Minutes of Ordinary Meeting - 15 November 2010

PRESENT Clr R Dowling (in the Chair), Clrs G Dean, N Bleakley, L MacSmith, I Gosper, S Wilcox, A Durkin, D Hyde, K Walker, J Farr, J Culverson (arriving 9:34am) and K Duffy (arriving 9:34am).

Also present were the Director of Finance & Corporate Services, Director of Engineering & Technical Services, Director of Environmental Services and Administration Manager.

ITEMS FOR DETERMINATION

ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE

Proceedings in Brief

The temporary absence of Clrs Culverson and Duffy were noted.

ITEM - 2 DECLARATIONS OF INTEREST

Proceedings in Brief

There were nil declarations of Interest.

ITEM - 3 DECLARATIONS OF POLITICAL DONATIONS

Proceedings in Brief

There were nil declarations of political donations.

	ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
	Proceedings in Brief Clr Dowling Civic Reception for Italian Ambassador to the ANFD ANFD Opening Lachlan Valley-Upper Macquarie Weeds meeting Cumnock Progress meeting Eastern end Shire Tour CWA Central West Group Conference Molong Rural Community Achievers Awards Wollongong Meeting re Gelato Factory Committee meetings Modernisation/One Association Workshop Meeting with residents re Shade Structure Molong Village Green WBC Board Meeting and Workshop Meeting regarding War Memorial Molong Village Green Central NSW Museums Website & Brochure Launch Modernisation Focus Group Dubbo Attended Public Meeting in Manildra Clr Dean Cabonne Traffic Committee Meeting Cabonne Eastern Zone Inspection Committee Meetings and Workshop Cudal Progress Meeting Orange/Cabonne Traffic Safety Meeting Take Your Daughter to Work Induction Canowindra Swimming Pool Public Meeting Cabonne Consultative Meeting Council Meeting Clr Bleakley Shire Tour Committee Meeting Acacia Lodge Meeting Modernisation Group Dubbo Molong Advancement Group Meeting Clr MacSmith Council Meeting Attended Cabonne Council Stand Australian National Fields Days Eastern End Shire Tour Committee Meeting Canobolas RFS Meeting Canowindra Swimming Pool Public Meeting Modernisation Focus Group Dubbo Anglican Dinner Cudal Meeting with Director of Environmental Services and Developer Molong Clr Gosper Council Meeting Meeting re General Manager’s Review Eastern End Shire Tour Centroc Rural Health Forum Young Council Picnic Day Meeting re Gelato Factory Committee and Extraordinary Meetings Meeting with residents re Shade Structure Molong Village Green WBC Board Meeting and Workshop Central NSW Museums Website & Brochure Launch Attended Molong Show Society BBQ Modernisation Focus Group Dubbo Canowindra Swimming Pool Public Meeting Clr Wilcox Attended Cabonne Stand Australian National Fields Days Cumnock Progress Association Meeting Eastern Area Tour Committee Meetings Modernisation/One Association Workshop Council Extraordinary Meeting Take Your Daughter to Work Induction CCTAC Meeting Arts Out West Meeting Mines Related Councils Meeting Gunnedah Council Meeting Clr Hyde HACC AGM Attended Cabonne Stand Australian National Fields Days Eugowra Medical House Meeting Eugowra Australia Day Committee Meeting Eastern Shire Tour Centroc Rural Health Forum Young Spoke with concerned residents re possible Car Rally Committee Meetings Eugowra P&F Meeting Lachlan Regional Transport Meeting Eugowra EPPA Meeting with Director of Environmental Services Eugowra Swimming Pool Committee Meeting Clr Walker Chamber of Commerce Spoke with concerned residents re possible Car Rally Eastern Shire Tour Railway Centenary Meeting Health Centre Expo Council Picnic Day Committee Meetings Modernisation Workshop Moyne Nursing Home Canowindra Pool Meeting Meeting re Main St traffic safety concerns Canowindra Food Basket Meeting Canowindra Pool Public Meeting Council Meeting Clr Farr Clr Farr suggested Council should write a letter in support of the NSW Nurses Association a 4:1 nurse to patient ratio in nursing and moved that way. He requested a Media Release be also made. Clr Culverson Council Meeting Extraordinary Meeting Attended Cabonne Stand Australian National Fields Days Eastern Area Shire Tour Centroc Health Forum Young Committee Meetings Modernisation/One Association Workshop WBC meeting Mullion Creek & District Progress Association meeting Modernisation Focus Group Dubbo MADIA/Manildra Hall Committee Community Information Meeting
	MOTION (Dowling/ - ) THAT the information contained in the Mayoral Minute be noted.
10/11/04	Carried
	MOTION (Farr/Hyde) THAT Council write a letter in support of the NSW Nurses Association’s call for a 4:1 nurse to patient ratio.
10/11/05	Carried

