Agenda of Ordinary Meeting

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

Reason For Report	To allow tendering of apologies for Councillors not present.
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	GOVERNANCE - Procedural
Annexures	Nil
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 217875

General Manager's REPORT

A call for apologies is to be made.

Recommendation

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare an interest in any items to be determined at this meeting.
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	GOVERNANCE - Procedural
Annexures	Nil
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 217925

General Manager's REPORT

A call for declarations of interest.

Recommendation

THAT the Declarations of Interest be noted.

ITEM 3 - DECLARATIONS OF POLITICAL DONATIONS

REPORT IN BRIEF

Reason For Report	To allow an opportunity for Councillors to declare any political donations received.
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	GOVERNANCE - Procedural
Annexures	Nil
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 217939

General Manager's REPORT

A call for Political Donations.

Recommendation

THAT any Political Donations be noted.

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

Reason For Report	To allow noting of the Mayoral appointments plus other Councillors' activities Reports.
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Governance
Annexures	Nil
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 217954

General Manager's REPORT

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

Recommendation

THAT the information contained in the Mayoral Minute be noted.

ITEM 5 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of Minutes
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	GOVERNANCE - Procedural
Annexures	1. April 18 2011 Ordinary Council Minutes 2. May 2 2011 Extra Ordinary Council Minutes
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 217965

General Manager's REPORT

The following minutes are attached for endorsement.

1. Minutes of the Ordinary Council meeting held on 18 April 2011.

2. Minutes of the Extraordinary meeting held on 2 May 2011.

Recommendation

THAT the minutes of the Ordinary Meeting held on 18 April 2011 and the Extraordinary Meeting held on 2 May 2011 be adopted.

ITEM 6 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

File Number	217991
Reason For Report	Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Administration
Annexures	Nil

General Manager's REPORT

In the second part of Council’s Business Paper are items included for Council’s information.

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

Recommendation

THAT:

1. Councillors call any items they wish to further consider.

2. The balance of the items be noted.

ITEM 7 - 2011 ALGWA Conference NSW

REPORT IN BRIEF

Reason For Report	Seeking Councillors interest in attending the 2011 Australian Local Government Women's Association (ALGWA) conference hosted by Blacktown City Council.
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Councillor Professional Development
Annexures	1. algwa2011conference-program
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 232437

General Manager's REPORT

An invitation has been received to attend the Diamond Jubilee State Conference which is being hosted by Blacktown City Council at the Novotel, Rooty Hill on 26-28 May 2011.

The theme for this year’s conference is SWIFT – Strong Women Influencing Future Trends. The conference provides valuable networking opportunities and a range of interesting guest speakers. Registration cost is $580 for ALGWA members and $620 for non-members, which includes Mayoral Reception, beverages, morning/afternoon teas, lunches, dinners, Saturday breakfast, social excursion and Thurs/Fri/Sat conference

The program is attached for Councillors’ information.

Recommendation

THAT any interested Councillors be authorised to attend the 2011 ALGWA Conference.

ITEM 8 - LOCAL GOVERNMENT & SHIRES ASSOCIATION - ONE ASSOCIATION

REPORT IN BRIEF

Reason For Report	Provide update to Council in relation to discussions under One Association proposal.
Policy Implications	Yes - depending on final outcome of deliberations
Budget Implications	Yes - depending on final outcome of deliberations
Area of Responsibility	Government Relations
Annexures	1. One Association - background issues and comments.doc 2. Notes One Association Debriefing 040411.doc
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 234919

General Manager's REPORT

Council has received various reports and conducted workshops in relation to the One Association proposal. The last workshop was held on April Committee Day at Canowindra (a copy of the notes are attached).

Council is aware of the proposal which contains 27 principles, the main ones which would be of concern to Council include:

· Breaking NSW into 2 regions

· Divisional representation

· Categories of membership and voting for County Councils and Aboriginal Land Councils

In preparation for this report for the May Council meeting the General Manager has been in contact with the Shires Association to get an update on the situation since the April Committee meeting day. There has been very little change to the discussion paper apart from one major recommendation at the Special Conference held in Sydney on 23^rd February. This relates to the Shires recommendation for the two NSW regions to be broken up into 10 Divisions. This has not been supported by the Local Government Association Executive. There are also minor points in relation to voting rights for Country Councils and Aboriginal Land Councils.

The Associations have confirmed the previous advice given by the General Manager that the matter will be discussed at the Shires Association Annual Conference in June, however it is unlikely that any firm decision in relation to One Association will be made in the next 6-12 months.

At the Council workshop and debriefing held on 4 April 2011, Council agreed as follows:

1. To prepare a report to the May meeting.

2. That a separate time should be set aside to deal with the matter after other business has been dealt with.

3. That the report to the May meeting should include options for Council to:

a. Endorse the proposal for One Association

b. Formulate its position, or

c. Seek a further report to obtain updated information.

Following discussions with the Shires Association it would appear that Councils need to have direction in relation to the Divisional structure, which supports Country representation (this is a key component of Council’s support or otherwise for One Association).

The Associations have been requested to provide Council with any updated information prior to the May meeting and if this is received it will be presented to Councillors as soon as possible.

Recommendation

THAT Council set time aside at the May meeting to discuss the matter of One Association and receive any update information from the Shires Association that is to hand.

ITEM 9 - INTEGRATED PLANNING & REPORTING - CABONNE COMMUNITY STRATEGIC PLAN

REPORT IN BRIEF

Reason For Report	Update Council on progress with the Cabonne Community Strategic Plan following the Councillors and staff workshop held Thursday 5 May 2011.
Policy Implications	In accordance with Division of Local Government Guidelines, Council's community survey and Council's Future Directions Forum.
Budget Implications	Funding from existing Council vote.
Area of Responsibility	Corporate Management
Annexures	Nil
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 234727

General Manager's REPORT

Council has previously been advised of and approved the appointment of consultants, Groupwork through the WBC Alliance, to assist Council in completing its Community Strategic Plan in accordance with Integrated Planning & Reporting requirements of the Division of Local Government.

Council is aware that the Integrated Planning & Reporting requirements have a number of components, viz

· Community strategic plan for the local government area

· A long term resourcing strategy

· A four year delivery program that aligns with Council elections

· An annual operational plan and budget

· An annual report that describes progress in achieving the community strategic plan. This also includes the state of the environment report.

The process can be represented as follows:

A workshop comprising Councillors and staff with the consultants Bob Campbell and Linda Jones from Groupworks, was held on Thursday 5 May 2011.

The aim of this workshop was to build on the good work that Council had previously undertaken in relation to its community survey and to identify a way forward in the future.

As a result, it was agreed by the participants present that Council should conduct a one day community workshop with representatives from various sections including community representatives, business and industry, agriculture, mining, health and wellbeing, government agencies, education, tourism, culture, sport and recreation and local government.

A working group to assist in the conduct of the community workshop comprising the Mayor Clrs Dean & Wilcox, General Manager, WBC Executive Manager and the Economic Development Manager was formed. Any person who was an apology for this meeting can nominate their involvement with this working group.

It is proposed that this community workshop would be held in mid July on a Tuesday, Wednesday or Thursday, the aims being:

a) testing and verifying the results from Council’s extensive community survey

b) further community engagement and communication in the process

c) preparing a Vision Statement and direction

A suitable location and venue for the workshop which will be facilitated by Mr Campbell and Miss Jones, is currently being investigated.

Recommendation

THAT:

1. Council support the conduct of a workshop to complete the next stage of the Cabonne Community Strategic Plan.

2. An update report be presented to Council’s June meeting.

ITEM 10 - 2011 NATIONAL AWARDS FOR LOCAL GOVERNMENT

REPORT IN BRIEF

Reason For Report	To formally advise Council of its category win in the 2011 National Awards for Local Government.
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Government Relations
Annexures	Nil
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 234786

General Manager's REPORT

Councillors would be aware of the recent announcement by the Federal Minister for Regional Development & Local Government, Hon Simon Creen, that Cabonne Council was a category winner in the 2011 National Awards for Local Government.

Cabonne Council was successful in the Innovative Infrastructure Development category, for its Waluwin Community Centre. For Council to receive such an award, which is judged for all Councils in Australia, is certainly an achievement and testimony to Councils decision to initially investigate the proposal, seek collaborative arrangements with the community, state and federal governments and finally to construct the centre.

2011 is the 25^th year of the National Awards and the Minister advises that they
“showcase the resourcefulness and innovation of Australia’s hard working councils in improving services to their communities”.

Council will be aware that in opening the Waluwin Centre the then Parliamentary Secretary for Health, the Hon Dr Andrew MacDonald, described the Waluwin Centre as “the pinnacle of best practice in Australia”.

In making his announcement, Minister Creen has also stated that the awards recognise some of the innovative ways that Councils are approaching the issues facing local government and encourages Councils to continue to work together and show good practice to improve their capacity to fund unique local solutions for common problems.

The category winners have received special commendation from Minister Creen for their ability to demonstrate the ingenuity and dedication that Councils display in delivering essential services and improved amenities to our communities.

The judging panel were particularly taken with the community partnership that Council had been able to develop and the one-stop-shop nature of the Waluwin Community Centre. The linkages with community health and wellbeing have also been highlighted.

The General Manager and Council’s Communication & Media Officer will now present before an independent judging panel to determine the overall winner for the best project in Australia.

Council will be represented at the awards ceremony by the Mayor and General Manager at the National General Assembly in June.

Whilst the award has been presented to Council, it is important that Council acknowledges the significant contributions by our other partners including the Molong community, Molong CWA, Molong Anglican Church, Family Day Care, Central West Division of General Practice, Greater Western Area Health Service, NSW Government & Federal Government. The cooperation and team effort in achieving such an Australia first project has been one of the key elements in the success of the project.

Recommendation

THAT Council formally write to its partners and participants with the Waluwin project advising them of the National Local Government awards and thanking them for their participation and contribution to the Waluwin Community Centre project.

ITEM 11 - WARD REVIEW COMMITTEE MEETING MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Ward Review Committee Meeting Recommendations
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Governance
Annexures	1. WRC_02052011_MIN
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 234964

Director of Finance and Corporate Services' REPORT

Attached herein is the report and recommendations of the Ward Review Committee meeting of Cabonne Council held on Monday 2^nd May, 2011.

Recommendation

THAT the report and recommendations of the Ward Review Committee held on Monday 2^nd May 2011 of Cabonne Council be adopted.

ITEM 12 - Investment Policy

REPORT IN BRIEF

Reason For Report	New Ministerial Order for Council's Investment Policy
Policy Implications	Yes
Budget Implications	No
Area of Responsibility	Finance & Corporate Services
Annexures	1. Investment Policy.docx
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 232164

Finance Manager's REPORT

Council has recently received a circular from the Department of Local Government advising of changes to the Ministerial Investment Order. There have been 2 minor changes to the investment order and they are that Council is no longer able to invest in the following:-

Ø Local Government Financial Services

A full version of the investment policy is attached with the amendments.

Recommendation

THAT council endorse the changes to the Investment policy.

ITEM 13 - BORENORE RAILWAY STATION LAND

REPORT IN BRIEF

Reason For Report	Update on progress in relation to proposed purchase of Borenore Railway Station land.
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Emergency Services
Annexures	Nil
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 234927

Director of Finance and Corporate Services' REPORT

Council at its April meeting requested an update in relation to negotiations regarding the block of land at the Borenore Railway Station. Council has been in negotiations with the Australian Rail Track Corporation for a number of years in relation to the possible purchase of this land and the following is a summary of more recent events in relation to Council’s proposed acquisition.

· Email 20/1/11 providing a copy of valuation report

· Email 17/2/11, 2/3/11, 23/3/11, 30/3/11 & 9/5/11 requesting status update in relation to land

Further to this, there have been numerous telephone enquiries made in an endeavour to have the matter resolved.

The email forwarded on 9/5/11 received a response with an ‘out of office’ message indicating that the particular person was on leave until 2/6/11 and providing a number if urgent enquiries were required. Upon contacting the person on the number listed on the email, Council received an indication that this person was unaware of the status of the land however would review the file and advise Council of the current situation. No reply had been received at the time of writing this report. Should a reply be received, Council will be advised on the date of the Council meeting.

Recommendation

THAT Council receive an update in relation to any further information on the day of the Council meeting.

ITEM 14 - GST COMPLIANCE CERTIFICATE

REPORT IN BRIEF

Reason For Report	Council Is required by the Commonwealth Commissioner of Taxation to complete a Certificate of Compliance in regards to GST
Policy Implications	No
Budget Implications	No
Area of Responsibility	Finance & Corporate Services
Annexures	1. GST Compliance Certificate 2011.docx
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 232179

Finance Manager's REPORT

Under Section 114 of the Commonwealth Constitution the Commonwealth Commissioner of Taxation has requested that a Certificate of Compliance be completed by Council to confirm internal compliance of G.S.T. rules and regulations.

Under the Act, the statement is required to be signed by the Mayor, one other Councillor, the General Manager and the Responsible Accounting Officer.

Council may wish to know that in the period from 1^st April 2010 up to and including the 31^st March 2011, council paid a total of $1,396,016.00 to the Australian Taxation Office and in turn claimed the amount of $2,098,944.00. Thus, Council received a total rebate back from the Australian Taxation Office of $702,928.00.

It should be noted that Council staff spend many hours per month in regards to GST compliance. Starting from when money is received either over the counter or direct into Council’s bank account. Each time an account is received and processed though the creditors department a check needs to be completed to ensure the validity of a persons GST status. Council’s external auditors Morse Group conduct an annual audit on Council’s GST compliance and as can be seen from Council’s Audit report no issues have been raised.

Recommendation

THAT Council nominate the Mayor, Deputy Mayor, the General Manager and the Director of Finance and Corporate Services to sign the Statement of Compliance.

ITEM 15 - BUSINESS DEVELOPMENT ASSISTANCE PROGRAM

REPORT IN BRIEF

Reason For Report	To review application for assistance through the Business Development Assistance Program
Policy Implications	Nil
Budget Implications	Council has allocated BDAP budget of $142,000 per year.
Area of Responsibility	Economic Development
Annexures	1. BDAP Applicant Mark Byrnes and Co
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 234579

Economic Development Manager's REPORT

At the April Council Ordinary Meeting, the application from the business Mark Byrnes and Co for assistance under the Business Development Assistance Program was considered.

The meeting outcome was for the Economic Development Manager to clarify information regarding another accountancy business potentially providing services to Eugowra.

The Economic Development Manager has contact David Bigg Accountancy. It was clarified that his business is based in Canowindra with a shop front in Eugowra. He provides a half day service on Tuesdays in Eugowra to residents of Eugowra by appointment.

A new accountancy business and application for assistance under the BDAP is Mark Byrnes and Co, an accountancy firm based in Orange who is extending their business into the western region of Cabonne LGA.

