http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

 

COUNCIL’S MISSION

“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”

 

 
 

 

 


         

 

 

 

 

 

 

 

 

 

COUNCIL’S VISION

Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Monday 18 October, 2010

Page 1

TABLE OF CONTENTS

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 3

ITEM 2      DECLARATIONS OF INTEREST....................................................... 3

ITEM 3      DECLARATIONS OF POLITICAL DONATIONS ............................ 4

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 4

ITEM 5      CONFIRMATION OF THE MINUTES................................................. 5

ITEM 6      Questions For Next Meeting................................................... 5

ITEM 7      LOCAL GOVERNMENT - ONE ASSOCIATION, CONSTITUTIONAL CONVENTION AND MODERNISATION DISCUSSION PAPER.............................. 6

ITEM 8      BUSINESS PAPER ITEMS FOR NOTING...................................... 10

ITEM 9      Rescission Motion - DA 2010/177 for an Animal Boarding and Training Establishment, Lot 100 DP 1145134, Corner of Four Mile Creek Road and Giles Road, Springside....................... 11

ITEM 10    NOTICE OF RECISSION MOTION - ITEM 37 OF THE SEPTEMBER COUNCIL MEETING.............................................................................................. 12

ITEM 11    2010/2011 MANAGEMENT PLAN - FIRST QUARTERLY REVIEW TO 30 SEPTEMBER 2010.............................................................................. 15

ITEM 12    AGE OF FISHES - BBQ..................................................................... 16

ITEM 13    Policy Date Base - Communications and Media Policy   16

ITEM 14    Quarterly Budget Review from 01/07/2010 to 30/09/2010 17

ITEM 15    Rates Incentive Scheme Draw............................................. 21

ITEM 16    YEOVAL SHOW................................................................................... 22

ITEM 17    Australia Day 2011...................................................................... 23

ITEM 18    COMMUNITY SERVICES COMMITTEE MEETING...................... 25

ITEM 19    ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING 25

ITEM 20    2010 REGIONAL ACHIEVEMENT & COMMUNITY AWARDS.. 26

ITEM 21    WORKS COMMITTEE MEETING MINUTES.................................. 27

ITEM 22    Molong Village Green............................................................. 27

ITEM 23    Canowindra Caravan Park................................................... 28

ITEM 24    Community Improvement Program (CIP) Grants....... 29

ITEM 25    DEVELOPMENT APPLICATION 2008/39
FOUR (4) LOT SUBDIVISION
LOTS 141 AND 146 DP756876, STAPLETONS ROAD, MOLONG    
32

ITEM 26    POLICY DATABASE - Environmental Services Policies 35

ITEM 27    ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING................................................................................................................. 36

ITEM 28    PLANNING ASSESSMENT PROCEDURES.................................. 37

ITEM 29    POLICY DATABASE - DEVELOPMENTS POLICIES.................. 40

ITEM 30    POLICY DATABASE - PROMOTIONAL SIGNAGE WITHIN THE CABONNE COUNCIL AREA.................................................................................. 41

ITEM 31    POLICY DATABASE - FOOTPATHS - USE FOR OUTDOOR EATING AREAS 42

ITEM 32    Molong Gasworks Remediation........................................ 42  

 

ANNEXURE ITEMS

 

ANNEXURE 5.1    Council Ordinary Minutes - 20 September 2010 46

ANNEXURE 5.2    Council Extraordinary Minutes - 5 October 2010        72

ANNEXURE 13.1  Draft Communications and Media Policy....... 75

ANNEXURE 14.1  Summary Sept 10 qbr consolidated reporting ytd balance.pdf...................................................................... 80

ANNEXURE 14.2  Sept 2010 Reserve List for QBR.pdf................... 84

ANNEXURE 18.1  Oct 2010 Community Services Report.pdf...... 89

ANNEXURE 19.1  Oct 2010 EDT Committee Report.pdf................... 93

ANNEXURE 21.1  Oct 2010 Works Report.pdf.................................. 100

ANNEXURE 25.1  Plans for DA 2008-39.pdf......................................... 107

ANNEXURE 25.2  Sale of Lot 141 DP 756876.pdf................................ 109

ANNEXURE 25.3  Clause 14 of LEP.pdf.................................................. 111

ANNEXURE 26.1  Draft Housing Construction - Water Tanks Policy  112

ANNEXURE 27.1  Oct 2010 Enviro Committee report.pdf......... 114

ANNEXURE 32.1  Declaration of significantly contaminated land     121 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

GOVERNANCE - Procedural

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201236

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

GOVERNANCE - Procedural

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201238

 

General Manager's REPORT

 

A call for declarations of interest.

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

 

 

 

ITEM 3 - DECLARATIONS OF POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for councillors to declare any political donations received.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

GOVERNANCE - Procedural

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201239

 

General Manager's REPORT

 

A call for Political Donations.

 

 

Recommendation

 

THAT any Political Donations be noted.

 

 

 

ITEM 4 - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201241

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

 

 

ITEM 5 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of Minutes

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

GOVERNANCE - Procedural

Annexures

1.  Council Ordinary Minutes - 20 September 2010

2.  Council Extraordinary Minutes - 5 October 2010    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201242

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

1.   Minutes of the Ordinary Council meeting held on 20 September 2010

2.   Minutes of the Extraordinary meeting held on 5 October 2010

 

Recommendation

 

THAT the minutes of the Ordinary Meeting held on 20 September 2010 and the Extraordinary Meeting held on 5 October 2010 be adopted.

 

 

 

ITEM 6 - Questions For Next Meeting

REPORT IN BRIEF

 

Reason For Report

To provide councillors with an opportunity to ask questions/raise matters which can be provided/addressed at the next Council Meeting.

Policy Implications

Consistent with Council's Meetings Practice Policy

Budget Implications

Nil

Area of Responsibility

Council Meetings

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201244

 

Administration Manager's REPORT

 

A call for questions for which an answer is to be provided if possible or a report submitted to the next Council meeting.

 

 

Recommendation

 

THAT Council receive a report at the next Council meeting in relation to questions asked / matters raised.

 

 

 

ITEM 7 - LOCAL GOVERNMENT - ONE ASSOCIATION, CONSTITUTIONAL CONVENTION AND MODERNISATION DISCUSSION PAPER

REPORT IN BRIEF

 

Reason For Report

Providing an update on the issue.

Policy Implications

Final outcomes will be have major policy implications for all Local Government.

Budget Implications

Likely to be in medium to long term but unknown at this stage.

Area of Responsibility

Governance

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201298

 

General Manager's REPORT

 

Council, at its August meeting, when considering a report on the Constitutional Convention for One Association resolved as follows:

 

THAT the contents of Item 8 be noted and that this Council set a time and place to have a full discussion/workshop on this very important proposal for the future of local government and then invite WBC Alliance Partners to debate the issue further with the ultimate aim to take it to CENTROC.

 

This motion also needs to be considered in the context of the Modernisation Debate which is currently receiving focus from Local Government.

 

The matter of One Association and Modernisation has been referred to the WBC Board meeting for consideration at its November meeting.

 

It was originally hoped to conduct the workshop on October committee day, however with the committees, extraordinary meeting and the communications and media workshop already planned, this was not possible.

 

Council will now need to set aside a date for the conduct of the workshop and it is suggested that this takes place either November or December committee meeting days.  The other options are to hold the workshop at the conclusion of the November or December Council meeting or on a separate day determined by Council.

 

All Councillors have previously been provided with access to or a copy of the discussion papers on One Association and Modernising Local Government.  It is important that Councillors familiarise themselves with the principal issues identified in these papers.

 

 

 

One Association

 

The One Association Task Force discussion paper had considered a whole range of issues in terms of association membership, representational structure, size of board of directors, voting for board members and office holders, term lengths and alternating positions of President and Treasurer, voting rights and transitional arrangements.

 

There was overwhelming consensus at the Constitutional Convention held in August to form One Association, consisting of a Board of 24 Members, 10 from “city” and 10 from “rural/regional” areas, plus a President, plus 2 Vice Presidents and 1 Treasurer.  The period for election was supported for 2 years with the President being only able to serve a maximum 4 year term.  Support for the alternation of President between city and rural/regional areas was also forthcoming, with the Treasurer to be elected at large.

 

In relation to voting rights, there was support for equal votes for the two regions based on proportion of population.  There was to be no zones or divisions within the 2 regions.  Within the organisation structure and representation basis, there was support for voting rights for County Councils and Aboriginal Land Councils.

 

The results from the One Association Convention are currently being considered by the Task Force and the Executives of both the Local Government Association and the Shires Association.  The final outcome of the Executives’ considerations is expected shortly.