ITEM - 5 CONFIRMATION OF THE MINUTES

MOTION (Farr/Wilcox)

THAT the minutes of the Ordinary Meeting held on 18 October 2010 and the Extraordinary Meeting held on 1 November 2010 be adopted.

10/11/06

Carried

	ITEM - 6 Questions For Next Meeting
	Proceedings in Brief In response to a question from Clr Durkin the Director of Engineering & Technical Services advised that the resealing of Gaskill Street was subject to determination of pedestrian crossings and disabled parking and was to be addressed at the December Traffic Committee meeting.
	MOTION (Farr/Hyde) THAT Council receive a report at the next Council meeting in relation to questions asked / matters raised, being: 1. Clr Dean requested a report providing an update on status relating to Orange Works Depot and also on when the Works Depot at Canowindra would relocate to the newly acquired building and when the Eastern Area Works Tour would be completed. 2. Clr Bleakley requested a report from the General Manager advising on measures he was to undertake to clean up the resolutions register. 3. Clr Hyde referring to a motion from a Small Towns Development Committee meeting held 30 June 2010 that “the STDC request Council to review the Village Enhancement Program criteria and delivery” requested a report outlining a brief history of the Village Enhancement Program; financial costs and commitments to the program; projects for the future (both incomplete and completed) and proposed that either a workshop or discussion time be set aside on Committee day or another day. 4. Clr Duffy requested a report in relation to the General Manager’s communiqué for which he proposed copies of letters referred to therein should be provided to Council and in which the General Manager should outline his activities for the month. 5. Clr Duffy also requested that a copy of the letter from the Division of Local Government relating to the recording of minutes be provided to the next Council meeting.
10/11/07	Carried

	ITEM - 7 BUSINESS PAPER ITEMS FOR NOTING
	Proceedings in Brief Clr Bleakley called Items 2 and 6; Clr Farr called Items 4 and 5; and Clr Duffy called Items 1, 4, 5 and 6.
	MOTION (Farr/Wilcox) THAT: 1. Councillors consider the items called. 2. The balance of the items be noted.
10/11/08	Carried

ITEM - 8 COUNCILLOR INFORMATION SEMINARS - SERIES II

MOTION (Bleakley/Wilcox)

THAT Clrs R Dowling, G Dean, N Bleakley, L MacSmith, I Gosper, S Wilcox, A Durkin, D Hyde, K Walker, J Culverson and K Duffy attend the DLG Councillor Information Seminars Series II in Molong on 8 December 2010.

10/11/09

Carried

	ITEM - 9 Presentation of Motions on screen at Council meetings
	mOtion (Hyde/-) THAT: 1. Council through the Chairperson control strict rules of debate at all Council meetings. 2. Lighting within the whole of the Chamber is accommodated for normal and screen viewing. 3. Where possible motions from the floor be written and given to the recorder. The Motion lapsed for the want of a Seconder
	MOTION (Farr/Bleakley) THAT the information be noted.
10/11/10	Carried The Chair called for a Division which resulted in vote for the Motion as follows: For: Clrs Bleakley, MacSmith, Gosper, Wilcox, Durkin, Walker, Farr and Dowling. Against: Clrs Dean, Hyde, Culverson and Duffy.

