MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Monday 16 May, 2011 COMMENCING AT 09:30am
Page 1
TABLE OF CONTENTS
ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
ITEM - 2 DECLARATIONS OF INTEREST
ITEM - 3 DECLARATIONS OF POLITICAL DONATIONS
ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
ITEM - 5 CONFIRMATION OF THE MINUTES
ITEM - 6 BUSINESS PAPER ITEMS FOR NOTING
ITEM - 7 2011 ALGWA Conference NSW
ITEM - 9 INTEGRATED PLANNING & REPORTING - CABONNE COMMUNITY STRATEGIC PLAN
ITEM - 10 2011 NATIONAL AWARDS FOR LOCAL GOVERNMENT
ITEM - 11 WARD REVIEW COMMITTEE MEETING MINUTES
ITEM - 13 BORENORE RAILWAY STATION LAND
ITEM - 14 GST COMPLIANCE CERTIFICATE
ITEM - 15 BUSINESS DEVELOPMENT ASSISTANCE PROGRAM
ITEM - 16 ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING
ITEM - 17 COMMUNITY SERVICES COMMITTEE MEETING
ADDITIONAL ITEM - STUDENT ADDRESSES
ADDITIONAL ITEM - RTA - HOLMAN'S BRIDGE GOOLOOGONG
ITEM - 18 QUARTERLY BUDGET REVIEW REPORT FOR THE PERIOD 01/01/2011 TO 31/03/2011
ITEM - 19 CAMPING AT JACK HUXLEY OVAL, MANILDRA
ITEM - 20 MANILDRA SWIMMING POOL
ITEM - 21 REQUEST FOR FAMILY MEMORIAL PLAQUE IN BANK STREET MOLONG
ITEM - 22 VOLUNTEER POLICY AND GUIDELINES
ITEM - 23 WORKS COMMITTEE MEETING MINUTES
ITEM - 24 RENAMING OF BRIDGE STREET
ITEM - 25 MOLONG AND MANILDRA SKATE PARK
ITEM - 26 AQUISITION OF LAND FOR ROAD RESERVE PURPOSES ALONG BURRENDONG WAY
ITEM - 27 ACQUISITION OF LAND FOR ROAD RESERVE PURPOSES ALONG OPHIR ROAD
ITEM - 28 SALE OF BULK LIME SILO
ITEM - 29 DEVELOPMENT APPLICATION 2010/163 - MARCH RURAL FIRE BRIGADE STATION
ITEM - 30 ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING
ITEM - 31 COLOUR CITY DRAGON BOAT CLUB - USE OF LAKE CANOBOLAS
ITEM - 32 UPDATE ON LOCAL ENVIRONMENTAL PLAN & SETTLEMENT STRATEGY
ITEM - 33 Modification of Development Application 2010/74, Lot 40 DP 1125075, Nashdale, Svenson.
ITEM - 34 Questions For Next Meeting
ITEM - 35 EUGOWRA VOLUNTARY PURCHASE SCHEME
ITEM - 6 RESOLUTIONS REGISTER - INFOCOUNCIL - Outstanding Actions
ITEM - 1 CARRYING OF COUNCIL INTO CLOSED COMMITTEE OF THE WHOLE MEETING
ITEM - 2 LAND DEVELOPMENT SUB COMMITTEE MEETING
ITEM - 3 OUTSTANDING PUBLIC LIABILITY INSURANCE CLAIMS
ITEM - 4 Clean up of house block at Cumnock
ITEM - 5 LAND ACQUISITION - CUMNOCK SEWERAGE TREATMENT PLANT
ITEM - 6 Cadia Valley Operations - Concentrate Pipeline
REPORT & RESOLUTIONS OF CLOSED COMMITTEE OF THE WHOLE
ITEM - 8 LOCAL GOVERNMENT & SHIRES ASSOCIATION - ONE ASSOCIATION
PRESENT Clr R Dowling (in the Chair), Clrs G Dean, N Bleakley, L MacSmith (arriving 9:37am), I Gosper, S Wilcox, A Durkin, D Hyde, K Walker, J Farr, J Culverson and K Duffy
Also present were the General Manager, Director of Finance & Corporate
Services, Director of Engineering & Technical Services, Director of
Environmental Services and Administration Manager.