 

Modernisation

 

The Modernisation discussion paper is deliberately broad and encompasses a wide range of questions and issues.  The discussion paper also raises a number of key questions such as:

 

·    Better democratic representation

·    Different models for elected councils

·    Full time paid executive Mayors

·    Percentage of women serving as Councillors

·    Percentage of aboriginal people serving as Councillors

·    Other reforms in relation to governance and democracy for shaping the future of local government

·    Funding and support for Integrated Planning & Reporting

·    Removal of rate pegging

·    Additional revenue mechanisms

·    Inter-governmental fiscal relations and transfers

·    Critical measures to overhaul

·    Alternative system for funding the three emergency services

·    Functions that local government should be performing in the future

 

The Local Government & Shires Association is conducting focus group meetings in Dubbo in relation to the Modernisation Discussion Paper on 9 November, which will be attended by the Mayor and Assistant General Manager.  Should other Councillors be interested in attending, they might indicate their interest at the October Council meeting.

 

Council should also note that the WBC has given some preliminary thought to the Modernisation Debate and has adopted a number of key policies including the following:

 

·    The WBC supports an equitable share of Federal and State revenues being allocated to local government and supports the establishment of a federal inquiry into the adequacy of local government revenue.

 

·    The WBC supports direct funding to local government to assist with the provision of services to communities.

 

·    The WBC supports maximum decision making at the Local Government level.  This particularly applies to planning controls where local input and knowledge can be used in the most appropriate manner.

 

·    The WBC supports ongoing reform in local government and encourages open and constructive debate which should be followed by appropriate action.  Reform can include, but is not limited to:

 

o Strategic Alliances

o County Councils

o Regional Organisations of Councils

o Voluntary Amalgamation

o Virtual councils

o Cooperatives

o Public/Private Partnerships

o Shared Services

o Business Units

o Service Agreements

o Other collaborative arrangements

 

·    The WBC support an inter-governmental agreement with:

                  State Government

                        Federal Government

This agreement could set out roles and responsibilities, funding, consultation, identified key issues.

 

·    These policy statements appear in the 2011-2013 Management Plan.

 

·    The policy statements be used by the Chairman and member Councils to state the Alliance position when discussing any reform/modernisation issues impacting on local government.

 

The WBC Chair and Alliance Mayors have also requested a formal hearing before the Modernisation Review Committee.  At this time, a date has not been set for this hearing, which is likely to be held in Sydney.

 

Based on the above it would seem appropriate for Council to conduct the workshop after the focus group meeting in Dubbo but prior to the end of the year.  This will enable Council to provide early input in the formulation of the response by the Local Government and Shires Associations.

 

Further advice in relation to the outcomes from the Constitutional Convention for One Association have been requested and it is hoped to provide an update on this matter on October meeting day.  The deliberations of the outcome of the Local Government & Shires Association Executives into the One Association issue would be beneficial if Council is to consider this matter at a workshop, although it is emphasised that a timely input from Council is also important.

 

 

Recommendation

 

THAT:

 

1.  Council be represented by the Mayor, Assistant General Manager and other interested Councillors at the Focus Group meeting in Dubbo on 9 November.

2.  The outcomes from the WBC Board meeting to be held in November be reported to Council’s November meeting.

3.  Council determine a date for the conduct of the workshop to consider the One Association and Modernisation issues.

 

 

 

 

ITEM 8 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

File Number

201245

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Administration

Annexures

Nil   

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

Recommendation

 

THAT:

1.         Councillors call any items they wish to further consider.

2.         The balance of the items be noted.

 

 

 

ITEM 9 - Rescission Motion - DA 2010/177 for an Animal Boarding and Training Establishment, Lot 100 DP 1145134, Corner of Four Mile Creek Road and Giles Road, Springside

REPORT IN BRIEF

 

Reason For Report

Rescission Motion

Policy Implications

Consistent with Council's Code of Meeting Practice policy and Local Government (General) Regulation 2005

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201154

 

`

 

 

MOTION (Gosper/Durkin)

THAT Development Application 2010/177 for an animal boarding and training establishment at Lot 100 DP 1145134, corner of Four Mile Creek Road and Giles Road, Spring Side be granted consent subject to the attached conditions.

 

Carried

 

Foreshadowed Motion:

 

THAT Development Application 2010/177 for an animal boarding and training establishment and ancillary dwelling at Lot 100 DP 1145134, corner of Four Mile Creek Road and Giles Road, Spring Side be granted consent subject to the conditions presented in report in September 2010 and with the ancillary dwelling conditions attached.

 

The development is to be staged as follows:

 

Stage 1: Construction of the first stage of the stables building including:

 

·    2 completed stalls; the office/kitchen/toilet; and the tack and feed areas;

·    Construction of the round yard, arena and horse wash down bay;

·    6 agistment/exercise yards and horse shelters;

·    Support infrastructure including watering system; and

·    Internal driveway

 

Stage 2: Second stage of the stables and the agistment/exercising yards and horse shelters as required.

 

Stage 3: Ancillary dwelling

 

 

 

Kevin Duffy                          David Hyde                 Geoff Dean

 

 

In order for Council to consider the Rescission Motion on the day it will have to be moved and seconded.

 

 

Recommendation

 

THAT the Rescission Motion be received.

 

 

 

 

 

ITEM 10 - NOTICE OF RECISSION MOTION - ITEM 37 OF THE SEPTEMBER COUNCIL MEETING

REPORT IN BRIEF

 

Reason For Report

Recission Motion

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

 

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201311

 

Director of Finance and Corporate Services' REPORT

 

A Rescission Motion has been received, duly signed by Clrs S Wilcox, R Dowling and I Gosper.

 

The Motion to be rescinded:

 

Notice of Rescission Motion

 

We the undersigned Councillors wish to rescind Item 37 of the September Council meeting 2010:

 

MOTION (Hyde/Farr)

 

THAT Council’s delegates to Community Peak Organisations (as listed below), subject to the support from these Organisations for the 2010/2011 year be as follows:

 

Town

Organisation

Meetings

Representative

Manildra

Manildra and District Improvement Association (MADIA)

1st Wednesday of each month

Clr Farr

Cumnock

Cumnock and District Progress Association

3rd Thursday of each month

Clr Wilcox with Clr Dowling as alternate

Yeoval

Yeoval and District Progress Association

1st Tuesday of each month

Clr Dowling with

Clr Farr as alternate

 

Molong

Molong Advancement Group

1st Wednesday of each month

 

Clr Gosper with Clr Bleakley as alternate

Mullion Creek

Mullion Creek & District  Progress Association

4th Tuesday of each month

 

Clr Wilcox

Cargo

Cargo Progress Association

1st Thursday of every second month

Clr MacSmith

Nashdale/ Borenore

Proposed joint Borenore/ Nashdale Committee under consideration

Last Friday of every month

Clr Duffy

Canowindra

Canowindra Chamber of Commerce

Monthly

Clr Durkin

Eugowra

Eugowra Promotion and Progress Association

2nd Tuesday of each month

Clr Hyde

Cudal

Cudal Progress Association

1st Wednesday of each month

Clr Dean

 

And replace it with the following motion:

 

THAT Council’s delegates to Community Peak Organisations (as listed below), subject to the support from these Organisations for the 2010/2011 year be as follows:

 

Town

Organisation

Meetings

Representative

Manildra

Manildra and District Improvement Association (MADIA)

1st Wednesday of each month

Clr Farr

Cumnock

Cumnock and District Progress Association

3rd Thursday of each month

Clr Wilcox with Clr Dowling as alternate

Yeoval

Yeoval and District Progress Association

1st Tuesday of each month

Clr Dowling with

Clr Farr as alternate

 

Molong

Molong Advancement Group

1st Wednesday of each month

 

Clr Gosper with Clr Bleakley as alternate

Mullion Creek

Mullion Creek & District  Progress Association

4th Tuesday of each month

 

Clr Culverson

Cargo

Cargo Progress Association

1st Thursday of every second month

Clr MacSmith

Nashdale/ Borenore

Proposed joint Borenore/ Nashdale Committee under consideration

Last Friday of every month

Clr Duffy

Canowindra

Canowindra Chamber of Commerce

Monthly

Clr Durkin

Eugowra

Eugowra Promotion and Progress Association

2nd Tuesday of each month

Clr Hyde

Cudal

Cudal Progress Association

1st Wednesday of each month

Clr Dean

 

 

…………………..…    ………………………...         ………………………

S Wilcox                                R Dowling                   I Gosper

 

 

RECOMMENDATION

That this Rescission Motion be received.

 

 

 

 

ITEM 11 - 2010/2011 MANAGEMENT PLAN - FIRST QUARTERLY REVIEW TO 30 SEPTEMBER 2010

REPORT IN BRIEF

 

Reason For Report

Providing the first quarterly progress report on Council's 2010/2011 Management Plan

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Corporate Management/Planning

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201176

 

Administration Manager's REPORT

 

The Local Government Act requires Council to consider a quarterly report on the review of its annual Management Plan.

 

The purpose of this report is to allow Council to assess its performance against its agreed objectives, actions and strategies.

 

The First Quarterly Management Plan review for 2010/2011 is provided with the business papers which shows the culmination of the actions and strategies undertaken in the preceding quarter.