The new business will operate with one staff member and potentially two if warranted. It will provide an accountancy service one day per week in the interim and increase to 2 days a week between July and September annually.

The applicant is requesting funding assistance with promotion and advertising of its business services, as identified as an eligible incentive under the BDAP.

The details of the assistance include:

· Promotion of the business in the Eugowra community newsletter, Canowindra and Forbes newspaper.

· Business signage including fixed to the building wall and a portable sign

· Donate payment of Development Application fees as associated with business signage.

Quotes received for promotion costs include:

· $30 per month for a half page advert in the Eugowra Community Newsletter,

· $70 for a 13cm x 6cm advert in the Canowindra Phoenix,

· $172.50 for a 10cm x 3 columns advert in the Forbes Advocate newspaper,

· $132 for a 10cm x 3 column advert in the Canowindra newspaper.

Quotes received for signage costs include:

· 500mm x 500mm colourboard sign is $92.90,

· A-frame with double sided digital print is $347.73.

The BDAP aims to provide appropriate incentives to:

· Existing businesses, located within the Shire, to expand their operations or relocate to a more appropriate area;

· Existing businesses, located outside the Shire, to relocate or establish within the Shire;

· New businesses to establish within the Shire;

Applicants applying for funding are assessed on the following merit based criteria:

· The viability of the business, as presented in a business plan

· Type of development and potential for the development to encourage expansion of existing businesses and infrastructure or in-migration of other businesses.

· Demonstrated need for the business to be accommodated in the Shire.

· If business type already exists in the Shire, this will be factored in when considering level of assistance.

· The costs incurred by the business in undertaking the relocation or expansion.

· Benefit to other businesses from the business assistance such as the upgrade of infrastructure.

· Number of employees, direct and flow on which the business will develop/provide.

· Benefit to the community including an identified need for the businesses or services.

With the clarification of business information, the Economic Development Manager has amended the original recommendation for funding and reduced the level of assistance, as listed below.

Councillors are asked to consider the request and determine level of assistance to be offered and, in particular, if a similar business is present in the town.

Recommendation

THAT Council determine the level of support for Mark Byrnes & Co’s application for assistance.

ITEM 16 - ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Adoption of Economic Development & Tourism Committee Recommendations
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Economic Development
Annexures	1. EDT_02052011_MIN
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 234718

Economic Development Manager's REPORT

Attached is the report of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 2 May 2011 for Council’s adoption.

Recommendation

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 2 May 2011 be adopted.

ITEM 17 - COMMUNITY SERVICES COMMITTEE MEETING

REPORT IN BRIEF

File Number	233949
Reason For Report	Adoption of Community Services Committee Recommendations
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Community Services
Annexures	1. Community Services Minutes - May 2011

Community Services Manager's REPORT

Attached is the report of the Community Services Committee Meeting of Cabonne Council held on 2^nd May 2011 for Council’s adoption.

Recommendation

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 2^nd May 2011 be adopted.

ITEM 18 - QUARTERLY BUDGET REVIEW REPORT FOR THE PERIOD 01/01/2011 TO 31/03/2011

REPORT IN BRIEF

Reason For Report	To report Budget variances to Council
Policy Implications	Yes- In accordance with Council Policy
Budget Implications	Yes
Area of Responsibility	Finance
Annexures	1. Reserves List for March 2011 QBR.xlsx 2. March 2011 QBR in Activity format.xlsx
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 233350

Senior Accounting Officer's REPORT

The March 2011 Quarterly Budget Review covers the financial period from the 1^st January 2011 to the 31^st of March 2011.

The revised budget has produced the following results and all significant variances are noted in the précis which follows this summary.

Department	Original Estimate	Sub Vote	Total Vote	YTD Actual	Revised Estimate	Variation
Grand Total	7	14,266	14,273		66,049	51,776
GOVERNANCE	267,189	40,809	307,998	199,159	308,163	165
ADMINISTRATION	1,339,845	-1,006,147	333,698	4,756,913	1,452,656	1,118,958
PUBLIC ORDER & SAFETY	387,947	2,795	390,742	185,717	396,732	5,990
HEALTH	158,050	68,917	226,967	34,057	226,467	-500
ENVIRONMENT	514,559	-244,599	269,960	91,866	185,711	-84,249
COMMUNITY SERVICES & EDUCATION	77,062	-1,805	75,257	847,988	75,347	90
HOUSING & COMMUNITY AMENITIES	785,498	41,249	826,747	722,453	942,327	115,580
WATER SUPPLIES	0	0	0	17,955	0	0
SEWERAGE SERVICES	1	0	1	157,865	1	0
RECREATION & CULTURE	1,419,827	166,603	1,586,430	1,224,064	1,476,414	-110,016
MINING MANUFACTURING & CONST	28,901	22,528	51,429	128,404	65,656	14,227
TRANSPORT & COMMUNICATION	5,468,936	1,444,514	6,913,450	4,501,384	6,091,775	-821,675
ECONOMIC AFFAIRS	2,526,635	97,249	2,623,884	-137,922	2,673,060	49,176
GENERAL PURPOSE REVENUES	-12,974,443	-617,847	-13,592,290	-10,885,929	-13,828,260	-235,970

Governance

No major changes are evident in this area to the 31^st of March 2011.

Administration

On costs and overheads notified and expected to increase in the December Quarterly Budget Review have now been reduced, in line with those works not expected to proceed in the current Financial Year. The amount totals $876,818 and is mainly associated with the level of funding expected to be gained through the Natural Disaster funding. This amount has been adjusted against the transfer to reserves made in the December Quarterly Budget Review.

A savings of $86,980 recognised in the current year’s budget has been made on the Worker’s Compensation Insurance cost. This amount has been placed in a Provision account until the end of the year when, provided the insurance cost remains, in accordance with State Wide Mutual’s advice to date, and that no further claims be made, the amount will be realized.

Public Order and Safety

The main variance in this section has been made to the Rural Fire Service contribution for the current year.

In March 2011 Council resolved to Fund the construction of the March Fire Brigade in the 2010/2011 budget and then reduce the contribution to the Rural Fire Service for the following year.

The adjustment of $16,490 has been made in this area and will be covered by a transfer from Council’s Bushfire Infrastructure Reserve and will be replaced in 2011/2012.

Health

No major variances apply in this are to date.

Environment

The main variance in this area is the revoting of funds for the Village Stormwater project. It is expected that the $200,000 originally allocated to the project will not be all be used in this year and $150,000 has been returned to the reserve.

It is noted too, that an additional $10,000 and $15,000 respectively, has been allocated to the Eugowra and to the Molong Floodplain reviews. Grant funding is sought, in the amount of $16,666, to supplement this additional cost and the remainder will be taken from the Provision account for Flood Mitigation.

Variations have been made to the allocation in the noxious weeds area with no overall change to the budget, however an increase in the oncosts charged for Employment Supervision has been noted, but the additional income appears in the Administration area.

In the area of Roadside Litter Bin collection the expense has exceeded the budget and it is expected that, in total, an additional $32,566 will be required to fund this service for the current year. At this time no funding source has been identified and the cost remains an impost on the budget. Other services including Public Recreation, Sporting Facilities, Swimming Pools and Drainage maintenance and services, have had to be reduced to cover the cost of continuing this service.

Council’s original estimate included an amount of $20,368 to be received in Industrial Waste Income, this has not been collected and it is expected that it will not. Accordingly this estimate has been reversed in this budget review.

User Transfer Station charges have increased and the estimate for income has been increased by $8,200 to $158,200.

Community Services and Education

No major variances have occurred in this area to date.

Housing and Community Amenities

In the area of Health & Building the estimate for the cost of the relief contract staff has been increased from $35,000 to $107,868. This amount has been withdrawn from Council’s Provision account and will be replaced at the year end when the savings in the salaries cost for the Environmental Services are calculated. This situation has arisen due to the lengthy process it has taken to fill the vacant position of the Building and Environmental Manager.

Income in the area of 149 Certificate applications and Development Applications is expected to be down this year and, accordingly, the estimate for this area has been reduced by $26,900.

Income in the area of Cemetery fees has also been reduced by an overall $9,392 at this time.

Servicing the Public Toilets has been a major cost and it is expected that an additional $32,343 will be needed to maintain the service for the remainder of the year. A major cause for the increase in expenditure has been the vandalism of the toilets, resulting in additional maintenance, often at times outside of the ordinary working hours. The total cost of provision of this service for the year is expected to be $117,247, as against the initial budget of $84,904. As noted in the area of Street Litter Bin Collection area other services including road maintenance, hall maintenance, swimming pools have had to be reduced to cover the cost of continuing this service.

Water Supplies

The most important variance noted in this area is the reduction of water usage charges income by a net amount of $206,412. This amount is significant, but has been caused almost entirely upon the unseasonal wet period of this financial year. Other minor changes have occurred in the Water fund and as a whole, the transfer to reserve has been reduced by $226,109.

Sewerage Services

No major variances have occurred in the Cabonne Sewerage area and equally no major changes have been made to the Cabonne Small Town Sewerage area.

Recreation and Culture

A savings in the Contribution to the Central West Library has been noted in the Library Section of $9,735, this amount has been placed into the Provision account which manages the savings and the increases for this annual Contribution.

A new barbeque facility has been supplied in the Museum area for the Age of Fishes and this item has been funded from the Provision account for Canowindra Town Improvement.

The Canowindra Pool Upgrade has been reduced in this review, as it is expected that the $350,000 allocation of funding will not all be used during this financial year. The estimate has been reduced to a cost of $50,000, changing the income and grant funding, as well.

Mining, Manufacturing and Construction

In the area of Building Control the income initially estimated for this area has been reduced considerably. Compliance Certificates and Construction Certificates are responsible for the bulk of the change amounting to a decrease in income by $17,235.

Transport and Communication

This review contains the revised estimate for the Natural Disaster Funding for the December 2010 flooding, $3,039,739. This funding is not expected to be spent entirely in the current year.

In the Roads and Traffic section for Ordered works and additional amount of $310,791 has been indicated to bring the total of ordered works to $2,114,791. As well, an additional $501,000 has been allocated to the Main Road 310 shoulder widening program.

Further allocation of funds have been made to Murray’s Bridge bringing the total allocation in the current year to $797,155.

The program for Gaskill Street Canowindra has been taken out of the current year’s program and the allocation from Road To Recovery funding has been reduced.

In the local roads area $31,597 has been allocated to the bitumen seal cost and has been funded from Local Roads Gravel Resheeting allocations.

Additional funding has been allocated to White Rocks Road and at this stage the funding has been taken from FAG Roads funding.

$650,000 set aside for the 2010/2011 Bridge will not go ahead in this year’s budget and this review has taken that cost out and reduced the reserve accordingly. Baldry Bridge has also been deferred to the 2011/2012 budget.

Economic Affairs

Private works income has been reduced by $100,000 and the expenditure has been reduced by the same amount.

Payment of part of the cost for the investigation and planning of Council’s Integrated Planning and Reporting has been funded, in part, from this budget review and an additional $3,910 has been withdrawn form Council’s Provision account held for this purpose. The payment made was $13,910.

Tourism and Promotion costs have increased, overall funding from reserve amounts to $9,056 which includes $5,220 for the cost of an early payment for the Cabonne Trade Show entrance fee.

An increase in rates and insurance costs has occurred in the area of other shire properties expenditure and has been adjusted accordingly resulting in an increase of expense in this area of $12,865.

General Purpose Income

Additional Federal Assistance Road Grant Funding has been applied to the White Rocks Road area, in the amount of $90,000 .

An increase in interest income is expected of approximately $150,000. Council has received a higher than expected result in the average interest rate and, together, with the level of funds the estimate of interest income has been increased to $1,453,155. This is a gross figure from which interest due to other funds will need to be deducted at the end of the year. This amount has been placed in a provision account until the end of the current year when the exact amount may be realized.

Recommendation

THAT Council 2010/2011 Budget be amended according to the variances listed in the March Quarterly Budget Review.

ITEM 19 - CAMPING AT JACK HUXLEY OVAL, MANILDRA

REPORT IN BRIEF

Reason For Report	Seeking Council determination on allowing camping at the Jack Huxley Oval, Manildra
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Council Properties
Annexures	Nil
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 232778

Urban Assets Coordinator's REPORT

Council received a request from a Manildra resident seeking Council approval to allow camping at the Jack Huxley Oval at Manildra.

This request was then directed to the caravan park committee for consideration.

At the last caravan park committee meeting this request was considered and the recommendation from the committee was not to approve camping at the oval.

There were a number of objections/considerations raised in regard to camping. These being that;

1 There is no supervision or control of visitor behaviour so that vandalism and antisocial behaviour may become an issue

2 There is no control of management of visitor numbers or length of stay by visitors which might lead to “squatting”

3 There may be additional costs involved in terms of litter bin emptying and amenities clean up.

4 The area is subject to flooding

Consideration would need to be given to a need to prepare a plan of management. Under State legislation, camping on reserves allows no more than 2 vans at any one time and maximum say of two nights.

Approval to allow instructed camping would require a change of land use and plan of management.

Recommendation

THAT Council not approve camping at the Jack Huxley Oval given the lack of security, supervision/management.

ITEM 20 - MANILDRA SWIMMING POOL

REPORT IN BRIEF

Reason For Report	Seeking Council approval to accept a grant offer of $30,000
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Council Properties
Annexures	Nil
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 233249

Urban Assets Coordinator's REPORT

Council was recently contacted by Mr. Steven Bricknell, development officer from Swimming NSW, a peak administrative and promotional body for swimming.

Mr. Bricknell had recently met with the S355 committee for the Manildra pool. At the meeting a few issues were raised including the limited use of the pool due to the restricted swimming season and the low water temperatures. Mr. Bricknell offered to try to find grants or sponsors for pool blankets and / or solar heating to increase the water temperatures and prolong the swimming season.

Mr. Bricknell contacted the Manildra Group, the local flour manufacturer in Manildra, and asked if they would be interested in contributing to the estimated project cost of $30,000.

Mr. John Brunner of the Manildra Group advised Mr. Bricknell that they would “pay for it”.

Mr. Bricknell then obtained a quote from Heliocol Solar, a swimming pool heating specialist, for $30,000. A copy of the quote has been supplied to Council by Mr. Bricknell.

Briefly, the project would involve the supply and installation of;

1 Insulation blankets to cover the pool when the pool is not in use

2 Rollers to extend and retract the pool blankets

3 Solar heat gatherers to heat the water

The $30,000 grant offered by the Manildra Group would fully cover the supply and installation of the equipment and there would be no cost to Council.

Once installed the equipment would be operated, managed and maintained by the Manildra pool S355 committee.

