MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Monday 18 aPrIL, 2011 COMMENCING AT 09:30am
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TABLE OF CONTENTS
ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
ITEM - 2 DECLARATIONS OF INTEREST
ITEM - 3 DECLARATIONS OF POLITICAL DONATIONS
ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
ITEM - 5 CONFIRMATION OF THE MINUTES
ITEM - 6 BUSINESS PAPER ITEMS FOR NOTING
ITEM - 7 Questions For Next Meeting
ITEM - 8 INTERNAL AUDIT SERVICES
ITEM - 9 ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING
ITEM - 10 BUSINESS DEVELOPMENT ASSISTANCE PROGRAM
ITEM - 11 COMMUNITY SERVICES COMMITTEE MEETING
ITEM - 12 CHANGES TO CATEGORISATION OF LAND
ITEM - 13 THISTLE STREET RENAMING - MOLONG
ITEM - 14 CENTROC BEST PRACTICE MANAGEMENT PROJECT FOR WATER UTILITIES
ITEM - 15 REVIEW OF MOLONG FLOODPLAIN RISK MANAGEMENT STUDY
ITEM - 16 INSTALLATION OF SOLAR PANELS
ITEM - 18 DECEMBER 2010 MOLONG FLOOD COMMUNITY DE-BRIEF
ITEM - 17 WORKS COMMITTEE MEETING MINUTES
ITEM - 22 NOTICE OF MOTION - DEVELOPMENT APPLICATION 2011/77
ITEM - 19 BANK STREET TREES IN MOLONG
ITEM - 20 RTA Proposed Replacement of Timber Bridge
ITEM - 25 REVIEW OF ENVIRONMENTAL FACTORS - CUMNOCK SEWERAGE TREATMENT PLANT
ITEM - 26 REVIEW OF ENVIRONMENTAL FACTORS - YEOVAL SEWERAGE TREATMENT PLANT
ITEM - 21 ORANGE MODEL AIRCRAFT CLUB INC
ITEM - 27 ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING
ITEM - 7 Questions For Next Meeting
ITEM - 4 COMMUNITY CONSULTATION MEETING - MOLONG
ITEM 8 - BELLS LINE EXPRESSWAY
Matter of Urgency - FLYING FOX
ITEM - 1 CARRYING OF COUNCIL INTO CLOSED COMMITTEE OF THE WHOLE MEETING
ITEM - 2 CADIA EAST VOLUNTARY PLANNING AGREEMENT
ITEM - 3 DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS
ITEM - 4 OUTSTANDING PUBLIC LIABILITY INSURANCE CLAIMS
ITEM - 5 MOLONG QUARRY INTERIM MANAGEMENT PLAN
ITEM - 6 QUARRY REVIEW COMMITTEE MEETING MINUTES
ITEM - 7 PURCHASE OF THREE TRUCKS AND THREE DOG TRAILERS
ITEM - 8 TENDER FOR CONSTRUCTION OF WALDERGRAVE ROAD
ITEM - 9 AQUISITION OF LAND FOR ROAD RESEVE PURPOSES ALONG BURGOON LANE
ITEM - 10 TENDERS FOR THE CONSTRUCTION OF THE CUDAL AND MANILDRA PUMP STATION
MINUTES OF THE Ordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Monday 18 aPrIL, 2011 COMMENCING AT 09:30am
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PRESENT Clr R Dowling (in the Chair), Clrs G Dean, N Bleakley, L MacSmith (arriving 9:45am), I Gosper, S Wilcox, A Durkin, D Hyde, K Walker, J Farr, J Culverson and K Duffy.
Also present were the General Manager, Director of Finance & Corporate
Services, Director of Engineering & Technical Services, Director of
Environmental Services, Director of Environmental Services’ Personal
Assistant and Director of Finance and Corporate Services’ Personal
Assistant.