|
|
|
|
|
Proceedings in Brief The temporary absence of Clr MacSmith was noted. |
|
|
|
|
|
Proceedings in Brief There were nil declarations of interest. |
|
|
|
|
|
Proceedings in Brief There were nil declarations of political donations. |
|
|
|
|
|
Proceedings in Brief Clr Dowling · Attended meeting with representatives from Golf Club & Show Society – proposed Molong B & S Ball · Anzac Day – Molong Village Green · Officiated in plaque unveiling – Manildra Library Founders Plaque · Community Consultation meeting – Spring Terrace · Committee & Extraordinary meeting · Along with Rob Staples met with Ratepayer – Burgoon Lane · Attended official opening of Hall & Library – St Joseph’s School Eugowra · Meeting with internal auditor – Ian Melville – Cabonne Council · Yeoval Progress meeting · WBC Board meeting – Blayney · MADIA meeting – Manildra · Planning Integration Workshop – Molong · Golden Cross Presentation update – Molong · Along with Clr Bleakley & Rob Staples met with Molong Flood study consultant · Attended NSW Industry Training workshop – Orange · Council meeting
Clr Wilcox · AOW – AGM Cowra · Extraordinary meeting – management Plan & Draft Budget · Committee meetings · Integrated Planning workshop · Golden Resources (Copper Hill) Public meeting · AOW – Board meeting · Mines related Council’s meeting – Broken Hill · Council Meeting
Clr Hyde · Met with the HACC Services – Manildra · ANZAC Day – Eugowra · Board meeting RTC – Eugowra · Consultation meeting – Spring Terrace · Flood review advisory committee at Eugowra · Council meeting · Integrated Planning workshop – Molong · Eugowra Progress Association meeting
Clr Dean · ANZAC Day – Cudal · Unveiling of Plaque – in Honour of Founders of Manildra Library · Consultation meeting – Spring Terrace · Committee meetings and Budget workshop · Integrated Planning & Reporting meeting · Council meeting
Clr Walker · Inspection of Canowindra Cemetery · ANZAC Day – Canowindra · Inspect Caravan Park · Met with Woodbridge Cup committee members – Council support for Continuous Call Teams coming to Cargo · Committee meeting · Sports Trust AGM · Met with WBC Strategic Planner – LEP · Council meeting |
|
|
THAT the information contained in the Mayoral Minute be noted.
|
|
11/05/06 |
Carried |
|
|
|
|
|
Proceedings in Brief Clr Duffy indicated that the Proceedings in Brief at Item 12 – Changes To Categorisation Of Land (page 7) of the Ordinary minutes refer to a question by him and commented that if he was to be quoted it should be in full or not at all. He requested it be noted that he had commented on the impact on Economic Development and other outside factors related to the categorisation of land. |
|
|
THAT the minutes of the Ordinary Meeting held on 18 April 2011 and the Extraordinary Meeting held on 2 May 2011 be adopted noting that Clr Duffy in his question in Item 12 – Changes To Categorisation Of Land at page 7 of the Ordinary minutes had also commented on economic development and other outside factors
|
|
11/05/07 |
Carried |
|
|
|
|
|
Proceedings in Brief Clr Duffy called Items 4 and 6; Clr Bleakley called Items 1, 3, 6 and 9. |
|
|
THAT: 1. Council consider the Items called. 2. The balance of the items be noted. |
|
11/05/08 |
Carried |
It was noted the time being 9:37am Clr MacSmith joined the meeting.
|
|
|
|
|
THAT the information be noted.
|
|
11/05/09 |
Carried |
It was noted that Item 8 was deferred until the end of the meeting.