The advantages provided to the Manildra community are warmer water temperatures particularly at the start and at the end of the swimming season and a longer swimming season. This would provide further recreational opportunities for the Manildra community.

Should Council approve acceptance of the offer from the Manildra Group Mr. Bricknell would like to obtain some media exposure for the company.

Mr. Bricknell and the pool committee are to be commended for securing such a generous offer. It is a good example of Council and private industry working in partnership for the benefit of the local community.

It will also provide an opportunity for some positive media coverage for Council.

It is recommended that Council approve the offer of a one off grant of $30,000 from the Manildra Group and that letters of appreciation and thanks be written to the Manildra Group and to Mr. Bricknell.

Recommendation

THAT Council approve the offer from the Manildra Group to purchase the heating equipment and cover all costs associated with the installation for the heating of the Manildra Pool and further letters of appreciation and thanks be written to the Manildra Group and Mr. Bricknell.

ITEM 21 - REQUEST FOR FAMILY MEMORIAL PLAQUE IN BANK STREET MOLONG

REPORT IN BRIEF

Reason For Report	Seeking Council determination on family memorial plaque
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Memorials
Annexures	Nil
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 233304

Urban Assets Coordinator's REPORT

Council has been contacted by Mr. Shane Lear of Molong seeking Council approval to place a memorial plaque in Bank Street, Molong.

Mr. Lear made the request last year but the request was put on hold pending Council’s decision on the retention or removal of the Bank Street liquidambar trees. Council has resolved to retain the trees so the request can now be considered.

Mr. Lear has requested approval from Council to place a memorial plaque somewhere in the Bank Street gardens to honour the memory of a family member, Mr. Samuel Phillips, a pioneer of Molong in the 1800s. Mr. Lear also supplied with his request several pages of historical notes pertaining to Mr. Phillips.

In considering Mr. Lear’s request it should be remembered that Bank Street already has a large and sufficient number of memorial plaques attached to the Liquidambar trees. Council has recently also received other requests for various memorial plaques as well.

Should Council approve Mr. Lear’s request it would set a precedent for a proliferation of requests for memorial plaques which would be difficult to accommodate and lead to an untidy collection of plaques in Molong’s main street.

Mr. Lear’s request may be more appropriately directed to the Molong Historical Society for incorporation in the historical Society grounds or building.

It is therefore recommended that Council not approve the request and advise Mr. Lear that the Molong Historical Society may be a more suitable contact for placement of a memorial plaque.

Recommendation

THAT Council not approve Mr. Lear’s request and advise that the Molong Historical Society might be a suitable contact in regard to placement of a memorial plaque.

ITEM 22 - VOLUNTEER POLICY AND GUIDELINES

REPORT IN BRIEF

Reason For Report	To seek adoption of the Volunteer Policy and Guidelines
Policy Implications	New Policy
Budget Implications	Nil
Area of Responsibility	Governance
Annexures	1. CABONNE DRAFT Volunteers Manual v3 2. Draft Managing Volunteers Policy 2011
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 222898

Director of Engineering and Technical Services' REPORT

Volunteers provide a valuable contribution to our communities in providing services and assistance where gaps in funding and resources would otherwise see the level of service fall and remove completely. In many cases these volunteer groups are organised, well established and operate under their own corporate body and constitution.

Council’s volunteer policy seeks to provide a mechanism for volunteer groups and individuals to undertake activities that improve their wellbeing and environment in a timely manner. Activities or projects that are often not included in Councils management plan.

The policy provides the basic principles by which Council is guided giving the reason for having the policy and who or what it refers to.

The policy is accompanied by a set of guidelines or manual. The guidelines provide a set of rules and procedures to follow.

These rules and procedures are developed to protect the volunteer and council’s lawful activity and ensure the safety of the volunteer and public.

The following documents comprise the policy and accompanying documents;

1. Policy

2. Managing Registration form

3. Volunteer Application Form

4. Induction Forms and procedures

5. Sign on, Sign off forms

6. Risk Assessment

7. Administrative framework

8. Incident reporting form

A copy of the above documentations is included in the annexure to this report.

The manual and associated forms provide adequate guidance for the management of volunteers undertaking activities on behalf of Council. However it is essential the administrative framework and management systems are also in place and known to staff involved in supervising volunteers.

The administrative framework will be facilitated by incorporating the volunteer manual and associated documents. Information on the volunteer policy will also be accessible on the web page.

It is proposed to provide a copy of the draft policy and associated documents to council for their review and comment. It is important to understand the need to include systems and checks for volunteers to ensure the safety of the volunteer and the public.

Recommendation

THAT Council receive a copy of the draft policy and provide comment on the document to enable adoption of the policy at the June Council meeting.

ITEM 23 - WORKS COMMITTEE MEETING MINUTES

REPORT IN BRIEF

Reason For Report	Adoption of the Works Committee Meeting Recommendations
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Governance
Annexures	1. WO_02052011_MIN
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 233568

Director of Engineering and Technical Services' REPORT

Attached herein is the report and recommendations of the Works Committee meeting of Cabonne Council held on Monday 2^nd May, 2011.

Recommendation

THAT the report and recommendations of the Works Committee held on Monday 2^nd May 2011 of Cabonne Council be adopted.

ITEM 24 - RENAMING OF BRIDGE STREET

REPORT IN BRIEF

Reason For Report	For council to consider the renaming of Bridge Street
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Roads and Bridges
Annexures	1. Bridge St map
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 233732

Director of Engineering and Technical Services' REPORT

Council recently sent out letters to all the residents of Bridge Street, Cudal proposing a road name change to avoid ambiguity between the two separate segments of Bridge Street.

The proposal was to rename segment ‘A’, (from the intersection of Escort Way and Kurrajong Way to Main Street) to Escort Way. This would involve readdressing these houses and distributing them with rural addressing numbers as a part of Escort Way. It was proposed that segment ‘B’, (from Flood Street to Brown Street) remain as Bridge Street.

Council invited submissions for suggestions of other names. There were no replies to the letters sent out or the advertisements placed in the newspaper. All residents on the Northern side of Bridge Street who would be involved in an address change have been personally visited and advised of the proposal with no objections. The one resident on the Southern side of Bridge Street was unable to be contacted.

Should Council resolve to continue with the proposed renaming Council’s resolution will be advertised in the Molong Express and the Central Western Daily inviting final comment for and against from the public within 28 days of being advertised. Notice would also be served to Australia Post, the Registrar General and Surveyor General in accordance with Section 162 of the Roads Act 1993.

A further report to Council would be presented to consider public response and determine the final resolution on this issue. Then to finalise the process, the change would be advertised again in local papers and also in the Government Gazette. Australia Post, the Registrar General and Surveyor General would all be notified that the change will occur in accordance with the Roads Act 1993.

Recommendation

THAT Council proceeds with the road re-naming as per the proposal, with Segment 'A' (from the intersection of Escort Way and Kurrajong Way to Main Street) to be changed to Escort Way and segment ‘B’, (from Flood Street to Brown Street) to remain as Bridge Street.

ITEM 25 - MOLONG AND MANILDRA SKATE PARK

REPORT IN BRIEF

Reason For Report	Advise Council of the requirements for under Native Title Acts for the development and Activity on Crown lands
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Parks and Reserves
Annexures	Nil
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 233830

Director of Engineering and Technical Services' REPORT

Council would be aware of developments for Molong Skate park Stage 2 and the proposed skate park for Manildra. Both of these developments are located on crown land which requires a Plan of Management and approval by Land and Property Management Authority.

Molong Skate Park Stage 2

Council has received advice from Land and Property Management Authority that the LPMA approval for the construction of stage two of the skate park in Molong is conditional to reaching agreement with the Wellington Valley Wiradjuri people. This condition applies as there is an existing native title claim over the subject land by the Wellington Valley Wiradjuri people.

Council will have to address this native title claim and will be required to seek some form of agreement from the Wiradjuri Valley people prior to construction of Stage 2 of the park. This may cause a delay in the progress of this development. Council will be aware NSW Sport and Recreation is providing the funds ($40,000) for this project, auspiced by MAG.

Manildra Skate Park

The Manildra skate park committee met on Monday 2nd May 2011 and resolved that their preferred location is at the Eastern end of Adventure Park.

In regards to the proposed skate park in Adventure Park Manildra, consideration of Native Title is also a consideration. This is due to the park having no previous “public works” that would have extinguished Native Title.

Subdivision J of Division 3 of Part 2 of the Native Title Act 1993 (C’th) authorizes the undertaking of an act of the type proposed (skate park) in accordance with the reservation. The type of work (skate park) falls within the scope of works that may be undertaken on a reserve for a skate park and falls within the definition of public works in section 253 of the Native Title Act. In view of the fact that the proposed works are public works native title will be extinguished by the undertaking of the works. Any native title holder whose interest is affected is entitled to claim compensation.

Therefore, Council is required to write to the Native Title Services in Sydney and give notice of the proposed activity and seek comment. If Council does not receive a reply form NSW Native Title Services within 60 days, consent is assumed.

Council has also been advised by LPMA that there does not appear to be any native title body corporate or registered native title claimant in relation to the subject land.

This will set the time frame for which council may undertake any physical work, however council will be progressing with the DA requirements for this proposal concurrently.

Recommendation

THAT Council;

1. Advise the Molong Progress Association of the requirements to seek agreement form the Wellington Wiradjuri Valley people to construct stage two.

2. Council to seek agreement from the Wellington Wiradjuri Valley people to construct stage two of the skate park in Molong.

3. Advise NSW Sport and Recreation of the possible delay in expenditure of funds

4. Note that NSW Native Title Services have been asked to comment on the proposed skate park on Adventure Park Manildra.

ITEM 26 - AQUISITION OF LAND FOR ROAD RESERVE PURPOSES ALONG BURRENDONG WAY

REPORT IN BRIEF

Reason For Report	To request Council's approval for aquisition of land for road purposes as part of road works along Burrendong Way.
Policy Implications	Nil
Budget Implications	Included in project costs for the road works
Area of Responsibility	Road and Bridges
Annexures	1. Sketches showing land acquisition along Burrendong Way
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 233999

Director of Engineering and Technical Services' REPORT

As part of the construction work along Burrendong Way at Mulyan Road and Centofanti Lane realignment of the road reserve is required to allow for lengthening of a box culvert structure. The box culvert structure is located near the intersection of Burrendong Way and Mulyan Road.

The parcels of land affected by the land acquisition include:

· Lot 5 in DP1123029 and Lot 12 in DP571585, owned by Mr R McKay. Approximately 0.1 hectares of land in total shall need to be acquired; and

· Lot 21 in DP 803123, owned by Mr G Dening. Approximately 0.03 hectares shall need to be acquired.

Sketches showing the noted land acquisitions are included in the annexure of this report.

The owners of the respective affected parcels of land have agreed to the acquisition of the land on the following conditions:

· A purchase price of $1500.00 +GST for the portions of Lot 5 DP 1123029 and Lot 12 DP571585 owned by Mr R McKay;

· A purchase price of $1,065.00 +GST for the portion of Lot 21 DP803123 owned by Mr G Dening;

· Council pay all associated costs including surveying costs and legal fees;

· Council pay for all new fencing required for the realignment.

It is noted that the purchase prices for these acquisitions are based on the land values for the respective properties and that these conditions are standard for road realignment matters relating to road improvements.

Recommendation

THAT:

1. Council accept the purchase price of $1,500.00 +GST for the portions of Lot 5 DP 1123029 and Lot 12 DP571585 required for road realignment purposes.

2. Council accept the purchase price of $1,065 +GST for the portion of Lot 21 DP 571585 required for road realignment purposes.

3. Authorise the affixing of the common seal to the transfer documents for purchase of the above mentioned portions required for road realignment purposes.

4. Council pay all associated costs including fencing, surveying costs and legal costs.

5. Council classify the land as operational.

ITEM 27 - ACQUISITION OF LAND FOR ROAD RESERVE PURPOSES ALONG OPHIR ROAD

REPORT IN BRIEF

Reason For Report	To advise Council of acquisition of land along Ophir Road for road reserve purposes
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Roads and Bridges
Annexures	1. Council letter dated January 1988
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 234009

Director of Engineering and Technical Services' REPORT

The owners of Lot 80 in DP 46487 have written to Council regarding a discrepancy between the legal boundary and the actual fenced boundary along the frontage of their property. The property is located along Ophir Road just north of the fourth crossing. The property is adjacent to the section of Ophir Road currently being re-constructed.

As part of their submission the owners have included correspondence from Council dated January 1988. The correspondence acknowledges an earlier letter sent to Council and notes the following points:

· Investigation by Council staff have noted that there may be a discrepancy between the boundaries;

· Any re-fencing should be performed along the existing fenceline; and

· At the time Council advised that re-construction along this section of Ophir Road would not be undertaken in the foreseeable future but should such work occur in the future then appropriate road boundary alterations shall be effected.

Based on Council`s letter dated January 1988 it is recommended that Council commence investigation of the matter. The first step in this process should be survey of the boundary by a Registered Surveyor to determine the extent of the discrepancy between the boundaries and is anticipated to cost approximately $2,000. Following this negotiation with the owners can proceed regarding acquisition of land.

Recommendation

THAT:

1. Council engage a Registered Surveyor to define the boundary of Lot 80 DP46487; and

2. Council write to the owners of Lot 80 DP46487 advising them that a Registered Surveyor has been engaged to accurately define the boundaries of the property.

ITEM 28 - SALE OF BULK LIME SILO

REPORT IN BRIEF

Reason For Report	Seeking Council approval to sell silo for an amount less than the agreed value.
Policy Implications	Nil
Budget Implications	Sale of asset current valuation Sale price
Area of Responsibility	Molong Limestone Quarry
Annexures	1. Ted Du Moulin letters and quotes
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 232801

Director of Engineering and Technical Services' REPORT

The bulk lime silo was installed in 1998/99 for supply of dry lime. To this date the silo has not been used as demand for dry lime is virtually non existent. Council resolved to sell the asset setting a sale price of $30,000. Ted Du Moulin of Engineering Design Consultant – Bulk Materials Handling has been acting as a sales agent for this item for the past 12 months. During this time there has not been any genuine interest in the purchase of the item until recently when Mr du Moulin arranged an inspection of the items with two interested parties. Both parties have now submitted offers;

· Integrated Bio Limited - $25,000 GST inclusive

· Shorty Transport – $24,200 GST inclusive

As indicated in the submissions Integrated Bio Limited is the better offer considering this offer includes dismantling of the frame.

Recommendation

THAT Council accept the offer from Integrated Bio Energy Limited for the purchase of the bulk lime silo for the amount of $25,000 including GST and authorise the payment of 10% commission to Engineering and Design Consultant.