 

For this, the first quarterly review, the following items are noteworthy:

 

·       Transport Consultation meeting held 6 July 2010

·       Strategic Review of Waste Management Services commenced

·       2010/11 Heritage Program implemented

·       Funding approved to Museums Standards Program

·       Participation at Hawkesbury Show, Country & Regional Living Expo and Taste Orange@Bondi

 

 

 

Recommendation

 

THAT, subject to any alterations that the Council deems necessary at the October meeting, the update of the Management Plan to the 30 September 2010, as presented be adopted.

 

 

 

ITEM 12 - AGE OF FISHES - BBQ

REPORT IN BRIEF

 

Reason For Report

Request for installation of BBQ at Age of Fishes Museum.

Policy Implications

nil

Budget Implications

To be funded from Canowindra Town Improvement Fund.

Area of Responsibility

Recreation & Cultural Services

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201428

 

Director of Finance and Corporate Services' REPORT

 

Request has been received from Clr Durkin for Council to install a stainless steel electric BBQ at the Age of Fishes Museum similar to that already installed at Morris Park in Canowindra.

 

Clr Durkin has requested that the BBQ be funded from the Canowindra Town Improvement Vote which is for works of a capital nature within the village of Canowindra.

 

Traditionally, subject to requests meeting the “capital nature” requirements of the Town Improvement Fund, allocations have been approved subject to the agreement of the two local Councillors.  Clr Walker has subsequently been contacted and is agreeable to the request.

 

 

Recommendation

 

THAT Council install a stainless steel BBQ at the Age of Fishes Museum to be funded from the Canowindra Town Improvement Vote.

 

 

 

 

ITEM 13 - Policy Date Base - Communications and Media Policy

REPORT IN BRIEF

 

Reason For Report

To advise Council of updated Communications and Media Policy

Policy Implications

Yes

Budget Implications

Nil

Area of Responsibility

Communications and Media Officer

Annexures

1.  Draft Communications and Media Policy    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201102

 

Communications and Media Officer’S REPORT

 

Council’s Communications and Media Officer has reviewed and updated the Communications and Media Policy to ensure that Council provides effective two-way communication to build positive and permanent partnerships with the community.

 

This policy will be a vital tool in building these partnerships and relaying accurate, timely and effective information to the community.

 

The draft policy, including changes identified at the July Council meeting, was discussed at the Communications and Media Workshop held on the October Committee meeting day and revisions have been undertaken.

 

 

Recommendation

 

THAT Council adopt the updated Communications and Media Policy

 

 

 

 

ITEM 14 - Quarterly Budget Review from 01/07/2010 to 30/09/2010

REPORT IN BRIEF

 

Reason For Report

To advise Council of any changes to be made to the initial budget for 2010/2011

Policy Implications

Yes: In accordance with Council Policy

Budget Implications

Yes

Area of Responsibility

 Finance

Annexures

1.  Summary Sept 10 qbr consolidated reporting ytd balance.pdf

2.  Sept 2010 Reserve List for QBR.pdf    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 200953

 

Senior Accounting Officer's REPORT

 

The September Quarterly Budget Review is presented to Council, in line with Council’s Management Plan.

 

It has been difficult to  arrange meetings with all Section heads, as with sickness and leave, staff absences are high, however all appropriate changes have been made to Council’s budget for the current year. No significant trends have appeared to date.

 

The revised Budget indicates the following results and significant variances are noted in the précis.

 

Department

Original
Estimate

YTD Actual

Estimate Required

Variation

Grand Total

0

-1,655,270

-9,554

-9,554

001. CABONNE SHIRE COUNCIL

    020. GOVERNANCE

267,189

145,085

275,899

8,710

    040. ADMINISTRATION

1,359,838

2,976,171

1,114,682

-245,157

    060. PUBLIC ORDER & SAFETY

387,947

62,891

387,947

    080. HEALTH

369,018

154,978

449,018

80,000

    100. COMMUNITY SERVICES & EDUCATION

77,062

241,296

77,062

0

    120. HOUSING & COMMUNITY AMENITIES

1,014,089

-814,637

1,049,089

35,000

    140. WATER SUPPLIES

283,400

0

0

    160.  SEWERAGE SERVICES

1,656,692

0

0

    180. RECREATION & CULTURE

1,494,827

399,793

1,625,530

130,703

    220. MINING MANUFACTURING & CONST

28,901

353,714

28,901

0

    240. TRANSPORT & COMMUNICATION

5,448,936

1,178,647

5,682,078

233,142

    270. ECONOMIC AFFAIRS

2,526,635

236,841

2,625,332

98,697

    290. GENERAL PURPOSE REVENUES

-12,974,443

-8,530,141

-13,325,092

-350,649

 

 

Summary of major changes

 

Governance

 

A  minor change in the  vote for the Mayoral fee and for Councillors’ fees of  a total of $8,170 is the only variation in this area.

 

 

 

 Administration

 

The movement in the reserve and provision accounts have seen  a decrease  in the total of funds held as at the 30th of June 2010 of $257,131.

 

 New assets totalling $95,600 are identified in this area and include an upgrade to the air conditioning at the Cudal Office of $26,864, improvements to the offices’ security systems$7,827, an additional $50,000 for the SES Shed at  Canowindra and $10,909 for the upgrade of the Depot’s fuel  management systems.

 

An increase in the expense for the WBC has been noted with a variance of $60,000 for  Stage 3 of the review of the asset management system. This amount has been withdrawn from the reserve account

 

Public Order & Safety

 

No variations are noted in this section.

 

Health

 

An additional variance of $80,000 has been noted in the Department  for the completion of the Waluwin Health Centre’s car parking area. This amount is funded from the  remainder of reserve funds set aside for this purpose.

 

Community Services & Education

 

No  major variations are noted in this section.

 

Housing  & Community Amenities

 

A variance of an additional $35,000 in expenditure is noted in this area as payment of the services of relief staff in the Town Planning section, this has been funded from a transfer from reserve set aside for this purpose. The corresponding  entry is located in the transfer from reserves in the Administration section.

 

Water  Supplies

 

No major variances occurring in this section.

 

Sewerage Services

 

No major variances occurring in this section.

 

Recreation & Culture

 

A revote of $99,815 is noted in this section to be  spent of the Halls Upgrade, this amount was unused from the previous year and was placed in reserve as at the end of 2010.

 

The Eugowra Swimming pool has had an additional $16,795 spent in that area for the replacement of a Filter shed.

 

Additional expense, of $60,000 in the area of the Ophir Causeway has been noted here, as well.  Funding  for this project is to come from a contribution of $30,000 from the Land & Property Management Authority, with funding from Cabonne  provided by RLCIP and LAIP funding sources.

 

Round 3 of the RLCIP funding  and projects are noted in the amount of $152,000.

 

Mining Manufacturing & Const

 

No major variances noted in this area.

 

Transport & Communication

 

$710,000 has been identified in this Department and has been allocated to the Burrendong/ Centofanti/ Mulyan  intersection. $300,000 will come from the RTA in Blackspot funding and an additional $410,000 from the RTA in other Safety Funding.

 

$560,000 has been allocated to the Douglas Bridge with funding coming from Council’s block grant  $280,000 and $280,000 from the RTA.

 

A revote from the previous year is noted in the area of footpath construction of $92,942.

 

$140,000 has been noted for the improvement of White Rocks Road with funding coming from FAG funding.

 

Eulimore Bridge has been  revoted funds from 2009/2010 of $50,000, funding again coming from reserve.

 

 

Economic  Affairs

 

The repair to the floor and drainage at the Gelato factory have almost been completed and an allocation of $100,000 has been made here with funding coming for the Land Development reserve.

 

General Purpose Income

 

The  increase notified in the FAG funding has been noted here, $99,031 in the Finance area, and this amount has been placed in a provision account.

 

Other income in additional rates have been noted, as supplementary notices have been issued. The additional amount of rate income is $18,676.

 

As FAG income is classified as General Purpose Income funding for the  White Rocks Road of $140,000 and the footpath revote of $92,942 is noted here.

 

 

 

 

Revotes

 

The revotes from the 2009/2010 are listed as follows and are included in this review or have been noted in the original budget.

 

 

Iceworks Lane Drainage                                            $71,722

Part Cumnock Cycleway                                            $16,094

Eulimore Bridge                                                          $50,000

Footpath Construction                                                $92,942

Edinboro Lane                                                          $294,715

Synthetic Cricket Pitch Jack Oxley Oval                     $ 4,000

Hall Improvements                                                   $185,636   

 

 

Recommendation

 

THAT the variances noted in this budget review be endorsed by Council and that Council’s 2010/2011 Budget be amended to reflect the changes.

 

 

 

 

ITEM 15 - Rates Incentive Scheme Draw

REPORT IN BRIEF

 

Reason For Report

Notifying Council of the Rates Incentive Scheme draw taking place on Council Meeting Day.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Rates Incentive Scheme

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 198757

 

Administration Officer's REPORT

 

The draw for the 2010/2011 Rates Incentive Scheme will take place at Morning Tea on Council Meeting day with representative(s) from Council’s sponsors in attendance at the draw.