	ITEM - 10 Policy Database - Summary of Policies Review By Council
	Proceedings in Brief In response to a request by Clr Hyde that the policy relating to Pioneer Park Eugowra be retained as the alcohol free limitations were still required it was clarified that such limits are set by Order provisions of the Local Government Act and not by policy.
	MOTION (Duffy/Hyde) THAT Council: 1. Retain all policies recommended for retention in the report. 2. Delete all polices recommended for deletion in the report. 3. Advise the Cumnock Swimming Pool Committee that Council will not allow the practice (by pool supervisors) of hiring out its public swimming pools for private parties. 4. Erect appropriate signs (Stock Route Closed) at the junctions of South Street with Main Road 359 and Watson Street with Wellington Street Molong. 5. Receive a further report to its December Council meeting relating to an Order for Pioneer Park Eugowra to be alcohol free. 6. Post all its policies on the Internet.
10/11/11	Carried

It was noted, the time being 10:21am Clr Culverson declared a pecuniary interest in the following Item due to being a service provider to Council and left the Chambers. It was noted Clr Farr also left the Chambers at this time declaring a pecuniary interest due to being the Chair of Manildra Common Pit which provides road materials to Council and also having on occasion hired his bus to Council.

	ITEM - 11 POLICY DATABASE - PROCUREMENT (Including Local Preference) POLICY
	Proceedings in Brief In response to a question by Clr Hyde the Acting General Manager advised that there was not a budget allocation should Council determine to fund a local preference component as an economic development measure and would need a specific item to be created in the 2010/11 budget. In response to a comment by Clr MacSmith the Acting General Manager advised that Council would need to know what this economic development measure would cost. In response to a question from Clr Bleakley the Acting General Manager advised that some of the information he was requesting relating to local annual expenditure on small items was included in the closed section of the business paper. Considerable discussion ensued relating to whether a workshop was required or whether a decision should be made during this meeting and Clr Duffy noted that whilst everyone is encouraged to support local business he had personally seen residents and business owners shopping in Orange.
	MOTION (Gosper/Durkin) THAT Council: 1. Determine inclusion of the suggestions noted in the report that it wishes included in the Draft Council’s Procurement (including Local Preference) Policy. 2. Receive a further report for adoption of the Procurement (including Local Preference) Policy once finalised. 3. Prepare a policy including a “commonsense approach” allowing for inclusion of a buffer (a percentage) at a later stage with a view to supporting local industry.
10/11/12	Carried Clr Bleakley requested the Chair call a division which resulted in a vote for the motion as follows (noting the absence of Clrs Culverson – declared interest and Farr – declared interest): For: Clrs MacSmith, Gosper, Wilcox, Durkin, Walker and Dowling Against: Clrs Dean, Bleakley, Hyde and Duffy

It was noted, the time being 10:31am Clr Culverson rejoined the meeting. It was noted, the time being 10:33am Clr Farr rejoined the meeting.

It was noted, the time being 10:34am the Mayor acknowledged the presence of children from St Edward’s School Canowindra in the Chambers and called on Clr Durkin to welcome them to the Council meeting.

It was noted, the time being, 10:37am the Volunteer of the Month award was presented to the Mr and Mrs Max and Alice Wood.

It was noted at the time being, 10:47am a presentation was made to Sam Little as Youth of the Month for July followed by morning tea with Council resuming at 11:05am at which time Council’s Auditor made a presentation to Council on the Annual Financial Statements and then Item 32 was addressed.

	ITEM - 32 Canowindra Swimming Pool - Public Meeting
	Proceedings in Brief After considerable discussion it was determined to make every effort to have the Canowindra Swimming Pool open by the coming weekend even if it required the hiring of casual staff.
	Procedural Motion (Farr/-) THAT the motion be put.
10/11/13	Carried
	MOTION (Durkin/Walker) THAT: 1. An Engineer be engaged to check the viability/future life of the pool by 10 May 2011. 2. The upgrade/refurbishment of amenities be suspended until the report from the Engineer is received and discussed by Council. 3. A casual employee be engaged in the capacity of a lifeguard for groups unable to provide someone qualified with a bronze medallion until a manager is engaged for pool use by key user groups. 4. Council receive a report to its January meeting outlining options for a pool managers residence replacement from insurance funds. 5. A review be undertaken on the policy of advertising tenders. 6. Future contracts include all year maintenance and season startup provisions.
10/11/14	Carried

ITEM - 12 THE PAYMENT OF EXPENSES AND THE PROVISION OF FACILITIES FOR MAYOR AND COUNCILLORS 2011 Policy

MOTION (Bleakley/Durkin)

THAT Council adopt the annexed Payment of Expenses & Provision of Facilities for Mayor and Councillors (2011) Policy and forward a copy to the Division of Local Government.