|
|
|
|
|
THAT: 1. Council formally write to its partners and participants with the Waluwin project advising them of the National Local Government awards and thanking them for their participation and contribution to the Waluwin Community Centre project. 2. A morning tea be held and appropriate persons be issued with Certificate of Appreciation. |
|
11/05/11 |
Carried |
|
|
|
|
|
THAT the report and recommendations of the Ward Review Committee held on Monday 2nd May 2011 of Cabonne Council be adopted.
|
|
11/05/12 |
Carried |
|
|
|
|
|
THAT Council endorse the changes to the Investment policy.
|
|
11/05/13 |
Carried |
|
|
|
|
|
Proceedings in Brief The Director of Finance & Corporate Services provided an updated including the tabling of emails in which the Borenore Bushfire Bridge advised that the preferred site for the proposed new RFS shed is on land located on the corner of Borenore Road and The Escort Way. |
|
|
THAT Council pursue the acquisition of land at the preferred site as indicated by the Borenore Bushfire Bridge being on the corner of Borenore Road and The Escort Way in the first instance with the other sites to be pursued should the preferred site not be realised.
|
|
11/05/14 |
Carried |
|
|
|
|
|
THAT Council nominate the Mayor, Deputy Mayor, the General Manager and the Director of Finance and Corporate Services to sign the Statement of Compliance.
|
|
11/05/15 |
Carried |
It was noted the time being 9:52am Clr Hyde declared an interest in the following Item (identified as a pecuniary interest) due to being a Board Member of the Organisation which is the Landlord to the applicant’s rented office and left the Chambers.
It was also noted at this time that Clr Farr declared a non significant and non- pecuniary interest in the following Item due to the applicant being his Accountant, gave an undertaking to not to participate in the debate and did not leave the Chambers.
|
|
|
|
|
THAT Council support the establishment of an office by Mark Byrnes & Co but not in financial terms noting that this business will be in competition with an existing business operated by a Cabonne Ratepayer.
|
|
11/05/16 |
Carried
|
|
|
THAT the Business Development Assistance Program be referred for review of its aims particularly with its reference to providing incentives for relocation or establishment within the Cabonne LGA and the potential impact of competition on existing businesses and report back to the
|
|
11/05/17 |
Carried |
Is was noted the time being 10:00am Clr Hyde rejoined the meeting.
|
|
|
|
|
THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 2 May 2011 be adopted.
|
|
11/05/18 |
Carried |
|
|
|
|
|
THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 2nd May 2011 be adopted.
|
|
11/05/19 |
Carried |
In was noted the time being 10:02am Council was addressed by students from Molong Central School, Canowindra High School and Yeoval Central School.
|
|
|
|
|
THAT a report be submitted to the Works Committee re: 1. Packhams Way and when it is to be upgraded. 2. The future of the Manildra Tennis Courts and the option of adding Netball/Basketball Courts. |
|
11/05/20 |
Carried |
In was noted the time being 10:44am a presentation was made to the Volunteer of the Month Mrs Helen Perry followed by a presentation to the Youth of the Month for April the St Josephs’ Molong Swimming Relay Team comprising Flynn Ford, Sarah Gibson, Annalise Livermore and Jack Parr.
The Youth of the Month for May was announced as Chloe Boyd of Molong.
In was noted the time being 10:56am Council adjourned for Morning Tea resuming at 11:16am at which time Council received a presentation from the RTA in relation to Holman’s Bridge.
|
|
|
|
|
THAT Council support the replacement of Holman’s Bridge in principle subject to issues raised of the impact on Cabonne Council of additional traffic and the need for works on Central Tablelands Water’s infrastructure to be at nil cost being noted by the RTA.
|
|
11/05/21 |
Carried |
It was noted, the time being 11:58am Clr Farr declared an interest (indentified as a significant non-pecuniary interest) due to being Secretary/Treasurer of the Manildra Sports Council s355 Committee and left the Chambers.
