

ITEM 39 - ROADS TO RECOVERY PROGRAM

REPORT IN BRIEF

 

Reason For Report

Seek council resolution for support for the continuation of the Roads to Recovery program and delegaton to the 2011 National Local Roads and Transport Congress

Policy Implications

Council resolution to have a delegate attend the Congress

Budget Implications

Cost of sending delegate to the congress not known at time of report.

Area of Responsibility

Roads and Bridges

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 251854

 

Director of Engineering and Technical Services' REPORT

Council has received a request from the President of the ALGA seeking council’s support for the continued funding of the Road to Recovery program. ALGA is asking council to move a resolution to have the Road to Recovery program made permanent and to have the contribution to this program increased to provide for the $1.2 billion annual shortfall for the management of roads. 

The president of the ALGA goes on to say that the Annual Local Road and Transport Congress is an important forum for this program and that councils should be represented at the congress. 

Council may recall resolving Cabonne Council having a delegate/s attend the Annual Local Roads and Transport Congress.

 

Recommendation

THAT Cabonne Council calls on the Federal Government to:

1.          Recognise the successful delivery of the roads to recovery program by local government since 2000;

2.          Continue the road to recovery program on a permanent basis to assist local government meet its responsibilities of providing access for its communities;

3.          Continue the road to recovery program with the current administrative arrangement;

4.          Provide an increased level of funding under a future road to recovery program that recognises the shortfall of funding on local roads of $1.2B annually.

 

 

 

ITEM 40 - VOLUNTARY PURCHASE - GREVILLEA AVENUE

REPORT IN BRIEF

 

Reason For Report

Seek Council approval to procede with the demolition of the building

Policy Implications

Nil

Budget Implications

Funded in the current budget.

Area of Responsibility

Flood Mitigation

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 278889

 

Director of Engineering and Technical Services' REPORT

Council purchased the Grevillea Avenue building in Eugowra under the Voluntary Purchase (VP) program. Two third funding for the purchase of the property came from the State and Federal Government under the Voluntary Purchase Program. The VP program is designed to relocate people living in high hazard areas and requires the demolition or removal of the building from the site.

Before demolition of the Grevillea Avenue Building could be undertaken, there was strong opposition from a certain sector of the Eugowra Community.  There were three main areas of concern;

1.   The building had a heritage value

2.   The building could be used for a Men’s Shed.

3.   Demolition and public use of the area may cause a nuisance to the adjoining property.

These issues have now been satisfactorily addressed through consultation with the Eugowra Progress and Promotion Association (EPPA) and the adjoining neighbour. With regard to the three issues raised above the following comment is provided.

1.   Council’s heritage advisor has indicated the building does not have a significant heritage value. There have been considerable additions and modifications undertaken over time that have detracted from the original architecture. However the mural on the front of the building should be recovered.

2.   Council has received advice that the building is no longer considered appropriate for a men’s shed.

3.   Council staff has consulted with the adjoining landowner (family) and have engaged a Landscape Architect to develop a plan for the area that provides a buffer zone (nominal 10m wide) to the adjoining property.

Council, in association with the EPPA have also conducted a survey of the Eugowra community seeking comment on the proposed demolition of the Grevillea Avenue building. The survey was in the form of a questionnaire mailed to Eugowra residents asking;

1.   Are you in favour of demolishing no 5 Grevillea Avenue?

2.   Are you in favour of adding the area to Pioneer Park?

Of the 34 survey forms returned, 24 were in favour of demolishing the building and 28 in favour of incorporating into the parkland.

Based on the results of the survey and consultation with the adjoining land owners and the EPPA it is recommended that council proceed with the demolition process.

 

Recommendation

 

THAT Council proceed with the demolition of the building on No 5 Grevillea Avenue noting that the demolition will require a Development Application.

 

 

 

ITEM 41 - ROAD SAFETY - LOG BOOK RUN

REPORT IN BRIEF

 

Reason For Report

Consider  donation of $5000 towards the log book run

Policy Implications

nil

Budget Implications

$5,000 from the roads budget

Area of Responsibility

Road safety program

Annexures

1.  Disco Revival for teen survival fundraiser    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 281683

 

Director of Engineering and Technical Services' REPORT

Council has received a request form the organiser of “Disco Revival For Teen Survival Fundraiser”. The fundraising is for the continuation of the Log Book Run which is a road safety initiative that aims at increasing the level of experience for learner drivers.

The initial program was funded by the Institute of Public Works Engineers Australia (IPWEA), Orange Ex Services Club and through local fundraising activities. The program was included in the RSO program and approved by the RTA.

To continue the Log Book Run new funding is required. The organisers anticipate the total cost to run the program is $20,000, they are seeking $5,000 from Orange City council and $5,000 from Cabonne Council. The balance will be raised through fund raising activities such as the Disco.

The RTA have been contacted to see if funding is available for this program, however council has been advised that while the RTA support the program no funding is available.

It is also noted that the RTA have given no indication that funding for the Road Safety Officer program will go beyond the current financial year in its current format. The current arrangement of 50/50 funding between Councils and RTA. It is anticipated that future road safety funding programs will be on a project based arrangement and not guaranteed.

Council has asked for the future arrangement for the road safety program to be included on the agenda for the next RTA Consultative meeting scheduled in October.

 

Recommendation

 

THAT Council approve the $5,000 contribution to the road Safety Log Book run from the roads votes.

 

 

 

ITEM 42 - EUGOWRA VOLUNTARY PURCHASE SCHEME

REPORT IN BRIEF

 

Reason For Report

Consideration to the implementtation of the revised Eugowra Voluntary Purchase Scheme

Policy Implications

Will require adoption of a new policy.

Budget Implications

Nil

Area of Responsibility

Flood Mitigation

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 281621

 

Director of Engineering and Technical Services' REPORT

Council considered a report to the May Ordinary meeting that examined the current voluntary purchase scheme for Eugowra and the many issues relating to the purchase and demolition of buildings in the town. The report put forward two programs to address these issues, there are;

1.   Voluntary Purchase and Relocation Policy

This policy would include a prioritising process for the purchase of properties identified in the FRMS that would consider:

a)   An undertaking by the applicant to relocate to a similar valued property in Eugowra or provide a valid reason for not relocating i.e. heath or age care. This would be subject to a suitable property being available.

b)   Depth of inundation. Depth of floodwater above floor level.

The implementation of this policy would be subject to:

i)          Confirmation by the funding agency, DECCW that the concept for purchase and relocation is possible under the VP funding arrangement.

ii)         Suitable contractual arrangements for purchases.

iii)        Determining valid reasons for not relocating.

iv)        Acceptance of the new policy by the Eugowra Community.

The new policy would replace the current priority system that is based on a “first in first served” basis. The new priority system would require submissions to be received by Council (closing date, say September). The submissions would then be assessed on the criteria a) and b) above.

2.   Open Space and Recreation

To address the concern raised by sections of the local community that the vacant lots present a poor or negative appearance, it is proposed to investigate an open space and recreational walk along the Mandagery that would become an asset for Eugowra and an attraction for travellers and visitors to the area.

Council resolved to:

1.   Seek the Eugowra Progress Association’s concurrence to the Voluntary Purchase and Relocation concept and the Open Space and Recreation concept.

2.   Seek concurrence for the Voluntary Purchase and Relocation concept from DECCW.

3.   Subject to Concurrence from the Progress Association and DECCW prepare a detailed policy for Voluntary Purchase and Relocation.

4.   Subject to the Progress Association’s and DECCW concurrence, write to all residents identified in the FRMS who are eligible for VP asking if they want to be considered for VP under the new purchase criteria.

5.   Subject to the Progress Association’s and DECCW concurrence, advise Mr Tracey that his submission will be considered with others that might apply with priority given to:

a)   An undertaking by the applicant to relocate to a similar valued property in Eugowra or provide a valid reason for not relocating i.e. heath or age care. This would be subject to a suitable property being available.

b)   Depth of inundation. Depth of floodwater above floor level.

The following comment/response is provided in relation to the 5 points in the council resolution above;

1.   EPPA’s comment on the proposed Voluntary Purchase scheme;

i)    Voluntary Purchase should continue in order to assist owners of dwellings in the Mandagery Creek floodway unable to otherwise sell.

ii)   Conditions may apply requiring successful applicants to relocate in Eugowra unless moving into aged accommodation.

iii)  VP should only be available to applicants who have owned the relevant property at the time of commencement of the VP scheme to prevent profiteering.

iv)  Funding either by low or no interest loans should be made available to those owners in the floodway who prefer to raise their houses above flood level rather than sell.

v)   Consideration should be given to extending the scheme to businesses, with the above conditions to apply.

vi)  The matter of re-use of the land purchased under the scheme is an issue which EPPA will take up at a future date with Council and the NSW and Federal government formally adopts merit-based assessment of development applications as allowed under the provisions of the NSW Floodplain Development Manual 2005.

2.   The Department of Environment and Climate Change and Water (now Office of Environment and Heritage OEH) provide comment as follows

i)          OEH is fully aware of the issues raised by community and understand that it is a complex issue creating differences of opinions  amongst the local community

ii)         Council’s approach to this is not necessarily as to how the State Government would view it. State Government sees VP as an investment to minimise damage mainly to life and it does not see it as property transactions.

iii)        Very basic  decision on funding a VP Scheme, State Government commits only to houses located on high hydraulic hazard categories (ie. floodways), where leaving people is seen as a high risk activity with regard to life.

iv)        Depth of floodwater is not exactly the criteria and it is a combination of velocity and depth identifying high hazard.

v)         How to prioritise properties in a VP Scheme
  - first ensure that they are located on floodways – high hazard – not depth as a measure only – 1999 FRMS gave a list of properties and the 2011 Review confirmed the list.
  - then look at the willing owners, as the scheme is voluntary
  - May be in Eugowra, prior to purchase & demolition, Council may need to do a third party impact assessment procedure and Council sign-off  to ensure that its investment is worth
    and then only seek Government funding from Commonwealth or State and I would assume that the impact assessment is part of the investigations that may be subsidised (subject to FMA and Ministerial approval)

vi)        Should the property is to be purchased with Commonwealth/ State assistance as part of a VP Scheme with the above criteria, Council should confirm in writing that it has no intention to demolish the property and leave the land as open area without re-using or selling the land for private individuals., as there would be a possibility for someone mistakenly rebuilding in that land.

OEH would look at all the above when your application is received for a VP scheme in the future.

3.   EPPA comment above. Generally consistent with OEH and the intension of the policy.

 

4.   Subject to adoption of the VP policy, letters will be sent to residents listed in the FRMS study.

5.   Council resolved to purchase and demolish 1 Barrack Street under the current VP program to be funded in the 2011/12 budget based on the indication of the current owners to relocate in Eugowra (11/06/49).

Council has contacted the vendor and based on the valuation of 1 Barrack Street the vendor has indicated that they would be unable to afford the purchase of an alternate property. Council has also received advice from OEH that they may consider purchase price based on the value of an alternate property not in the flood prone area and in a superior condition to the one being purchased. Council staff have contacted the Valuers for this house market information.

Council would also be aware one of the conditions for adoption of the 2010 Floodplain Risk Management Study (FRMS) is the establishment of a consultative committee made up of representatives of the Eugowra Floodplain Review Committee, Eugowra Progress and Promotion Association and Community Members representing the commercial/retail sector. Expressions of interest have been sought from these groups and upon receipt of nominations will be put to a future council meeting for the formal establishment of the committee. The purpose of this committee will be to, among others, consider applications for voluntary purchase and make recommendations to council.

Based on the comment from the EPPA and the OEH it is therefore recommended that on the establishment of the Eugowra Floodplain Consultative Committee, council continue to receive and consider offer houses for voluntary purchase in Eugowra under the following guidelines;

1.   Properties eligible for VP scheme must be in the high hazard areas.

2.   Applications to be considered by the Eugowra Floodplain Consultative Committee. In considering the merits of the application the committee should to take into consideration the following;

a)   When the property was purchased, i.e. before or after the adoption of the 1999 FRMS.

b)   Has the vendor indicated a willingness to relocate in Eugowra.

c)   Is the property suitable for house raising?

d)   What is the third party impact if the building is demolished?

e)   What works need to be taken to alleviate floodwater impact on adjacent or nearby property.

f)    Is there a benefit in landscaping and providing access to the site to enhance the open space.

 

 

 

Recommendation

THAT: Council:

1.      Formally establish the Eugowra Floodplain Consultative Committee with the committee to consist of representatives of the EPPA, Eugowra Floodplain Risk Management Committee, Commercial/retail sector, Councillor (as the chair) and the Director of Engineering and Technical Services.

2.      Develop a policy for the voluntary purchase of residential property in Eugowra, based on the guidelines in the report for adoption by council.

3.      The VP application for 1. Barrack Street be referred to the Eugowra Floodplain Consultative Committee for comment.

 

 

 

ITEM 43 - ROAD NAMING - GEORGE ROAD

REPORT IN BRIEF

 

Reason For Report

For Council to determine for a road to be named George Road.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Road Naming

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 281747

 

Director of Engineering and Technical Services' REPORT

Council approved Development Application 1995/37 at its July 1995 meeting.

Condition 2 of stage 3 of the conditions of approval required the developer to construct a rural class 3, level 1 road on the Council road reserve traversing the Northern and Western boundary of Lot 22, DP 1072746 as depicted in the site plan.

Site Plan:

5074095

Although the conditions of approval did not require the developer to name the road the developer has written to council requesting the road be named "George Road". Another rate payer who owns a property that is serviced by the road has also requested that the road be named without delay due to economical development reasons and also for safety reasons relating to emergency services.

 

 

Recommendation

 

THAT Council proceed with the requirements to name the road "George Road", as per Section 162 of the Roads Act, 1993.

 

 

 

ITEM 44 - EUGOWRA FLOODPLAIN RISK MANAGEMENT STUDY - MARCH 2010

REPORT IN BRIEF

 

Reason For Report

To provide actions of consideration in order to adopt the Eugowra Floodplain Risk Management Study- March 2010

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Flood Mitigation

Annexures

1.  Vegetation  Management Plan Mandagery Creek    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 278150

 

Acting Design Manager's REPORT

Council at its 27 June 2011 meeting resolved to give consideration to the recommendations included in a report provided by Council’s Director of Engineering and Technical Services and subject to giving consideration to the recommendations, adopt the Review of Eugowra Floodplain Risk Management Study, March 2010.

This report provides the issue tabled by the Eugowra Floodplain Committee, Council staff recommendation, Council staff actions / comments and the status of such actions for Council’s consideration.