10/11/15

Carried

ITEM - 13 POLICY DATABASE - PROMOTIONAL SIGNAGE WITHIN THE CABONNE COUNCIL AREA

MOTION (Durkin/Wilcox)

THAT Council retain the Signs policy ‘Promotional signage within the Cabonne Council area’ within its policy database.

10/11/16

Carried

	ITEM - 14 Manildra Library
	Proceedings in Brief Clr Farr advised that following the public meeting the majority of the community wished the hall to be left as is and that the Manildra Soldiers Memorial Hall committee would be meeting on 9 December 2010 to consider their options.
	MOTION (Farr/Wilcox) THAT: 1. The information be noted. 2. Council receive a further report once advice is received from the Manildra Soldiers Memorial Hall committee.
10/11/17	Carried

ITEM - 15 LOCAL GOVERNMENT WEEK DESIGN A POSTCARD COMPETITION

MOTION (Bleakley/Wilcox)

THAT Council appoint Clrs Dean and Culverson to determine the winners of the Design a Postcard Competition.

10/11/18

Carried

ITEM - 16 COMMUNITY SERVICES COMMITTEE MEETING

MOTION (Hyde/Walker)

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 1 November 2010 be adopted.

10/11/19

Carried

	ITEM - 17 ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING
	Proceedings in Brief In response to a question by Clr Hyde the Acting General Manager advised that the minutes of the Small Towns Development Committee meetings could be submitted to Council for noting and any item that required adoption would require a report by the Economic Development Manager recommending such adoption.
	MOTION (Bleakley/Gosper) THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 1 November 2010 be adopted noting that the recommendation for Item 4 on page 152 should be amended to show the Mover as Clr Farr and Seconder as Clr MacSmith.
10/11/20	Carried

	ITEM - 18 Decommissioning of underground petroleum storage systems (UPSS)
	Proceedings in Brief Clr Farr advised that it was his recollection that when the Amusu Theatre and Tom’s Garage site was purchased an environmental study was undertaken including drilling and testing and a report received indicating that no leaking had occurred. Clr Duffy requested he be advised the date of purchase.
	MOTION (Farr/Durkin) THAT: 1. Council seek legal advice regarding Council’s liability for the UPSS referred to in the letter from Mobil. 2. The environmental report undertaken at the time of purchase be provided to the legal advisor.
10/11/21	Carried

	ITEM - 19 Canowindra Caravan Park- Electrical Works
	Proceedings in Brief In response to a question by Clr Durkin the Director of Engineering & Technical Services confirmed that there were financial benefits in putting down the sewer at the same time as the electrical cabling.
	MOTION (Bleakley/Dean) THAT: 1. Council carryout the electrical and sewer works as a matter of urgency at the Canowindra Caravan Park. 2. Funds be borrowed from the Canowindra Town Improvement vote for the additional works to the value of $10,000 and be reimbursed during the 2011/12 budget process.
10/11/22	Carried

	ITEM - 20 WORKS COMMITTEE MEETING MINUTES
	Proceedings in Brief It was noted an amended annexure being the report and recommendation of the Works Committee held on 1 November 2010 was provided. Clr Culverson advised that the report of the committee was incorrect in that they indicated on page 5 of the annexure that Clr Duffy and herself had entered the meeting at the conclusion of Item 8 when in fact they had entered during discussion on the additional item relating to the Forbes Cabonne Rally. Considerable discussion then ensued in relation to a proposed amendment to the recommendation by Clr Culverson which resulted in the following motion.
	MOTION (Culverson/Duffy) THAT the report and recommendations of the Works Committee held on Monday 1^st November 2010 of Cabonne Council be adopted excepting the Additional Item recommendation relating to the Australian Motorsport Action Group (AMSAG) Forbes/Cabonne Rally, to be replaced with a resolution as follows: 1. Council approve the Australian Motorsport Action Group (AMSAG) Forbes/Cabonne Rally event and road closures subject to: · Must comply with the NSW Police conditions of approval. · Traffic Control be in accordance with Council approved control plans supplied by the Event Organiser and erected by suitably qualified persons also provided by the event organiser as per Police condition 28. · Council receive a bond of $5,000 to be paid prior to the event, for repairs attributable to this event to the road infrastructure if necessary with an inspection prior to and after the event – said bond to be refunded if not required. The event organisers will be responsible to pay any further costs for repairs if in excess of the bond. · The event organisers produce evidence of all certificates of currency regarding public liability and licences to Council prior to the event. 2. Council liaise cooperatively with Forbes Council in relation to the Australian Motorsport Action Group (AMSAG) Forbes/Cabonne Rally event.
10/11/23	Carried The Chair called for a division which resulted in a vote for the Motion as follows: For: Clrs Dean, Bleakley MacSmith, Wilcox, Durkin, Hyde, Farr, Culverson and Duffy. Against: Clrs Gosper, Walker and Dowling.