|
|
|
|
|
MOTION (Bleakley/Wilcox)
THAT Council not approve camping at the Jack Huxley Oval given the lack of security, supervision/management and legislative requirements
|
|
|
Lost
The Chair called a division which resulted in a vote against the motion as follows (noting the absence of Clr Farr – declared interest):
For: Clrs Dean, Bleakley, MacSmith and Durkin Against: Clrs Dowling, Gosper, Wilcox, Hyde, Walker, Culverson and Duffy. |
|
|
THAT the matter of camping at Jack Huxley Oval be referred to the relevant s355 committee, local Progress Association and two local Councillors and that their opinions be reported to Council.
|
|
11/05/23 |
Carried
Clr Bleakley requested that his vote against the motion be recorded. |
It was noted, the time being 12:09pm Clr Farr rejoined the meeting.
|
|
|
|
|
THAT Council approve the offer from the Manildra Group to purchase the heating equipment and cover all costs associated with the installation for the heating of the Manildra Pool and further letters of appreciation and thanks be written to the Manildra Group and Mr. Bricknell.
|
|
11/05/24 |
Carried |
|
|
|
|
|
THAT Council receive a copy of the draft policy and provide comment on the document to enable adoption of the policy at the June Council meeting.
|
|
11/05/26 |
Carried |
|
|
|
|
|
THAT the report and recommendations of the Works Committee of Cabonne Council held on Monday 2nd May 2011 be adopted.
|
|
11/05/27 |
Carried |
|
|
|
|
|
THAT Council proceeds with the road re-naming as per the proposal, with Segment 'A' (from the intersection of Escort Way and Kurrajong Way to Main Street) to be changed to Escort Way and segment ‘B’, (from Flood Street to Brown Street) to remain as Bridge Street.
|
|
11/05/28 |
Carried |
|
|
|
|
|
THAT Council: 1. Advise the Molong Progress Association of the requirements to seek agreement form the Wellington Wiradjuri Valley people to construct stage two. 2. Council to seek agreement from the Wellington Wiradjuri Valley people to construct stage two of the skate park in Molong. 3. Advise NSW Sport and Recreation of the possible delay in expenditure of funds 4. Note that NSW Native Title Services have been asked to comment on the proposed skate park on Adventure Park Manildra.
|
|
11/05/29 |
Carried |
It was noted, the time being 12:17pm Clr Culverson declared an interest in the following two Items (identified as pecuniary interests) due to her business dealings with parties involved and left the Chambers.
It was noted, the time being 12:19pm Clr Culverson rejoined the meeting.
|
|
|
|
|
THAT Council accept the offer from Integrated Bio Energy Limited for the purchase of the bulk lime silo for the amount of $25,000 including GST and authorise the payment of 10% commission to Engineering and Design Consultant.
|
|
11/05/32 |
Carried |
It was noted, at this time Clr Wilcox declared an interest (identified as being a non significant non-pecuniary interest) due to a distant family connection and did not leave the Chambers undertaking to not participate in the debate.
It was noted, the time being 12:28pm Clr Bleakley left the Chambers.
It was noted, the time being 12:29pm Clr Bleakley rejoined the meeting.
|
|
|
|
|
THAT Council receive a report at the next Council meeting in relation to questions asked / matters raised which were not responded to at the meeting, being: 1. Clr Farr requested a report in relation to a story in the media relating to bus routes (an interim report to July Council meeting). 2. Clr Farr requested a report in relation to the Manildra Tennis Courts providing an update on flood damage. 3. Clr Duffy requested a report in relation to rating categories. |
|
11/05/38 |
Carried |
|
|
|
|
|
THAT Council: 1. Seek the Eugowra Progress Associations concurrence to the Voluntary Purchase and Relocation concept and the Open Space and Recreation concept. 2. Seek concurrence for the Voluntary Purchase and Relocation concept from DECCW. 3. Subject to Concurrence from the Progress Association and DECCW prepare a detailed policy for Voluntary Purchase and Relocation. 4. Subject to the Progress Association’s and DECCW concurrence, write to all residents identified in the FRMS who are eligible for VP asking if they want to be considered for VP under the new purchase criteria. 5. Subject to the Progress Association’s and DECCW concurrence, advise Mr Tracey that his submission will be considered with others that might apply with priority given to: a. An undertaking by the applicant to relocate to a similar valued property in Eugowra or provide a valid reason for not relocating i.e. heath or age care. This would be subject to a suitable property being available. b. Depth of inundation. Depth of floodwater above floor level. 6. Prepare a media release at the end of the consultation process. |
|
11/05/39 |
Carried |
Their were Nil matters of urgency.