ITEM 29 - DEVELOPMENT APPLICATION 2010/163 - MARCH RURAL FIRE BRIGADE STATION

REPORT IN BRIEF

Reason For Report	For the determination of Council.
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Development
Annexures	1. DRAFT CONDITIONS OF CONSENT DA 2010 2. Subdivision Plan 3. Elevations
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 233962

Director of Environmental Services' REPORT

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee. A division under s375A of the Act is required when determining this planning application.

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of the application and concluding when the application is determined.

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

Political donations and gifts (if any) to be disclosed include:

· All reportable political donations made to any local councillor or Council,

· All gifts made to any local councillor or employee of the Council.

Nil planning application disclosures have been received.

Nil public submission disclosures have been received.

THE PROPOSAL

Approval is sought for a 2 lot subdivision of rural land, and the construction of a bush fire brigade shed upon land described as Lot 34 in DP 857376, McKay Road, March. The land owner is Mr WM Culverson. Council is the applicant for the application. It is recommended that the application be approved subject to conditions of consent.

THE SITE

The subject site borders McKay Road to the north, Culverson Road to the south and Burrendong Way to the east. The site is located approximately 2km north of the Cabonne Council boundary with Orange City Council along the Burrendong Way. The site has an area of approximately 19.33 hectares and consists of agricultural land which is currently used for agricultural purposes. The surrounding area is characterised by agricultural holdings and used for the purposes of farming. The site is zoned 1(a) General Rural under the provisions of the Cabonne Local Environmental Plan 1991.

Subject Site

BACKGROUND

The subject lot (Lot 34, DP 857376) was created through DA 1996/2 for subdivision and registered with the Land Titles Office on 14 February 1996.

DA 2010/163 was originally submitted in May 2010 for the two (2) lot subdivision of land and consequent construction of a rural fire station. Owner Mr Wayne Culverson intends to donate 0.20 hectares of his property “Heatherdale” to Cabonne Council for the sole purpose of constructing the March Rural Fire Station. The remainder of the property will remain for agricultural purposes.

It is noted that Cabonne Council were listed as the applicant for this development proposal. The submitted Development Application did not provide sufficient information to enable assessment of the proposal. Additional information was sought including:-

- A draft plan of subdivision, to scale, providing the areas and dimensions of each proposed lot;

- An effluent study for the site of the proposed fire station; and

- Payment transfer of relevant development application fees.

Additional information was not received until March 2011. Upon receipt of the requested additional information, the DA assessment could further proceed.

THE PROPOSAL

The proposal is for the two (2) lot subdivision and construction of a rural fire station on Lot 34, DP 857376 McKay Road, March.

The subject land will include the two (2) lot Torrens Title subdivision of Lot 34 DP 857376. The proposal does not include the provision of any easements.

Proposed Lot 1 is to have an area of 0.2 hectares and will be used for the purposes of a rural fire station. Proposed Lot 2 will have an area of 19.13 hectares and will continue to be used for the purposes of agriculture.

The bush fire brigade facility will contain a kitchenette, shower, two toilets, office, store area, multi-function area and truck parking area. The proposal includes landscaping around the cartilage of the proposed development as shown on the submitted plan.

The proposal also includes the construction of a rain water tank. The capacity of the tank is not noted however, will be conditioned to have a capacity of no less than 90 000 litres.

The site is not connected with Cabonne’s reticulated sewerage system and as such the new building is required to be serviced by an approved wastewater management system.

The proposed rural fire station will operate all year round as an emergency facility. The facility will not be constantly manned, however will be used for the purposes of emergency call-outs, training, maintenance and meetings. It is anticipated that the facility will be utilised by up to 10 volunteers on an irregular basis. In saying this, the site will have maximum numbers of volunteers and traffic generation during an emergency situation.

Access to the site is currently gained via an existing access point off Culverson Road. Access to Proposed Lot 2 will remain as existing. Additional access to the site can be gained via an existing driveway off Burrendong Way. Access to Proposed Lot 1 will be via a new access point located off McKay Road as shown on the submitted plan.

The proposed development will provide for ten (10) parking spaces to be located primarily to the north of the proposed building. Two (2) spaces are to be located to the east of the building.

MATTERS FOR CONSIDERATION

Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

Cabonne Local Environmental Plan 1991 (Amended)

Clause 9:

The subject land is zoned 1(a) General Rural under the provisions of the Cabonne Local Environmental Plan (LEP) 1991. A rural fire station is not separately defined under the LEP or the Environmental Planning and Assessment Model Provisions 1980. The proposed rural fire brigade station may be defined as a ‘Public Building’ as per the Model Provisions. The construction of a rural fire brigade station and the subdivision on land zoned 1(a) General Rural is considered to be permissible with consent from Council under the provisions of Clause 9 of the Cabonne LEP 1991.

Objectives of the 1(a) General Rural Zone

The objective of the zone is “to promote the proper management and utilization of resources by:”

- Providing land for future urban development, for rural residential development and for development for other non-agricultural purposes, in accordance with the need for that development.

The proposal is for the two (2) lot subdivision and construction of a rural fire station in an established rural area. The proposed public building (rural fire brigade station) will not impact significantly on the current agricultural use of the land, with the landowner donating land to Council for the development to proceed.

The proposal is not considered to be inconsistent with the provisions of the LEP or the objectives of the 1(a) zone.

Clause 10- General considerations for development within rural zones

It is proposed to construct a rural fire station upon the subject land. The proposal will not adversely impact on the agricultural use of Proposed Lot 2, its mineral or timber reserves or require additional infrastructure to support proposed Lot 1 or the remaining Proposed Lot 2.

Clause 12 – Subdivision for the purposes of agriculture in Zones 1(a) and 7(c)

The proposed subdivision of the subject land to create Lot 2 as an agricultural allotment satisfies the provisions of Clause 12(2) of the Cabonne Local Environmental Plan, 1991. The proposal relates to the two (2) lot subdivision of the subject land for the purposes of then constructing a rural fire station. Whilst the subject land is currently used for agricultural purposes, the development proposal has been sited so that the new allotment (Proposed Lot 1) will not compromise the remainder of the site and will be used for the sole purpose of a rural fire station. Proposed Lot 2 will remain for the purposes of agriculture. A Section 88B instrument is to be created to prohibit a dwelling house on proposed Lot 2.

Clause 15- Subdivision for other purposes in Zones Nos 1(a) and 7(c):

Proposed Lot 1 is to have an area of 0.20 hectares and is considered to be an appropriate size given the nature of its purpose for a rural fire station.

Proposed Lot 1 is approved for subdivision under Clause 15 of the Cabonne Local Environmental Plan, 1991 for the purposes of the March Rural Fire Station.

Clause 21- Development along arterial roads:

No access is proposed to take place along an arterial road.

Clause 22- Flood Liable Land:

The site is not subject to flood liable land as identified by Council.

Clause 23- Bushfire Hazard:

The allotment is not identified as being subject to bushfire hazard.

Clause 24 – Access:

Access to the existing site is currently gained via an access point off Culverson Road which is classified as a “local” road under the control of Cabonne Council. The proposed development includes a new access point for proposed Lot 1 to be located off McKay Road. McKay Road is an unsealed “local” road under the control of Cabonne Council.

Clause 27 – Heritage Items:

The subject site is not identified as an item of environmental heritage.

Clause 28 – Development in the vicinity of Heritage Items:

The development site is not considered to be within the vicinity of a heritage item.

Clause 29 – Heritage Conservation Area:

The subject site is not located within a Heritage Conservation Area.

STATE ENVIRONMENTAL PLANNING POLICIES

State Environmental Planning Policy No.44 (Koala Habitat Protection) applies to the land.

Cabonne Council is identified within the SEPP44 Schedule as having koala habitat. The subject site has minimal vegetation and although several trees are required to be removed, it is considered the development will not impact upon Koalas or potential Koala Habitats.

The proposal is considered to be consistent with the SEPP.

State Environmental Planning Policy (Infrastructure) 2007

The SEPP defines the subject development as an emergency services facility. Division 6 of the SEPP sets out the provisions of where an emergency service facility can be located, what types of development require consent and those developments that do not require consent. The proposed emergency services facility requires consent from Council.

The proposed development is not considered to be inconsistent with the SEPP.

Rural Lands SEPP

The proposed subdivision is not inconsistent with the objects or provisions of the SEPP.

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

Development Control Plan 5 – General Rural Zone applies to this land. The proposal is not inconsistent with the provisions of the DCP.

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal does not contravene the relevant provisions of the regulations.

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

Context and Setting:

The subject land is located within an existing rural agricultural area. The proposal is not considered to be incompatible with the surrounding land uses (agricultural) within the locality. Whilst the proposed rural fire station is not consistent with the current use of the site for agricultural purposes, there will be minimal impact as a result of the approval.

Access, Transport and Traffic:

The subject site borders McKay Road to the north, Culverson Road to the south and Burrendong Way to the east. McKay Road and Culverson Road are ‘local’ roads under the control of Cabonne Council, with Burrendong Way a sealed ‘regional’ road with a speed limit of 100km/hour. Burrendong Way is under the control of Cabonne Council with part funding by the RTA.

Access to Proposed Lot 1 will be via a new access point located off McKay Road. The new access point off McKay Road will be required to be constructed to ensure that safe and practical access is provided to the new rural fire station. Further, the access point will be constructed to allow for access and egress in a forward direction with turning areas provided so as to allow fire tankers to reverse safely without having to use the public road.

The proposed development will provide for ten (10) parking spaces to be located primarily to the north of the proposed building. Two (2) spaces are to be located to the east of the building. The proposed number and location of the parking spaces is considered suitable for the site.

The proposed development is not considered to result in an excessive increase in the volume of traffic associated with the emergency facility. It is acknowledged that there will be an increase in vehicle movement associated with the new emergency facility however, it is envisaged that this would not be in excess of 3-6 vehicle movements per day. Movements to and from the fire station would mainly be associated with emergency services volunteers and staff of the NSW Rural Fire Service.

In an emergency situation, an increase in vehicle movements in excess of 36 movements could occur if the site and station were to be used as a designated staging area. This is considered acceptable due to the nature of the proposed development.

Public Domain:

The proposal is not considered to have a detrimental impact on the public domain.

Utilities:

Adequate arrangements can be made for the provision of essential services.

Heritage:

The subject land is not listed as a heritage item in Schedule 1 of the Cabonne LEP 1991, and is not identified as an area of heritage conservation.

Other land resources:

The proposal is not considered to have any impact on other land resources.

Water:

The subject site does not have access to the local Authority’s reticulated water supply and as such is required to provide rain water tanks with a minimum capacity of 90 000 litres for domestic purposes, 10 000 litres of which are to be retained at all times for fire fighting purposes.

Soils:

The proposal is not considered to have any impact on soil conservation.

Air & Microclimate:

The proposal is not considered to have any impact on air quality.

Flora and Fauna:

The proposal is not considered to have any impact on flora or fauna. The proposal does not include the removal of any existing vegetation on the site.

Waste:

The proposal will result in a slight increase in the generation of additional waste, however, the amount will be similar to that generated by other emergency service facilities (rural fire station) in the surrounding area. The Applicant has provided an effluent study that has identified a suitable application area and system to dispose of effluent. A condition of consent will require the system to be in accordance with the study.

Energy:

The proposal is not considered to be inefficient in terms of energy demand.

Noise & Vibration:

The proposal is not anticipated to result in a significant increase in the amount of noise generated from the site that is likely to affect surrounding residential receptors. It should be noted that sirens on emergency vehicles will be used in an emergency situation, with lights only to be used in built up areas. The noise generated as a result of siren use is considered adequate given that they are use for emergency situations.

Natural Hazards

The proposal is not considered to result in any natural hazards.

Technological Hazards

The proposal is not considered to result in any technological hazards.

Safety, Security and Crime Prevention

If the proposed development is approved, it is considered that the development would not pose a security risk to the surrounding area.

Social Impact:

The proposal is not considered to have a detrimental social impact on the locality.

Site Design and Internal Design

The proposed development will result in a change in the external appearance of the existing site when viewed from Burrendong Way and McKay Road. The site is currently used for agricultural purposes and the visual amenity of the area is not considered to be highly scenic. The proposed site design and internal design is considered functional and appropriate. These design aspects are not considered to have a detrimental impact upon the surrounding locality.

Construction

The proposal requires construction work to be undertaken at the site. This will take place during daylight working hours only.

Cumulative Impacts

The proposal is not considered to have a negative cumulative impact on the locality.

Amenity and Privacy

The proposed development is to be situated in rural context where the land is used for the purposes of agriculture. The area is not seen to have high scenic qualities.

The proposed building is to be located approximately 20 metres from the northern boundary (McKay Road). The proposal indicates the provision of landscaping around the site to provide privacy to nearby residents and the rural fire station, in addition to reducing the visual impact of the development on the existing landscape.

The external cladding of the building will be constructed of colourbond materials, and will be coloured “surfmist “ (grey) with the two (2) roller doors to the truck parking area to be “manor red”. The proposed colours are generally considered adequate, and will not impact on the amenity of the area. Whilst the colour of the roller doors (red) is prominent, they are situated approximately 120 metres from Burrendong Way and considered to have minimal impact.

THE SUITABILITY OF THE SITE s79C(1)(c)

The subject site is located within an existing rural agricultural area and complies with the LEP and DCP 5 - General Rural Zones. Adequate arrangements can be made for access, drainage, potable water, sewerage and essential services. On this basis, the subject site is considered suitable for the proposed development.

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

The proposed development was neighbour notified. No submissions were received that opposed the subject development.

Public Authority Consultation

The subject application was not required to be referred to any Public Authority for consultation.

Development Contributions

No development contributions (S94 Contributions) apply to the development. Council’s S94 Road Contribution Plan only levies for agricultural allotments. Although there is a subdivision involved, the intent for the RFS shed is not for agricultural purposes. For these reasons, the Development Application is not subject to Section 94 Road Contributions.

PUBLIC INTEREST s79C(1)(e)

The proposed development is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts.

CONCLUSION

The proposed development relates to the two (2) lot subdivision of Lot 34 DP 857376, McKay Road, March and the subsequent construction of a rural fire station.. Proposed Lot 1 is for the sole purpose of a rural fire station with proposed Lot 2 to remain for the purposes of agriculture. The proposal is considered to be permissible within the zone and complies with relevant provisions of the Cabonne LEP 1991.

A Section 79C assessment of the development proposal has been undertaken. Adequate arrangements can be made for the provision of access, drainage, water supply, sewerage and essential services. The proposal is not considered to result in any detrimental impact on the surrounding locality by reason of essential services, noise, access or amenity. On this basis, the subject site is considered suitable for the site.

Recommendation

THAT Development Application 2010/163 for a two (2) lot subdivision and subsequent construction of a public building (rural fire station) on land described as Lot 34, DP 857376, McKay Road, March, be granted consent subject to conditions.