ITEM - 21 CWBC IWCM Strategic Study October update

MOTION (Farr/Durkin)

THAT Council:

1. Note the IWCM Strategy progress report; and

2. Invite the Consultant to address Council at its December meeting on the results of the Molong Water Supply Secure Yield Study.

10/11/24

Carried

ITEM - 22 Rural Fire Service - Communications Site Rental Charges

MOTION (Gosper/Hyde)

THAT Council:

1. Supports the letter from the Canowindra branch of the NSW Farmers Association by writing to the NSW Premier to remove the site rental charges for the RFS communication sites and refund of monies already received.

2. Writes to Country Energy in support of issues raised in the letter from the Canowindra branch of the NSW Farmers Association.

10/11/25

Carried

	ITEM - 23 FUNDING APPROVAL FOR MANILDRA SEWERAGE SCHEME
	Proceedings in Brief Clr Farr requested that the Director of Engineering & Technical Services note that the fencing around the property was not yet finalised.
	MOTION (Farr/Durkin) THAT Council: 1. Authorise the affixing of Council's Common Seal to the funding agreement received from the Minister for Water in October 2010 for the Manildra Sewerage Scheme; and 2. Write to the Minister for Water thanking him and his Department for their assistance with the project.
10/11/26	Carried

ITEM - 24 Acquisition of a Portion of Lot 4 DP846004 being for road realignment along Edinboro Lane near Cargo

MOTION (Farr/Walker)

THAT:

1. Council accept the purchase price of $1500.00 +GST for the portion of Lot 4 DP846004 required for road realignment purposes;

2. Authorise the affixing of the common seal to the transfer document for purchase of the portion of Lot4 DP846004 required for road realignment purposes;

3. Council pay all associated costs including fencing, surveying costs and legal costs.

10/11/27

Carried

ITEM - 25 Molong Historical Society

MOTION (Farr/Wilcox)

THAT Council:

1. Does not approve $2,000 CIP funding to the Molong Historical Society.

2. In responding to the Molong Historical Society, advise that Council’s Community/Business Development Officer may be able to assist with advice on suitable grants which may be applied for by the Historical Society.

10/11/28

Carried

	ITEM - 26 Cleaning costs at Molong Hall
	Proceedings in Brief In response to a question by Clr Dean the Acting General Manager advised that the services carried out by a contractor are not subject to an award rate.
	MOTION (Culverson/Duffy) THAT Council approve an increase of $8 per hour to raise the hourly cleaning rate to $22 for the Molong Hall and that this amount be offered to the contractor.
10/11/29	Carried

ITEM - 27 New Policy - Gathering Information - a Risk management Policy

MOTION (Durkin/Wilcox)

THAT the Gathering Information Policy be approved.

10/11/30

Carried

ITEM - 28 REQUEST FOR REFUND OF DEVELOPMENT APPLICATION FEES

MOTION (Culverson/Durkin)

THAT Council support the request made by the Colour City Dragon Boat Club and donate $459.15 to the club, this amount being equal to the amount paid by the club to lodge a development application for installation of a roof over a storage area at Lake Canobolas to enable all weather protection of the club’s dragon boats.