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Proceedings in Brief The temporary absence of Clr L MacSmith was noted. |
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Proceedings in Brief Clr Duffy declared an interest in Closed Item 2 (identified as a pecuniary interest) as he has family that work at the mines. Clr Gosper declared an interest in Determination Item 13 (identified as non-significant, non-pecuniary interest) due to his wife’s maiden name (Brown) and relationship to the Neville family. The General Manager declared an interest in items 22 and 23 (identified as a significant non-pecuniary interest) due to the applicant being a friend and associate. |
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There were nil declarations of political donations. |
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Proceedings in Brief Clr Dowling · Ordinary Council Meeting · Along with Clrs Bleakley and Gosper surveyed Molong residents and shop owners on retention of trees in Bank Street · Mayoral morning tea – Molong Sheep Dog Championships · CSU Graduation Ceremony – Orange Civic Theatre · Along with other Council representatives, including the Economic Development Manager, met with David MacSmith (Commercialisation Aust) on their grants program for Aust technology related businesses · Council tour of eastern end of Shire · The Director of Environmental Services, Heather Nicholls and myself met with Eileen Ford at the Molong Cemetery · Cudal Community Consultation Meeting · Attended Botanical Art Exhibition at Orange Highland Wines and Gardens · Committee Meetings – Canowindra – tour of Canowindra · Yeoval Progress Meeting · Molong Community Consultation Meeting · Meeting with Heather Nicholls, Steve Harding and developer Phillip Stivens – B&B – Escort Way · Canowindra Balloon Championship · F.O.O.D Week & 100 mile dinner – Canowindra · Eugowra – opening of Canowindra Skate Park and Eugowra Community Hall and Childcare Centre · Along with Director of Engineering, met with Giovanni de Francesca – floor issues and expansion of factory · Directors Meeting · Attended presentation night – Canowindra Aust Balloon championships.
Clr Wilcox · Pipe Line Meeting – Mullion Creek Hall · Extraordinary Hall Trust Meeting - Skate Park · Economic Development and Tourism Committee – Chair · Environmental Services Committee · Land Development Meeting · Tourism Conference – Engadine · DLG Councillor Session – Molong · Council Meeting · Community Consultation Meeting –Nashdale · Commercialisation Australia – At Mayor’s invitation · Eastern Tour – Orange Depot · Economic Development and Tourism Committee – Chair · Environmental Services Committee · AOW Vice Chair – Cultural Fund Meeting · Community Consultation – Molong · Clergate School – Badges Presentation – At Mayor’s request · Canowindra Challenge – Official Opening and Balloon Glow · Council Meeting
Clr MacSmith (provided after meeting) · Community Consultation @ Nashdale · Meeting with representatives for development of Cudal showground into equine centre · Eastern end tour · Cudal Community Consultation meeting · Council Committee meetings – could not attend · Meeting with Minister for Primary Industry Katrina Hodgkinson re resolution to problem of flying foxes damaging district orchards.
Clr Gosper · Attended Council monthly meeting · Survey of business houses in Molong re street trees · Attended Nashdale community meeting · Chaired meeting between Golf Club and Show Society at Molong and possible B&S Ball Committee, for Mayor · Presented Cabonne Council trophies at Molong Sheep Dog Trial presentations, for Mayor · Attended Eastern Area Bus Tour · Attended Cudal Community Meeting · Attended Committee Meetings at Canowindra · Road inspections in the Nangar Ward Area with the Mayor and Local Clr Dean · Attended Molong Community Meeting · Attended MAG Monthly Meeting, as Council’s representatives · Attended Directors meeting at Chambers
Clr Hyde · Nashdale community meeting at Nashdale Community Hall · RTC board meeting · East tour of Cabonne by Councillors. · Cudal Community meeting · Golden West Caravan and Motor home gathering at Eugowra · Eugowra MPS 1st health committee meeting · Council Heritage Advisory Committee meeting at Molong · Council committee meetings at Canowindra · Eugowra Progress AGM meeting · Official opening of the Eugowra Child Care and Community Hall and Canowindra Skate Park at Eugowra
Clr Dean · Nashdale Consultation Meeting · Eastern Tour · Cudal Consultation Meeting · Committee Meetings Canowindra · Molong Consultation Meeting · Cabonne Consultative Committee Meeting – Molong · Eugowra/Canowindra opening of RLCIP · Council Meeting Molong · Tour of Coates Creek/Reedy Creek with Mayor and Deputy
Clr Walker · Caravan Park Meeting Cudal · Meeting Candidates Canowindra · Met with various ratepayers re Canowindra Issues · Met with Bill West – Cowra Mayor · LEP Meeting Canowindra · Balloon meeting · Eastern tour · Cudal consultation meeting · Committee meetings – Canowindra · Molong Consultation Meeting · Australian Balloon meeting opening and balloon glow · Eugowra RLCIP · Council meeting
Clr Bleakley · Caravan park meeting · Nashdale community consultation · Cabonne Health Council · Traffic Committee Meeting · Cudal consultation meeting · Committee meeting · Molong Community Consultation · Consultative meeting