1.   DOCUMENTATION

Issue: Page 3.2 Remove reference to the landowner and inference that the landowner’s actions were the reason the levee was not completed.

Recommendation: Remove reference to the landowner and inference that the landowner’s actions were the reason the levee was not completed.

Action: Council has formally requested the consultant (Lyall and Associates) to remove reference to the landowner.

Status: The consultant (Lyall and Associates) are removing reference to the landowner and will provide an amended document. No further action required.

2.   DOCUMENTATION

Issue: Consideration be given to future studies being formatted in “chapters” for various aspects of the report to enable easier or better understanding of the study.

Recommendation: Noted for future reviews.

Action: Council staff have noted this request.

Status. No further action required.

1.   MITIGATION WORKS

Issue: Undertake an internal review of the cost of mitigation works and review Cost Benefit Ratio for mitigation works.

Recommendation: Undertake an internal review of the cost of mitigation works and review Cost Benefit Ratio for mitigation works and that the document be amended if required.

Action: Council staff has undertaken an internal review of the cost of mitigation works with input from Soil Conservation Services and finds the cost of mitigation works as outlined in the Review of Eugowra Floodplain Risk Management Study, March 2010 appropriate. Consequently, there is no change to the cost/benefit ratio. The review was on the mitigation measure “Cutoff Channel on the Mandagery Creek (D2.2.1)”. this option included the excavation of a channel effectively straightening the creek eliminating the bend in the creek from Barrack to Karreena Streets. The channel would be approximately 840m long and require approximately 175,000 cubic meters to be excavated. The works would also require some 38,500 m2 of bank stabilisation. It is also noted that the bulk of the material would need to be hauled to a suitable site for stockpile. It is also noted that the construction of the channel would have an increase in flood level immediately down stream of the proposed channel. This is noted and considered in the study also.

Status: No further action required.

2.   MITIGATION WORKS

Issue: Construction of the Puzzle Flat levee to be a priority, the design and location to be determined in consultation with the Flood Plain Committee.

Recommendation: Construction of the Puzzle Flat levee to be a priority, the design and location to be determined in consultation with the Flood Plain Committee.

Action: Council staff has had a meeting with members of the Eugowra Floodplain Committee and Soil Conservation Services staff and resolved to prepare a brief for Soil Conservation Services to prepare a plan and undertake the works for the Puzzle Flat levee. Agreed to by committee representatives.

At a further meeting with Council staff and Soil Conservation Services staff it was decided that Council would need to provide Soil Conservation Services a land survey. Council staff have prepared a brief for the necessary land survey and sent it to several consultant surveyors requesting a quotation by the end of September.

Once the survey has been completed, Soil Conservation will undertake the design and cost estimate. Council will then need to include in future works budgets and apply for funding from the Office of Environment and Heritage, OEH (2/3rds funding).

Status: No further action required for the purpose of adopting the Eugowra Floodplain Risk Management Study, March 2010, noting that the construction of the levee remains a priority for council.

3.   MITIGATION WORKS

Issue: Mandagery Creek Vegetation Management Plan

Recommendation: Preparation of a Plan for vegetation management in the Mandagery Creek in the study area.

Action: Council staff have developed a draft Vegetation Management Plan for the Mandagery Creek. The plan provides scope of works, activity and responsibilities. A copy of the draft is included in the annexure to this report.

Status: Draft vegetation plan completed. Requires concurrence by regulatory authorities and advertising prior to adoption by council. Document with regulatory authorities for comment.

1. COUNCIL ASSISTANCE MEASURES

Issue: Council to provide survey for Flood Planning Levels (FPL) for new developments and existing developments in the flood prone areas on request.

Recommendation: Develop a process and guidelines to assist applicants determine FPL.

Action: Council staff cannot provide survey compliance certificates to establish the floor level of a dwelling above the Flood Planning Level (FPL) as the certificate needs to be generated by a Registered Surveyor.

Council’s Development application guide, developed by the WBC alliance and available on the internet, does state “obtain formal flood advice from Council”. Council’s engineering department already provides a FPL upon request and assists in determining the FPL in relation to natural ground level for any prospective developer free of charge.

Status: No further action required.

2. COUNCIL ASSISTANCE MEASURES

Issue: Council to consider a Financial Assistance Scheme for house raising in flood prone areas.

Recommendation: Develop guidelines for assistance that are consistent with legislation requirements including financial implications for council’s consideration.

Action: The Draft FRMS makes reference to house raising in non high risk areas (Sec D3.3 House Raising). The study provides indicative costs and benefits and suggests house raising should be on a property by property basis.

The study suggests the economic viability of house raising in Eugowra is not justified. Council staff have carried out its own site inspection and found that almost all of the houses in the flood prone area have features such as slab on ground, fire places that make house raising difficult and costly.

 

Applications for assistance for house raising would be based on the same principle as the VP programme where consideration would be given to properties eligible for funding assistance from the Office of Environment and Heritage. Properties that do not meet this criteria would require special funding consideration by council on a case by case basis.

Status: That the action state above be considered as guidelines for house raising. No further action required.

4.   COUNCIL ASSISTANCE MEASURES

Issue: Council to develop a financial assistance scheme for purchase of homes in flood prone areas. 

Recommendation: That Council investigate ways in which it may assist in situations where lending institutions are disadvantaging prospective investors of property in flood prone land.

Action: Council could consider providing prospective purchasers of dwellings in Eugowra a “Bridging Loan”. If Council were to do a bridging loan with a prospective purchaser Council would have to charge a premium and also secure the loan by way of second mortgage. This financial assistance is  considered unattractive to prospective purchasers and lending institutions.

Status: That the action be noted. No further action required.

5.   COUNCIL ASSISTANCE MEASURES

Issue: Council to consider how it can assist residences in flood prone areas with home insurances, e.g.: take the issue up with local Member State and Federal.

Recommendation: Council to take this matter up with State and Federal Governments.

Action: This matter has been raised with both local and federal members advising of the financial burden being placed on people living in flood prone areas and asking this matter be taken up in parliament.

It is also noted that the Queensland and Victorian floods have had a significant impact on home insurance for flood prone affected dwellings. The federal government is currently looking at the affect of these floods in relation to home insurance.

Status: No further action required.

6.   COUNCIL ASSISTANCE MEASURES

Issue: Develop a strategic plan for Voluntary Purchases with the aim to developing open space/walkways and enhancing the creek bank area.

Recommendation: Noted, this matter addressed in the VP proposed scheme

Action: Apart from being addressed in the Voluntary Purchase scheme, Council has sought expressions of interest from members of the Eugowra Progress Association, Eugowra Floodplain Committee, The State Emergency Service and representatives of the Eugowra retail and commercial sector in view of forming a consultative committee to address this issue and provide recommendations to Council. Council has received nominations from both the EPPA and the Eugowra Floodplain Committee. Nominations from the commercial/retail sector has still to be received.

Status: No further action required.

7.   COUNCIL ASSISTANCE MEASURES

Issue: Ensure consideration is given to impact on neighbours (flood water) when purchasing properties in the floodway for demolition.

Recommendation: Council to develop guidelines for inclusion in the Voluntary Purchase scheme.

Action: Demolition of a dwelling requires development approval and the impact on adjoining neighbours are considered in the assessment of the development application pursuant to Section 79c of the Environmental Planning and Assessment Act 1979. It is noted that previous acquisitions have not fully complied with this requirement.

Status: Future demolition/developments in the floodway to comply with council’s DA requirements. No further action required.

8.   COUNCIL ASSISTANCE MEASURES

Issue: Develop a policy for “relocation” in the Voluntary Purchase program.

Recommendation: Noted, this matter addressed in the proposed VP scheme.

Action: The relocation issue has been included in the Eugowra Voluntary Purchase policy.

Status: No further action required.

9.   COUNCIL ASSISTANCE MEASURES

Issue: Consider/Investigate inclusion of assistance to business/commercial properties in the floodway, similar to the residential VP program.

Recommendation: Council to develop appropriate guidelines for council’s consideration and for the guidelines to consider financial implications, funding options and consistency with legislation requirements.

Action: The Office of Environment and Heritage is responsible for the assessment and allocation of funding assistance from the State and Federal Governments for flood mitigation measures. This includes house raising and voluntary purchase of property.

The OEH has certain criteria for funding of flood impact and mitigation works. With regard to voluntary purchases funding is provided to address risk to life in flood prone areas. It is on this basis that financial assistance is not provided for commercial or financial risk. Without financial assistance from Government it is difficult to develop a policy or guideline for assistance to commercial properties in flood prone areas. It is also difficult to determine the cost of such a program as some businesses may wish to relocate while others may wish to modify floor levels or storage areas to reduce flood impact. This issue should be considered by the proposed Eugowra Floodplain Consultative Committee to survey and obtain the individual concerns of  businesses affected by floods.

Status: The issue to be referred to the Eugowra Floodplain Consultative Committee. No further action required.

10. COUNCIL ASSISTANCE MEASURES

Issue: Council give consideration to reviewing rates on vacant or residential rateable land in floodway’s. 

Recommendation: that Council review rates on land in the floodway and a report be submitted to Council for consideration.

Action: Any vacant land or residential rateable land that is in a flood prone area is already on the minimum rate as set out in Council’s Fees and Charges. Council could consider making a donation but should note that there would be financial implications for Council in making donations to land owners with allotments within a floodway. It is recommended that Council maintain its minimum rate on vacant or residential rateable land in floodways. 

Status: Maintain current rates. No further action required.

11. COUNCIL ASSISTANCE MEASURES

Issue: Council to prepare a strategic overland flow and drainage plan for east Eugowra to include kerb and guttering and drainage.

Recommendation: Council to prepare a strategic overland flow and drainage plan for east Eugowra to include kerb and guttering and drainage and for the plan to be submitted to the Works Committee for consideration and funding.

Action: A report is to be submitted to Council’s 4 October works committee. The report recommends commencement of the survey and design of kerb and gutter works for East Eugowra. The survey and design costs being $15,000.

Status: No further action required.

12. COUNCIL ASSISTANCE MEASURES

Issue: Council evaluate cost/benefit of the re-paving of paths in the CBD where existing flush (bitumen) seals are continually lost due to high velocity floodwater.

Recommendation: Council prepare a schedule of works for improvements to paving in the areas subject to flood damage and submit to the Works Committee for consideration.

Council would be aware the 2011-12 draft budget includes $270,000 for Eugowra Flood plain mitigation works.

Action: Council staff have undertaken an investigation of the pavement areas subject to flood damage and have prepared a report for the Works Committee. The report suggests that pavement up-grades be included in the current budget area for footpath works. It is also noted that there are unsealed shoulder areas that need to be sealed. This work to be included in street sealing program.

Status: No further action required.

1. PLANNING ISSUES

Issue: Council to change the comment on the 149 certificate for property in the flood plain areas to “subject to shallow, low velocity flows” or similar such wording.

Recommendation: Sec 149 certificates in Eugowra have additional comment relating to flood prone land as standard for Eugowra.

Action: Council must provide information in a prescribed format on Section 149(2) certificate and the wording  “subject to shallow, low velocity flows” cannot be placed on them. “subject to shallow, low velocity flows” can be placed on a Section 149(5) Certificate. The cost of a Section 149(5) certificate is $27 greater than a Section 149(2) certificate. Fees can not be waived as they are part of Council’s Fees and Charges.

Status: No further action required.

2. PLANNING ISSUES

Issue: Include the words “commercial” and “residential” in sec 3.1.3 paragraph 2 to clarify this clause includes commercial property. 

Recommendation: Amend the document to include the words “commercial” and “residential” in sec 3.1.3 paragraph 2 to clarify this clause includes commercial property. 

Action: Council staff have requested the consultant to include the wording.

Status: No further action required.

3. PLANNING ISSUES

Issue: Council to provide a clear definition to what satisfies a “satisfactory flood risk report”. 

Recommendation: That council, in consultation with the Eugowra community develop a flood risk matrix to assist in the pre-development stage.

Action: Section E3.6.3 in the Eugowra Risk Floodplain Management study, March 2010 provides a clear definition as to what satisfies a “satisfactory flood risk report” together with a simple process to develop a flood risk report.

Status: No further action required.

4. PLANNING ISSUES

Issue: Change the wording in Section 3.6.1 to allow engineering detail (survey) to be undertaken by a suitably qualified person.

Recommendation: That the document be amended to allow engineering surveys to be undertaken by a suitably qualified person.

Action: The consultant has been asked to change the wording in Section 3.6.1 to allow engineering detail (survey) to be undertaken by a suitably qualified person.

Status: No further action required.

5. PLANNING ISSUES

Issue: Council to consider allowing commercial development in floodways that are raised above the FPL.  Noting this type of development is taking  place in Forbes and if properly done does not impact on the floodway.

Recommendation: That commercial development in the floodways be investigated and report to council appropriate guidelines for such development.

Action: Section E3.2.1 in the March 2010 review facilitates Commercial building re development of existing allotments within the floodway but does not allow new commercial development on vacant land within the floodway. Whilst Council has the ability to make a merit based determination and allowing new commercial development on vacant land within the floodway, As in the case of DA 2004/285 (Mongan), It is recommended to Council that commercial development on vacant land within the floodway not be granted consent unless the applicant can demonstrate that the development will not,

(a)   impede the flow of flood waters on that land or adjacent land,

(b)  imperil the safety of persons on that land or adjacent land in the event of the land being inundated with flood waters,

(c)  aggravate the consequences of flood waters flowing on that land or adjacent land with regard to erosion, siltation and the destruction of vegetation, or

(d)  have an adverse effect on the water table of that land or adjacent land.

Status: No further action required.

6. PLANNING ISSUES

Issue: Consider increasing floor area extensions for existing dwellings with small floor area.

Recommendation: That this amendment be further investigated and if found to have merit develop appropriate guidelines for consideration.

Action: DCP 16 and the March 2010 review do not favour extensions greater than 30m2 BUT Council at its discretion and depending on it merits may allow extensions greater than 30m2.

Status: No further action required.

7. PLANNING ISSUES

Issue: Definitions – Flood prone land, includes the extreme flood.  The Committee has concern that as the extreme flood covers all of east Eugowra, documentation such as 149 certificates will have reference to flood prone land.

Recommendation: It is recommended that development controls for residential developments relate to the 1:100 FPL and not the extreme flood event.

Action: Development controls in the March 2010 review, DCP 16 and Planning Certificates (149) only relate to the 1% AEP (1:100 year event). The March 2010 review states, “It is not physically or economically possible to provide complete protection to this event (Extreme Flood).