10/11/31

Carried

	ITEM - 29 JOINT REGIONAL PLANNING PANEL - DELEGATIONS TO THE GENERAL MANAGER
	Proceedings in Brief Subsequent to the Motion being carried, the Director of Environmental Services clarified that an alternate Councillor was needed to be nominated at point 2 and a further Motion was moved.
	MOTION (Farr/Gosper) THAT: 1. Council grant power of delegation to the General Manager in accordance with the Instrument of delegation approved by the Minister for Planning on 27 September 2010 to determine the following types of applications:-  Major development application submitted to the Cabonne Local Government Area Joint Regional Planning Panel, where no objections have been received.  Designated development with a capital investment value up to $5 million.  Applications within certain precincts where detailed planning has occurred, and the Department of Planning has endorsed such delegation. 2. An alternate Councillor delegate be nominated to represent Cabonne on the Joint Regional Planning Panel.
10/11/32	Carried
	MOTION (MacSmith/Bleakley) THAT Clr Wilcox be an alternate delegate to represent Cabonne on the Joint Regional Planning Panel.
10/11/33	Carried

	ITEM - 30 ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING
	Proceedings in Brief The Director of Environmental Services requested that Council note that in Item 5 of the annexed report it had varied its policy in relation to section 94 Road improvement contributions.
	MOTION (Farr/Walker) THAT: 1. The report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 1 November 2010 be adopted and carried Motions be noted. 2. The variation to Council’s section 94 Road Improvement Contributions Policy be noted as a one-off due to the special circumstances.
10/11/34	Carried

ITEM - 31 EVENTS ASSISTANCE PROGRAM

MOTION (Wilcox/Durkin)

THAT:

1. Council approve core event funding of $1,500 under the Events Assistance Program round 1, 2010/2011 for advertising expenses of the event 2011 Central West Garden & Lifestyle Expo.

2. Council holds discussions with the Australian National Field Days Committee to determine its level of ongoing commitment to this regional event and report outcomes back to Council.

10/11/35

Carried

ITEMS FOR NOTATION

ITEM - 1 QUARTERLY REPORT ON COMPLAINTS RECEIVED UNDER COUNCIL'S CODE OF CONDUCT

Proceedings in Brief

It was agreed to refer this Item to the December Council meeting when the General Manager would be in attendance to address questions raised by Clr Duffy.

ITEM - 2 INVESTMENTS & RATES SUMMARIES

Proceedings in Brief

In response to a question from Clr Bleakley the Acting General Manager advised that he would follow up the matter with the Investments Officer as that level of funds should not be in the account referred to by the Councillor. He noted the rate was a good rate for an ‘at call’ account.

	ITEM - 4 Manildra Men's Shed
	Proceedings in Brief In response to a question by Clr Duffy as to whether there was any intention to purchase the land Clr Farr commented that there is desire in the community for Council to purchase the land.
	MOTION (Farr/Dowling) THAT Council apply directly to the Minister seeking an exemption to allow the land in question to be utilised for use as a Men’s Shed.
10/11/36	Carried

It was noted, the time being 1:15pm Clr Farr declared a pecuniary interest in the following Item due to his son being an employee at the Manildra Flour Mill and left the Chambers.

It was noted, the time being 1:17pm when discussion included the Canola Mill Clr MacSmith also declared a pecuniary interest due to being a cousin of the Mill owners and left the Chambers.

ITEM - 5 Manildra, off road parking and turning facility

MOTION (Gosper/Duffy)

THAT:

1. Council write to the Manildra Flour Mill seeking a financial contribution towards the necessary works.

2. Council write to the RTA and other affected Manildra industries also seeking financial support.

10/11/37

Carried

It was noted, the time being 1:20pm Clrs Farr and MacSmith rejoined the meeting.

ITEM - 6 RLCIP Round 3

Proceedings in Brief

In response to a question by Clr Duffy relating to the Yeoval Hall the Director of Engineering & Technical Services advised that previous funding had been utilised for some internal works, possibly a kitchen.

It was noted the time being 1:22pm Council adjourned for lunch resuming at 2:10pm. At this time the absence of Clr Culverson and the temporary absence of Clr Dean was noted.

MATTERS OF URGENCY

There were nil matters of urgency.