 

The prizes to be drawn on the day are:

 

Prize Description

Quantity

Retail Value

 

$500 Cheque courtesy of Downer EDI Works

 

1

 

 

$500

 

1 Jet Ink Printer courtesy of Inland Technology

 

 

1

 

$200

 

Vouchers courtesy of Jandelle uniforms

 

2 x $100

 

$200

 

Vouchers courtesy of Orange Clothing Company

 

2 x $100

 

$200

 

 

 

Recommendation

 

THAT Council endorse the draw of the Rates Incentive Scheme at Morning Tea on Council meeting day.

 

 

 

 

ITEM 16 - YEOVAL SHOW

REPORT IN BRIEF

 

Reason For Report

For Council to resolve to lodge a formal application for the proclamation of 17th May 2011 as a public holiday for Yeoval.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Yeoval Progress Association

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 199165

 

Administration Officer's REPORT

 

All local holidays in New South Wales in the forthcoming calendar year are appointed by the Minister for Industrial Relations on the one notice which is published in the Government Gazette in December of the previous year.


Accordingly the Council needs to notify the Department of Industrial Relations by 12 November 2010 of the desired 2011 local public holidays applicable to the Cabonne area.  If however, any special day or half day has not been covered by this Gazettal Notice it will still be possible for this date to be the subject of a one-off notice.

 

The only public holiday that has been applied for regularly is that associated with the Yeoval Show.  Notification has been received from the Yeoval PA & H Society Inc. that they wish to apply for 17th May 2011 as the local public holiday.

 

 

Recommendation

 

THAT Council lodge a formal application for the proclamation of 17th May 2011 as a public holiday for that portion of the township of Yeoval, which is in the Cabonne Council area on the occasion of the 2011 Yeoval Show.

 

 

 

 

ITEM 17 - Australia Day 2011

REPORT IN BRIEF

 

Reason For Report

Notifying Council of the schedule for Australia Day 2011

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Australia Day

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 166923

 

Administration Officer's REPORT

 

Preparations for Australia Day 2011 are underway with registration for the Ambassador program lodged with the Australia Day Council.

 

Official Party Timetable

At its March 2010 Council meeting it was resolved that as a matter of policy:

Visits to various Australia Day celebration events throughout the Cabonne LGA by the Official Party shall be based on a three year rotating cycle with provision for adding or deleting localities as required.

Under the previous system the following locations would have been included on the Official Party’s visitation timetable: Canowindra, Cudal, Manildra and Yeoval.

 

In changing to the 3 yearly cycle some locations which were due for an ‘official’ visit next year will need to wait an additional year.  Whilst Year 2 contains 3 such locations, an assumption was made that councillors wished to ‘fast track’ the addition of Mullion Creek into the Australia Day visitation timetable.  If there is no such urgency then locations listed at Years 1 and 2 can be reversed.

 

Based on the previous event times that best suit the 3 year rotation cycle would be as follows:

Year 1 –             Mullion Creek 8am, Cargo 10.30am & Canowindra 2.30pm.

Year 2 –             Cudal 12noon, Manildra 4.30pm & Yeoval 6pm.

Year 3 –             Cumnock 8am, Molong 10am & Eugowra 12.30pm (or later).

 

Council is required to confirm the locations to be visited for the next 3 years.

 

Nominations

Nominations for Citizen of the Year, Young Citizen of the Year and Community Group of the Year will open in November and will be advertised extensively in all local media.  Nomination forms will be available to download on Council’s website and at the front counter at Molong, Cudal and Canowindra offices.  All Australia Day Committees/Progress Associations and schools will also be sent nomination forms.

 

Promotion and Determination

Councillors are asked for their continued support by spreading the word in their local area that nominations are open soon and will close on 3rd December 2010.  To maintain the community involvement and transparency of the process Councillors may ONLY nominate in cases where no nominations have been received.

 

As usual, Council is encouraging all the Australia Day Committees to continue with their Australia Day celebrations and have offered support by way of promotion of their events and Council representation on the day for award presentations for those towns not included in the official itinerary this year.

 

 

Recommendation

 

THAT Council:

1.    Endorse the steps taken in relation to Australia Day 2011.

2.    Determine the Official Party visitation locations for 2011, 2012 & 2013.

 

 

 

 

ITEM 18 - COMMUNITY SERVICES COMMITTEE MEETING

REPORT IN BRIEF

 

File Number

201403

Reason For Report

Adoption of Community Services Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Community Services

Annexures

1.  Oct 2010 Community Services Report.pdf    

 

Community Services Manager's REPORT

 

Attached is the report of the Community Services Committee Meeting of Cabonne Council held on 5 October 2010 for Council’s adoption.

 

 

Recommendation

 

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 5 October 2010 be adopted.

 

 

 

 

ITEM 19 - ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Economic Development & Tourism Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Economic Development

Annexures

1.  Oct 2010 EDT Committee Report.pdf    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201404

 

Economic Development Manager's REPORT

 

Attached is the report of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 5 October 2010 for Council’s adoption.

 

 

Recommendation

 

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 5 October 2010 be adopted.

 

 

 

ITEM 20 - 2010 REGIONAL ACHIEVEMENT & COMMUNITY AWARDS

REPORT IN BRIEF

 

Reason For Report

To seek Council's direction on Councillors attendance at the event.

Policy Implications

Nil

Budget Implications

Yes - Councillor expenses

Area of Responsibility

 ECONOMIC DEVELOPMENT

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201066

 

Economic Development Manager's REPORT

 

In August 2010, an invitation was extended to Councils and community groups to provide submissions of outstanding community projects and achievements to the 2010 Regional Achievement & Community Awards (RACA). Council submitted two assessments on behalf of the Cumnock & District Progress Association.  Other community groups across Cabonne provided their own submissions.

 

In October 2010 the list of Top 3 Finalists was announced. Cabonne Country communities are finalists in the following categories:

 

·    Cumnock & District Progress Association  (Business Enterprise Award)

·    Cumnock & District Progress Association (Community of the Year Award)

·    Age of Fishes Museum  (Community of the Year Award)

·    Little River Landcare Group Inc  (Environment & Landcare Award)

·    Banjo Paterson Bush Park       (Community Trust Award)

 

This is an impressive effort on behalf of Cabonne, and represents the greatest number of finalists from any Local Government Area. These groups have made Top 3 in all of NSW, in four (4) out of the (8) categories. Letters of congratulations from the Mayor have been sent to each finalist.

 

The presentation evening will take place in Wollongong on Saturday 30 October 2010. The event will be attended by two (2) representatives from each community group who receive free tickets for being a finalist.  Council has been able to reserve an additional table of 10 tickets for further community members and Council. Cabonne Council’s Mayor, and Council’s EDM and CBDO are attending. There are 2 seats reserved for Councillors with one Councillor expressing an interest to attend.  Names for these 2 tickets must be provided to the CBDO by Tuesday 19 October.  Should more than two Councillors wish to attend, separate arrangements will need to be made.

 

 

Recommendation

 

THAT Council nominate authorised Councillors to attend the event.

 

 

 

 

ITEM 21 - WORKS COMMITTEE MEETING MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Works Committee Meeting Recommendations

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

1.  Oct 2010 Works Report.pdf    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 200963

 

Director of Engineering and Technical Services' REPORT

Attached herein is the report and recommendations of the Works Committee meeting of Cabonne Council held on Tuesday 5th October, 2010.

 

Recommendation

 

THAT the report and recommendations of the Works Committee held on Tuesday 5th October 2010 of Cabonne Council be adopted.

 

 

 

 

ITEM 22 - Molong Village Green

REPORT IN BRIEF

 

Reason For Report

Seeking Council determination for placing a memorial tree and plaque on the village green.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Town Maintenance

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 198829

 

Urban Assets Coordinator's REPORT

 

Council has recently received a request for a memorial tree and plaque to be placed on the Molong Village Green.

 

The proposed memorial is in honour of Mr. Jack Sharpe, a former resident of Molong. The memorial has been proposed by Mr. Sharpe’s descendants.

 

According to Mr. Sharpe’s descendants Mr. Sharpe was born in Molong in 1915 and lived and worked in Molong all his life except for his time in the army during WW2. Mr. Sharpe passed away in 2008.

 

Recently a rotunda was built on the green and a new small war memorial is being considered.

 

There has been some local concern about cluttering the green and approval of a memorial tree and plaque would set a precedent possibly leading to a proliferation of memorials of various kinds.

 

Accordingly, it is recommended that Council not approve the request. 

 

 

Recommendation

 

THAT Council

 

1.          Not approve the request for a memorial tree and plaque in honour of Jack Sharpe on the Molong Village Green and

 

2.          Discuss with the Sharpe family an alternate location for tree and plaque.

 

 

 

 

ITEM 23 - Canowindra Caravan Park

REPORT IN BRIEF

 

Reason For Report

Advising Council that no tenders were received

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Urban Asset Coordinator

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201070

 

Urban Assets Coordinator's REPORT

Council recently advertised for tenders for the management of the Canowindra Caravan Park. Tenders closed on Wednesday 6th October 2010. No tenders were received.