ITEM 30 - ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING

REPORT IN BRIEF

Reason For Report	Adoption of Environmental Services Committee recommendations and noting of motions carried
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Environmental Services
Annexure	1. May Environmental Services Minutes
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 234682

Director of Environmental Services' REPORT

Attached is the report of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 2 May 2011.

Recommendation

THAT the report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 2 May 2011 be adopted and carried Motions be noted.

ITEM 31 - COLOUR CITY DRAGON BOAT CLUB - USE OF LAKE CANOBOLAS

REPORT IN BRIEF

Reason For Report	For Council determination
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Development
Annexures	1. Review of use of Lake Canobolas
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 234566

Director of Environmental Services' REPORT

Council has previously supported the use of Lake Canobolas as a training venue for the Colour City Dragon Boat Club. The club is currently seeking renewal of its agreement with the land owner’s (Orange City Council) for the continued use of the facility. A requirement of the agreement is a letter of support from Cabonne Council (as the Local Government authority for the site).

The club membership has increased to 54 financial members including 9 juniors and the interest and support for the sport has grown significantly. The club trains at the lake 3 times a week with access now to 2 boats. (refer to attached correspondence from the club). The presence of the dragon boats at the lake has added to the diversity of users of the facility and has not created any known adverse conflict with other lake users. Major events / regattas have been held in the past year and have been subject to development consent.

It is suggested that Cabonne Council endorse the continued use of Lake Canobolas by the Colour City Dragon Boat Club and issue a letter of support to the club.

Recommendation

THAT Council advise Orange City Council and the Colour City Dragon Boat Club that it has no objection to the continuation of the club’s use of Lake Canobolas for the purposes of training and associated events, subject to the club obtaining any necessary approvals or licences to carry out events / regattas and the like.

ITEM 32 - UPDATE ON LOCAL ENVIRONMENTAL PLAN & SETTLEMENT STRATEGY

REPORT IN BRIEF

Reason For Report	For the information of Council
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Planning
Annexures	Nil
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 234567

Principal Strategic (WBC Alliance) Planner's REPORT

The Principal Strategic Planner seeks to provide an update on progress with the Local Environmental Plan and Cabonne Settlement Strategy as follows:

Introduction

The Strategic Planner has amended his work plan to accelerate the preparation of a new Local Environmental Plan (‘LEP’) for Cabonne. In order to achieve this, the new ‘conversion’ LEP will only incorporate key amendments as agreed with the Department of Planning & Infrastructure. A later Planning Proposal will seek to make any further required amendments after the new LEP commences.

The Strategic Planner has prepared draft Settlement Strategies for the settlements of Molong, Canowindra and Manildra. These are the settlements that will potentially have the most significant changes in zoning and/or controls. Therefore, if these changes are to be included in the Draft LEP these settlement strategies will need to be adopted by Council.

The Director of Environmental Services and Heritage Consultant are also seeking to finalise the Community Heritage Study in order to enable preparation of a Schedule of Heritage Items for the new LEP.

On the basis of adopted and draft land use strategies the Strategic Planner is currently preparing a Draft LEP for Cabonne. A preliminary draft will be sent to key government agencies in May to seek feedback before the Draft LEP is provided to Councillors for review.

If the accelerated process is supported then the Strategic Planner proposes an intensive process for informing and educating the community and Councillors about the proposed instruments and any changes. Some key dates are set out below.

Preliminary Timetable for Draft LEP

Assuming that LEP Acceleration Funding is agreed and additional resourcing is provided the following draft timetable is proposed for the Draft Cabonne LEP 2011:

· May/June 2011: Section 62 Consultation: Preliminary draft of LEP sent to government agencies for feedback and comment to allow for finalisation of Draft LEP;

· June/July 2011: Councillor Workshops: Workshops on LEP with Councillors to ensure an understanding of the draft land use and heritage strategies, the Standard Instrument (LEP) and the proposed zoning, land use permissibility, clauses and mapping;

· July/Aug 2011: Section 64 Report to Council: Report presenting the Draft LEP to Council for approval to seek a Section 65 Certificate from the Department of Planning & Infrastructure to allow Council to place the Draft LEP on public exhibition;

· Aug/Sept 2011: Section 65 Certificate: Receipt of Section 65 Certificate from Department setting out conditions for public exhibition of Draft LEP;

· Oct/Nov 2011: Public Exhibition: The Draft LEP will be placed on public exhibition for a period of 6-8 weeks for public feedback and comment;

· Late 2011: Finalisation of Cabonne LEP 2011.

Workshops

In order to meet this timetable it is intended to hold Councillor workshops on the draft land use strategies and Draft Cabonne LEP 2011 as follows:

· Monday, 23 May 2011 (9.30am to 2.30pm) – Presentation by Strategic Planner on Cabonne Settlement Strategy for Molong, Canowindra and Manildra;

· Friday, 3 June 2011 (9.30am to 12.30pm) – Presentation by Director of Environmental Services on Community Heritage Study and Draft Schedule of Heritage Items for LEP;

· Monday, 27 June 2011 (2.00pm to 5.00pm) – Presentation by Strategic Planner on the Draft Cabonne Local Environmental Plan 2011 (Introduction, Zoning Categories and Local Provisions);

· Monday, 4 July 2011 (2.00pm to 5.00pm or time to be determined) – Presentation by Strategic Planner on the Draft Cabonne Local Environmental Plan 2011 (Land Use Matrix, Detailed provisions & Consultation Strategy).

Please confirm with Council your availability for each of these workshops at the Council Meeting, 16 May 2011 so that they can be arranged. If there are insufficient numbers then alternative times will need to be made. Council staff look forward to working with the Councillors to consult and agree on the land use strategies and new instruments. Please contact Council’s Strategic Planner if you have any queries.

Recommendation

THAT Council confirm the workshop dates as outlined in the report.

ITEM 33 - Modification of Development Application 2010/74, Lot 40 DP 1125075, Nashdale, Svenson.

REPORT IN BRIEF

Reason For Report	For Determination
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Environmental Services
Annexures	1. DA 2010_074 modification conditions
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 233481

Development Engineer's REPORT

ADVISORY NOTES

Record of voting

Political Disclosures

Political donations and gifts (if any) to be disclosed include:

· All reportable political donations made to any local councillor or Council,

· All gifts made to any local councillor or employee of the Council.

Nil planning application disclosures have been received.

Nil public submission disclosures have been received.

SUMMARY

Council approval is sought to modify consent granted 1 March 2010 for a cellar door business upon land described as Lot 40 DP 1125075, 125 Mount Lofty Road, Nashdale.

The Proposal

The subject site is located approximately 9km south west of Orange. The area of the land is 19.23ha, and is currently used as a vineyard. Access to the site is via Mount Lofty Road, and the entrance is located some 3.6km from the Nashdale turn off.

It is proposed to modify the consent by the removal of condition 8 (Application of Bitumen Seal Access) which requires the applicant to seal Mt Lofty Road 6 metres wide and 100 metres either side of the dwelling on Lot 2 DP 1097405.

The Environmental Services and Sustainability Committee at its meeting held on 1 February 2010 considered the report on the proposed cellar door sales facility at Mt Lofty Road, Nashdale. The Mayor raised concerns relating to the adequacy of the unsealed section of Mt Lofty Road to accommodate traffic generated by the proposed cellar door premises. The committee resolved that the General Manager negotiate with the proponent to obtain a road upgrading contribution.

It should be noted that the cellar doors development proposal is not in itself subject to Council’s s94 Road Contributions Plan. Council must make a merit based assessment of the impact of the development, including an assessment of the suitability of the site for the use and the impact upon the surrounding area. Discussions with the applicant’s consultant indicate that the applicant is not prepared to negotiate a further road upgrading contribution.

Council has received a signed letter from the previous objectors and affected land owners stating they believe that condition 8 of the consent to be an excessive burden on the developers and that the issue of dust migration and safe ingress and egress can be addressed satisfactorily by a well formed gravel road and “Reduced Speed” signs erected before on the gravel section of Mt Lofty Road.

The Cellar Door business will operate 7 days a week between the hours of 10am to 5pm. It is anticipated that there will be 2 to 3 vehicles per day midweek, and up to 20 vehicles per day on the weekend and/or public holidays.

It should be noted that a separate development application for the site has been received by Council to establish a winery (rural industry) on the subject land. The winery would significantly reduce the need for heavy vehicles along Mt Lofty Road due to the grapes not having to be transported off site, returned for maturation in barrels and then transported off site for bottling and back again for cellar door sales.

SITE PLAN

MATTERS FOR CONSIDERATION

In accordance with Section 96(1A) of the Environmental Planning and Assessment Act 1979 the proposed modification is of minimal environmental impact and is substantially the same development for which consent was granted. The proposed modification was notified to adjoining land owners and no submissions were received.

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

Cabonne Local Environmental Plan 1991 (Amended)

The subject land is zoned 7(c) Environment Protection (Water Catchments) by the Cabonne Local Environmental Plan 1991, as amended. Cellar door sales are not separately defined under the LEP or the Model Provisions. The cellar door sale is deemed to be a tourist facility.

Objectives of the 7(c) zone

The cellar door is generally consistent with the zone objectives, as currently there is an established viticultural practice operating on the land.

Clause 10 – General considerations for development within rural zones

The modification of DA 2010/074 will not adversely impact upon the agricultural use of the holding, its mineral or timber reserves, scenic values or require additional infrastructure to support the event.

REGIONAL ENVIRONMENTAL PLANS

There are no Regional Environmental Plans that apply to the subject land.

STATE ENVIRONMENTAL PLANNING POLICIES

State Environmental Planning Policy No 44 applies to the subject land.

There are no known Koala habitats on the subject land. The land is predominantly used for agricultural purposes.

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

There are no draft environmental plans that relate to the subject land or proposed development.

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

Development Control Plan 5 – General Rural Zones applies to this land. The proposal is generally consistent with the provisions of the DCP.

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

The proposal is not inconsistent with the regulations.

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

Traffic and access

The modification of the conditions of consent may result in an increase of dust to the owners of Lot 2 DP 1097405. The road system is adequate to accommodate the additional traffic generated by the development.

ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)

Neighbourhood notification undertaken for the proposed modification of the conditions of consent and no submissions were received. There were two submissions received with the previous notification and the following concerns raised:

1. There will be an increase of traffic to the subject site that may increase dust levels along Mt Lofty Road.

2. Safety issues regarding the standard of the road

3. Need for adequate directional signage

It should be noted that the two objectors from the previous notification have both signed a letter in support of the modification.

Comments

The road is capable of accommodating the traffic generated by the development in association with existing levels of local traffic. Dust may be an issue for a dwelling located close to the subject land. The owners of Lot 2 DP 1097405 have signed a letter stating they believe that condition 8 of the consent to be an excessive burden on the developers and that the issue of dust migration and safe ingress and egress can be addressed satisfactorily by a well formed gravel road and “Reduced Speed” signs erected on the gravel section of Mt Lofty Road.

A draft condition of consent has relaced condition 8 of the consent requiring the applicant to upgrade the unsealed section of Mt Lofty Road 100 metres either side of the dwelling on Lot 2 DP 1097405 and install “Reduce Speed” signs 100 metres either side of the dwelling on Lot 2 DP 1097405.

Development Contributions

Council’s Development Contributions Plan does not apply to this development.

SUMMARY

The modification of the condition of consent is permissible with the consent of Council. The development complies with the relevant aims, objectives and provisions of the LEP. A section 79C assessment of the development indicates that the modification is acceptable in this instance.

Attached is an amended draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.

Recommendation

THAT Modification of Development Application 2010/74 for a cellar door facility at Lot 40 DP 1125075, being 125 Mt Lofty Road, Nashdale be determined pursuant to S 96 of the Environmental Planning and Assessment Act 1997 by the granting of consent subject to:

1. Condition 8 of the consent being replaced with a condition requiring the applicant to erect Reduce Speed signs 100 metres either side of the dwelling on Lot 2 DP 1097405, Mt Lofty Road, Nashdale.

ITEM 34 - Questions For Next Meeting

REPORT IN BRIEF

Reason For Report	To provide Councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council Meeting.
Policy Implications	Consistent with Council's Meetings Practice Policy
Budget Implications	Nil
Area of Responsibility	Council Meetings
Annexures	Nil
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 222729

Administration Manager's REPORT

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

Recommendation

THAT Council receive a report at the next Council meeting in relation to questions asked / matters raised where necessary.

Item 22 Ordinary Meeting 16 May 2011

Item 22 - Annexure 1

TABLE OF CONTENTS

INTRODUCTION................................................................................................... 5

DEFINITION OF A VOLUNTEER.............................................................................. 5

ROLES FOR VOLUNTEERS..................................................................................... 6

Rights and Responsibilities of Cabonne Shire............................................... 6

Rights and Responsibilities of Volunteers..................................................... 6

RECRUITMENT..................................................................................................... 7

How Volunteers can be recruited................................................................ 7

Prohibited Employment Declaration............................................................ 7

Termination of a Volunteer......................................................................... 7

Application Form........................................................................................ 8

Volunteer Database.................................................................................... 8

Occupational Health and Safety.................................................................. 8

Council’s Responsibility.............................................................................. 8

Volunteers Responsibility........................................................................... 9

Training..................................................................................................... 9

Equal Employment / Volunteering Opportunities.................................... 9

VOLUNTEERING CODE OF CONDUCT.................................................................. 10

Confidentiality.......................................................................................... 10

Acceptance of Gifts/Benefits..................................................................... 10

Conflict of Interest.................................................................................... 10

Use of Resources...................................................................................... 10

Policy and Procedures............................................................................... 10

Equitable Treatment of People and Situations............................................ 10

Duty of Care............................................................................................. 10

Dress....................................................................................................... 11

Alcohol and Drugs..................................................................................... 11

Reporting of Corrupt Conduct................................................................... 11

Media Protocol............................................................................................. 11

Privacy and Personal Information Protection Act................................ 11

ROLES AND RESPONSIBILITIES VOLUNTEER PROCESS (FLOw chart)................... 12

INSURANCE....................................................................................................... 12

Personal Accident Insurance..................................................................... 13

Public Liability Insurance........................................................................... 13

Volunteer’s Personal Property................................................................... 13

Use of Council Equipment............................................................................ 13

Use of Council Motor Vehicles.................................................................... 14

Fines and Infringements............................................................................ 14

Out of Pocket Expenses................................................................................. 14

Recognition of Volunteers......................................................................... 14

Grievance Procedure.................................................................................... 14

Annexures...................................................................................................... 16

Annexure 1 Managing Volunteers Policy…………………………………….……16

Annexure 2 Volunteer Registration of Interest Form…………………… …23

Annexure 3 Volunteer Application Form (Example 1)..…………………….24

Annexure 4 Volunteer Application Form (Example 2)……………….….…25

Annexure 5 Letter to Volunteer…………………………………………………….…28

Annexure 6 Volunteer Sign On/Sign Off Register………………………….….29

Annexure 7 Volunteer Tool & Protective Equipment Register…….…..29

Annexure 8 Volunteer Induction Records…………………………………… ….30

INTRODUCTION

Cabonne Shire is fortunate to have a large number of community members who have chosen to volunteer their time to assist in the provision and enhancement of many of Council’s services.