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COUNCIL INTO CLOSED COMMITTEE OF THE WHOLE MEETING

MOTION (Wilcox/Hyde)

THAT Council now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters the publicity of which Council considers would be prejudicial to the Council or the individuals concerned and that the press and public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

10/11/38

Carried

ITEM - 2 ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Recommendation (Hyde/Wilcox)

THAT the Committee endorse the accuracy of the Report of the Proceedings of Confidential Matters at the Closed Committee of the Whole Meeting held on 18 October 2010 and notes that the recommendations recorded in the Official Ordinary Minutes of that meeting are sufficient to state the general effect of the proceeding in Closed Committee.

Carried

It was noted the time being 2:15pm Clr Dean rejoined the meeting.

ITEM - 3 MOLONG GELATO FACTORY - FLOOR DRAINAGE

Recommendation (Farr/Wilcox)

THAT Council:

1. Endorse the outcomes of the meeting on 1 November 2010.

2. Receive a further report on the possible sale of the property when further information is to hand and then determine its position on the remaining issues.

Carried

ITEM - 4 Canowindra Retirement Village Project

Recommendation (Farr/Bleakley)

THAT the “payout” amount to enable the purchase of the Canowindra Retirement Village land to proceed should such an approach be made, be as determined by Council and recorded in the confidential proceedings in brief.

Carried

ITEM - 5 Request for Consideration of Water Consumption Charges - Account 911.71000.2

Recommendation (Farr/Walker)

THAT:

1. The owner of water account 911.71000.2 be advised that water consumption costs of $8836.50 for the period 1 July 2010 to 26 July 2010 be written off after all other access and consumption charges are paid.

2. The owner also be advised that this is a one off concession by Council and assurances be sought that a responsible person has been made responsible for the padlock.

Carried

ITEM - 6 DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS

Recommendation (Hyde/Wilcox)

THAT the ratepayers in the annexure attached be advised in writing that if payment of their account is not made, or a satisfactory arrangement for payment is not made within seven days of the correspondence that Council intends to issue a Statement of Claim for the recovery of all monies owed to Council.

Carried

ITEM - 7 Canowindra Pool, Managment and Operation

Recommendation (Gosper/Bleakley)

THAT Council delegate to the General Manager authority to approve the quotations for the management of the Canowindra Pool and in the event no suitable quotations being received be authorised to allocate alternate management and/or operational resources for the Canowindra pool.

Carried

ITEM - 8 Molong Limestone Quarry - Client/Sales

Recommendation (Farr/Wilcox)

THAT the information be noted.

Carried

ITEM - 9 Local Purchase of Goods

Recommendation (Walker/Duffy)

THAT the information be noted.

Carried

ITEM - 10 TENDERS FOR DESIGN AND CONSTRUCTION OF BRIDGE OVER DOUGLAS' CREEK ALONG NANGAR RD

Recommendation (Hyde/Bleakley)

THAT:

1. Accept the tender from Schumack Engineering Pty Ltd for the Design and Construction for the replacement of Douglas Bridge along MR238 - Nangar Road at a tendered price of $189,100.00 +GST; and

2. Authorise the attachment for Council’s seal to the Instrument of Agreement included in the Contract documents.

Carried

ITEM - 11 Plant Replacement

Recommendation (Farr/Wilcox)

THAT Council purchase from Tracserv Trucks Pty Ltd, Dubbo one Bobcat E45 Excavator for the purchase price of $77,078.18 exc GST and accept their trade offer of $40,909.09 for Council’s Bobcat 435 ZHS exc GST, resulting in a net cost to Council of $36,169.09 exc GST.

10.

Carried

ITEM - 12 LAND DEVELOPMENT SUB COMMITTEE MEETING

Recommendation (Farr/Gosper)

THAT the report and recommendations of the Land Development Sub Committee Meeting of Cabonne Council held on 1 November 2010 be adopted and carried Motions be noted.

11.

Carried

It was noted the time being 2:50pm the Chair resumed the Ordinary meeting.

REPORT & RESOLUTIONS OF CLOSED COMMITTEE OF THE WHOLE

MOTION (Wilcox/Hyde)

THAT the Report and Recommendations of the Closed Committee of the Whole Meeting held on Monday 15 November, 2010 be adopted.

10/11/39

Carried

There being no further business, the meeting closed at 2:51pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 20 December, 2010 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.