Status: No further action required.

 

Recommendation

THAT Council:

1.   Adopt the actions included in the report under Documentation 1 & 2, Mitigation Works, 1, 2 & 3, Council Assistance Measures 1 through 11 and Planning 1 through 7.

2.   Adopt the Review of Eugowra Floodplain Risk Management Study, March 2010.

 

 

 

ITEM 45 - MANILDRA TOILETS - KIEWA STREET

REPORT IN BRIEF

 

Reason For Report

Seeking Council confirmation of $14,400 CIP funds

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Council Properties

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 269027

 

Urban Assets Coordinator's REPORT

The purpose of this report is to bring to Council’s attention MADIA’s verbal request  to part fund stage 1 of the new amenities in Kiewa street.

 

In regard to the construction of new disabled toilet amenities the Manildra And District Improvement Association (MADIA) have advised Council that they have received a grant of $25,000 from the Community Building Partnerships (CBP) towards stage 1 of this project. It is noted that MADIA have made this application without any advice from Council concerning supplementary funding from Council.

 

They have indicated the total estimated cost of stage 1 is $59,400 which consists of the concrete slab, plumbing and electrical connections, but not structure. Council at this point in time has not received any request for funding. It is noted that MADIA is not a Council S355 committee and is not required by the CBP to contribute on a 50/50 basis.

 

In December 2009 Council advised MADIA that a Council CIP grant of $14,400 was approved for this project in principle with the provision that the project received additional funding from other sources and that the project was fully funded in the 2009/2010 financial year.

 

As the stated conditions in the letter were not met in the stipulated time frame the in principle offer of the CIP funding should have lapsed. Council also requires that successful CIP applicants must contribute on a 50/50 basis in the form of cash or in-kind donations.

 

The $25,000 CBP funding requires funds to be expended by end of December 2011. 

 

It is also noted that MADIA have submitted a development Application for this project.

 

 

Recommendation

 

THAT Council consider the $14,400 CIP grant application from MADIA in the current round of CIP applications.

 

 

 

ITEM 46 - MODIFICATION APPLICATION DA 2006/251 - 73 LOT SUBDIVISION, EUCHAREENA ROAD, MOLONG

REPORT IN BRIEF

 

Reason For Report

To gain Council approval to amend condition 19 of the development consent and amend the notice of consent for DA 2006/251 to include an additional condition of consent.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Development

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 268596

 

Director of Environmental Services' REPORT

 

Council at its meetings of 15 February 2010 and 15 March 2010 gave consideration to an application submitted by Peter Basha Planning & Development for Wakefield Ashurst Developments Pty Ltd to modify various conditions of consent relating to the approval of a 73 lot rural residential subdivision of land described as Lot 11 DP 546140 Euchareena Road, Molong.

 

Council resolved at its March meeting 2010 to amend conditions 5, 13, 37 and 42 of the approval and to defer consideration of the request to amend condition 19 until a detailed report could be provided by the Director Engineering and Technical Services assessing options for the possible provision of a raw water service to the proposed subdivision.

 

The engineer’s report was subsequently presented to the Works Committee at its meeting held on 4 July 2011. The report recommended that:

 

‘the Water Supply policy be amended to allow supply of raw water to the Golf Club Heights Estate from the Borenore trunk mains and that the supply be subject to water restrictions as and when they may be applied by Cabonne Council and that flow (pressure) reducing valves be required for outdoor use.’

 

Council adopted the Works Committee minutes at its meeting of the 18 July 2011. Subject to Council endorsing an amendment to the current policy to reflect the above resolution, further consideration of the Development Application Modification may take place.

 

Background

Approval for the 73 lot subdivision was granted on 30 May 2008 subject to conditions of consent. An application was subsequently received by council to seek modification of several of the conditions of consent.

 

Council indicated in-principal support for the modification application however a component of the modification proposal sought a variation to Council’s policy regarding supply of water to development which is located outside the designated village zone. The request relates to provision of a raw water supply and was identified as requiring further investigation by Council prior to formal determination of the matter. The proposal arising from discussions with the developer was for the potential use of water from the Molong Dam and Borenore Dam as a raw water supply to future development areas at Molong.

 

Council may recall that the initial development application proposed a centralised water reticulation service for the estate via a bore. However a new bore may not be possible due to the embargo by Office of Water to prevent extraction from aquifers that may be required for emergency town water supply. Domestic water is to be provided to the development by way of rain water tanks.

 

Condition 19 reads:

 

‘A centralised water reticulation system for the estate is to be provided for external use throughout the site. In conjunction with this, a prohibition on the sinking of individual bores is to be created via a legally appropriate and effective means.’

 

The applicant seeks modification of condition 19 to reflect:

         

(a) That all future dwellings within the development be required to install a minimum rainwater tank of 90,000 litres capacity for potable water supply, prior to the issue of an Occupation Certificate for any proposed dwelling

(b) That prior to release of the subdivision certificate council’s town water supply be extended to the site as a raw water supply only. This would be a gravity fed supply without any requirement for top-up tanks or off-line reservoir storage

(c)  That the raw water supply be subject to typical restrictions when the level in Molong Dam drops to a certain percentage.

 

Council consideration of the above request has resulted in agreement to such provision of facilities and the following amended condition (as previously provided to council in the report to the council meeting of 1 February 2010) is suggested:

 

‘A centralised water reticulation system for the estate is to be provided for external use throughout the site.  In conjunction with this, a prohibition on the sinking of individual bores is to be created via a legally appropriate and effective means.

 

A section 88b instrument is to be created on each new allotment requiring each dwelling to install a 90,000 litre rainwater tank for a potable water supply.

 

The applicant is required to bear full cost of an extension of the raw water main to the development which is to be constructed strictly in accordance with the Water Supply Authority (Cabonne Council) specification.  A Compliance Certificate for the works is to be submitted for the Supply Authority.  All relevant works are to be completed before the issue of the subdivision certificate.

 

The applicant is required to connect each lot to the raw water supply before issue of a Subdivision Certificate by applying directly to the relevant water supply authority and bearing the full cost of the connection fee.  A Compliance Certificate is to be provided to Council’s Environmental Services Department from the relevant Water Supply Authority.

 

Council reserves the right at anytime to restrict the supply of water to the development, as the supply of water to the village takes first precedent, and the owners shall abide by water restrictions at all times.

 

The raw water supply is to be used for domestic purposes only, irrigation use is not permitted.’

 

It is also suggested that a section 88b instrument is to be placed on the linen plan for each allotment indicating to the prospective purchaser as such.

 

Council policy requires the developer to meet full cost of mains construction and payment of headworks connection charge. The developer will be required to construct at full cost the takeoff from the trunk main (Mitchell Highway), and reticulated infrastructure to service the development. As indicated in the Director of Engineering and Technical Services Report to the Works Committee meeting held on 4 July 2011 a headworks for each allotment of $3,343.29 will apply to the development.  A further condition of consent will need to be imposed upon the development consent to address this matter arising from the amendment to condition 19.

 

 

Recommendation

 

THAT:

1.  The information be noted, and

2.  Council amend condition 19 of the development consent DA 2006/ 251 to read:

                   A centralised water reticulation system for the estate is to be     provided for external use throughout the site.  In conjunction with this, a      prohibition on the sinking of individual bores is to be created via a legally       appropriate and effective means.

 

          A section 88b instrument is to be created on each new allotment requiring each dwelling to install a 90,000 litre rainwater tank for a potable water         supply.

 

          The applicant is required to bear full cost of an extension of the raw   water main to the development which is to be constructed strictly in        accordance with the Water Supply Authority (Cabonne Council)    specification.  A Compliance Certificate for the works is to be submitted           for the Supply Authority.  All relevant works are to be completed before       the issue of the subdivision certificate.

 

          The applicant is required to connect each lot to the raw water supply before issue of a Subdivision Certificate by applying directly to the         relevant water supply authority and bearing the full cost of the      connection fee.  A Compliance Certificate is to be provided to Council’s           Environmental Services Department from the relevant Water Supply Authority.

 

          Council reserves the right at anytime to restrict the supply of water to the    development, as the supply of water to the village takes first precedent,        and the owners shall abide by water restrictions at all times.

 

          The raw water supply is to be used for domestic purposes only, irrigation    use is not permitted.

 

A section 88b instrument is to be placed on the linen plan for each allotment indicating to the prospective purchaser as such.’

 

3.   Amend the notice of consent for DA 2006/251 to include an additional condition of consent requiring payment of a headworks contribution of  $3,343.29 per allotment created by the subdivision.

 

 

 

 

ITEM 47 - REQUEST TO MODIFY PROPOSED LOCATION OF BUILDING - DA 2011/94, RURAL FIRE STATION, LAKE CANOBOLAS ROAD, NASHDALE

REPORT IN BRIEF

 

Reason For Report

For determination

Policy Implications

Variation to building setback from boundary provisions

Budget Implications

Nil

Area of Responsibility

Development

Annexures

1.  Sketch of Recovery Marks    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 282014

 

Director of Environmental Services' REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received. 

 

Nil public submission disclosures have been received. 

 

SUMMARY

 

The following report provides an assessment of the proposal to modify the development application submitted for a proposed fire station to be located upon Lot 16 DP 859359, Lake Canobolas Road, Nashdale.

 

The application has been referred to the Council for determination as the land is owned by Orange City Council and the development is subject to provision of funds by Cabonne Council to the Rural Fires Service.

 

It is recommended that the application be approved subject to modified conditions of consent.

 

Applicant: NSW Rural Fire Service – c/- David Jones

Owner:      Orange City Council

Proposal:  Modification to location of fire station

Location:   Lot 16 DP 859359

Zone:         7(c) Environmental Protection – Water Catchments   

 

THE PROPOSAL

It is proposed to locate the fire station building 7.6m off the front boundary to Lake Canobolas Road, Nashdale. Council’s local policy for building setbacks from front boundaries requires a 20m setback within rural areas.

 

Approval for the fire station was granted by the Environmental Services and Sustainability Committee at its meeting of 7 March 2010. The assessment included reference to the building being sited approximately 20m off the front boundary. Due to the location of the development within the Towac Valley and the requirement to address scenic amenity a condition of consent required provision of extensive landscaping along the boundaries of the site.

 

A recent site inspection has indicated that the building now under construction is sited approximately 8m from the front boundary as is not in accordance with the development consent.

 

The RFS were advised of the non-compliance issue and advised to cease work pending their submission of a modification application for council’s consideration.

 

The RFS submitted the modification application and cover letter to Council on 9 September 2011. Fees have not been submitted and will need to be arranged by Council as part of its commitment to the project. The applicant is seeking urgent consideration of the modification application to enable the building work to resume and to ensure that the planned official opening of the facility can proceed in November 2011.

 

From the submitted information the RFS contend that it was unaware of the requirement for compliance with the standard setback. They further state that the relocation of the structure has been necessary to accommodate the design for the on - site waste disposal system and water tanks, and to also satisfy a request by the landowner (Orange City Council) to minimise the impact of the facility upon the adjacent Lake Canobolas Recreation area.

 

A letter from Orange City Council dated 8 September 2011 has also been received by council in which it is indicated that there is no objection to the proposal to modify the development consent subject to appropriate landscaping being provided in front of and around the station. Such landscaping is to be subject to consultation with Orange City Council’s Manager City Presentation.

 

MATTERS FOR CONSIDERATION

In accordance with Section 96(1A) of the Environmental Planning and Assessment Act 1979 the proposed modification is of minimal environmental impact and is substantially the same development for which consent was granted.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Cabonne Local Environmental Plan 1991 (Amended)

The subject land is zoned 7(c) Environment Protection (Water Catchments) by the Cabonne Local Environmental Plan 1991, as amended. A fire station is not separately defined under the LEP or the Environmental Planning and Assessment Model Provisions 1980. The proposed fire station is defined as a ‘Public Building’ by the Model Provisions. The proposed public building is permissible within the zone, subject to Council’s development consent.

 

It must be noted that the subject site is currently defined as a Tourist Facility by the Plan of Management for Lake Canobolas Reserve Wildlife Sanctuary and Scout Camp (adopted by Orange City Council 13 November 2006). A Tourist Facility is defined by the Environmental Planning and Assessment Model Provisions as follows:

 

“means an establishment providing for holiday accommodation or recreation and may include a boat shed, boat landing facilities, camping ground, caravan park, holiday cabins, hotel, house boat, marina, motel, playground, refreshment room, water sport facilities or a club used in conjunction with any such activities.”

 

The proposed public building will not impact on the current use of the site as a tourist facility, and Orange City Council have given consent for the development to proceed on their land.

 

Objectives of the 7(c) zone

The objective of the zone is, in part, to “protect and conserve the catchments of the Molong and Borenore Dams so that water quality is maintained and enhanced in order that the water is fit for human consumption”. Subject to adequate site controls the proposal is not contrary to the aims of the LEP or the objectives of the 7(c) zone.

 

The proposed modified development will not adversely impact upon the agricultural use of the holding, its mineral or timber reserves or require additional infrastructure to support the event.

 

It must be noted that the area is situated within Towac Valley, which is a prominent tourist area. The proposed shed is located on an open part of land, and is visually prominent from Lake Canobolas Road. Landscaping of the site will be required to reduce the visual impact of the modified development, and protect the scenic quality of the site; a condition of consent addresses this matter.

 

 

Clause 23-Bushfire hazard

The subject land is identified as bushfire prone land. It is considered that there is adequate access, safeguards and water supplies available in the event of a bushfire.

 

Clause 27-heritage Items

There are no heritage items located on the subject land. However, the subject site is identified as an area of heritage significance, which includes an historic pump shed, water supply dam and a manager’s residence. The proposed modified development will not impact on the integrity of the heritage items.

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

STATE ENVIRONMENTAL PLANNING POLICIES

 

State Environmental Planning Policy 44  (Koala Habitat Protection) applies to this land.  The modified development is not inconsistent with the SEPP.

 

State Environmental Planning Policy (Infrastructure) applies to the proposal.

The SEPP defines the subject development as an emergency services facility. Division 6 of the SEPP sets out the provisions of where an emergency service facility can be located, and what types of development that requires consent and what types of development that don’t require consent. The proposed emergency services facility requires the consent from Council. The proposed development is not inconsistent with the SEPP.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

Development Control Plan No 5 – General Rural Zones applies to this development. The modified development is not inconsistent with the DCP.

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Context and Setting

The subject site is located in Towac Valley which is a highly prominent area for tourist activity. The subject site (Lake Canobolas) is currently used for recreational activities which attracts both tourists and local members of the community to the site. Whilst the proposed building is not consistent with the current use of the site as a tourist facility, the initial planning assessment determined that there would be minimal impacts as a result of approval.