The current manager’s contract expires on the 20th November 2010, however the Manager has indicated that she is prepared to continue managing the park on a week by week basis in the short term following expiration of the contract. The manager is not interested in managing the park beyond the short term.

Council approval is now sought to readvertise the position and seek quotations from interested persons. If no further interest can be found then alternative arrangements will need to be considered such as an honesty box system.

 

Recommendation

 

THAT:

 

1.  Council approve readvertising the position and seek quotations for management of the park

2.  Investigate alternate options for the operation of the caravan park.

 

 

 

ITEM 24 - Community Improvement Program (CIP) Grants

REPORT IN BRIEF

 

Reason For Report

Seeking Council approval for complying grant applications

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Community Improvement Program

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201237

 

Urban Assets Coordinator's REPORT

Council has received nine CIP applications as outlined in the two tables below. Table 1 lists the complying applications and table 2 lists the non-complying applications.

 

The criteria for the Community Improvement Program Grants are as follows:-

 

The Community Improvement Project grant (CIP) has been set up to support community groups with projects that are of ongoing or sustainable benefit to Cabonne communities. The CIP is aimed at improving the “liveability” of our Shire through assistance with projects such as tree planting, street furniture, town/area beautification, main street improvements, entrance signs, community recreational facilities, picnic areas, etc on Council owned or controlled lands.

 

Note: Projects MUST be sited on Council owned or controlled land.

 

Preference will be given to projects that are part of or complement the Village Enhancement Programme or that have been developed in conjunction with local communities.

 

It does not include projects such as promotional brochures, contributions to events or campaigns etc, or works related entirely to fencing or road works on privately owned land.

 

Projects eligible for Department of Sport and Recreation grants are not highly favoured.

 

Table 1 Complying applications

 

Applicant number

Applicant

Project

Total project cost

Council grant sought

Complying application yes / no

1

Eugowra Preschool

Line and seal toilets and canteen in Hall

$14,000

$7,000

Yes

2

Canowindra Historical society

Paint exterior of railway cottage at Museum

$8,590

$4,295

Yes

3

Cumnock Progress Assn.

Install flagpole in crossroads park

$1,722

$861

Yes

4

Cumnock Progress Assn.

Install additional seating and shelter in crossroads park

$10,600

$5,300

Yes

5

Cudal Progress Assn.

Reconstruct historical town well site

$5,800

$2,000

Yes

Total of complying grants

 

 

 

$19,456

 

 

 

 

 


Table 2 Non-Complying applications

 

1

Molong Sporting Groups

Electronic scoreboard

 

$25,000

$10,000

No

2

St Edwards School

Canowindra

Garden upgrade

$1,500

$1,000

No

3

MADIA

Toilet  upgrade

$70,000

$15,000

No

4

Nashdale hall

Internal painting

$9,792

$3,192

No

 

Total of non  complying grants

 

 

 

$29,192

 

 

The four non-complying applications are considered to be non-complying for the following reasons.

 

Application number 1 – Molong Sporting Groups – electronic scoreboard     

The CIP guidelines exclude equipment. An electronic scoreboard is considered to be equipment and as such does not comply with the guidelines. Subject to Council support, this could be referred to the LAIP Grant Program.

 

Application number 2 – St. Edwards School, Canowindra – garden upgrade 

The CIP guidelines specifically state that CIP projects must be on Council owned or controlled land. The garden upgrades are on Dept. of Education land and so this project is non-complying.

 

Application number 3 – MADIA – toilet upgrade / reconstruction                   

The toilet upgrade reconstruction was proposed using mainly federal RLCIP funding which is now unavailable for this project. The $15,000 CIP grant was proposed to augment the federal funding. As the federal funding is not available the 50/50 Council CIP grant funding criteria is not met.

 

Application number 4 – Nashdale Hall – internal painting                               

The Nashdale Hall is not Council land and is under the control of the Nashdale Hall Trustees. As Council is not trustee or owner the application is non-complying. Subject to Council support, this could be referred to the LAIP Grant Program.

 

It is recommended that that the complying applications numbers totalling $19,456 be approved and that the non complying applications totalling $29,192 not be approved.

 

 

Recommendation

 

THAT:

1. the complying applications in Table 1 totalling $19,456 be approved

 

2. applications by Molong Sporting Groups and Nashdale Hall be referred       to the Local Area Improvement Grants Program for active consideration.

 

 

 

ITEM 25 - DEVELOPMENT APPLICATION 2008/39
FOUR (4) LOT SUBDIVISION
LOTS 141 AND 146 DP756876, STAPLETONS ROAD, MOLONG

REPORT IN BRIEF

 

Reason For Report

FOR DETERMINATION

Policy Implications

NIL

Budget Implications

NIL

Area of Responsibility

DEVELOPMENT

Annexures

1.  Plans for DA 2008-39.pdf

2.  Sale of Lot 141 DP 756876.pdf

3.  Clause 14 of LEP.pdf    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 198878

 

Director of Environmental Services' REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

·    All reportable political donations made to any local councillor or Council,

·    All gifts made to any local councillor or employee of the Council.

 

Nil planning application disclosures have been received.

 

One public submission disclosure has been received that opposed to the development.

 

 

SUMMARY

 

The following report provides an assessment of the development application submitted for a four (4) lot subdivision at Lots 141 and 146 DP 756876, Stapletons Road, Molong.

 

The application has been referred to Council for determination as the proposal is inconsistent with the Cabonne LEP.

 

It is recommended that the application be refused.

 

Applicant: BW Horsfield

Owner:      BW and BM Horsfield

Proposal:  Subdivision into four (4) lots

Location:   Lots 141 and 146 DP 756876, Stapletons Road, Molong

Zone:         1(a) General Rural   

 

SITE MAP

 

Subject Site (indicated in red)

 

THE PROPOSAL

 

It is proposed to subdivide the subject land into four allotments which includes three concessional allotments and one agricultural lot with dwelling entitlement.

 

The application was received in February 2007, and upon initial assessment of the application additional information was required.  A letter was sent to the applicant on 6 September 2007 requesting a Hydrology Study to be undertaken for proposed Lots 1, 2 and 3 due to the potential of flooding. To date, the requested hydrology study has not been received for the subject land, and additional letters were sent to the applicant requesting the information dated 10 June 2009 and the 26 May 2010.

 

Recently, the applicant has sold one of the existing allotments (Lot 141) to an adjoining land holder, and this sale has effectively split the existing holding. Under Clause 14 of Cabonne’s Local Environmental Plan 1991 (attached), concessional allotments can only be created if the subject land to be subdivided forms the whole of an existing holding. At the time the application was made, the subject land formed an existing holding (i.e. Lots 141 and 146 DP 756876), however, as the applicant has sold one of the allotments that formed the existing holding prior to the determination of the application, the existing holding has been split, and no longer exists; the ability to subdivide the land for concessional allotments no longer exists. Therefore, Council can not grant consent to the application and must refuse the subdivision as it does not meet the relevant provision of the LEP.

 

A further letter was sent to the applicant requesting a written submission to be provided to Council confirming the withdrawal of the application. No response was received in regards to the request, as such, the Development Application has been accordingly assessed for determination. It must be noted that a Section 79C assessment for the proposal has not been conducted due to the fact that the DA does not comply with the LEP, and can not be granted consent. Although there were objections received as a result of notification of the DA, they do not form part of the report due to the abovementioned reason.

 

Clause 14 of the LEP was repealed in 2008 due to the change of State Legislation, and the introduction of State Environmental Planning Policy (Rural Lands) 2008; the Rural Lands SEPP abolished the opportunity for concessional allotments to be created. The subject proposal (DA 2008/39) is now the last Development Application received by Cabonne Council for proposed concessional lots.

 

CONCLUSION

 

The proposed development is not permissible under the LEP. The subdivision does not comply with the provisions of the LEP.  It is suggested that the application be refused as the subject land no longer forms the whole of an existing holding, as such, does not comply with Clause 14 of the LEP.

 

 

Recommendation

 

THAT Development Application 2008/39 for a four (4) lot subdivision of Lots 141 and 146 DP 756876, Stapletons Road, Molong be refused on the basis that:

 

1.   The subject land is no longer the whole of an existing holding.

 

2.   The subdivision does not satisfy the provisions of Clause 14 of the Cabonne Local Environmental Plan 1991.

 

 

 

 

ITEM 26 - POLICY DATABASE - Environmental Services Policies

REPORT IN BRIEF

 

Reason For Report

To advise Council that polices relating to Environmental Services have been reviewed and are presented for adoption or deletion

Policy Implications

Yes - will become Council's current policies or authorise removal from Council's Policy database

Budget Implications

Nil

Area of Responsibility

Policy

Annexures

1.  Draft Housing Construction - Water Tanks Policy    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 200604

 

Director of Environmental Services' REPORT

 

The following policies have been reviewed by Council’s Environmental Services staff and are submitted for readoption:  a copy of each policy is annexed.