Volunteers currently work in areas such as:

§ Recreation

§ Community

§ Environment

§ State Emergency Services

§ Special Events

§ Tourism

It is anticipated that the use of volunteers will continue to be expanded into other areas of Council as the city continues to grow.

OBJECTIVES:

To establish guidelines and procedures for the utilisation and appreciation of Volunteers who assist with services provided by Council.

POLICY:

Council recognise that volunteers from the community make a valuable contribution to a wide range of Council activities. Volunteers contribute to a range of activities including (among other areas) social community support, emergency services and environmental protection. Through their commitment and energy volunteers enrich the fabric of the local community.

Definition of a Volunteer

For the purpose of Council’s operations, the definition of a volunteer is as follows.

“ A person who is motivated to undertake some form of community activity, not for financial gain, and in so doing, the community derives a benefit from the activity.”

Cabonne Council’s Volunteer Policy is included in the Annexures.

ROLES FOR VOLUNTEERS

Council and the individual volunteers each have an obligation to ensure that volunteer participation is safe, effective and most of all enjoyable. Volunteers contribute to a range of activities and through their commitment and energy volunteers enrich the fabric of the local community. Volunteers will be recruited in line with the procedures outlined in this manual.

Rights and Responsibilities of Cabonne Council

§ Acknowledge the extent and importance of volunteer contributions

§ Increase awareness both internally and externally of the contribution of volunteers

§ Conduct relevant induction for volunteers

§ Provide information on Council policies and procedures impacting on activities

§ Provide clear operational guidelines for each activity

§ Ensure staff provide open and honest information and respond to concerns and queries

§ Provide clear guidelines on the relationship between staff and volunteers and Councillors

§ Consult on matters that will impact on volunteers participation

§ Provide opportunities to engage in worthwhile activities

§ Regularly review the role of volunteers and volunteer activities

§ Maintain adequate volunteer recruitment processes

§ Maintain EEO policies in engaging volunteers

§ Provide a safe working environment

§ Provide relevant insurance cover

§ Provide adequate resources for volunteers to conduct activities in accordance with adopted Management plans and policies

§ Acknowledge and identify the skill levels of individual volunteers

§ Where appropriate, identify and provide opportunities for skill development for

individuals

§ Actively promote volunteer and group activities

§ Where appropriate, provide each volunteer with identification whilst undertaking volunteer work.

Rights and Responsibilities of Volunteers

§ Complete the work that was volunteered for and be dependable;

§ Work as part of the team;

§ Be willing to learn and go on learning;

§ Follow any guidelines, policies and procedures relevant to the volunteering position;

§ To act in a manner that does not undermine Council in the community;

§ Ask for help when needed, ask questions when more information is required;

§ Accept supervision in the spirit in which it is meant;

§ Provide proof of identity to Cabonne Shire;

§ Respect the confidentiality of other volunteers, Council employees, Council and others as appropriate;

§ Record details in an attendance register or log book on each volunteering occasion (for insurance purposes);

§ Where required, undertake a Prohibited Employment Declaration as per the Child Protection Prohibited Employment Act, 1998;

§ Work within your own physical limits and area of skill;

§ Notify volunteer co-ordinator of any issue relating to work task allocation which may impact on your participation, for example prior or existing physical restrictions.

RECRUITMENT

How Volunteers can be recruited

Volunteers will be recruited by advertising or word of mouth. The relevant volunteer co-ordinator or representative of a Management committee is to make contact with each person to disseminate all relevant information.

Prohibited Employment Declaration

All people looking after children and young people have a responsibility to provide a safe environment for them. Legislation was introduced in New South Wales that affects all people working with children and young people.

§ Commission for Children & Young People Act, 1998

§ Child Protection (Prohibited Employment) Act 1998

These laws make up the Working with Children Check, the goal being to create workplaces where children are safe and protected.

The Child Protection (Prohibited Employment) Act 1998 defines child-related employment as:

“any employment that primarily involves direct contact with children where that contact is not directly supervised”

It is the responsibility of those seeking volunteer work that primarily involves direct contact with children where that contact is not directly supervised to:

§ Complete a declaration saying whether or not they are a prohibited person when applying for child-related employment

§ Agree to allow the employer to undertaken all aspects of the employment screening process.

It is an offence for a prohibited person to apply for volunteer employment that primarily involves direct contact with children where that contact is not directly supervised. It is therefore the responsibility of a prohibited person NOT to apply for any such position.

Termination of a Volunteer

In instances of serious misconduct or breaches to the volunteer responsibilities, the Volunteer Coordinator has the right to terminate the services of the Volunteer. This includes:

§ Theft of property or funds

§ Intoxication through alcohol or other substances whilst or during volunteering

§ Verbal or physical harassment of any other volunteers, clients or staff

§ Disclosure of confidential information regarding the Council and/or clients

§ Breaching any other volunteer responsibilities

§ Malicious damage to Council or community property

§ Not working in a safe manner

Application Form

A volunteer application form is attached to this manual. All volunteers should complete the form prior to their commencement of their volunteer activities.

The details on these forms should be entered into the Cabonne Council volunteer database.

Volunteer Database

A centralised volunteer database has been developed to ensure that all appropriate information required for OHS and Insurance purposes relating to the use of volunteers is maintained.

The database is maintained by the Human Resources Section.

Information contained in the database is held in accordance with Privacy and Personal Information Protection Act 1998 (PPIPA).

Occupational Health and Safety

Volunteers, whilst not considered to be employees of Council are still owed a statutory duty of care while undertaking activities on behalf of Council, see OHS Act 2000, Section 8(2). Before volunteers are permitted to undertake an activity on behalf of Council a risk assessment of the activity will be undertaken to ensure the following:

§ the activity is suitable for volunteers;

§ the activity does not place volunteers at risk to their health and safety;

§ the volunteer has the physical capacity to undertake the activity;

§ the volunteer has the knowledge and skills required to undertake the activity in a safe manner.

Council’s Responsibility

When satisfied that the activity is appropriate for volunteers Council is to ensure the following matters are addressed before the activity is commenced and within agreed timeframes:

§ the potential hazards have been identified;

§ a risk assessment has been completed;

§ consultation has been undertaken with the volunteers regarding safe work methods;

§ appropriate risk management procedures have been developed;

§ volunteers have been provided with information, instruction and training with regard to risk management procedures;

§ any plant or equipment to be used by volunteers is safe;

§ there is in place a system of work for the safe handling, use, storage and transport of plant, equipment or any substances to be used in the activity;

§ at the location for the activity there are safe means of entry and exit which are identified to the volunteers;

§ arrangements are in place for the appropriate monitoring and supervision of the activity;

§ records are kept of attendance, tasks undertaken and information on incidents including near misses.

Volunteers Responsibility

While undertaking activities on behalf of Council, volunteers have responsibilities for health and safety. In particular volunteers, through their actions or omissions, are not to place themselves or other persons at risk while undertaking Council related activities. Depending upon the nature of the activity the responsibilities for volunteers may include the following:

§ be aware of and follow the approved risk management procedures for the activity;

§ follow the directions of the person in charge of the activity;

§ use plant or equipment in accordance with the correct procedures;

§ bring to the attention of the appropriate person any matter which could affect the safe undertaking of the activity;

§ report to the appropriate person as soon as practical any incidents or near misses which relate to health and safety of the voluntary activity.

Training

Council also has the responsibility to ensure volunteers are provided with appropriate training which, depending on the activity, may include the following:

§ OHS induction training;

§ hazard identification;

§ first aid;

§ responding to an emergency;

§ use of communication equipment (where required);

§ on the job and/or formal training specific to the activity.

§ on the job training in specific risk management procedures as required.

Equal Employment / Volunteering Opportunities

Cabonne Shire is committed to promoting a working environment that recognises and values the diverse social profile of its volunteers. Council will develop, implement, monitor and evaluate policies and procedures for all volunteers, both existing and potential, that are fair and do not discriminate unlawfully, either directly or indirectly, against any volunteer.

In all policies and practices of Cabonne Shire, there shall be no discrimination or harassment in voluntary employment with regard to:

Race (including colour, nationality, descent, ethnicity, ethno-religious origin), Gender, Pregnancy, Marital Status, Disability, Sexual Preference, Age, or carers’ responsibilities.

It is unacceptable for volunteers to make comments to other volunteers, Council employees or members of the public which are discriminatory with regards to:

§ sexuality or sex;

§ health or marital status;

§ physical or intellectual ability; and

§ race, ethnic or religious background.

Discrimination and/or harassment will not be tolerated. Where instances of discrimination and/or harassment occur, they will be investigated in a confidential manner. If proven, the person responsible will be dismissed from their voluntary engagement.

VOLUNTEERING CODE OF CONDUCT

Confidentiality

Volunteers shall not use confidential information gained through their activities as a volunteer for the purpose of securing a private benefit for themselves or for any other person.

Volunteers shall not disclose any confidential information for any reason without the authority to do so.

Volunteers shall not disclose private or personal information as defined in the Privacy and personal Information Act 1998.

Acceptance of Gifts/Benefits

Volunteers may accept small gifts from users of their service as appreciation of a job well done eg chocolates and flowers. Gifts may not be accepted when they are more substantial in nature and where there is the implication that the person may receive a favour in return.

Conflict of Interest

Volunteers may not use their position to gain profit or advantage. They will be aware of circumstances where a possible conflict of interest may arise and declare it if necessary

Use of Resources

§ Volunteers must not improperly use council resources

§ Volunteers shall use Council resources effectively and economically

§ Volunteers shall not use Council property for their own purposes

Policy and Procedures

Volunteers agree to be bound by relevant policies and procedures of Cabonne Shire applicable to their volunteering position.

Equitable Treatment of People and Situations

§ Volunteers shall treat members of the public, Council Staff and Councillors fairly and equitably and with respect, courtesy, compassion and sensitivity.

§ Volunteers shall not act contrary to any law in their voluntary capacity

§ Volunteers shall not act unreasonably, unjustly, oppressively or in a discriminatory manner.

§ Volunteers shall refrain from any form of conduct, in the performance of their duties, which may cause any reasonable person unwarranted offence or embarrassment or give rise to the reasonable suspicion or appearance of improper conduct

Duty of Care

Council has a legal responsibility to provide a duty of care to all volunteers to ensure that they are not exposed to any risk of injury or illness from either the tasks they are undertaking, the equipment they are using or the environment that there are working in.

Dress

To protect persons from UV exposure, volunteers working outdoors will be required to wear long sleeve or three quarter length sleeve shirts with collar, loose fitting long trousers, enclosed footwear, hat with a broad brim and sunglasses. Volunteers working indoors will wear appropriate and sensible clothing and footwear for the activities they may be undertaking.

Alcohol and Drugs

Volunteers are not permitted to drink alcohol or take illegal drugs while they are performing work on behalf of Council, or report for duty when their job performance is likely to be affected by alcohol or illegal drugs.

Reporting of Corrupt Conduct

Council is committed to an ethical workplace and requires volunteers to report corrupt conduct, maladministration or serious and substantial waste of public money.

Media Protocol

Volunteers are not permitted to make any comments to the Media on behalf of Council. Any queries for a statement to the media must be referred to the Director or Manager of the work activity.

Privacy and Personal Information Protection Act

Council will obtain personal information from volunteers including names, address, telephone numbers, child protection screening (where applicable) and other contact details. Personal information obtained by Council is governed by the Privacy and Personal Information Protection Act 1998 (PPIPA). This legislation provides direction for the collection, protection, storage, disposal, access and use of personal information by Council.

Council will take all reasonable care to protect personal information from misuse, loss, unauthorised access, modification or disclosure. To ensure that personal information held by Council is current, please notify Council if any of your details change.

For further information, please contact Council’s Public Officer on 63923221.

ROLES AND RESPONSIBILITIES VOLUNTEER PROCESS

INSURANCE

Personal Accident Insurance

Council’s Incorporated’s personal accident insurance policy covers volunteers whilst performing activities authorised by Council. The insurance also covers volunteers on direct route to and from the authorised event or activity.

It should be noted that the policy only covers volunteers aged between 15 and 90 years. As a result persons outside of this age bracket are not able to be engaged in any voluntary activities.

Council will take all reasonable care to ensure that volunteers operate in a safe working environment. Volunteers are required to act in a responsible manner and in accordance with safe work method statements. Willfully or deliberately causing injury is not covered by Council’s insurance.

Any accident that occurs whilst under the care and control of Council should be reported to the immediate supervisor as soon as possible. An incident report must be completed by the supervisor and returned to Council’s Risk Management Officer within 24 hours.

Public Liability Insurance

Whilst working under the care and control of Council, volunteers are protected against public liability claims under Council’s public liability insurance cover. Council’s insurance does not cover incidences where damage has been caused through willful or deliberate acts.

If damage is caused or an incident arises, the supervisor must be notified immediately and an incident report completed and returned to Council's Insurance Officer.

Volunteer’s Personal Property

Volunteer’s personal items are not covered by Council’s insurance whilst undertaking volunteer activities. Volunteers are encouraged not to bring or wear items of any significant value (including jewellery). All necessary equipment will be supplied by Council. All attempts should be taken to secure personal items against theft or damage.

Use of Council Equipment

Volunteers may be provided with Council equipment to assist in performing various activities. If a license or qualification is required to operate plant or equipment, a volunteer must provide evidence of such qualification or license. All care should be taken to ensure that equipment is used correctly and within the guidelines or instructions provided by supervisors.

Damage to Council equipment by volunteers whilst working under the care and control of Council is covered by Council’s insurer. Council’s policy does not cover any willful or deliberate damage to Council property.

If equipment is damaged, the supervisor must be notified immediately and an incident report completed and returned to Council's Insurance Officer.

Use of Council Motor Vehicles

Volunteers may be requested to use a Council motor vehicle during the course of performing various activities. The volunteer co-ordinator must site a person’s driving license before allowing them to drive the vehicle.

Damage to a Council vehicle by a volunteer whilst working under the care and control of Council is covered by Council’s Motor Vehicle Insurance policy. Council’s policy does not cover any willful or deliberate damage to Council property.

If a motor vehicle is damaged, the supervisor must be notified immediately and an incident report completed and returned to Council's Risk management Officer.

The vehicle log book must be completed correctly each time the vehicle is used.