 

The amended location of the structure 7.6m from does have potential to impact upon the context and setting of the area when viewed from Lake Canobolas Road. It is noted that the development is required to address amenity issues relating to scenic qualities from within the Lake Canobolas recreation area and from the adjacent roadway. The amended proposal aims to minimize the visual amenity impact of the facility from within the recreation area. This action increases the impact of the facility when viewed from the road and adjoining land to the west (also owned by Orange City Council).

 

Council policy requires a 20m setback from a rural front boundary. The reduction to 7.6m is a considerable variation. The purpose of the development is for a facility of benefit to the wider community. Therefore it is suggested that council support the requested building setback variation subject to the provision of extensive landscaping along the boundaries of the site and within the area.

 

Access and Traffic

The modified application does not seek to vary access or parking arrangements for the development.

 

THE SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed development.

 

DEVELOPMENT CONTRIBUTIONS

 

No contributions apply to the modified development.

 

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

 

The proposed modified development was not neighbourhood notified. 

 

PUBLIC INTEREST s79C(1)(e)

 

The proposed modified development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts. 

 

CONCLUSION

The proposed modified development is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP.  A section 79C assessment of the development indicates that the development is acceptable in this instance. 

 

 

Recommendation

 

THAT modification of Development Application 2011/94 for a rural fire station upon Lot 16 DP 859359, Lake Canobolas Road, Nashdale be approved subject to the provision of extensive landscaping along the boundaries of the development and within the site with such landscaping measures to be to the satisfaction of Cabonne Council and Orange City Council.

 

 

 

 

ITEM 48 - EMERGENCY DEMOLITION ORDER

REPORT IN BRIEF

 

Reason For Report

Failure to comply with requirements listed in Schedule A of Demolition Order

Policy Implications

Nil

Budget Implications

Associated cost pertaining to demolition works

Area of Responsibility

Laws and Enforcement

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 281890

 

Health & Building Surveyor's REPORT

 

Late December 2010, the residence located at 4 Charlotte Street Canowindra was subjected to fire resulting in substantial structural damage. This issue was brought to Council’s attention by staff undertaking inspections in Canowindra in January 2011.

 

Due to the structural integrity of the building being compromised, fire damaged materials containing asbestos and the history of unauthorised occupation of the structure, it was considered necessary at that time to address this matter by way of an Emergency Order to demolish the building.

 

The subsequent Emergency Demolition Order was issued 6 January 2011 with the period for which the terms of the order were to be completed being 90 days.

 

Pursuant to Section 121N of the Act, those subjected to the Order had the right to appeal to the Land and Environment Court against the issue of the Order. Any appeal must have been made within 28 days after the service of the Order. No appeal was lodged.

 

Significant time had passed since the Order’s expiration and Council followed up by way of a letter, dated 21 July 2011. This correspondence requested explanation as to why the demolition works was not undertaken and the intentions, if any, to comply with the outstanding Demolition Order. Council provided 21 days to respond to this letter.

 

No response was received by Council and the subject fire damaged building still remains in an unsafe state.

 

Council has the right, under Section 125ZJ of the Local Government Act 1993, if compliance with the order is not achieved to do all things necessary to give effect to the terms of the Order, including the carrying out of any work required by the Order and recover the costs incurred.

 

Conclusion

 

The Demolition Order has failed to be complied with and still stands. Significant time and notification has been provided by Council throughout the entire process to ensure fairness in addressing this matter. The damaged building remains in an unsafe state and still poses a real risk to neighbouring properties and those who frequent the site and surrounding area.

 

The right to appeal the Order was refused and no reason has been provided to Council stating why the required works have not been undertaken.

 

Possible court action may be undertaken but may not result in the fire damaged building being demolished. Council needs to ensure that any further action will result in compliance with the terms of the Order.

 

Council should consider the need to exercise its right, as per Section 125ZJ of the Act, and have the outstanding works undertaken and recover all associated cost from the estate.

 

 

Recommendation

 

THAT:

1.  Council investigate the potential budget implications associated with undertaking the demolition works itself; and

2.  Investigate possible ways in which Council may recover associated costs incurred in executing the Order.

 

 

 

ITEM 49 - Questions For Next Meeting

REPORT IN BRIEF

 

Reason For Report

To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council Meeting.

Policy Implications

Consistent with Council's Meetings Practice Policy

Budget Implications

Nil

Area of Responsibility

Council Meetings

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 282224

 

Administration Manager's REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked / matters raised where necessary.

 

   


Item 10 Ordinary Meeting 19 September 2011

Item 10 - Annexure 1

 

Cabonne Council – Terms of Reference – Standing Committees

 

AUDIT COMMITTEE

 

Objectives:               To consider matters referred from time to time by Council or matters considered to be of urgent nature by the Committee, Chairperson, Mayor, General Manager and Director of Finance & Corporate Services.

 

Responsibilities:    To make recommendations to Council on any matters referred to it by Council, matters considered to be of an urgent nature as defined above and relating to the following areas of responsibility:

 

·    Financial (including budgetary)

·    Investments

·    Current assets

·    Input into the Management Plan in relation to the responsibilities listed above.

·    Other matters that may be from time to time referred by Council.

 

Terms of Reference:

 

1.   To consider reports, advice and recommendations of Management, together with relevant information from third parties and to make recommendations to Council on matters placed before the Committee ensuring the recommendations are within the limits of available resources and subject to the powers vested under the Statutes, Regulations and Council’s own policies.

 

2.   To recommend to Council the need for the formulation of or amendment to policies in relation to matters before the Committee.


 

COMMUNITY SERVICES

 

Objectives:               To consider matters referred from time to time by Council or matters considered to be of urgent nature by the Committee, Chairperson, Mayor, General Manager, Director of Finance & Corporate Services and Community Services Manager.

 

Responsibilities:    To make recommendations to Council on any matters referred to it by Council, matters considered to be of an urgent nature as defined above and relating to the following areas of responsibility:

 

·    Health & medical services to the community

·    Community housing

·    Home & Community Care services

·    Family Day Care services

·    Community Transport services

·    Access & Equity

·    Input into the Management Plan in relation to the responsibilities listed above.

·    Other matters that may be from time to time referred by Council.

 

Terms of Reference:

 

1.         To consider reports, advice and recommendations of Management, together with relevant information from third parties and to make recommendations to Council on matters placed before the Committee ensuring the recommendations are within the limits of available resources and subject to the powers vested under the Statutes, Regulations and Council’s own policies.

 

2.         To recommend to Council the need for the formulation of or amendment to policies in relation to matters before the Committee.


 

ENVIRONMENTAL SERVICES & SUSTAINABILITY

 

Objectives:               To consider matters referred from time to time by Council or matters considered to be of urgent nature by the Committee, Chairperson, Mayor, General Manager and Director of Environmental Services.

 

Responsibilities:   

1.  Pursuant to the powers conferred on Council by s377 of the Local Government Act 1993, this Committee is authorised to exercise or perform on behalf of the Council the powers, authorities, duties and functions as follows:-

 

a)        Assess and determine development applications for approval conditionally or unconditionally under the Environmental Planning and Assessment Act 1979 (as amended) following consideration of a report submitted by Council’s Environmental Services staff.

 

b)        Determine the preparation and making of draft Local Environmental Plans or Development Control Plans.

 

c)         Determine applications for Designated Development

 

2.  To make recommendations to Council on any matters other then the above referred to it by Council, matters considered to be of an urgent nature as defined above and relating to the following areas of responsibility:

 

·    Refused Development applications

·    Cemeteries

·    Environmental Health

·    Waste Management services

·    Animal Control

·    Input into the Management Plan in relation to the responsibilities listed above.

·    Other matters that may be from time to time referred by Council.

 

Terms of Reference:

 

1.         To consider reports, advice and recommendations of Management, together with relevant information from third parties and to make recommendations to Council on matters placed before the Committee ensuring the recommendations are within the limits of available resources and subject to the powers vested under the Statutes, Regulations and Council’s own policies.

2.         To recommend to Council the need for the formulation of or amendment to policies in relation to matters before the Committee.


 

PROMOTION, DEVELOPMENT & TOURISM COMMITTEE

 

Objectives:               To consider matters referred from time to time by Council or matters considered to be of urgent nature by the Committee, Chairperson, Mayor, General Manager, Director of Finance & Corporate Services, Economic Development Manager, and Promotion Tourism & Development Officer.

 

Responsibilities:    To make recommendations to Council on any matters referred to it by Council, matters considered to be of an urgent nature as defined above and relating to the following areas of responsibility:

 

·    Encourage, facilitate and support the economic viability of the Cabonne region

·    Land development

·    Promotion and support of tourism development

·    Input into the Management Plan in relation to the responsibilities listed above.

·    Other matters that may be from time to time referred by Council.

 

Terms of Reference:

 

1.         To consider reports, advice and recommendations of Management, together with relevant information from third parties and to make recommendations to Council on matters placed before the Committee ensuring the recommendations are within the limits of available resources and subject to the powers vested under the Statutes, Regulations and Council’s own policies.

 

2.         To recommend to Council the need for the formulation of or amendment to policies in relation to matters before the Committee.

 


 

QUARRY REVIEW

 

Objectives:               To consider matters referred from time to time by Council or matters considered to be of urgent nature by the Committee, Chairperson, Mayor, General Manager and Director of Engineering & Technical Services.

 

Responsibilities:    To make recommendations to Council on any matters referred to it by Council, matters considered to be of an urgent nature as defined above and relating to the following areas of responsibility:

 

·    Molong Limestone Quarry

·    Input into the Management Plan in relation to the responsibilities listed above.

·    Other matters that may be from time to time referred by Council.

 

Terms of Reference:

 

1          To consider reports, advice and recommendations of Management, together with relevant information from third parties and to make recommendations to Council on matters placed before the Committee ensuring the recommendations are within the limits of available resources and subject to the powers vested under the Statutes, Regulations and Council’s own policies.

 

2          To recommend to Council the need for the formulation of or amendment to policies in relation to matters before the Committee.


 

RATE REVIEW COMMITTEE

 

Objectives:               To consider matters referred from time to time by Council or matters considered to be of urgent nature by the Committee, Chairperson, Mayor, General Manager and Director of Finance & Corporate Services.

 

Responsibilities:    To make recommendations to Council on any matters referred to it by Council, matters considered to be of an urgent nature as defined above and relating to the following areas of responsibility:

 

·    General Purpose Revenue

·    Input into the Management Plan in relation to the responsibilities listed above.

·    Other matters that may be from time to time referred by Council.

 

Terms of Reference:

 

1.         To consider reports, advice and recommendations of Management, together with relevant information from third parties and to make recommendations to Council on matters placed before the Committee ensuring the recommendations are within the limits of available resources and subject to the powers vested under the Statutes, Regulations and Council’s own policies.

 

2.         To recommend to Council the need for the formulation of or amendment to policies in relation to matters before the Committee.

 


 

WARD REVIEW COMMITTEE

 

Objectives:               To consider matters referred from time to time by Council or matters considered to be of urgent nature by the Committee, Chairperson, Mayor, General Manager and Director of Finance & Corporate Services.

 

Responsibilities:    To make recommendations to Council on any matters referred to it by Council, matters considered to be of an urgent nature as defined above and relating to the following areas of responsibility:

 

·    Ward boundaries and democratic representation

·    Input into the Management Plan in relation to the responsibilities listed above.

·    Other matters that may be from time to time referred by Council.

 

Terms of Reference:

 

1.         To consider reports, advice and recommendations of Management, together with relevant information from third parties and to make recommendations to Council on matters placed before the Committee ensuring the recommendations are within the limits of available resources and subject to the powers vested under the Statutes, Regulations and Council’s own policies.

 

2.         To recommend to Council the need for the formulation of or amendment to policies in relation to matters before the Committee.


 

WORKS COMMITTEE

 

Objectives:               To consider matters referred from time to time by Council or matters considered to be of urgent nature by the Committee, Chairperson, Mayor, General Manager and Director of Engineering & Technical Services.

 

Responsibilities:    To make recommendations to Council on any matters referred to it by Council, matters considered to be of an urgent nature as defined above and relating to the following areas of responsibility:

 

·    The development and monitoring of all works programs

·    Assets management of Council’s civil infrastructure

·    Water supply services

·    Sewerage services

·    Mechanical asset management

·    Town & village enhancement

·    Road safety

·    Noxious Weed control

·    Input into the Management Plan in relation to the responsibilities listed above.

·    Other matters that may be from time to time referred by Council.

 

Terms of Reference:

 

1.         To consider reports, advice and recommendations of Management, together with relevant information from third parties and to make recommendations to Council on matters placed before the Committee ensuring the recommendations are within the limits of available resources and subject to the powers vested under the Statutes, Regulations and Council’s own policies.

 

2.         To recommend to Council the need for the formulation of or amendment to policies in relation to matters before the Committee.

 

 

 


Item 17 Ordinary Meeting 19 September 2011

Item 17 - Annexure 1

 

Payment of Expenses and

Provision of Facilities for Mayor and Councillors 2012 Policy

1 Document Information

Version Date
(Draft or Council Meeting date)

[September 2011]

Author

Administration Manager

Owner

(Relevant director)

Director of Finance & Corporate Services

Status –

Draft, Approved,  Adopted by Council, Superseded or Withdrawn

Draft

Next Review Date

August each year – submitted to DLG by 30 November

Minute number
(once adopted by Council)

tba

2 Summary

The purpose of the policy is to ensure that there is accountability and transparency in the reimbursement of expenses incurred or to be incurred by councillors.  The policy also ensures that the facilities provided to assist councillors to carry out their civic duties are reasonable.

Approvals

Title

Date Approved

Signature

General Manager 

 

 

3 History

Minute No.

Summary of Changes

New Version Date

00/1/10

Complete Review

17/01/00

01/02/10

Addition of Uniform Contribution

19/02/01

04/05/16

Amended

17/05/04

05/07/9

Amended after advertising to allow for laptops for councillors and a mobile phone for the Mayor

18/07/05


 

Draft

Amended to comply with DLG updated guidelines – Circular 07-22 refers

October 2008

08/10/15

Draft amended at October 2008 Council meeting to add provision for Internet access reimbursement and advertised for public submissions.

 

08/12/26

Adopted without further change at December 2008 Council meeting

December 2008

09/06/14

Amended at June Council Meeting that where individual limits are set for Councillors such limitations are a global amount and not a strict individual limit.