.
It was noted the time being 1:04pm the General Manager advised that as the Mayor had declared an interest at the Land Development Sub Committee meeting in relation to an item at that meeting he would be required to leave the Chambers during the adoption of the report and recommendations of same. The Mayor accordingly left the Chambers and Clr Gosper assumed the Chair.
It was noted, the time being 1:06pm Clr Dowling rejoined the meeting and resumed the Chair.
It was noted, the time being 1:07pm Clr Culverson declared an interest in the following item (identified as a pecuniary interest) due her business being engaged to address repairs by people placing claims against Council and left the Chambers.
|
|
|
|
|
THAT the information be noted.
|
|
2. |
Carried |
It was noted, the time being 1:09pm Clr Culverson rejoined the meeting.
|
|
|
|
|
Recommendation (Bleakley/Wilcox)
THAT Council provide skip bins at no cost to the Cumnock community to enable a cleanup of the premises in Obley Road Cumnock.
|
|
3. |
Carried |
It was noted, the time being 1:10pm Clr Duffy declared a pecuniary interest due to his son being an employee at Cadia Valley Operations and the Director of Finance & Corporate Services declared an interest due to being a shareholder in Newcrest and both left the Chambers.
It was noted, the time being 1:15pm Clr Duffy and the Director of Finance & Corporate Services rejoined the meeting.
It was noted the time being 1:17pm the Chair resumed the Ordinary Meeting.
It was noted the time being 1:18pm Clrs Dowling, Duffy and Culverson and the Director of Finance & Corporate Services having declared interests during the Closed Committee left the Chambers for the adoption of the Report and Recommendations of the Closed Committee and Clr Gosper assumed the Chair.
|
|
|
|
|
THAT the Report and Recommendations of the Closed Committee of the Whole Meeting held on Monday 16 May, 2011 be adopted. |
|
11/05/42 |
Carried |
It was noted the time being 1.20pm Council adjourned for lunch resuming at 2.10pm at which time Item 8 was addressed. Clr Durkin and the Director of Engineering & Technical Services and Director of Environmental Services did not rejoin the meeting.
It was noted the time being 2.35pm Clr Culverson left the meeting.
|
|
ITEM - 8 LOCAL GOVERNMENT & SHIRES ASSOCIATION - ONE ASSOCIATION |
|
|
THAT Cabonne Council support the Local Government Association to form One Association representing Councils in NSW, subject to agreement on:
1. 10 Zones in the rural/regional area 2. The submission of the draft constitution 3. The treasurer not to have voting rights or to be elected from within the Board 4. Agreement on a formula for population numbers in each zone and the number of delegates 5. And further, the resubmission of the final draft with the foundations to form the basis of One Association for adoption by Council. |
|
11/05/43 |
Carried
The Chair called a division which resulted in a vote for the motion as follows (noting the absence of Clrs Durkin and Culverson – left the meeting):
For: Clrs Dowling, Dean, Hyde, Farr and Duffy with the Chair using his casting vote.
Against: Clrs Bleakley, MacSmith, Gosper, Wilcox and Walker
|
There being no further business, the meeting closed at 2.48pm.
CHAIRMAN.
Chairman of the Ordinary Meeting of Cabonne Council held on the 27 June, 2011 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.