1.  Housing Construction – Water Tanks Policy

The Water Tanks policy has been reviewed and is recommended to be retained, with minor rewording to clarify the meaning of alternate water supplies. A copy of the amended policy is attached.

The following policies were reviewed and deletion is recommended:

1.  Septic tanks – Aerobic: no longer applicable as requirements are covered by legislation.

2.  BASIX Certificates for Manufactured and Relocatable Dwellings: policy is contrary to legislation.

 

 

Recommendation

 

THAT Council:

1.  Adopt the annexed Housing Construction – Water Tanks policy.

2.  Delete the Septic tanks – Aerobic Policy and BASIX Certificates for Manufactured and Relocatable Dwellings Policy

 

 

 

 

ITEM 27 - ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Environmental Services Committee recommendations and noting of motions carried

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Environmental Services

Annexure

1.  Oct 2010 Enviro Committee report.pdf    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201099

 

 Director of Environmental Services' REPORT

 

Attached is the report of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 5 October 2010.

 

 

Recommendation

 

THAT the report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 5 October 2010 be adopted and carried Motions be noted.

 

 

 

 

ITEM 28 - PLANNING ASSESSMENT PROCEDURES

REPORT IN BRIEF

 

Reason For Report

Report requested by Council

Policy Implications

Review of Council procedure

Budget Implications

Nil

Area of Responsibility

Environmental Services

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201290

 

Director of Environmental Services' REPORT

 

The Council has requested a report on procedures associated with development assessments where submissions have been received, and  when proponents and/or objectors seek to participate in the planning process by way of addressing Council or the Environmental Services and Sustainability Committee.

 

There have been several recent situations where members of the public have requested to address the committee, however due to the absence of Councillors or declarations of interest, the lack of a quorum of 4 committee members has resulted in that particular planning item being referred to the following Council meeting. The deferral of the consideration of the planning matter is additional to the inconvenience of community members making themselves available on committee day without the matter being considered by the committee.

 

The delay in determining such applications also has a negative impact upon the processing time taken to determine development applications. The deferral of a development application from the committee meeting to the next Council will increase the processing time taken to finalise the matter by at least 14 days. Should the Council then resolve to inspect the site or seek additional information another 4 weeks may be accrued to the processing time.

 

There would seem to be several options for Council to consider when addressing this matter:

 

·    Quorum – at present the quorum is 4 of the 6 Environmental Services and Sustainability Committee members. As an alternative the quorum could be reduced to 3 committee members to enable discussion on planning items.

·    Any development application where an objection has been lodged is referred to the committee and cannot be considered under delegation. The committee may approve an application, or refer it to Council for determination. The committee does not have the authority to refuse an application, with a recommendation for refusal only to be considered by Council. The Council also has a procedure that all subdivision applications be neighbourhood notified, which can then generate submissions in favour/opposing the proposed development. Notification of subdivisions is not a legal requirement, but has been a local procedure. While this may have been a response to ensure fair process during the latter operation of the concessional allotment subdivisions, it also can act as a trigger for neighbourhood complaints about issues that are in essence not planning related. Such consideration of additional matters can make an initially straightforward matter complex. The Council requirement for notification of subdivision proposals may require review now concessional allotment subdivisions are no longer available.

·    An alternative to referring each application where an objection has been received to the committee would be to enable delegated assessment where an objection can be adequately addressed by way of a condition of consent. Only in instances when the issue cannot be readily addressed would the matter be referred to the committee. It is noted that in recent addresses to Council the objector has been accommodating of the draft conditions of consent as a method to address the particular issue.

·    A further option would be to permit delegated determination of an application where three or less submissions are received (or a numerical value of Council’s choosing) – where the issues identified in the submissions can be adequately addressed by conditions of consent.

 

The importance of good governance and transparency in decision making is a key element of local government. While Council has openly encouraged community participation in the planning process, it has also created a level of consultation that does not readily accommodate the Council’s committee process and has the detriment of creating uncertainty for the community and delays in processing development applications.

 

In essence it is suggested that increased delegation be granted to staff to determine minor applications where concerns raised by the community can be addressed adequately through standard conditions of consent. Currently over 80% of development applications are approved under delegation. Applications are assessed relating to the provisions of the LEP and relevant instruments such as SEPPs and DCPs.  The assessment process enables thorough assessment of applications against defined aims, objectives and development standards.

 

Council may also care to consider the process whereby all development applications generating objections be referred to Council for determinations. This would enable direct community representation in the planning process. The Council forum is however a formal one, and can be quite challenging to members of the community not used to public speaking.  Written objections submitted as part of the planning process are taken into account when assessing an application. Oral presentations to Council generally aim at reinforcing the concerns already expressed in the written submission. It is considered however that many issues raised in presentations can be adequately addressed through conditions of consent, making it less necessary for community members to have to address Council to voice their concerns.

 

Of the development matters considered by Council in the past 2 years there seems to be a trend for neighbourhood objection to subdivisions, particularly the now defunct concessional lots. These objections were often linked to concerns about the right to farm and the possible impact of new landowners on long term farm practice. When the planning code permits a particular land use there may be conflict between one land owner seeking to realise a legal opportunity for development and another landowner who does not support change. It is these more emotive arguements that Council can sometimes become involved with. The arguments are not necessarily associated with planning law and can become complex and time consuming before a decision can be formulated.

 

Developments that change the traditional land use of the area also generate neighbourhood concern, and often are represented by wide scale community concerns being voiced. Council has encouraged site meetings and debate on such matters before determining the matter and this clearly should continue to be the process. Examples in recent times include the proposed DA for the motor sports park at Gowan (although the application was subsequently withdrawn), and developments at Nashdale for a rural industry and also a restaurant.

 

Generally assessment of the application based on the planning legislation, and consideration of the issues raised by the community enable the development proposal to be determined and where necessary conditions of consent to be imposed to ensure minimal or nil environmental impact. Council procedures are in place to inform submission makers of the assessment of the proposal and the outcome. Likewise proponents have legal rights of appeal as well as avenues such as determination review processes or modification applications should they be dissatisfied with the terms of an approval.

 

 It is recommended that Council consider increasing the level of delegation to staff to determine development applications where there are for example three or less objections, and those objections can be addressed adequately through conditions of consent. In this situation the concerns of a neighbouring landowner can be taken into account and thoroughly addressed without the need for the individual to have to address a formal Council meeting.

 

Where there are a wide range of community concerns, or the issues raised are complex and cannot be addressed by standard conditions of consent, then the development should be referred to Council for determination. This could initially be flagged through the Environmental Services and Sustainability Committee through the existing reporting system, with the development assessment report being presented to Council. The opportunity clearly remains for an individual to attend the Council meeting and/or address the meeting, thereby ensuring fair process.

 

 

Recommendation

 

THAT the council consider the procedures for determining development applications where submissions have been received from members of the community, and where proponents and objectors seek to participate in the planning process by addressing Council.

 

 

 

 

ITEM 29 - POLICY DATABASE - DEVELOPMENTS POLICIES

REPORT IN BRIEF

 

Reason For Report

To advise Council that the Developments Policies have been reviewed with recommendation that certain policies be retained

Policy Implications

Yes - Policies will be retained within Council's Policy Database

Budget Implications

Nil

Area of Responsibility

Policy

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201142

 

Director of Environmental Services' REPORT

 

Council staff have reviewed the following Developments Policies and recommended the policies be retained as existing:

 

1.   Dwelling Entitlements – Use of SEPP 1

2.   Mud brick construction

3.   Pine tree planting – distance from boundary fences – pine forests

 

Each provides guidelines for development and can be retained unaltered.

 

 

Recommendation

 

THAT Council retain Developments Policies:

1.    Dwelling Entitlements – Use of SEPP 1

2.    Mud brick construction

3.    Pine tree planting – distance from boundary fences – pine forests

 

 

 

 

ITEM 30 - POLICY DATABASE - PROMOTIONAL SIGNAGE WITHIN THE CABONNE COUNCIL AREA

REPORT IN BRIEF

 

Reason For Report

To advise Council that the policy has been reviewed and is recommended to be retained

Policy Implications

Yes- the policy will be retained within Council's Polciy Database

Budget Implications

Nil

Area of Responsibility

Policy

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201144

 

Director of Environmental Services' REPORT

 

Council staff have reviewed the ‘Promotional Signage within the Cabonne Council area’ policy and recommends that the policy be retained.  The policy should however be further reviewed as part of the preparation of the Council’s comprehensive Development Control Plan to accompany the Standard Instrument Local Environmental Plan.

 

 

 

Recommendation

 

THAT Council retain the Signs policy ‘Promotional signage within the Cabonne Council area’ within its policy database.