15/06/09

09/08/36 - 2

Credit Card facility for Mayor with $3,000 limit approved

17 August 2009

draft

Policy reviewed in accordance with DLG revised Guidelines October 2009. 

 

Additional clarification added (pg 10) in relation to non payment of expenses relating to political fundraising events, or donations to a political party or candidate’s electoral fund. 

 

A process to resolve any disputes that arise about the provision of expenses and facilities was added (page 8).

No other substantial change required.  Submitted to October Council meeting.

October 2009

09/11/10

Adopted without further change at November 2009 Council meeting

November 2009

10/02/17

Readopted by Council

15 February 2010

10/08/17, 18, and 19

Reviewed for 2011.  Draft prepared for September 2010 Council meeting. Corrected omission of annual maximum limits for Mayoral Phone, vehicle and noted Councillors’ out of area travel covered within travel expense item.  Provision of credit card and multifunction printer/copier/scanner and consumables for at home use by Mayor added

August 2010

 

Council determined to withdraw the provision of a multifunction printer/copier/scanner and consumables for at home use by the Mayor.

September 2010

10/11/15

Adopted by Council – additionally “Department” updated with “Division”.

15 November 2010

 

Reviewed for 2012.  Draft prepared for September Council meeting.  No substantial changes made.

September 2011

 

4 Reason

Councillor expenses and facilities policies are made under the Local Government Act 1993 (“the Act”) and in accordance with sections 252 and 253 of the Act as well as clause 403 of the Local Government (General) Regulation 2005 (‘the Regulation’).

 

Under section 252(5) of the Act councillor expenses and facilities policies must comply with the provisions of the Act, the Regulation, guidelines provided by the Division of Local Government and other policies nominated in said guidelines.

 

Under section 440 each council must adopt a code of conduct that incorporates the provisions of the Model Code of Conduct for Local Councils in NSW (the Model Code of Conduct).

5 Scope

This Policy applies to all councillors.

Principles Guiding This Policy

The overriding principle of this policy is that the provisions made in regard to expenses and facilities for councillors are acceptable to, and meet the expectations of the local community.

The following are important elements of the principles that underpin this policy:-

Councillor conduct

As required by section 439 of the Local Government Act 1993 (LGA) and reinforced in the Model Code of Conduct provisions, councillors must act lawfully, honestly and exercise a reasonable degree of care and diligence in carrying out their functions;

Councillors are to be mindful of the provisions of the Anti-Discrimination Act 1977 which make it unlawful for any member or members of a council of a local government area when acting (whether alone or together) in the course of his, her or their official functions to discriminate against another member of the council on the grounds of race, sex, transgender, marital status, disability, responsibilities as a carer or homosexuality.

Equity, access and ability to participate

This policy is to be applied in a non-discriminatory and equitable manner to enable full participation by councillors from varied walks of life, allowing representation of the community in different ways and accommodating individual differences;

Council values a diversity of representation.  This expense and facility policy will be interpreted such that any under-represented groups within the community will not be discouraged from undertaking the civic duties of a councillor by reason of financial or other disadvantage;

Similarly this policy will be interpreted so that reasonable provision for the special needs of councillors is accommodated.  This will include access to the appropriate parts of council premises and facilities and maximise participation in the civic duties and business of council.  It will also include provision for sight or hearing impaired councillors, those with other disabilities and make reasonable transportation provisions for those unable or unwilling to drive a vehicle.

 

 

Accountability and transparency

This policy details both the specific expenses for which councillors are entitled to receive reimbursement and the facilities they are entitled to access.  Councillors may only receive these where they are so identified.  This Policy document will be open to public scrutiny at all times;

Annual reporting requirements as defined in the LGA, associated Regulation and DLG Guidelines are included in this policy and will be followed;

Reasonable and relevant expenses

This policy provides for the provision of reasonable and relevant expenses in relation to the role as a councillor and which are in proportion to the size and extent of affordability by the operations of Cabonne Council.4.1.5      Defined limits over expenses and facilities

All expenses defined in this policy are associated with specific monetary limits where practicable and appropriate.  Similarly standards for the provision of equipment and facilities provided to councillors are defined.  No provision for a “General” expense or allowance is included in this policy.4.1.6          Annual fees and expenses a separate issue

The Local Government Remuneration Tribunal has adopted the principle that expenses reasonably incurred by councillors are outside provisions made under the annual fee determinations.  Accordingly this policy does not require councillors to pay for some of their expenses from their annual fee since it is recognised that this can have the effect of financially disadvantaging councillors.4.1.7          Expenses and allowances

Only payment or reimbursement of actual expenses incurred by councillors in carrying out their civic duties is permitted under this policy.

Payment will generally be way of reimbursement after the event.  Consideration will be given to a request by a councillor for the provision of an advance payment for the cost of a service associated with a civic duty.  Expenses typically paid in advance are specified.  Payments in advance are subject to reconciliation within 60 days.

There are no circumstances in which legal expenses will be met by a council for proceedings initiated by a councillor.  Nor will legal expenses be met for a councillor defending any action in a matter not rising directly as a result of his or her civic duty.

Councillors using private vehicles in carrying out their civic duties will be paid the mileage allowance at the then current rate set by the Local Government (State) Award;

Approval arrangements

This policy defines approval arrangements, and requires more than one person as decision maker in order to prevent potential conflicts.

 

Private benefit

Councillors will not generally obtain private benefit from the provision of equipment and facilities, nor from travel bonus or any other such loyalty schemes.  However, it is acknowledged that incidental use of council equipment and facilities may occur from time to time.  Such incidental private use is not subject to a compensatory payment.

Where more substantial private use has occurred, the Act provides that a payment may be made to cover the level of that private use.  Council has established that this would be at the current rate set by the Local Government (State) Award in the case of kilometres using council vehicles incurred by councillors on Council duties and at an agreed rate for private use by the Mayor in the mayoral vehicle (as provided by section 252(2) of the Act);

6 Associated Legislation

A policy for the payment of expenses and the provision of facilities for councillors is made under section 252 of the Local Government Act 1993 and in accordance with clause 403 of the Local Government (General) Regulation 2005.

Other policy provisions, which should be considered, include the DLG guidelines, Division of Local Government circulars to councils, the Model Code of Conduct for Local Councils in NSW and the Independent Commission against Corruption publication No Excuse for Misuse.

Details of relevant statutory requirements and other policy provisions are at APPENDIX 2 of the DLG guidelines (circular 07-22).

7 Definitions

“DLG”             – Division of Local Government

“Act”               – Local Government Act 1993

“Regulation” – Local Government (General) Regulation 2005

8 Responsibilities

8.1 General Manager

Jointly with the Mayor, (or Deputy Mayor if the expense relates to the Mayor), approve expenses that are to be incurred prior to the opportunity to be reported to a Council meeting.

The General Manager and/or Director of Finance & Corporate Services is required to ensure the return of equipment and services when such return is required by the policy and the equipment or facility is not acquired by councillors.

8.2 Directors and Managers

The Director of Finance & Corporate Services and/or General Manager is required to ensure the return of equipment and services when such return is required by the policy and the equipment or facility is not acquired by departing councillors.

The Finance Manager is required to ensure accounting staff are provided with and process the Mayor’s motor vehicle log books and mobile telephone account indicating private calls made.

The Administration Manager is required to determine availability of a vehicle for councillors when appropriate.

The Finance Manager and Administration Manager are responsible for providing an annual report to Council each September providing a break-up of expenses provided under the headings of Councillor or staff member, type and amount of expense, facility or other in-kind benefit, etc for the previous financial year.

8.3 Staff

The General Manager’s Personal Assistant is required to provide Secretarial services for the Mayor.

9 Related Documents

Document Name

Document Location

DLG Guidelines for payment of expenses and provision of facilities

DLG website

Model Code of Conduct

 

DLG website

DLG Circulars to councils

 

DLG website

ICAC publications – No Excuse for Misuse, preventing the misuse of council resources

 

ICAC website

Mobile Phone Policy

Council’s Policy database

Councillors Approval Request Form

To Attend Conference

infoXpert

10 Policy Statement

 

Wherever possible this Policy uses the suggested format by the DLG whilst complying with Council’s standard Policy template. 

 

Part 1 - INTRODUCTION

 

Reporting requirements

Review

Councils are required on an annual basis to review and submit their policy to the Division of Local Government within 28 days of adoption by council, even if they propose to adopt an unchanged policy.  Policies must be submitted by 30 November each year.

 

Annual reporting requirements

 

Section 428 of the Local Government Act 1993 requires councils to include in their annual report:

•          the council’s policy on the provision of facilities for, and the payment of expenses to, mayors and councillors

•          the total amount of money expended during the year on providing those facilities and paying those expenses

•          additional information as required by the Local Government (General) Regulation 2005.

 

Additional annual reporting requirements

Amendments to clause 217 of the Local Government (General) Regulation 2005 made in December 2006 now require councils to include additional reporting information in their annual reports.

 

The additional reporting information required is for the purposes of transparency and accountability and should not be seen as a disincentive for the payment of appropriate expenses to councillors.

 

Councils are now required to report separately on:

•           the total cost of expenses and the provision of facilities for the mayor and all councillors, as well as:

Provision of facilities

The cost of the provision of dedicated office equipment allocated to councillors on a personal basis such as laptop computers, mobile phones, telephones and facsimile machines and Internet installed in the councillors’ homes (including line rental and internet access).  This item does not include the costs of using this equipment, such as calls.

Expenses

•          the cost of phone calls including mobiles, home located landlines, facsimile and internet services

•          spouse/partner/accompanying person expenses (limited to circumstances outlined on page 14 of the DLG Guidelines)

•          conference and seminar expenses

•          training and skill development expenses

•          Interstate travel expenses (including subsistence and out-of-pocket expenses)

•          overseas travel expenses (including subsistence and out-of-pocket expenses)

•          care and other related expenses (of dependants to enable a councillor to undertake his or her civic functions).

 

Reporting of exceptional equipment and facilities costs

In addition to the statutory reporting requirements, councils should report other costs where these are significant.  For example, councils should report the cost of the provision of facilities and equipment where such provision is above what would normally be required for the day-to-day running of the council.

 

Legislative provisions

Expenses and facilities policies must not include a general expense clause.

Clause 403 (previously 42A) of the Local Government (General) Regulation 2005 provides that councils must not include in their section 252 policies any provision that enables council to pay a councillor an allowance in the nature of a general expense allowance.

Section 252 of the Local Government Act 1993 only authorises payment or reimbursement of actual expenses incurred by councillors in carrying out their civic duties.  It is not appropriate or lawful for councils to pay general allowances unrelated to actual expenses incurred or designed to supplement councillors’ annual fees.

 

Monetary limits to expenses

 

It is the responsibility of individual councils to establish what they would consider a reasonable level of provision by determining their own monetary limits and/or rates for the payment of expenses and other benefits to their councillors.  These limits have been determined and are clearly stated in the policy.

 

Identifying and publishing monetary limits allows members of the public to know the expected cost of providing services to councillors and to make comment during the public consultation phase of making or amending the policy.  It also avoids situations where councillors incur costs that are unforseen or considered unreasonable by other councillors and the public.

Standard of provision of equipment and facilities

 

The DLG guidelines do not specify a specific standard for the provision of equipment and facilities to councillors.  As with expenses, it is the responsibility of councils to establish and define an appropriate and reasonable level of provision that would enable councillors to effectively carry out their civic duties.   Council has determined the level of equipment and facilities to be provided to the Mayor and councillors.  These are detailed in the policy.

Approval arrangements for claiming expenses and use of facilities

 

Approval of councillor expenses will be consistent with the stated guiding principle that no one person is the sole decision maker in giving approval.

Part 2 - PAYMENT OF EXPENSES

 

General Provisions

 

Whenever possible approval for discretionary trips and attendance at conferences and the like should be approved at a Council meeting.  If this is not possible then the approval should be given jointly by the Mayor and the General Manager.  If the Mayor requires approval to travel outside of council meetings it should be given jointly by the Deputy Mayor and the General Manager.

Travel involving an overnight stay will require prior approval with full details of the travel.  This should include itinerary, costs and reasons for the travel being provided;

Approval to meet expenses will only be given when the function is relevant to the council's interest.  No approval will be given for any cost component that is additional, or not relevant to, the service cost of the function.

Should dispute(s) arise about the provision of expenses and facilities the matter is to be resolved by determination of the General Manager, in compliance with Council’s Policy, in the first instance.  Should the councillor consider the General Manager’s determination to be incorrect then the matter shall be reported for determination by the Full Council at the next available Council meeting.

Payment of expenses generally

 

a)         Allowances, expenses and motor vehicle availability

 

In accordance with the LGA this policy does not permit:

i.   The payment to any councillor of an allowance in the nature of a general expense or allowance;

ii.  The exclusive or primary use of a motor vehicle by any councillor other than a Mayor (or Deputy Mayor under specific conditions).

 

b)         Reimbursement and reconciliation of expenses

 

i.   Reimbursement of costs and expenses to councillors will only be made upon the production of appropriate receipts and tax invoices, and the completion of the required claim forms.

ii.  Expenses and costs incurred must be in accordance with the requirements of this policy.

iii. The maximum time limit for councillors to seek reimbursement for their expenses is within 60 days from the date of the receipt, invoice or voucher.

c)         Payment in advance

 

Councillors may request payment in advance in anticipation of expenses to be incurred in attending conferences, seminars and training away from home.  Councillors may also request an advance payment for the cost of any other service or facility covered by the policy.  However, councillors must fully reconcile all expenses against the cost of the advance when they return within the above time limit. 

 

Allowance type payments are not payable in any circumstances.

 

Establishment of monetary limits and standards

Note: where individual limits are set for Councillors such limitations are a global amount and not a strict individual limit except where specified.

 

The following currently apply as monetary limits to expenses:

 

 

Expense

Mayor

Deputy Mayor

Councillors*

Maximum Annual Expense Limits ($)

Agreed training

3,500

2,500

20,000

Mandatory Councillor Information session

400

400

4,000

Conferences & Seminars

5,000

3,000

20,000

Travel -Local and Out Of Area

N/A

4,000 - Council vehicle for attending out of area functions

40,000 - Council vehicle for attending out of area functions

Interstate Travel

2,000

1,500

10,000

Overseas Travel

Not Available

Not Available

Not Available

Motor Vehicle

15,000^

See Travel - Local and Out Of Area

See Travel - Local and Out Of Area

Mobile Phone

3,600

Not Available

Not Available

Internet Access

360 (max)

360 (max)

360 (max) per councillor

Stationery

200

100

1,000

Business Cards, Name tags, etc

150

150

1,500

Corporate Uniform

(50% contribution)

200 (max.)