Clr Culverson · Ordinary Council Meeting · ECCO Public Meeting as requested by the Macquarie Pipeline Concerned Citizens Committee · Macquarie Pipeline Concerned Citizens Committee meeting · South-Eastern area tour of shire March RFS AGM · Canowindra inspections and Committee meetings held in Canowindra · Inspection of Dry Creek Road with staff · RLCIP opening of Eugowra Preschool upgrade and refurbishment and Canowindra Skate Park held in Eugowra · Daroo Committee Meeting · Meeting with Canobolas Local Area Commander of Police Superintendent David Driver and Mullion Creek and District Skate/BMX Park representative |
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THAT the information contained in the Mayoral Minute be noted.
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11/04/01 |
Carried
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Motion (Wilcox/Hyde)
THAT Council write a letter to Canowindra Challenge Inc. congratulating them on the success of the balloon festival.
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11/04/02 |
Carried |
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THAT the minutes of the Ordinary Meeting held on 21 March 2011 be adopted.
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11/04/03 |
Carried |
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Proceedings in Brief Clr Hyde called Item 3; Clr Culverson called Items 4, 5 and 6; Clr Bleakley called Items 1, 2, 8, 10 and 16 and Clr Gosper called Item 14. |
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THAT: 1. Council consider the items called. 2. The balance of the items be noted. |
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11/04/04 |
Carried |
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THAT the Questions For Next Meeting Item be moved to the end of the Determination section of the business paper to enable issues that arise throughout the meeting to be included in this item.
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Carried |
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Proceedings in Brief In response to a question from Clr Bleakley, the Director of Finance and Corporate Services advised that each internal audit will be quoted on individually for that particular service. |
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THAT Council approve the joint engagement of IAB Services for internal audit services by the WBC Alliance Councils of Blayney, Cabonne and Central Tablelands Water. |
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Carried |
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THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 4 April 2011 be adopted. |
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Carried |
It was noted Clr Farr declared an interest in the following Item (identified as a non-significant, non-pecuniary interest) due to the applicant being his accountant, and advised he would not leave the Chambers although he would refrain from any discussion.
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THAT a further report be presented to Council at its May Council Meeting regarding similar businesses in Eugowra.
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11/04/08 |
Carried |
It was noted the time being 9:45am Clr MacSmith joined the meeting.
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THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 4th April 2011 be adopted with the exception of the Additional Item headed “Request for a Plaque and Tree” to be amended to be “THAT consultation be held with the Molong RSL Club with a view to Council providing suitable recognition for Soldiers from the Boer War.” |
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11/04/09 |
Carried |
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Proceedings in Brief As a result of a question from Clr Duffy, the Director of Finance and Corporate Services advised that the changes to categorisation of land is only a name change and does not change zoning and that there will be no change to rating costs due to the transfer. |
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THAT the sub-categories Residential – Molong Town, Residential – Village and Residential – Rural, be transferred into the category Residential subject to no increase in rates as a result of the transfer, and that affected ratepayers be notified.
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11/04/10 |
Carried |
It was noted Clr Gosper declared a non-significant, non-pecuniary interest in the following item due to his wife’s maiden name (Brown) and relationship to the Neville family.
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THAT Council resolves to retain the Thistle Street name from Edward Street to the railway line (Sections A and B) and in accordance with Section 162 of the Roads Act 1993 to advertise the naming of the road from Banjo Paterson Way to Thistle Street as William Neville Lane and the renaming of the section of Thistle Street from the railway line to Starrlea Road (Section C and D) as Kolonga Road. |
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11/04/11 |
Carried |
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THAT Council approve the time extension for the completion of the draft report by 5 working days to the 29th April 2011.