 

 

 

 

 

ITEM 31 - POLICY DATABASE - FOOTPATHS - USE FOR OUTDOOR EATING AREAS

REPORT IN BRIEF

 

Reason For Report

To advise Council that this policy is under review

Policy Implications

This policy will require further review

Budget Implications

Nil

Area of Responsibility

Policy

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201149

 

Director of Environmental Services' REPORT

 

Council staff have been reviewing the policy ‘Footpaths – Use of outdoor eating areas’.  This policy was implemented in 2000 and has implications to Council relating to land use planning and insurance risk.  The overlay of state legislation, best practice guidelines and risk assessment are such that this policy should be reviewed in detail and in conjunction with Council’s Risk Management Officer.

 

A further report will be provided to Council in regard to the policy for outdoor eating areas.

 

 

Recommendation

 

THAT the a detailed review of Council’s policy ‘Footpaths – Use of Outdoor eating areas’ be carried out by Council staff and a report provided to Council.

 

 

 

 

 

ITEM 32 - Molong Gasworks Remediation

REPORT IN BRIEF

 

Reason For Report

To update progress with the remediation of the old Molong Gasworks site.

Policy Implications

Nil

Budget Implications

Funds held in reserve for works.  Grant funds now likely to help offset.

Area of Responsibility

 Health & Building

Annexures

1.  Declaration of significantly contaminated land    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 200720

 

Manager Building and Environment's REPORT

 

Background

 

Council over a number of years has been investigating and reviewing options for the remediation of the old Molong Gasworks site which ceased operation in the 1930’s. By working with the NSW Department of Environment and Climate Change and independent consultants, Council is now in the position to achieve a very satisfactory outcome.

 

Council at its last meeting resolved to seek a further report on the Molong Gasworks, its remediation and costs of same.

 

On 24 September 2010 Council received a letter from The NSW Dept. of Environment and Climate Change and Water (DECCW) which was foreshadowed in the Manager Building and Environment’s Report to the August Council meeting.

 

Draft Declaration of Significantly Contaminated Land

 

The letter from DECCW now gives Council the awaited notice that an assessment of the investigations on the site to date in accordance with section 12 of the Contaminated Land Management Act 1997 (CLM Act) has resulted in a determination that the land at the Gasworks site is contaminated enough to warrant regulation for the following reasons:

         

·  The groundwater at the site has been degraded by gasworks waste  

contaminants at concentrations exceeding criteria for beneficial use and protection of aquatic ecosystems;

·    Whilst contained at the moment, contaminated groundwater may migrate further off-site and ultimately impact users of the regional groundwater; and

·    Workers may become exposed to vapours during future subsurface works at the site.

 

In light of this determination, it is pleasing that DECCW intends to regulate the remediation of the site under the CLM Act.

 

A copy of the Draft Declaration is attached at Appendix 1.

 

Council has four weeks to comment on the Draft Declaration.

 

As an alternative Council can opt to proceed by way of a Voluntary Management Proposal under section 17 of the CLM Act and to this end Council already has a proposal from its consultant, Environmental Earth Sciences (EES) to take the next step towards voluntarily managing the site.

 

In discussions with DECCW officers it has been suggested Council forward the proposal to DECCW for assessment prior to engaging the consultants to proceed in preparing a Remediation Action Plan (RAP).

 

Immediate Action

 

Council should take immediate action to secure the site as identified in the EES report received in April 2010.

 

Council should also immediately forward the EES proposal to DECCW for assessment prior to engaging EES to prepare an RAP for the site.

 

Council should contact the NSW Environmental Trust to seek further funds to assist in any voluntary management proposal.

 

Anticipated Costs of Remediation

 

As reported to Council’s August meeting, the likely cost of remediation could exceed $1,000,000.  Council has already set funds aside to help address the remediation issues. Now that it is to be declared significantly contaminated, grants funds from the NSW Environmental Trust are available up to $500,000.

 

The costs for preparation of the RAP and associated groundwater monitoring are estimated at about $80,000 for which grants funds may also be available.

 

Conclusion

 

The benefit of Council’s proactive approach and working with DECCW is obvious.  The independent consultant’s report indicates that contamination is contained on site, which considering that the gasworks commenced operation in the 1880’s will definitely be a benefit in the remediation process.  Council has a duty however to keep the site safe and now proceed with its remediation.

         

 

Recommendation

 

THAT:

 

1.  That Council immediately arrange for the Molong gasworks site to be secured by fencing and the General Manager be authorised to have the works undertaken on receipt of quotations for the necessary works.

2.  Council make the necessary approach to the NSW Environmental Trust for provision of grant funds to assist in meeting the costs of the works outlined in the Environmental Earth Sciences proposal.

3.  Council forward the proposal received from Environmental Earth Sciences and dated 6 August 2010 to DECCW for its assessment as to suitability.

 

 

 

 


Item 5 Ordinary Meeting 18 October 2010

Item 5 - Annexure 1

 



























Item 5 Ordinary Meeting 18 October 2010

Item 5 - Annexure 2

 




Item 13 Ordinary Meeting 18 October 2010

Item 13 - Annexure 1

 

Draft Communications and

 Media Policy

1 Document Information

Version Date
(Draft or Council Meeting date)

[Version Date]

Author

Media and Communications Officer

Owner

(Relevant director)

The General Manager

Status –

Draft, Approved,  Adopted by Council, Superseded or Withdrawn

Draft – to October 2010 Council meeting

Next Review Date

 

Minute number
(once adopted by Council)

 

2 Summary

Cabonne Council acknowledges that strong two-way communication is the key to building positive and permanent partnerships with its community.

An effective Communications and Media Policy is a vital tool in building these partnerships and relaying accurate, timely and quality information to the community.

Approvals

Title

Date Approved

Signature

 

 

 

3 History

Minute No.

Summary of Changes

New Version Date

06/11/08

Media Policy

7/11/06

 

Reviewed – workshop held

October 2010

 


 

4 Reason

Council recognises the important role local, regional and community media play in communicating Council policy and strategy messages to its residents.

The objectives of this policy are to:

·    Assist Council and confirm its commitment to communicate with the community and the media and, where applicable, to make accurate and timely public comment;

·    Provide a protocol for informing the public through the media and other means about matters that may impact on them.

Council is committed to implementing protocols and practices that:

·    Inform the community of key decisions, services, programs and initiatives;

·    Promote the transparency and accountability of Council’s decision making processes;

·    Promote the accessibility of Cabonne Councillors and staff;

·    Promote opportunities for public consultation and participation in Council’s activities; and

Build pride in the community through the development of a positive image of Cabonne Council and Shire.

5 Scope

This policy applies to:

·    Circumstances where the Council wishes to communicate with the community and the media to provide information about Council’s activities and services;

·    Instances when the media approaches Council for comment or to provide background information on matters applicable to Cabonne Council;

·    All Councillors and Council employees and contractors;

·    All comment to the media on Council business and policy.

To ensure that Councillors and staff present a consistent message and image of Cabonne Council and avoid contradictory statements in the public arena, the following protocol will apply to all media comment on behalf of Council.

In all forms of communication, Councillors and staff are expected to adhere to the highest standards of ethical practice and professional competence.

Any media comment by Councillors, outside the protocols outlined in this policy, must be clearly expressed as the personal view of those Councillors and not the official view of Cabonne Council.

6 Associated Legislation

Nil

7 Definitions

Nil

8 Responsibilities

See Authorisations in Policy Statement

9 Related Documents

Document Name

Document Location

Media Kit Template

 

10 Policy Statement

10.1 Authorisations

Only authorised elected members and staff should speak or comment on behalf of Cabonne Council.

The Mayor and General Manager are the official spokespersons of Cabonne Council and the General Manager is the official spokesperson for all operational matters.

Where the Mayor is unavailable, the Deputy Mayor will generally fulfill the spokesperson role, or the Mayor or General Manager may authorise a spokesperson for particular topics.

The Chairperson of each of Council’s Committees is authorised to speak to the media about matters pertaining to each particular Committee.

With the approval of the Mayor, a Councillor may be authorised to comment on a matter where there is significant involvement by the ward Councillor.

Council recognises that Councillors are able to speak to the media in their capacity as individuals.  However, as a matter of courtesy, Councillors should advise Council’s Communications and Media Officer of any media dealings to ensure that a consistent message is conveyed to the public and to enable the Mayor and other Councillors to be informed.

The General Manager may delegate relevant staff to discuss specific issues and the Communications and Media Officer to provide general comment on Council issues.

10.2 Media Releases

Council’s Communications and Media Officer will be responsible for co-ordinating, preparing and distributing all media releases and advising of photographic opportunities and media briefings.

All media releases and other information provided to media organisations must be approved by the General Manager and where appropriate with the Mayor.

On issues where there is significant involvement by a ward Councillor, with the agreement of the Mayor, the Communications and Media Officer will contact the relevant Councillor to have a statement included in the media release.

If the relevant Councillor cannot be contacted for approval, and an alternative spokesperson is not available, the General Manager is authorised to approve the release. In this case, the Councillor who has been quoted shall be contacted as soon as possible and provided with a copy of the media release.