200 (max.)

200 (max.) per councillor

Mayoral Office Refreshments

1,500

Not Available

Not Available

^ - Based on Maximum Annual Expense Limit for the Mayoral Vehicle set as $10,000 (based on 50,000kms per vehicle) with actual usage indicating 75,000kms travelled per year.

* Note: Global limit

Spouse and partner expenses

There are limited instances where certain reasonable costs incurred by the councillor for their spouse, partner or accompanying person are properly reimbursable by Council:

 

a.      Where the costs relate to attendance at official council functions of a formal and ceremonial nature and occur within the local government area.  Such functions would be those which a councillor’s spouse, partner or accompanying person could be reasonably expected to attend.  Examples could include but not be limited to: Australia Day award ceremonies, Citizenship ceremonies, civic receptions and charitable functions supported by the council;

b.      In relation to Local Government and Shires Associations' annual conferences, costs limited to the cost of registration and the official conference dinner.  Travel, any additional accommodation, and the cost of partner/accompanying person tours etc would be the personal responsibility of individual councillors (Council will meet the equivalent cost of Single accommodation for the Councillor with any additional cost borne by the councillor);

c.       Where they occur outside the Cabonne local government area, but within the State, costs of representing the Mayor, at an official function of councillor or those of accompanying the Mayor whilst on an official ceremonial duty.  Examples could include charitable functions, award ceremonies and other functions to which the Mayor has been invited and is representing the council.

d.      In the above circumstances, reimbursable costs are confined to the ticket, meal or direct cost of attending the function.  Reimbursable costs do not extend to items such as special clothing, grooming or transport.

Apart from where defined above, other accompaniment costs outside the Cabonne local government area will not be reimbursed.

 

•     Accommodation: Equivalent of Single Accommodation cost for the councillor is to be met by Council with additional accommodation cost to be met by delegate/spouse.  All additional costs are to be met by spouse/partner unless such is related to the official capacity of the delegates’ partner (e.g. official conference dinner).

 

Specific Expenses For Mayors And Councillors

 

Attendance at seminars and conferences

 

Attendance at Annual Conferences of Local Government and Shires Associations will normally be undertaken by the Mayor.

 

At least two Councillors may be afforded the opportunity to attend the Shires Association conference each year.

 

Councillors may be nominated to attend conferences, seminars and similar functions relevant to Council's interests by:-

 

²  the Council, through resolution duly taken.

²      the Mayor, acting within his/her delegated authorities and subject to budget requirements. 

Approval to attend must be resolved at a Council meeting or by both the Mayor and General Manager if attendance is required prior to the next Council meeting.  If the proposed attendance is by the Mayor then approval by the Deputy Mayor and General Manager is required.

Councillors will be required to provide a written report to Council on such conferences.

 

Council will pay conference registration fees, including the costs of related official meals or activities where these are relevant to the business and interests of Council.

 

The reasonable costs of transport and accommodation associated with conference attendance will also be met as will meals when not included in conference fees.  When overnight accommodation is necessary (the night before or after the conference) accommodation costs must be approved by Council.

 

Where attendance at other functions is relevant to Council's interest by reason of briefings, information or networking with key community members, business identities or politicians, approval may also be given by Council.  Such approval will extend to the cost of the function and not to political donations.

 

No payment should be made by a council for attendance by a councillor at any political fundraising event, for any donation to a political party or candidate’s electoral fund, or for some other private benefit.

 

Council staff should ascertain whether any expenses to be incurred would be directed towards such events and activities prior to approving expenditure.

 

An annual monetary limit applies as shown at Establishment of monetary limits and standards.

 

Training and Educational Expenses

 

Each Councillor is required to undertake a Councillor Information session run by the DLG on election to Council.

 

Each Councillor will be encouraged to undertake at least one Professional Development Course every two (2) years. 

 

A Personal Development Training Plan is to be prepared by the General Manager each year based on funds allowed within the annual estimates of Income and Expenditure.

 

An annual monetary limit applies as shown at Establishment of monetary limits and standards.

 

Local travel arrangements and expenses

 

Councillors are required to use private vehicles to attend Council and/or committee meetings and will be paid the kilometre allowance at the then current rate set by the appropriate Local Government (State) Award from time to time, but subject to the most direct route being taken.

 

When acting for the Mayor at Civic functions councillors will also be reimbursed on a kilometre basis at the rate specified above.

 

Travel undertaken by a councillor in the capacity of Chair of a council committee or as a delegate of Council will also be reimbursed on a kilometre basis at the rate specified above.

 

The driver is personally responsible for traffic or parking fines.  An annual monetary limit applies as shown at Establishment of monetary limits and standards.

 

 

Travel outside the LGA including interstate travel

 

All reasonable travel costs will be met by the Council subject to prior Council approval.  Where appropriate, travel will be provided by air (economy class).  Depending upon the circumstances, it may be more appropriate for travel to be undertaken by car. 

 

Where a private vehicle is used, kilometre payments are not to exceed the economy air fare and should apply to the most direct route.  The driver is personally responsible for traffic or parking fines.

 

Travel by motor vehicle may be undertaken in a Council vehicle (where available – contact Council’s Administration Manager to determine availability) or by private vehicle, subject to prior approval from the Council or jointly by the Mayor and General Manager.

 

Costs of vehicle hire, taxi fares, public transport, road tolls or parking costs which are reasonably incurred while attending Council business will be reimbursed by the Council.

 

An annual monetary limit applies as shown at Establishment of monetary limits and standards.

 

Telephone costs and expenses

 

The Mayor is required to reimburse Council for private calls made on the provided mobile phone.

 

An honesty system is in place using identification of all private telephone costs by the Mayor on the account statements.  Account statements must be returned by the period stated in the Mobile Phone policy.

 

An annual monetary limit applies as shown at Establishment of monetary limits and standards.

 

Internet Access expenses

 

Council will reimburse the Mayor and Councillors up to $30 per month towards the cost of access to Internet services (including broadband and wireless) utilised by Councillors for official council business purposes including research, etc.

 

Council’s Code of Conduct requirement that:

 

You must not use council’s computer resources to search for, access, download or communicate any material of an offensive, obscene, pornographic, threatening, abusive or defamatory nature.”

 

is relevant and repeated herewith for convenience.

 

Evidence of having incurred and paid an Internet access expense must be produced to allow reimbursement.

 

An annual monetary limit applies as shown at Establishment of monetary limits and standards.

Care and other access related expenses

 

Council will meet reasonable costs of facilitating access to council premises, functions and activities where, by reason of disability, caregiver role or other special need, a councillor would not otherwise have equity of access with other councillors. Such support will allow the fullest participation reasonably possible.

 

If required an annual monetary limit would apply and once determined will be shown at Establishment of monetary limits and standards.

 

Insurance Expenses and Obligations

 

Council provides insurance cover for: 

·        Public liability for liabilities that might arise from performance of civic duties and/or exercise of council functions – Public Liability Insurance

·        Professional indemnity for liabilities that might arise from performance of civic duties and/or exercise of council functions - Professional Indemnity Insurance

·        The internal running of Council and duties to shareholders.  Examples of internal running are things like harassment and unfair dismissal.  An example of duties to shareholders is something that puts the financial viability of Council on the line - Councillors and Officers Liability Insurance

·        Personal Injury whilst on council business – Personal Accident Insurance

·        Travel insurance for approved flights – Personal Accident Insurance

 

All insurances are subject to any limitations and conditions set out in Council’s policy of insurance.

 

Legal Expenses and Obligations

 

Council will only be prepared to consider reimbursement of legal expenses of Councillors in accordance with the guidelines from the Division of Local Government, these being:

 

1.         That a Council may only disburse money if the disbursement is authorised by the Local Government Act, 1993, either expressly or because it is supplemental or incidental to or consequential upon the exercise of its functions.

 

2.         In the particular circumstances outlined below, council may therefore indemnify or reimburse the reasonable legal expenses of:

 

(a)       A councillor defending an action arising from the performance in good faith of a function under the Local Government Act (s71), or

 

(b)       A councillor defending an action in defamation provided the statements complained of were made in good faith in the course of exercising a function under the Act, or

 

(c)        A councillor for proceedings before the Local Government Pecuniary Interest Tribunal or an investigative body provided the subject of the proceedings arises from the performance in good faith of a function under the Act and the Tribunal or investigative body makes a finding substantially favourable to the Councillor.

 

3.         Legal expenses incurred in relation to proceedings arising out of the performance by a councillor of his or her functions under the Act are distinguished from expenses incurred in relation to proceedings arising merely from something which a councillor has done during his or her term of office.  An example of the latter is expenses arising from an investigation as to whether a councillor acted corruptly by using knowledge of as proposed rezoning for private gain.  This latter type of expense is not reimbursable as part of this policy.

 

4.         Council may lawfully obtain insurance cover against the risk of having to meet the costs of or to reimburse a councillor provided that the costs or reimbursements are ones which the council is authorised to meet.

 

5.         Council may not meet the costs of an action in defamation taken by a councillor as plaintiff in any circumstances.

 

6.         Where doubt arises in relation to any of these points, Council shall seek legal advice.

 

7.         Council will not provide legal assistance in respect of legal proceedings initiated by the Mayor and/or councillors in any circumstances.

 

ADDITIONAL MAYORAL EXPENSES

 

In addition to those facilities provided to the Councillors the Mayor is to receive the benefit of:-

 

•           Motor Vehicle - (Holden Statesman or equivalent).  The vehicle is to be used at the discretion of the Mayor for official Mayoral, Councillor or Council purposes.  The Mayor is to pay an amount as determined by Council and included in Council’s Fees & Charges for the use of this vehicle and he/she is to provide fuel for private usage. 

 

The following conditions apply:-

 

a)         The Mayor must authorise Council to deduct private usage payments of the agreed amount per month from the Mayoral allowance for the use of the Mayoral Vehicle;

 

b)         The Mayor’s Council motor vehicle must be made available for use by the Deputy Mayor during those periods when, in accordance with the policy of the Council during the absence of the Mayor, the Deputy Mayor is entitled to be paid a proportionate amount of the Mayoral Allowance;

 

At present this absence is defined as absent from the Council area by the Mayor for a minimum of three (3) weeks.

 

c)         That the Mayor or in such absence the Deputy Mayor provide petrol for such private use;

 

d)         The Mayor, or Deputy Mayor in the Mayor’s absence, is also required to keep log books relating to the vehicle, to be submitted monthly to Council accounting staff.

 

•          Mobile phone and car kit for official purposes.  The Mayor is responsible for reimbursement of private calls made on this mobile phone, by way of certification and submission of monthly accounts by the Mayor to Council accounting staff.  Telephone accounts indicating private use must be returned by the set period in the Mobile Phone Policy.

 

•          Secretarial Services - word processing and administrative support provided by the General Manager's Personal Assistant.

 

•          Administrative Support - assistance with functions, organisations, meetings, and the like for official purposes.

 

•          Mayoral Office Refreshments - at the discretion of the Mayor for Official purposes.

 

•          Credit Card facility with a limit of $3,000.

 

Annual monetary limits apply and are shown at Establishment of monetary limits and standards.

 

 

Part 3 - PROVISION OF FACILITIES

 

GENERAL PROVISIONS

 

Provision of facilities generally

 

The following facilities are currently available to Mayor and councillors as indicated:

 

Facility

Mayor

Deputy Mayor

Councillors

Facilities available / Not available for Council Business Use

Laptop computer *

Available

Available

Available

Fax Machine*

Available

Available

Available

Mobile Phone *

Available

Not available

Not available

Motor Vehicle Use

 

Designated Vehicle

When acting as Mayor or subject to policy and availability

Subject to policy and availability

Furnished Mayoral room

Available

Available by arrangement with Mayor

Available by arrangement with Mayor

Secretarial & Administrative support

Available

Not available

Not available

Photocopier

Official purposes only at Molong and Cudal Council offices

Available

Available

Available

Stationery & office supplies

Available

Available

Available

Business cards

Available

Available

Available

Credit Card

Available

Not Available

Not Available

Consumables eg toner

Available

Available

Available

Corporate clothing

Available

Available

Available

Safety equipment

(eg Safety vests on Traffic committee inspections)

Available

Available

Available

Meals / refreshments related to council, committee and work group meetings and office functions.

Available

Available

Available

Ceremonial garb

Available

Not Available

Not Available

Use of council chamber

When free for use

When free for use

When free for use

* - Equipment remains the property of Council.  On completion of Term, councillors may request to purchase equipment at written down value or at an agreed fair market price.

 

Private use of equipment and facilities

 

Council facilities, equipment and services are not for private use.  “Private use" includes the production of election material or material for other political purpose.

 

Acquisition and returning of facilities and equipment by Councillors

 

Equipment is to be returned promptly to the General Manager or Director of Finance & Corporate Services in the following circumstances:

a.  Councillor is going on extended leave of absence;

b.         Councillor has completed term of office or ceasing civic duties and is not acquiring equipment.

In general the use of council facilities and equipment should be in accord with the DLG Model Code of Conduct for Local Councils in NSW, - June 2008.

 


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Item 20 - Annexure 1

 





















Item 20 Ordinary Meeting 19 September 2011

Item 20 - Annexure 2

 






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Item 21 - Annexure 1

 







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Item 22 - Annexure 1

 








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Item 23 - Annexure 1

 





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Item 24 - Annexure 1

 








Item 27 Ordinary Meeting 19 September 2011

Item 27 - Annexure 1

 

                                        WBC Logo.jpg

WBC Alliance Report for Council meeting September 2011

 (Prepared by the Executive Manager, WBC Alliance)

IT Corporate Systems Project

Cabonne/CTW and Blayney implementation

This major project is on track within the planned timelines.  Major activities at the moment are:

- conversion of data from current system to “fit” with new system – unfortunately this step in the project is now 2 weeks behind schedule.  We hope to be able to make this time up over the next month.

Following this test sites will be set up and staff and “play” in the test site to ensure data is correct and the process steps are correct.

-  modification of the water billing, DA and rating modules – user testing has been held but the modules are not quite completed.

-development of a common general ledger has been completed –

- training plans have been completed – there are 2x2 week blocks of training during October and early November.  Some staff are required to learn multiple modules and will be out of the office on training for a number of days.  During this time all staff and councillors need to be aware that this will take priority and staff workloads will be heavy.