Fines and Infringements

Any court imposed fine or infringements received as a result of the actions or omissions of a Volunteer will be the responsibility of the volunteer. They are wholly responsible for payment of such fines and infringements.

They include, but are not limited to:

§ Parking

§ Speeding

§ Littering

§ Red light camera

Out of Pocket Expenses

From time to time, volunteers may need to use their own money to purchase materials or pay fees. Volunteers must have prior approval from their supervisor before they use their own money.

Out of pocket expenses will only be reimbursed if a claim is submitted with proof of payment attached i.e. a tax invoice. The supervisor must sign the claim form and supply a general ledger number for allocation of the expense.

Recognition of Volunteers

Volunteers are entitled to request a statement of tasks that they have undertaken in their role with Council.

Grievance Procedure

If a volunteer has a grievance about any aspect of their tasks, other volunteers or Council staff, the following process should be followed:

Step 1 If you feel comfortable to approach the person directly to discuss

the issue, do so.

Step 2 The volunteer can approach the Co-ordinator or the Committee President in the area they are working within for a discussion and advice on how to best resolve the issue. This discussion should be treated as strictly confidential.

Step 3 If Step 2 does not help resolve the problem, then the issue should be notified to the Department Manager in writing.

Step 4 If the matter remains unresolved, the volunteer(s) may request the matter be referred to the Director of the department or other authorised officer for discussion. A further meeting between all parties shall be held as soon as practicable.

Step 5 If the matter remains unresolved the General Manager shall provide the volunteer(s) with a written response. The response shall include the reasons for not implementing any proposed remedy.

ANNEXURES

Managing Volunteers Policy – a Risk Management Policy

1 Document Information

Version	[March 2011]
Author	Risk Management Officer
Owner	Director Engineering and Technical Services
Status	Draft
Review Date	2 years from approval
Adopted by Council

Item 22 Ordinary Meeting 16 May 2011

Item 22 - Annexure 1

11 History

Change Date	Summary of Changes	New Version Date

VOLUNTEER REGISTRATION OF INTEREST FORM

Cabonne%20Council%20black%20and%20white%20logo_jpg CABONNE SHIRE

VOLUNTEER REGISTRATION OF INTEREST FORM

NAME ______________________________________________

ADDRESS ______________________________________________

______________________________________________

TELEPHONE ______________________________________________

EMAIL ____________________________________________________

MEDICAL CONDITIONS_______________________________________

AGE GROUP Under 18 18-30 31-60

61-75 Over 75

I AM INTERESTED IN

ARTS, HERITAGE, CULTURE

COMMUNITY SERVICE, HEALTH

SPORT AND RECREATION

SAFETY, EMERGENCY SERVICES

OTHER

IF APPOINTED AS A VOLUNTEER, I AGREE TO ABIDE BY CABONNE COUNCIL’S CONDITIONS OF EMPLOYMENT AS A VOLUNTEER AND RELEVANT PRIVACY REGULATIONS.

SIGNED _______________ DATE _____________

Please give this form to the Facility Manager , or post or deliver it to

Cabonne Council

PO Box 17

MOLONG NSW 2866

You may cancel this registration at any time.

VOLUNTEER APPLICATION FORM - Example 1

Cabonne%20Council%20black%20and%20white%20logo_jpg CABONNE SHIRE

VOLUNTEER APPLICATION

NAME _________________________________________________

ADDRESS _________________________________________________

_________________________________________________

TELEPHONE _________________________________________________

EMAIL _________________________________________________

MEDICAL CONDITIONS__________________________________________

AGE GROUP Under 18 18-30 31-60

61-75 Over 75

EMERGENCY CONTACT IN CASE OF ILLNESS OR INJURY:

NAME __________________________________

RELATIONSHIP_________________________________

TELEPHONE __________________________________

DAY AND TIME OF PREFERRED AVAILABILITY

___________________________________________________________

IF APPOINTED AS A VOLUNTEER, I AGREE TO ABIDE BY CABONNE COUNCIL’S CONDITIONS OF EMPLOYMENT AS A VOLUNTEER AND RELEVANT PRIVACY REGULATIONS.

SIGNED _______________DATE _____________

Please give this form to the Facility Manager, or post or deliver it to:

Cabonne Shire

PO Box 17

MOLONG NSW 2866

Example 2

Cabonne%20Council%20black%20and%20white%20logo_jpg

CABONNE SHIRE COUNCIL

APPLICATION TO WORK WITH COUNCIL AS A VOLUNTEER

Applicant details

Name: _____________________________ Phone: __________________________

Address: ____________________________________________________________

Note: if applicant is under the age of 18 a parent or guardian must co-sign this application and the volunteer must be supervised at all times by a responsible adult.

Close relative to be contacted in case of emergency:

Name: _________________________ Phone: ______________________________

Type of volunteer work application is made or:_______________________________

Skills held in relation to this task__________________________________________

Referees

Name: _________________________ Phone: ______________________________

Task details

(To be completed by Council employee in charge of task area)

Location of task:

___________________________________________________________________

Type of project: ___________________________________________________________________

Proposed work duration: ___________________________________________________________________

Training required ___________________________________________________________________

Tools and protective equipment required for project:

Identify which (if any) tools or equipment are to be provided by volunteer:

Volunteers are not to use their own tools or protective equipment unless they have been inspected and certified by the project manager (or delegate), any such inspection and certification should be recorded on the accompanying form.

Applicant Declaration

· I agree to Council conducting probity checks (where appropriate) in accordance with the protection of children legislation.

· I agree to referees being contacted in relation to this application to provide voluntary services to Council.

· I agree to conduct myself under the guidance and supervision of the Council employee responsible for the area of work for which I have applied.

· I agree to use the tools and protective equipment specified in this application.

· I agree to contact the Council employee designated if I intend to vary the nature of work specified in this application, or if I experience any problems with the work I am undertaking.

· I understand that Council may terminate my volunteering services if I do not comply with any aspect of this agreement.

· I agree to inform Council of any injuries sustained whilst undertaking volunteering activities.

· I understand that all claims for any medical costs incurred as a result of my volunteering activities will be made upon my own medical fund.

· I am willing to undertake any training deemed necessary by Council in relation to my volunteering services to ensure that I comply with all policies and legislative obligations of Council.

· I understand that as a volunteer I am expected to maintain the same standards of confidentiality, courtesy and organisational discipline as Council’s paid employees.

· I agree to conduct myself in a constructive and cooperative way with Council staff, and comply with any safety procedures requested.

· I understand that I am volunteering my services to Council and will not receive remuneration for my services, and that I will inform Council when I no longer wish to be considered for further volunteering activities.

Signed: ________________________________________ Date: …../…../…..

Office Use Only

Protective tools & equipment to be provided by Council: ___________________________________________________________________

Traffic management plan provided by Council:_______________________________

The applicant is approved for the task specified in the form.

Signed: ________________________________________ Date: …../…../…..

Manager or Director in charge of project area

Signed copy of form to be returned to applicant and placed on council file.

Traffic Management Plan Supplied

Form posted to applicant.

Volunteer tools and protective equipment register completed.

Signed: ________________________________________Date: …../…../…..

The personal information provided in this document is protected under the Privacy and Personal Information Protection Act, 1998. The PPIPA provides for the protection of personal information, and for the privacy of individuals.

Cabonne Council must not disclose your personal information to any person or body if it is not directly related to the purpose for which the information was collected.

If you have a complaint, or require further information about the collection and use of personal information, please contact Council's privacy officer

LETTER TO VOLUNTEER

Cabonne%20Council%20black%20and%20white%20logo_jpg

Date

Name

Address 1

Address2

Dear

Re: Application to undertake voluntary activities with Council.

Please find enclosed a copy of your completed application form to undertake voluntary activities with Council as a volunteer with (..........................). This copy is for your records.

Your application contained a declaration indicating your responsibilities when volunteering with Council. You are reminded that all volunteers must adhere to these principles whilst volunteering with Council.

Council undertakes to provide you with all necessary training and protective equipment required for you to complete the task in a safe as manner as possible.

Council would like to take the opportunity to thank you for volunteering your time and expertise, we hope that your experience as a volunteer is both rewarding and satisfying.

If you have any further enquiries in relation to this matter please do not hesitate to contact the Volunteer Project Manager (insert name) on (insert number) or at Council offices.

Yours faithfully

Signature

Copies of the Registers will be kept with the Volunteer/Project Coordinator

VOLUNTEER SIGN ON/OFF REGISTER

VOLUNTEER SIGN ON / OFF REGISTER
Volunteers Name	Location	Date/Time On	Date/Time Off	Contact Details

VOLUNTEER TOOL & PROTECTIVE EQUIPMENT REGISTER

VOLUNTEER TOOL AND PROTECTIVE EQUIPMENT REGISTER
Equipment	Date of inspection	Serviceable Y/N	Inspected by	Date of next inspection

VOLUNTEER INDUCTION RECORD

Details

Name: ………………………………………………………………………………………………….

Area of Participation:………………………….............................................................

Date: ………………..……… Location: ………………………………………………………..

This record states that the person whose name appears on this sheet has been instructed in the following;

Yes N/A

1. Review of Managing Volunteer Safety Procedure œ œ

2. Reporting of Incidents / Hazards œ œ

3. Risk management principles – hazard identification, assessment and control œ œ

4. Fire and emergency evacuation procedures (including location of fire extinguishers) œ œ

5. Location of first aid facilities and names of first aid officer(s) œ œ

6. Use of personal protective equipment and locations where it is required œ œ

7. General housekeeping requirements œ œ

8. Chemical safety, location and use of Material Safety Data Sheets (MSDS) œ œ

9. Procedure for avoiding Needle stick injuries œ œ

10. Explanation of harassment policy œ œ

11. Explanation of alcohol and other drugs policy œ œ

12. Explanation of site conditions as follows;

* Responsible person at site Name: ………………………………………………………

Title: ………………………………………………………

Contact No: …………………………………………….

* Hours of work œ œ

* Site specific operations / procedures œ œ

* Restricted areas œ œ

* Security and access / egress arrangements œ œ

* Appropriate licences / tickets sighted (list below) œ œ

………………………………………………………….

13. Worksite orientation and introduction œ œ

Inductors Name: ……………………………………Signature: ……………………………….

Date: …………………...

I have been instructed and understand my obligations in relation to the applicable conditions set out above and agree to comply with such whilst I am undertaking volunteer work on behalf of Wollondilly Shire Council.

Volunteer Name: ………………………………………..Signature: ……………………………….

Date: …………………...

Item 29 Ordinary Meeting 16 May 2011

Item 29 - Annexure 1

DRAFT CONDITIONS OF CONSENT DA 2010/163

1. DEVELOPMENT IN ACCORDANCE WITH PLANS

Objective

To ensure the development proceeds in the manner assessed by Council.

Performance

Development is to take place in accordance with the attached stamped plans (Ref No DA2010/163 Drawing No. CAT.2B sheets A00, A01, A02, A03, A04, A05, A06, A07, A08, E01, M01, Council Plan No. MUL-013 Sheets 1, 2 & 3) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent. NOTE: Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE.

The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made. An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended and will be subject to a separate fee.

2. BUILDING CODE OF AUSTRALIA 2010 – AUSTRALIAN STANDARDS

Objective

To satisfy the Building Code of Australia 2010 and relevant Australian Standards.

Performance

The approved Fire Brigade Station must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2010. Compliance with the Performance Requirements can only be achieved by:-

a) complying with the Deemed to Satisfy Provisions; or

b) formulating an Alternative Solution which:-

i) complies with the Performance Requirements; or

ii) is shown to be at least equivalent to the Deemed to Satisfy Provisions; or

iii) a combination of both a) and b).

3. APPOINTMENT OF PRINCIPAL CERTIFYING AUTHORITY

Objective

To ensure compliance with s81A of the Environmental Planning and Assessment Act 1979 as amended.

Performance

The person having the benefit of this consent must appoint a Principal Certifying Authority for the development, pursuant to Section 81A of the Environmental Planning and Assessment Act 1979, as amended and advise Council in writing of that appointment BEFORE WORKS COMMENCE.

That Certifying Authority may be the Council, or an Accredited Certifier appointed under the Act. The required written notice to Council may be satisfied by supplying a copy of the Application for a construction Certificate (Form 11) under the Environmental Planning and Assessment Regulation 1994, as amended and must include the name, contact address, telephone and accreditation numbers of the selected Certifying Authority.

The Principal Certifying Authority and any other Certifiers appointed by that Authority will be responsible for the post-consent certification of the development. Copies of all certification is to be submitted to Cabonne Council referenced by the Development Application Number.

4. APPLICATION FOR CERTIFICATION

Objective

To satisfy the post-consent requirements of this Development Consent, and to comply with S.109 of the Environmental Planning and Assessment Act 1979, as amended.

Performance

The person having the benefit of this consent is required to apply for a:

CONSTRUCTION CERTIFICATE to satisfy all relevant conditions.

COMPLIANCE CERTIFICATE to satisfy all relevant conditions.

SUBDIVISION CERTIFICATE to satisfy all relevant conditions.

OCCUPATION CERTIFICATE to satisfy all relevant conditions.

5. COMPLIANCE WITH CONDITIONS OF CONSENT

Objective

To ensure the development proceeds in the manner as determined by Council.

Performance

All conditions of this consent are to be complied with to the standards specified prior to any occupation.

6. LOT DESIGN AND PURPOSE

Objective

To ensure the subdivision proceeds in accordance with Council’s consent and that the purpose of the newly created Lot(s) is/are clarified in the context of the Cabonne Local Environmental Plan, 1991.

Performance

(a) Surveying of the subject land will generally be in accordance with the attached draft plan of survey.

(b) Lot 1 has been approved for subdivision under Clause 15 of the Cabonne Local Environmental Plan, 1991 for the purposes of the March Rural Fire Station.

(c) Lot 2 has been approved for subdivision under Clause 15 of the Cabonne Local Environmental Plan, 1991. The land will remain for the purposes of agriculture. An approved 88B Instrument is to be provided WITH THE APPLICATION FOR SUBDIVISION CERTIFICATE for RESTRICTION OF USE to prohibit a dwelling house on Lot 2.

7. REGISTRATION OF PLAN OF SUBDIVISION

Objective

To ensure compliance with Section 109C(1)(d) of the Environmental Planning and Assessment Act 1979, as amended.

Performance

An application for a Subdivision Certificate is to include five (5) copies of an original Plan of Subdivision prepared by a Registered Surveyor to be lodged at the Land Titles Office.

An approved 88B Instrument is to be provided WITH THE APPLICATION FOR SUBDIVISION CERTIFICATE for RESTRICTION OF USE to prohibit a dwelling house on Lot 2.

8. REGISTRATION OF PLAN OF SUBDIVISION

Objective

To ensure that the subdivision proceeds in a logical manner.

