MINUTES OF THE Extraordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Monday 7 March, 2011 COMMENCING AT 11.40am

Page 1

TABLE OF CONTENTS

ITEMS FOR DETERMINATION.. 1

ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE.. 1

ITEM - 2 DECLARATIONS OF INTEREST.. 1

ITEM - 3 DECLARATIONS OF POLITICAL DONATIONS.. 1

ITEM - 1 CARRYING OF COUNCIL INTO CLOSED COMMITTEE OF THE WHOLE MEETING.. 1

ITEM - 2 IT CORPORATE SYSTEMS REPLACEMENT TENDER.. 2

REPORT & RESOLUTIONS OF CLOSED COMMITTEE OF THE WHOLE.. 2

PRESENT         Clr R Dowling (in the Chair), Clrs G Dean, N Bleakley, L MacSmith, I Gosper, S Wilcox, A Durkin, D Hyde, K Walker, J Farr, J Culverson and K Duffy

Also present were the General Manager, Director of Finance & Corporate Services, Director of Engineering & Technical Services, Director of Environmental Services and Finance Manager.

ITEMS FOR DETERMINATION

ITEM - 1    APPLICATIONS FOR LEAVE OF ABSENCE

Proceedings in Brief

There were no applications for leave of absence.

ITEM - 2    DECLARATIONS OF INTEREST

Proceedings in Brief

There were no declarations of interest.

ITEM - 3    DECLARATIONS OF POLITICAL DONATIONS

Proceedings in Brief

There were no declarations of political donations.

	ITEM - 1    CARRYING OF COUNCIL INTO CLOSED COMMITTEE OF THE WHOLE MEETING
	MOTION (Farr/Hyde) THAT Council now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters the publicity of which Council considers would be prejudicial to the Council or the individuals concerned and that the press and public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.
11/03/01	Carried

	ITEM - 2    IT CORPORATE SYSTEMS REPLACEMENT TENDER
	RECOMMENDATION (Durkin/Wilcox) THAT: 1.   Council do not accept any of the tenders submitted for the Provision of Supply, Installation, Training and Annual Maintenance of a Corporate Software System for reasons that the shortlisted Tenderers exhibited functionality well beyond that requested in the original tender documentation and that the additional functionality would be of benefit to Council; 2.   Council do not call fresh tenders for the reason that the short listed Tenderers met, and exceeded, the original requirements of the tender; and 3.   Council enter into negotiations with IT Vision for the Provision of Supply, Installation, Training and Annual Maintenance of a Corporate Software System.
1.	Carried

It was noted the time being 11.55am, the Chair resumed the open meeting.

	REPORT & RESOLUTIONS OF CLOSED COMMITTEE OF THE WHOLE
	MOTION (Farr/Gosper) THAT the Report and Recommendations of the Closed Committee of the Whole Meeting held on Monday 7 March, 2011 be adopted.
11/03/02	Carried

There being no further business, the meeting closed at 11.56 am.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 21 March, 2011 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.