Whilst the aim of cutting over the new system is still November there are a couple of parts of the preparation phase that could significantly impact on achieving this aim.  Unless both IT Vision and the council project leaders are 100% confident that the system is ready for implementation we will not proceed and defer cut over to the new year.

Wellington Upgrade:

 A project plan has been finalised with the provider and upgrade development will commence in November. This will also be a very busy and demanding project for the staff at Wellington.

 

 

 

 

Integrated Planning and Reporting

 

Reference Group – Shaping Sessions

The information collected from the community at the Futures Workshops has now  used by a smaller group to shape up the draft community plan.  These shaping sessions were held as follows:

Wellington

Monday 15th August

12 community and staff reps

Cabonne

Tuesday 16th August

18 community and staff reps

Blayney

Monday 22nd August

18 community and staff reps

(note – Central Tablelands Water plan is being developed in consultation with the Council and GM following the completion and interrogation of the plans from their constituent councils of Blayney, Cabonne and Weddin.)

The Shaping workshops resulted in draft plans being produced.  There are some unique issues but also a lot of common themes, strategies and directions within the 3 councils. 

What next for the Community Strategic Plan?

The draft plan was completed and is now with the Council Project Managers.  During September it will need to be refined and finalised.  It is also important to ensure the original community group that attended the Futures workshop and those involved in the shaping workshop are provided a copy of the draft plan.

The ideal would be to have a short session face to face with the community group from the futures workshop and present the draft, explaining how the shaping of the plan was completed.  This is not further consultation -  rather it’s a presentation of the draft so far .  It is important that .the community can see their words and themes, and to reinforce the ownership of the plan being with the community.

 

It would also be beneficial to have some of the “shapers” to tell the wider group how the shaping was done.

At the least a copy of the draft plan, with an explanatory letter about how it was shaped should be sent out to everyone that were at the Futures workshop.

Final draft plans will be presented to Oct/November Council meetings for approval to go onto public display.  Any feedback from this will then be considered and if appropriated incorporated into the final plan, which will go back to the February council meetings

 

Resource and Delivery Plans

A workshop was held on 18 August for all Directors and Managers responsible for the development of the resourcing plans in Asset, Financial and Human Resources (workforce profile) Plans as well as the Delivery plans. 

Each of these groups – HR, Assets, and Finance – have formed Alliance project teams to support each other to get the Resourcing plans completed. 

The timelines for completing the resource and delivery plans IS VERY tight.  Over the next few months there are some key staff who will be very busy with both their IPR commitments as well as the IT Systems implementation at Blayney, CTW and Cabonne.  The following summarises the key timelines to ensure that all plans are finalised to meet the DLG submission dates.

Directors and Managers have been informed that they will be required to attend part or all of 2 days workshops (per council) in early February to finalise the delivery plans.  They will need to have started working on the delivery plans during December/January.

TIMELINES FOR INTEGRATED PLANNING AND REPORTING

Time line

Community Strategic Plan

Resourcing Plans

Delivery plan

Time line

 

 

 Community forums, shaping group, staff,

IPR Project Managers

HR, Assets, Finance Managers, IPR Project Managers

Directors Engineering, Finance and their teams, GM’s

 

 

July/Aug

Community engagement

 

 

 

July/Aug

 

Unedited outputs report

 

 

August

Shaping the plan

Planning to Plan workshop – HR, Assets and Finance plans

 

August

 

Oct

Draft Community strategic plan

 (check back with community and  shaping groups and consult with stakeholders and social justice groups)

 

Resourcing plans to be completed by mid December

Oct

 

Final draft CSP

To council for adoption

Nov

CSP and resourcing plans inform development of delivery plans

Nov

 

Dec

Public exhibition

 

 

Initial work on delivery plan

Dec

 

Jan

Final graphic design

 

Jan

 

Feb

Final draft to council for adoption

 

IPR Lockdown

Delivery plans completed

(2 days per council – Directors and key staff)

Feb

 

Mar

Submitted to DLG

Draft delivery plan adopted by Council

March

 

 

Public Consultation

 

April

 

Adjustment and final plan adopted by Council

 

May

 

Resourcing and Delivery Plans submitted to DLG

 

June

 

 

Presentation at the Local Government Managers Association Annual Conference

The Alliance successes were showcased recently at the LGMA Annual conference.  I was able to present a session on how we operate and outline our achievements.  This was very well received.  It was also timely in light of the recent Destination 2036 forum and some of the priorities for this which further focuses on the need for collaboration.  The Alliance continues to be viewed by the Department of Local Government and within the sector as a viable – and valuable- model of collaboration.

Up coming dates/events:

7 September – Annual General Meeting for the WBC Alliance Board – the secretariat and Chair will be handed over to Blayney. – Meeting to be held at Wellington

4th October – 14th – first two week block training for new IT system

19th October – Professional team meeting – Wellington

24th Oct – 4 November – second two week block training for new IT system

2 November – WBC Board meeting - Blayney

7th November – Cabonne cut over to new IT system

17th November – Shared Service Model Forum – Molong

21st November – Blayney and CTW cut over to new IT system

30th November – Alliance Combined Staff and Councillor Forum - Molong

 

 


Item 41 Ordinary Meeting 19 September 2011

Item 41 - Annexure 1

 



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Item 44 Ordinary Meeting 19 September 2011

Item 44 - Annexure 1

 





Item 44 Ordinary Meeting 19 September 2011

Item 44 - Annexure 1

 





Item 47 Ordinary Meeting 19 September 2011

Item 47 - Annexure 1

 

 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Monday 19 September, 2011

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      WBC ACTIVITIES UPDATE REPORT............................................... 1

ITEM 2      INVESTMENTS & RATES SUMMARIES.......................................... 1

ITEM 3      COUNCIL HALL COMMITTEES......................................................... 2

ITEM 4      STATE EMERGENCY SERVICES APPOINTMENTS..................... 2

ITEM 5      Councillors Expenses and Attendances Reporting 3

ITEM 6      RESOLUTIONS REGISTER - INFOCOUNCIL - Outstanding Actions       4

ITEM 7      CENTRAL TABLELANDS WATER - DELEGATES REPORT...... 5

ITEM 8      Fringe Benefits Tax 2010/2011.................................................. 5

ITEM 9      Rate Collections for 2010/11Year ..................................... 6

ITEM 10    INTEGRATED PLANNING AND REPORTING................................ 7

ITEM 11    MOLONG FLOOD RISK MANAGEMENT STUDY.......................... 9

ITEM 12    Macquarie Pipeline Up-Date.................................................. 10

ITEM 13    2009/2010 NSW WATER SUPPLY AND SEWERAGE PERFORMANCE MONITORING REPORT..................................................................... 11

ITEM 14    REPORT ON IMPACT OF AMSAG CAR RALLY - FORBES & CABONNE 18TH JUNE...................................................................................................... 17

ITEM 15    MEDIAN PROCESSING TIMES........................................................ 18

ITEM 16    DEVELOPMENT APPLICATIONS RECEIVED DURING THE PRECEDING MONTH................................................................................................................. 19

ITEM 17    DEVELOPMENT APPLICATIONS APPROVED DURING THE PRECEDING MONTH.................................................................................................. 20

ITEM 18    BURIAL STATISTICS......................................................................... 21  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    WBC Report September 2011................................... 22

ANNEXURE 2.1    Schedule of Investments to 31 August 2011 26

ANNEXURE 2.2    Rates Graph August 2011......................................... 27

ANNEXURE 5.1    2011-2012 Councillor Table of Attendances 28

ANNEXURE 5.2    Councillors' Expenses to 01 07 2010 to 30 06 2011          40

ANNEXURE 6.1    Council Resolution Register............................... 41

ANNEXURE 6.2    Community Services Resolution Register.... 85

ANNEXURE 6.3    Economic Development & Tourism Resolution Register 90

ANNEXURE 6.4    Environmental Resolution Register............... 93

ANNEXURE 6.5    Land Development Resolution Register....... 99

ANNEXURE 6.6    Ward Review Resolution Register.................. 100

ANNEXURE 6.7    Works Resolution Register................................ 101

ANNEXURE 7.1    CTW August 11 Delegates Report.................... 108

ANNEXURE 10.1  Cabonne Draft Community Strategic Plan 111

ANNEXURE 11.1  Molong floodplain committee meeting - September 2011                                                                                                 136

ANNEXURE 12.1  Macquarie Pipeline OCC Council August 2011 meeting       138

ANNEXURE 16.1  Development Applications Received - August 2011     160

ANNEXURE 17.1  Development Applications Approved - August 2011   164 

 


 

 

ITEM 1 - WBC ACTIVITIES UPDATE REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on WBC activities for the preceding month.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

WBC Strategic Alliance

Annexures

1.  WBC Report September 2011    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 269086

 

General Manager's REPORT

 

An update report on activities undertaken by the WBC Project Officer has been provided as an annexure for Councillors’ information.

 

Following is a list of current activities included in the report. For a comprehensive progress report on activities please refer to the annexure.

 

·    IT Corporate Systems Project

·    Integrated Planning & Reporting

·    Presentation by WBC Executive Manager at LGMA NSW Annual Conference

·    Upcoming events

 

 

 

 

ITEM 2 - INVESTMENTS & RATES SUMMARIES

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to investments and rates.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Finance

Annexures

1.  Schedule of Investments to 31 August 2011

2.  Rates Graph August 2011    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 281892

 

Director of Finance and Corporate Services' REPORT

 

Statements of Investments.

 

The Statement of Investments to 31 August 2011  is attached.

 

Rate Collection Summary.

 

The summary of rate collections to 31 August 2011  is attached.

 

 

 

 

ITEM 3 - COUNCIL HALL COMMITTEES

REPORT IN BRIEF

 

Reason For Report

Advising on actions notifying s355 Committees of their responsibilities

Policy Implications

Reaffirming Council's existing policy

Budget Implications

Nil

Area of Responsibility

Council Properties

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 281948

 

Director of Finance and Corporate Services' REPORT

 

Council at its June meeting resolved that it receive a report in relation to measures taken to make s355 Committees aware of their responsibilities following an incident at the Cargo Hall.

 

Correspondence has been forwarded to all s355 Committees with responsibility for hall management and hire, outlining their responsibilities both as a s355 Committee and also in relation to taking bookings and ensuring that such bookings are only able to made by a person over the age of 18 and that such persons be required to sign a hall hire agreement accepting responsibility for any damages which may occur.

 

The Committees have also been advised of the dangers of hiring halls to people who may advertise their functions through social media and the possible ramifications as occurred with the Cargo Hall.

 

 

 

 

ITEM 4 - STATE EMERGENCY SERVICES APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

Advising of appointments of Unit and Local Controllers for the State Emergency Services

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Emergency Services

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 281912

 

Director of Finance and Corporate Services' REPORT

 

Council has received correspondence from Murray Kear, Commissioner for the State Emergency Services advising that he has appointed Ms Sue Condon as the Local Controller of the State Emergency Services for the Cabonne Local Government area.

 

In addition the Commissioner has advised of the appointments of Mr Mark Tiernan as Unit Controller of the Molong State Emergency Services, Mr Greg Ruming as the Unit Controller of the Canowindra State Emergency Services and Mr Greg Agustin as Unit Controller of the Eugowra State Emergency Service.

 

 

 

 

ITEM 5 - Councillors Expenses and Attendances Reporting

REPORT IN BRIEF

 

Reason For Report

Requested by Council

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Councillors

Annexures

1.  2011-2012 Councillor Table of Attendances

2.  Councillors' Expenses to 01 07 2010 to 30 06 2011    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 245678

 

Administration Manager's REPORT

 

At the September 2010 Council meeting it was resolved, inter alia:

 

“THAT Council:

2.    Receive a report in September each year providing a break-up of expenses provided under the headings of Councillor or staff member, type and amount of expense, facility or other in-kind benefit, etc for the previous financial year including Directors’ expenses.

3.    Create an additional job number to track expenses incurred by the General Manager.

4.    Create additional job numbers to track expenses incurred by the Directors.

5.    Receive a report in relation to councillors attendances in the format referred to in the Proceedings in Brief.”

In relation to the financial aspects of the above resolution an annexure is hereby provided.

 

In relation to Point 5. the format referred to was by way of a table only including attendances and representations to delegated and associated Council meetings.

 

Herewith attached is the previous year’s attendances sourced from submitted monthly councillors activities reports included in the minutes.  It is stressed that excepting attendance at Council meetings the monthly reports are the only source of the information provided.

 

 

 

 

ITEM 6 - RESOLUTIONS REGISTER - INFOCOUNCIL - Outstanding Actions

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report of outstanding actions resulting from the May 2009 to last month's Council and Committee meetings.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

1.  Council Resolution Register

2.  Community Services Resolution Register

3.  Economic Development & Tourism Resolution Register

4.  Environmental Resolution Register

5.  Land Development Resolution Register

6.  Ward Review Resolution Register

7.  Works Resolution Register    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 282070

 

Administration Manager's REPORT

InfoCouncil generated reports are provided including May 2009 to August 2011 Resolutions.  These are annexed sorted by meeting i.e. Council, Community Services, etc. 

 

As previously advised the Council and Committees’ resolutions registers from March meetings onwards also show the outstanding Resolutions.

 

Progress comments are provided until the final Action comment which will also show “COMPLETE”: that Item will then be removed from the Registers.

 

Councillors should raise any issues directly with Directors as per the Mayor’s request.

 

 

 

 

ITEM 7 - CENTRAL TABLELANDS WATER - DELEGATES REPORT

REPORT IN BRIEF

 

Reason For Report

To keep Councillors up to date with the activities of Central Tablelands Water

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Water Supply

Annexures

1.  CTW August 11 Delegates Report    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 268879

 

Administration Manager's REPORT

 

As requested by Council a report has been received from the delegates to Central Tablelands Water for the meeting of 11 August 2011 of that organisation.

 

A report of the meeting is attached and any questions should be directed to the delegates.

 

 

 

 

ITEM 8 - Fringe Benefits Tax 2010/2011

REPORT IN BRIEF

 

Reason For Report

To provide a breakup of Fringe Benefits Tax Payable for 2010/2011

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Finance and Corporate Services

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 281915

Previous Items

23 - FRINGE BENEFITS TAX - Council - 27 June 2011

 

Finance Manager's REPORT

 

A previous report relating to Council’s Fringe Benefits Tax liability for the year ended 31 March, 2011, was provided to Council’s meeting on 27 June 2011.  In this report, it was advised that the total Fringe Benefits Tax Liability for the year was $35077.74.

 

The table below lists the amount of tax relating to each type of benefit, as well as the amount of each benefit that is met from Council funds and from other sources.