Performance

Prior to the construction of the Rural Fire Station evidence is to be submitted to Council that the registration of the Plan of Subdivision has been lodged with the Land Titles Office.

9. IMPACT ON RATES

Note:

Please note that after subdivision has occurred, this land will not be rated the same as it has previously been rated. Each block created will attract its own general rate, water and sewerage rate, if appropriate, either connected or unconnected and waste management charge.

Under special circumstances, however, the Valuer General may amalgamate the newly created blocks for rating purposes but YOU must apply to the Department to do so.

The ACTUAL rate to be charged cannot be determined until the Valuer General has separately valued each new parcel of land, but an ESTIMATE of rating may be obtained by contacting Council’s Rates Department on (02) 63 923200.

10. SPILLAGE OF LIGHT

Objective

To protect the amenity of the surrounding area.

Performance

Spillage of light, if any, shall be controlled so as not to cause nuisance to the amenity of surrounding land, and must be provided in accordance with the relevant Australian Standard for provision of external and security lighting.

11. OUTDOOR STORAGE

Objective

To protect the amenity of the surrounding area and ensure development proceeds in the manner assessed by Council.

Performance

No goods, materials, or trade waste are to be stored at any time outside the building other than in approved areas.

12. PROVISION OF RURAL ADDRESS NUMBER

Objective

To provide each eligible rural property with a rural address number in accordance with Standard AS/NZS 4819:2003:Geographic Information – Rural and Urban addressing.

Performance

The location of each eligible access will be established and a number allocated based upon measurements taken by the Principal Certifying Authority which will be in accordance with Standard AS/NZS 4819:2003.

The applicant is to contact Council’s GIS Officer on 63923248 to obtain an application form and instructions.

13. ERECTION OF RURAL ADDRESS NUMBER

Objective

To ensure each eligible rural property has a suitably erected and clearly visible rural address number in accordance with Standard AS/NZS 4819:2003: Geographic Information – Rural and Urban Addressing.

Performance

The designated number plate shall be obtained and erected in accordance with the Specifications for Erection of Rural Address Numbers as supplied by Council. (Note: These plates are available from Council at the fee specified in Council’s Fees and Charges)

Written notification is to be provided to Council indicating rural addressing number has been erected. This letter is to be supplied to Council or Principal Certifying Authority PRIOR to the issue of a Subdivision Certificate.

14. OFF STREET PARKING

Objective

To ensure adequate car parking is available on site.

Performance

A minimum of 10 car parking spaces are to be provided on site each having minimum dimensions as follows:

Covered (including garage) - 3m x 6m

Uncovered - 2.6m x 5.5m

Each space (other than garages) is to be constructed with a hard standing material.

15. PROVISION OF POWER FOR SUBDIVISION

Objective

To ensure financial equity in providing adequate power supply for newly created Lot 1.

Performance

Prior to the issuing of a Subdivision Certificate, the applicant will submit a Compliance Certificate from the Electricity Authority indicating that arrangements have been made for the supply of mains power to proposed Lot 1.

16. WATER SUPPLY

Objective

To ensure provision is made for adequate rural water supply.

Performance

In rural areas (where town water is not available)

a) Storage facilities for at least 90,000 litres of water for domestic purposes are to be provided, 10,000 litres of which are to be retained at all times for fire fighting purposes; or

b) The 90,000 litres storage facilities may be reduced to 45,000 litres where an alternative acceptable potable water supply source is available, capable of delivering at least 1,300 litres per hour. Separate application is to be made to the Consent Authority – Cabonne Council.

c) The water supply tanks are required to have, for bush fire fighting requirements, openings in the top of the storage for drafting water or an approved suitable outlet and access to the storage for conventional fire fighting suction hose.

The take off point for the domestic supply is to be located in such manner to ensure that the 10,000 litres of water is retained at all times for bushfire fighting purposes.

1. The outlet for fire fighting purposes shall be fitted with 65 mm STORZ fitting and 65mm gate valve.

2. The outlet for (1) above shall be located so that access for fire fighting units is provided, ie directly where there is vehicle access to the outlet or via plumbing where such direct access is not possible.

d) Tank should be of an aesthetically pleasing colour that does not contrast greatly with the surrounding environment.

17. PROVISION OF PRIVATE ACCESS

Objective

To ensure that safe and practical access is provided to the subject land.

Performance

Access must be provided to all proposed lots in accordance with Councils’ Provision of Private Access Specification that is current at the time of application.

An Access Construction Certificate must be obtained prior to commencement of construction of any access or accesses to the property from the adjoining road.

A joint inspection with the Principal Certifying Authority is to be held prior to commencing construction of the access. Please telephone Council’s Development Engineer on 6392 3271 to arrange a suitable date and time for the inspection.

A Compliance Certificate for the access must be submitted to Council before a Final Subdivision Certificate can be issued.

18. TRAFFIC AND PEDESTRIAN MANAGEMENT PLAN

Objective

To ensure that any traffic or pedestrian movement through or past the work site is safe.

Performance

The applicant is to prepare and implement a Traffic Management Plan that provides necessary direction to traffic or pedestrian movement through or past the work site. The Traffic Management Plan is to be prepared by a suitably qualified person in accordance with the provisions of the relevant Australian Standards and is to be submitted to Council for approval PRIOR to its implementation.

19. EROSION AND SEDIMENTATION CONTROL PLANS

Objective

To prevent soil erosion and watercourse contamination during and subsequent to the course of the development.

Performance

An overall erosion and sedimentation control plan is to be prepared to a standard acceptable to the Principal Certifying Authority and the Department of Natural Resources.

Specific construction zone erosion and sedimentation control plans are to be prepared to a standard acceptable to the Principal Certifying Authority and are required to be approved prior to the issue of Construction Certificates for each and any stage of the development.

20. DRAINAGE

Objective

To ensure satisfactory disposal of roof stormwater run-off.

Performance

All roofwater shall be collected through guttering and downpiping, connected to a 100mm or 90mm PVC pipeline and shall be disposed of via the rainwater storage tank with the overflow to discharge away from the building and on-site waste water disposal drainfield.

21. PROVISION OF TEMPORARY FACILITIES

Objective

To provide temporary toilet facilities.

Performance

A temporary sewer or chemical toilet is to be provided on the property while building work is in progress to comply with the requirements of the Workcover Authority. NOTE: This must be on-site prior to the first inspection.

22. NOISE

Objective

To limit the impact of noise on adjoining properties.

Performance

Building work may only be carried out on the site between the following hours:

7.00am and 7.00pm Monday to Friday

7.00am and 5.00pm Saturdays

8.am and 5.00pm Sundays and Public Holidays

* This includes site works and delivery of materials.

23. IDENTIFICATION OF SITE

Objective

To clearly identify the site.

Performance

Provide a clearly visible sign to the site stating:

a) Unauthorised entry is prohibited;

b) Builders name and licence number; or owner builders permit number;

c) Street number or lot number;

d) Contact telephone number/after hours number;

e) Identification of Principal Certifying Authority.

24. FOOTING AND SLAB DESIGN

Objective

To ensure footing and slab design is in accordance with Australian Standard.

Performance

Footings and slabs shall be constructed and maintained as specified in Australian Standard 2870.1:1996. Engineer’s details of steel re-enforced concrete slab design to be provided to Principal Certifying Authority prior to the release of a Construction Certificate (refer to Geo-tech report Ref: R10334r Dated: 1 March 2011 conducted by Envirowest Consulting Pty Ltd for Site Classification details).

25. PLUMBING AND DRAINAGE WORKS

Objective

To ensure compliance with the requirements of the relevant legislation.

Performance

All plumbing and drainage work shall be carried out by a licensed plumber and drainer to the requirements of the National Plumbing and Drainage Code AS3500. All new hot water installations shall deliver hot water at the outlet of all sanitary fixtures used primarily for personal hygiene purposes at a temperature not exceeding 50^oC.

26. FIRE SAFETY KITCHENS

Objective

To ensure adequate safety precautions in the event of a kitchen fire.

Performance

The Applicant is to provide a 5kg CO2 Fire Extinguisher and a fire blanket in the kitchen area near the oven/store.

27. PORTABLE FIRE EXTINGUISHERS

Objective

To safeguard against the spread of fire.

Performance

A fire extinguisher is to be provided for Class B and Class A fire risks in accordance with AS 2444.

28. FIRE PRECAUTIONS DURING CONSTRUCTION

Objective

To safeguard against the fire during the construction of the development.

Performance

Whilst the building is under construction not less than one fire extinguisher to suit Class A, B and C fires and electrical fires must be available on site at all times.

SECTION 68 APPROVAL LOCAL GOVERNMENT ACT 1993

1) Installation and connection is to be in accordance with National Plumbing and Drainage Code (AS 3500) and the NSW Code of Practice and Onsite Domestic Wastewater Management (AS 1547:2000).

2) Connection, drainage work and plumbing work must be undertaken by a licensed plumber and sewer drainer.

3) A works as executed plan drawn to scale not less than 1:300 of drainage is to be submitted to Council at the time of inspection.

29. INSPECTIONS FOR ON SITE WASTE MANAGEMENT SYSTEM

Objective

To ensure compliance with the relevant standards and regulations.

Performance

The following inspections are required to be undertaken by Council:-

1. Internal drainage lines

2. External drainage lines

3. On-site Sewage Management System Final

A minimum of 24 hours notice is required to book the inspection.

Drainage work is to be under full water test at the time of inspection.

30. APPROVAL TO OPERATE ON-SITE SEWERAGE MANAGEMENT FACILITY

Objective

To ensure compliance with Section 68 Local Government Act 1993.

Performance

The applicant must, prior to use, notify Council’s Environmental Services Department of the intention to commence operation of the approved on-site sewage management system.

31. STANDARD OF WORKS – SEPTIC INSTALLATION

Objective

To ensure the septic tank is installed in an approved manner.

Performance

The onsite wastewater system is to be installed in accordance with the On-Site Effluent Management Study Report No R10334e conducted by Envirowest Consulting Pty Ltd.

32. TANK LOCATION

Objective

To reduce the nuisance from unpleasant odours and to prevent damage to the building.

Performance

The septic tank is to be located not less than 1.5m from any building.

33. DISPOSAL AREA

Objective

To protect the system from damage by vehicles.

Performance

Vehicular traffic movements are to be excluded from the effluent disposal area.

34. SURFACE WATER

Objective

To ensure the disposal area works to full capacity at all times and under all climatic conditions.

Performance

Surface water is to be directed away from the effluent disposal area.

35. ABSORPTION TRENCH LOCATION

Objective

To ensure adequate buffer distances from adjoining land.

Performance

The associated absorption trench is to be no closer than 6 metres from any adjoining property boundary.

36. DRAINFIELD OPERATION

Objective

To ensure correct operation of the on-site wastewater drainfield.

Performance

The septic tank is to be sited in such a position so that the invert of the outlet is at least 100mm above the finished ground surface of the associated drainfield / absorption trench.

10.00	Senior students from Molong Central, Canowindra High & Yeoval Central School to address Council on relevant issues
10.30	Helen Perry (Volunteer of the Month presentation)
10.30	St Josephs Molong Swimming Relay Team (Youth of the Month presentation)
11.00	Peter Hamilton – RTA Project Manager – Holman’s Bridge

Version Date (Draft or Council Meeting date)	[21 June 2010]
Author	Finance Manager
Owner (Relevant director)	Director of Finance & Corporate Services
Status – Draft, Approved, Adopted by Council, Superseded or Withdrawn	Adopted by Council
Next Review Date	Within 12 months of Council being elected
Minute number (once adopted by Council)	10/06/18

Title	Date Approved	Signature
Director of Finance & Corporate Services

Minute No.	Summary of Changes	New Version Date
	Referred to DFCS for version date or minute number – 27 February 2007
10/02/17	Readopted by Council	15 February 2010
10/06/18	Readopted by Council	21 June 2010

Fund Type	Minimum Investment Time Horizon	Maximum Exposure as % Total Investment Portfolio
Cash Funds (at call)	0-180 days	0-100
Cash Plus / Cash Enhanced Funds / or equivalent	3-12 mths	0-95

Long Term Rating (Standard & Poors)	Short Term Rating (Standard & Poors)	Maximum Percentage of Total Investments
AAA to AA-	A1+	45%
A+ to A-	A1	40%
BBB+ to BBB-	A2	0
Unrated Credit Union	*Unrated*	15%

Long Term Rating (Standard & Poors)	Short Term Rating (Standard & Poors)	Maximum Percentage Permitted
AAA to AA-	A1+	100%
A+ to A-	A1	85%
BBB+ to BBB-	A2	0
Unrated Credit Union	*Unrated*	15%

Investment	Performance Benchmark
Cash / Cash Plus / Direct Investments	11 AM and UBSWA Bank Bill Index

Document Name	Document Location
Volunteer Application form
Volunteer Register
Code of Conduct
Working with Children check
Volunteer Activity Safety Rating
Volunteer tool and protective equipment register
Volunteer Attendance Register

Name	Date Approved	Signature
Director Engineering and Technical Services
Director Finance and Corporate Services
Director Environmental Services
General Manager
Council

Reason For Report	To provide Council with an update on WBC activities for the preceding month.
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	WBC Strategic Alliance
Annexures	1. WBC Report to Council May 2011
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 234670

Reason For Report	To advise Council that it will receive a special citation in relation to the 2011 AR Bluett Memorial Award.
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Government Relations
Annexures	Nil
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 234802

Reason For Report	Information provided in relation to investments and rates.
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Finance
Annexures	1. Investment Summary May 2. Rates graph April 2011.pdf
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 218003

Reason For Report	Providing Councillors with a report on the Engadine Tourism Conference attended by Clr Wilcox
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Promotion and Tourism
Annexures	1. Report Clr Wilcox Tourism Conf Engadine
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 234860

Reason For Report	To advise Councillors of the view of the Director of Financ e & Corporate Services with regard to the Financial Position of Councilas at the 31st of March 2011.
Policy Implications	Yes: In accordance with Council Policy
Budget Implications	Yes
Area of Responsibility	Finance
Annexures	Nil
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 234688

Reason For Report	To provide Council with a report of outstanding actions resulting from the May 2009 to last month's Council and Committee meetings.
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Governance
Annexures	1. Council Resolutions 2. Community Services Resolutions 3. Economic Development and Tourism Resolutions 4. Environmental Services Resolutions 5. Land Development Resolutions 6. Works Resolutions
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 234709

Reason For Report	Details of Development Applications approved during the preceding month.
Policy Implications	Nil
Budget Implications	Nil
Area of Responsibility	Development Approvals
Annexures	1. Development Applications Approved - April 2011
File Number	\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2011 - 233888

TYPE	NUMBER	ESTIMATED VALUE
Dwelling	4	$ 1,272,000
Flat/Unit/Apartment	1	$ 750,000