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11/04/13 |
Carried |
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Proceedings in Brief The Director of Engineering and Technical Services informed Councillors that advice had been received from Crown Lands stating no objection to the proposal. |
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THAT subject to the following conditions: 1. Crown Lands are first consulted and have no objections; 2. Advice is sought from Council’s Solicitor; and 3. Any agreement is reviewed by Council’s Solicitor Council agrees in principle to the installation of solar panels on the Cumnock show pavilion building, noting the advice received from Crown Lands. |
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11/04/14 |
Carried |
It was noted the time being 10:05am Clr Wilcox declared an interest in the following item (identified as a significant pecuniary interest) due to her being a trustee of said land and left the Chambers.
Clr Durkin declared an interest (identified as a potential non-significant, non-pecuniary interest) due to two serving police officers being on the Mullion Creek Reserve Hall Trust and was advised by Director of Finance and Corporate Services that this was excluded under Section 443(3)(b) of the Local Government Act and he remained in the Chambers.
It was noted the time being 10.08am, Item 17 (Works Committee Meeting Minutes) was deferred pending copies of a letter and Item 18 was addressed next. Accordingly Clr Wilcox returned to the meeting.
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THAT Council note the items 1 to 7 in the report and further write to ARTC requesting an Officer of ARTC meet with Council to discuss the impact the bridges have on flooding and possible flood mitigation measures to improve waterway under the structure.
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11/04/15 |
Carried |
It was noted the time being 10:11am Council addressed Item 17 of the business paper and Clr Wilcox left the Chambers due to her previous declaration of interest.
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THAT the report and recommendations of the Works Committee meeting held on Monday 4th April 2011 of Cabonne Council be adopted with the exception of the Additional Item headed “Mullion Creek District – Submissions for Grant” to be amended to:-
“THAT subject to demonstration of: a) Majority local community support; and b) Local fundraising commitment similar to other Cabonne Skate Parks, Council support in principle the Mullion Creek and District Skate Park/BMX project with a similar contribution by Council as the other skate parks in Cabonne received.”
Amendment (Culverson/Duffy)
That the report and recommendation of the Works Committee meeting held on Monday 4th April 2011 of Cabonne Council be adopted with the exception of the Additional Item headed “Mullion Creek District – Submission for Grant” to be amended to:-
“THAT Council include in the 2011/12 budget, an allocation of $78,000 toward the Mullion Creek and District Skate/BMX Park as requested by the said committee”.
The Amendment was put and Lost
The Chair called a division as requested by Clr Duffy which resulted as follows (noting the absence of Clr Wilcox – declared interest):
For: Clrs Culverson and Duffy Against: Clrs Dean, Bleakley, MacSmith, Gosper, Durkin, Hyde, Walker, Farr, and Dowling
Further Amendment (Previously foreshadowed) (Farr/Walker)
THAT the report and recommendations of the Works Committee meeting held on Monday 4th April 2011 of Cabonne Council be adopted with the exception of the Additional Item headed “Mullion Creek District – Submission for Grant” to be amended to:-
“THAT Council refer the amount of $30,000 toward the Mullion Creek and District Skate/BMX Park for consideration to the 2011/12 estimates.”
The Further Amendment was put and carried, becoming the Motion. The Motion was put and carried.
MOTION (Farr/Walker)
That the report and recommendations of the Works Committee meeting held on Monday 4th April of Cabonne Council be adopted with the exception of the Additional Item headed “Mullion Creek District – Submission for Grant” to be amended to:-
“THAT Council refer the amount of $30,000 toward the Mullion Creek and District Skate/BMX Park for consideration to the 2011/12 estimates.”
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11/04/16 |
Carried |
It was noted, the time being 10:50am a presentation was made to the Youth of the Month - Mitchell Milne.
It was noted, the time being 10:53am a presentation was made to the Volunteer of the Month - Mr Bob Adams.
It was noted the time being 11:00am Council adjourned for morning tea resuming at 11:15am.