 

Benefit Type

Council Funds

Other Sources

Total Payable

Motor Vehicles

$12034.29

$10201.08

$22235.37

Residual Benefits

$  2806.28

 

$  2806.28

Expense Payment

 

$  6378.96

$  6378.96

Telephone Expense

$  1769.64

$    548.76

$  2318.40

Entertainment

$  1151.33

 

$  1151.34

Housing

$    187.40

 

$    187.40

TOTAL

$17948.94

$17128.80

$35077.74

 

The amounts listed under other sources above, include amounts charged to contract staff contracts, amounts met by other members of the WBC Alliance, and amounts charged to externally funded activities such as Family Day Care and Home and Community Care.

 

 

 

 

ITEM 9 - Rate Collections for 2010/11Year

REPORT IN BRIEF

 

Reason For Report

To advise of the collection of rates for the 2010/11 rating year.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Rates and Valuations/Rate Payments/Debt Recovery

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 250451

 

Senior Rates Officer's REPORT

 

The collection percentage for the 2010/11 rating year is 95.22%.

 

This figure may alter very slightly after the finalisation of end of year procedures.

 

Below is a table showing a breakdown of each rating category, percentage collected and amount outstanding.

 

Category

% Collected

Amount Outstanding

Farmland

96.06

$178,840.87

Residential – Molong Town

94.74

$14,121.05

Residential – Canowindra Town

89.87

$35,421.02

Residential – Village

88.87

$44,158.23

Residential – Rural

94.17

$72,787.77

Residential

87.92

$33,386.76

Mining

99.99

$93.00

Business – Molong Town

91.73

$3,353.85

Business – Canowindra Town

87.61

$7,000.01

Business (Village)

94.50

$2,621.88

Business (Rural)

71.47

$19,601.62

 

 

 

 

 

ITEM 10 - INTEGRATED PLANNING AND REPORTING

REPORT IN BRIEF

 

Reason For Report

To update Council on the progress of Integrated Planning and Reporting

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Economic Development

Annexures

1.  Cabonne Draft Community Strategic Plan    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 278103

 

Economic Development Manager's REPORT

 

Council staff continue to work on the requirements for Integrated Planning and Reporting. 

 

A successful “shaping” workshop was held on Tuesday 16th August.  This has resulted in a draft community strategic plan being compiled.  A copy of the Plan is attached in the annexure.

 

This Plan has been forwarded to the following groups seeking their feedback:

 

·    all participants of the Community Workshop held in Cargo

·    identified stakeholders

·    social justice groups

·    Councillors

·    Council staff

 

Any comments are most welcome and can be forwarded to Council by Friday 7 October.

 

These comments will be considered and it is anticipated that the draft Cabonne 2025 community plan will be presented to council in November for endorsement and go on public exhibition for 28 days.

 

Meanwhile, staff of the WBC Alliance met on Thursday the 18th August in Molong to review current status and/or commence work on the delivery and implementation plan that consists of asset management, human resources and financial planning. Timelines have been set and are listed below:

 

 

Time line

Community Strategic Plan

Resourcing Plans

Delivery plan

Time line

 

 

 Community forums, shaping group, staff,

IPR Project Managers

HR, Assets, Finance Managers, IPR Project Managers

Directors Engineering, Finance and their teams, GM’s

 

 

July/Aug

Community engagement

 

 

 

July/Aug

 

Unedited outputs report

 

 

August

Shaping the plan

Planning to Plan workshop – HR, Assets and Finance plans

 

August

 

Oct

Draft Community strategic plan

 (check back with community and  shaping groups and consult with stakeholders and social justice groups)

 

Resourcing plans to be completed by mid December

Oct

 

Final draft CSP

To council for adoption

Nov

CSP and resourcing plans inform development of delivery plans

Nov

 

Dec

Public exhibition

 

 

Initial work on delivery plan

Dec

 

Jan

Final graphic design

 

Jan

 

Feb

Final draft to council for adoption

 

IPR Lockdown

Delivery plans completed

Feb

 

Mar

Submitted to DLG

Draft delivery plan adopted by Council

March

 

 

Public Consultation

 

April

 

Adjustment and final plan adopted by Council

 

May

 

Resourcing and Delivery Plans submitted to DLG

 

June

 

 

A further report will be provided at the October Council meeting.

 

 

 

ITEM 11 - MOLONG FLOOD RISK MANAGEMENT STUDY

REPORT IN BRIEF

 

Reason For Report

To inform Council of the Molong Flood Risk Managment Study and meeting that was held 5 September 2011.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Flood Mitigation

Annexures

1.  Molong floodplain committee meeting - September 2011    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 278151

 

Director of Engineering and Technical Services' REPORT

The Molong Floodplain Committee meeting was held on 5 September 2011 at Molong Council Chambers to receive the draft and a presentation by consultant URS. The PowerPoint presentation provided an overview of the draft study describing outcomes such as flood mapping, overland flow and flood mitigation options.

There was discussion around the railway bridges and the impact they have on the floodway, the voluntary purchase scheme and those properties in Betts Street that remain subject to the voluntary purchase scheme. Provision of floodgates and low impact levees (say 1:20), a plan for the removal of exotic vegetation in the creek area.  There was also discussion on what protection can be provided for buildings at risk of flood damage above the 4.2m height (at the Wellington Street gauge).

There were a number of issues that were raised by the Office of Environment and Heritage (previously DECCW).,  The consultant will take these comments back to include in the draft, once these changes have been made, the draft will be put to council to consider advertising for public comment.

Also attached are the Minutes from the meeting held Monday 5 September 2011.

 

 

 

ITEM 12 - Macquarie Pipeline Up-Date

REPORT IN BRIEF

 

Reason For Report

Provide Council with a progress report on the Orange City Council Macquarie Pipeline

Policy Implications

nil

Budget Implications

nil

Area of Responsibility

Water supply/Governance

Annexures

1.  Macquarie Pipeline OCC Council August 2011 meeting    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 281685

 

Director of Engineering and Technical Services' REPORT

The Director of Engineering and Technical Services attended the August meeting of the NSW Office of Water Taskforce for the Orange Drought emergency Water Project.

The Taskforce comprises representatives of;

·    Department Premier and Cabinet (Chair)

·    DPI Office of Water

·    DPI Crown Lands

·    Orange City Council

·    Cabonne Council

·    DPC Office of Environment and Heritage

·    Dept of Planning (apology)

·    CENTROC, observer (apology)

This is the second meeting attended, the first being the July meeting.

At the July meeting concerns raised by the Macquarie Pipeline Concerned Citizens Committee with Cabonne Council relating to Impact on Landholders and residents were discussed.

These concerns have been noted and it can be reported that at the August meeting a number of actions and initiatives have been included in the program that move to address those concerns, they include;

1.   A post construction phase that will require OCC to include an agreed long-term restoration plan.

2.   OCC to include Cabonne Council’s Chief Weeds Officer in developing a weed management plan for the construction and restoration phases

3.   Liaison with Rural Lands Protection Board Rangers to ensure works do not provide harbour for pests.

4.   OCC to develop (in consultation with Cabonne Council) landholder package. Note moving away from a Q & A format to Fact Sheets. The Fact Sheets will provide detail of the various aspects of the project.

Other matters discussed include;

1.   The Office of Water delegate reported on a meeting with CTW regarding the CENTROC Lake Rowlands augmentation and yields. Need to ensure yield studies use same criteria and climate change factors (ie 5/10/10 rule) so that comparisons can be made.

2.   Pipeline route will be over private land and on road reserves.

3.   Permanent easements to be 6m wide, a temporary 14m construction easement will be required for construction.

4.    Photos of the Goulburn pipeline recently constructed tabled.

5.   OCC is to meet with landowners Monday 22 to discuss the issue of noise generated by the pump stations.

6.   Cabonne Director to meet with OCC and landholder to discuss road reserve issue, also on Monday 22nd.

It can also be reported that OCC have invited expressions of interest for the establishment of an advisory committee.

 

 

 

 

ITEM 13 - 2009/2010 NSW WATER SUPPLY AND SEWERAGE PERFORMANCE MONITORING REPORT

REPORT IN BRIEF

 

Reason For Report

Advising Council of the outcome of the State Government Water Supply and Sewerage Performance Monitoring Program for 2009/2010.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Water Supply and Sewerage

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 251745

 

Asset Manager's REPORT

 

Every year Council participates in the State Government Water Supply and Sewerage Performance Monitoring Program which requires staff to submit a large amount of raw information about the schemes at the end of each financial year.

The analysis of the information from 2009/2010 has now been made public and includes comparisons between all participating non metropolitan local water utilities across the State for a number of performance indicators.

Cabonne Council’s performance outcomes have been extracted and summarised in the tables below. Water supply is dealt with separately to Sewerage and evaluation of Council’s performance in each key result area together with general comments have been made by the NSW Office of Water. 

 

CABONNE COUNCIL WATER SUPPLY

INDICATOR

RESULT

COMMENT/DRIVERS

 

Best-Practice Management Guidelines

Complied with all the Best Practice Requirements

Very good

Compliance demonstrates effectiveness and sustainability of water supply business. 100% compliance is required for eligibility to pay an ‘efficiency dividend’.

 CHARACTERISTICS

5

Connected property density

28 per km of main

 

A connected property density below 30 can significantly increase the cost per property of providing services, as will also a high number of small discrete water supply schemes.

Highest ranking

9

Renewals expenditure

 

Not reported

Adequate funds must be programmed for works outlined in the Asset Management Plan – page 2 of Performance Monitoring Report.

10

Employees

4.4 per 1,000 props

May require review

The number of employees per 1,000 properties is a good indicator of operating and management costs.

Low ranking

  SOCIAL - CHARGES

12

Residential water usage charge

136 c/kL

Very Good

Benefits of strong pricing signals are shown on page 5 of the Performance Monitoring Report.

High ranking

13

Residential access charges

$219 per assessment

Satisfactory

≥ 75% of residential revenue should be generated through usage charges (≥ 50% for LWUs with < 4,000 properties).

Median ranking

14

Typical residential bill (TRB)

$402 per assessment

Very good

TRB should be consistent with projection in the financial plan.

Drivers – OMA Management Cost and Capital Expenditure.

Highest ranking

15

Typical developer charges

$6490 per ET

Very good

Disclose any cross subsidy in D.S.P.

Highest ranking

  SOCIAL - HEALTH

19

Physical quality compliance

100%

Very good

 

Highest ranking

19a

Chemical quality compliance

100%

Very good

 

Highest ranking

20

Microbiological compliance

100%

Very good

Critical indicator. LWUs should develop a risk based water quality management plan.

 Highest ranking

  SOCIAL – LEVELS OF SERVICE

25

Water quality complaints

0 per 1,000 props

Very Good

Critical indicator of customer service. Can be influenced by the type of business – ie. unfiltered supply. 

Highest ranking

26

Service complaints

38 per 1,000 props

May require review

Key indicator of customer service.

Lowest ranking

27

Average frequency of unplanned interruptions

 

Not reported

Key indicator of customer service, condition of network and effectiveness of operation.

30

Number of main breaks

26 per 100km of main

Satisfactory

Drivers – condition and age of water mains, ground conditions.

Median ranking

32

Total Days Lost

1.8%

May require review

 

Lowest ranking

 

 

 

INDICATOR

RESULT

COMMENT/DRIVERS

  ENVIRONMENTAL

33

Average annual residential water supplied

168 kL per prop

Very good

Drivers – available water supply, climate, location (Inland or coastal), restrictions.

Highest ranking

34

Real losses (leakage)

110 L/c/d

May require review

Loss reduction is important where an LWU is facing drought water restrictions or the need to augment its water supply system.

Low ranking

  ECONOMIC

41

Residential revenue from usage charges

44% of residential bills

May require review

See 13.

Lowest ranking

43

Economic Real Rate of Return (ERRR)

-1.7%

May require review

Reflects the rate of return generated from operating activities (excluding interest income and grants) An ERRR or ROA of > 0% is required for full cost recovery.

Lowest ranking

44

Return on assets

-1%

May require review

Reflects the rate of return generated from operating activities (including interest income) An ERRR or ROA of >0% is required for full cost recovery.

Low ranking

45

Net debt to equity

-15%

May require review

LWUs facing significant capital investment are encouraged to make greater use of borrowings.

Lowest ranking

46

Interest cover

0

May require review

Drivers – in general, an interest cover > 2 is satisfactory.

Lowest ranking

47

Loan payment

$0 per prop

Satisfactory

The component of TRB required to meet debt payments.
Drivers – expenditure on capital works, short term loans.

Median ranking

49

Operating cost (OMA)

$536 per prop

May require review

Prime indicator of the financial performance of an LWU.
Drivers – development density, level of treatment, management cost, topography, number of discrete schemes and economies of scale.

Low ranking

51

Management cost

$216 per prop

May require review

Typically about 40% of the OMA.

Drivers – No. of employees. No. of small discrete water schemes.

Lowest ranking

52

Treatment cost

$121 per prop

Good

Drivers – type and quality of water source. Size of treatment works

High ranking

53

Pumping cost

$55 per prop

Good

Drivers – topography, development density and location of water source.

High ranking

55

Water main cost

$29 per prop

Satisfactory

Drivers – age and condition of mains. Ground conditions. Development density.

Highest ranking

56

Capital expenditure

$504 per prop

Good

An indicator of the level of investment in the business.

Drivers – age and condition of assets, asset life cycle and water source.

Highest ranking 

 

Comments regarding Water Supply

Of the 30 water supply performance indicators listed in the table above, 11 have been nominated with results that “May require review”.  Details of each, together with comment, follow:

·    Employees (item 10): the Cabonne result was 4.4 per 1000 properties.  The ratio is intended to be a good indicator of operating and management costs.  However, for Cabonne, this result is indicative of the small populations served.

·    Service complaints (item 26): the Cabonne result was 38 per 1000 properties.  For Cabonne, this was an indicator of routine service repairs, not of complaints received from customers.  In fact, most service repairs are undertaken after receiving advice from customers.

·    Total Days lost (item 32): this is indicative of one employees time off resulting out of a major accident requiring extensive rehabilitation.

·    Real losses or leakage (item 34): Council has now completed a water loss management program which has identified loss points and allowed repairs to be made

·    Items 41-46: these are issues for Finance and Corporate Services.

·    Operating costs (Item 49): for Cabonne, this is exacerbated by the number of small and separate water systems.

·    Management Costs (item 51): Once again for Cabonne, this is exacerbated by the number of small and separate water systems.

 

CABONNE COUNCIL SEWERAGE

 

INDICATOR