It was noted the time being 11:17am the Chair announced Items 22, 23 & 24 were to be addressed next and the General Manager declared an interest in item 23 (identified as a significant non-pecuniary interest) due to the applicant being a friend and associate and left the Chambers.
It was noted, the time being 11:47am the General Manager rejoined the meeting.
It was noted, the time being 12:09pm Andrea Hamilton Vaughn, Roads & Traffic Authority Safety Officer addressed Council.
It was noted, the time being 12:17pm Allison Russell addressed Council regarding the Sustainable Collections Project.
It was noted Item 19 was addressed next.
It was noted, the time being 1:08pm Council adjourned for lunch resuming at 2:06pm.
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THAT Council note the report and extend an invitation to the project manager to address council at the May Ordinary meeting.
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11/04/21 |
Carried |
It was noted Items 25 and 26 were addressed next.
It was noted Item 21 was addressed next.
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THAT Council refuse the request by the Orange Model Aircraft Club inc. to operate model float planes on the Borenore Dam.
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11/04/24 |
Carried |
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Motion (Gosper/Hyde)
THAT Council receive a report at the next Council meeting in relation to questions asked / matters raised, being: 1. Clr Bleakley requested a confidential report detailing the selling prices of all quarry products with comparisons to competitors where available. The Director Of Engineering and Technical Services undertook to provide same to the next Quarry Review Committee.
2. Clr Culverson requested an update on negations regarding the block of land next to Clergate School.
3. Clr Duffy requested updates on negotiations regarding the block of land at the Borenore Railway station; the raising of the Molong Creek Dam wall; and whether the Rural Fire Service had been invited to attend a Council workshop.
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11/04/27 |
Carried |
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Clr Duffy requested a copy of the letter of support for the Molong Skate Park. |
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Clr Bleakley suggested that Council should make a presentation in support of the Bell Line Expressway. The General Manager advised that media releases had been issued. |
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THAT Council write to the Minister for Roads asking his stance on the Bells Line Expressway and Dual Carriageway, Lithgow.
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11/04/28 |
Carried |
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THAT Council write to the Minister for Primary Industries Katrina Hodgkinson thanking her for her prompt reaction to the flying fox problem. |
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11/04/29 |
Carried |
It was noted, the time being 2:51pm Clr Duffy declared an interest (identified as a pecuniary interest) in Item 2 as he has family that work at the mines and left the Chambers.
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THAT the information be noted and that this matter be subject to a further report as more information comes to hand.
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1. |
Carried |
It was noted, the time being 2:52pm Clr Duffy rejoined the meeting.
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THAT the ratepayers in the annexure attached be advised in writing that if payment of their account is not made, or a satisfactory arrangement for payment is not made within seven days of the correspondence that Council intends to issue a Statement of Claim for the recovery of all monies owed to Council.
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2. |
Carried |
It was noted, the time being 2:53pm Clr Culverson declared an interest (identified as an actual pecuniary interest) in Item 4 as a client of their business has lodged a claim against Council and engaged the services of their business to repair damage and left the Chambers.
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THAT the information be noted.
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3. |
Carried |
It was noted, the time being 2:54pm Clr Culverson rejoined the meeting.
It was noted, the time being 2:56pm Clr Gosper left the Chambers to attend another appointment and did not return.
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Recommendation (Farr/Bleakley)
THAT the Interim Management Plan be provided to the full Quarry Review Committee together with full financial implications.
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4. |
Carried |
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THAT the report and recommendations of the Quarry Review Committee held on Monday 4th April 2011 be adopted.
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5. |
Carried |
It was noted, the time being 3:09pm Clr Culverson declared an interest (identified as an actual pecuniary interest) in Item 10 as their business has contracted to one of the tender applicants and left the Chambers.
It was noted, the time being 3:12pm Clr Culverson rejoined the meeting at which time the Chair resumed the Ordinary meeting.
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THAT the Report and Recommendations of the Closed Committee of the Whole Meeting held on Monday 18 April, 2011 be adopted.
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11/04/31 |
Carried |
There being no further business, the meeting closed at 3:13pm.
CHAIRMAN.
Chairman of the Ordinary Meeting of Cabonne Council held on the 16 May, 2011 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.