With the approval of the Mayor, the ward Councillor may be authorised to make a statement on a specific matter during a direct interview by electronic and print media representatives.

Where possible Council’s Communications and Media Officer shall provide background and briefing notes to Councillors and employees being interviewed by the media and, when possible, be present during such interviews to provide assistance where needed.

With the approval of the Mayor, and where practicable, Council’s Communications and Media Officer will contact relevant Councillors to appear in media phoographs that relate to issues, programs or services pertaining to the relevant issue.

All media inquiries should be handled efficiently and courteously to preserve Council’s positive image while recognising the fact that media work to strict deadlines, which require prompt responses.

Any media release and comments made by an official spokesperson must accurately reflect the Council’s position, as adopted in Council’s minutes or included management plans, policies and strategies.

Councillors shall be provided with copies of all media releases at the time they are issued.

To ensure interaction with the media is co-ordinated effectively, all material prepared by Council’s departments for public distribution should be forwarded to Council’s Communications and Media Officer to be edited for compliance and style prior to release.

10.3 Contact With The Media

Council officers contacted by the media should advise the Communications and Media Officer by email or telephone, or refer the media representative to the Communications and Media Officer. The Communications and Media Officer is available for advice on any complex issues that needs to be discussed with the media. This will ensure a corporate, consistent and authorised view is presented.

Council employees may communicate with the media as private individuals provided:

·    They do not comment on Council business or policy;

·    They are not identified as Council employees;

·    Their comments are not perceived as representing Council’s official position or policy.

Council staff shall not engage in media activity which may be to the personal advantage or detriment of a Councillor.

During Local Government election campaigns, Councillors must ensure that their media comments are made as a candidate and are clearly distinguished from their role as a Councillor.

10.4 Letters to the Editor

Any Letters to the Editor generated from within Cabonne Council, which are determined necessary to inform the community of a particular matter, are to be authorised by the General Manager and issued by the Communications and Media Officer.

10.5 Public Speaking Roles

The Mayor shall be responsible for allocating public speaking roles at Council-organised events.  In the absence of the Mayor this shall be referred to the Deputy Mayor or General Manager to allocate.

10.6 Council’s Website

Council’s Communications and Media Officer shall ensure that all media releases are posted on Cabonne Council’s website and that the website’s design and content are up to date and most effectively convey key information to the public.

All economic development incentives should appear as a priority on Council’s website and should take precedence.

10.7 Media Training

Council’s Communications and Media Officer shall organise media skills training for Councillors and relevant staff to ensure co-ordinated, coherent, professional, accurate and reliable presentation.

Council may organise any other appropriate media training.

10.8 Conclusion

Cabonne Council’s relationship with the media and their ability to convey information to the community is critical.

The protocols contained in this policy will assist in maximising a positive public image of Cabonne Council and the Shire.

 

 


Item 14 Ordinary Meeting 18 October 2010

Item 14 - Annexure 1

 





Item 14 Ordinary Meeting 18 October 2010

Item 14 - Annexure 2

 






Item 18 Ordinary Meeting 18 October 2010

Item 18 - Annexure 1

 





Item 19 Ordinary Meeting 18 October 2010

Item 19 - Annexure 1

 








Item 21 Ordinary Meeting 18 October 2010

Item 21 - Annexure 1

 








Item 25 Ordinary Meeting 18 October 2010

Item 25 - Annexure 1

 



Item 25 Ordinary Meeting 18 October 2010

Item 25 - Annexure 2

 



Item 25 Ordinary Meeting 18 October 2010

Item 25 - Annexure 3

 


Item 26 Ordinary Meeting 18 October 2010

Item 26 - Annexure 1

 

Housing Construction – Water

Tanks Policy

1 Document Information

Version Date
(Draft or Council Meeting date)

[October 2010]

Author

Manager Building and Environment

Owner

(Relevant director)

Director of Environmental Services

 

Status –

Draft, Approved,  Adopted by Council, Superseded or Withdrawn

Draft following review

Next Review Date

 

Minute number
(once adopted by Council)

TBA

2 Summary

Details Council’s policy relating to minimum water supply by water tank for dwellings not connected to a permanent water supply.

Approvals

Title

Date Approved

Signature

Director of Environmental Services

 

 

3 History

Minute No.

Summary of Changes

New Version Date

5217

 

20/08/84

6804/5

Amended Minute

16/06/85

 

Reviewed by Manager Building and Environment

 

 


 

4 Reason

To ensure adequate storage capacity for dwellings not connected to a permanent water supply.

5 Scope

This policy applies to all residential development where a reticulated potable water supply is not available. 

6 Associated Legislation

 

7 Definitions

 

8 Responsibilities

8.1 GM

The General Manager is responsible for the overall control and implementation of the policy.

8.2 Directors and Managers

Directors and Managers are responsible for the control of the policy and procedures within their area of responsibility.

9 Related Documents

Document Name

Document Location

 

 

10 Policy Statement

THAT:

i. At least 90,000 litres of water storage capacity be provided, for domestic purposes to all new dwellings not connected to a permanent water supply.  The 90,000 litres storage facilities may be reduced to 45,000 litres where an approved alternative water supply source is available such as a farm dam or a bore capable of delivering at least 1,300 litres per hour.

ii. As a condition of building approval for new dwellings in Cumnock and Yeoval, Council requires the installation of a water storage facility with a capacity of at least 18,000 litres for domestic purposes.


Item 27 Ordinary Meeting 18 October 2010

Item 27 - Annexure 1

 








Item 32 Ordinary Meeting 18 October 2010

Item 32 - Annexure 1

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Monday 18 October, 2010

Page 1

TABLE OF CONTENTS

 

 

ITEM 1      INVESTMENTS & RATES SUMMARIES.......................................... 1

ITEM 2      Quarterly Budget Review from 1st July 2010 to 30th September 2010.......................................................................................................... 1

ITEM 3      ADDITIONAL INTEREST AND INVESTMENT EARNINGS 2009/2010       2

ITEM 4      MOLONG CREEK CYCLEWAY.......................................................... 3

ITEM 5      PECUNIARY AND NON-PECUNIARY CONFLICTS OF INTEREST  3

ITEM 6      COUNCILLORS FEES AND EXPENSES.......................................... 4

ITEM 7      PECUNIARY INTEREST RETURNS 2010........................................ 5

ITEM 8      MERGING OF THE OFFICE OF THE INFORMATION COMMISSIONER AND PRIVACY NSW....................................................................................... 6

ITEM 9      RESOLUTIONS REGISTER - INFOCOUNCIL - Outstanding Actions       7

ITEM 10    Budget Comparison for the Year from 1st July 2009 to 30th June2010............................................................................................... 8

ITEM 11    Review of Regional Local Water Utilities................. 13

ITEM 12    Molong Water Supply - Secure Yield Study.............. 14

ITEM 13    UPDATE ON PROVISION OF SUPPORT SERVICES TO COUNCIL'S WASTE MANAGEMENT UNIT......................................................................... 15

ITEM 14    MOLONG TRANSFER STATION PROPOSAL............................. 16

ITEM 15    BURIAL STATISTICS......................................................................... 17

ITEM 16    DEVELOPMENT APPLICATIONS RECEIVED DURING THE PRECEDING MONTH................................................................................................................. 17

ITEM 17    DEVELOPMENT APPLICATIONS APPROVED DURING THE PRECEDING MONTH.................................................................................................. 18

ITEM 18    MEDIAN PROCESSING TIMES........................................................ 20

ITEM 19    DRAFT ENVIRONMENTAL PLANNING AND ASSESSMENT REGULATIONS 2010................................................................................................................. 20 

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    Rates graph for September 2010.pdf............... 23

ANNEXURE 1.2    Investment Summary September 2010.xls...... 24

ANNEXURE 9.1    Cabonne Council Manual Resolutions Register Oct 2010                                                                                                    25

ANNEXURE 9.2    Cabonne Council Resolutions Register Oct 2010       26

ANNEXURE 9.3    Community Services Committee Resolutions Register Oct 2010.......................................................................................... 57

ANNEXURE 9.4    Economic Development Committee Resolutions Register Oct 2010................................................................................ 63

ANNEXURE 9.5    Environmental Services Committee Resolutions Register Oct 2010................................................................................ 78

ANNEXURE 9.6    Land Development Sub Committee Resolutions Register Oct 2010................................................................................ 90

ANNEXURE 9.7    Local Govt Week Committee Resolutions Register Oct 2010                                                                                                    92

ANNEXURE 9.8    Quarry Review Committee Resolutions Register Oct 2010                                                                                                    93

ANNEXURE 9.9    Works Committee Resolutions Register Oct 2010      95

ANNEXURE 10.1  Summary end of year 2010..................................... 108

ANNEXURE 10.2  Reserves Master list for end of year 2010 2.pdf        112

ANNEXURE 12.1  1204 CSBC Proposal - Detailed Strategy Rev1.pdf     117

ANNEXURE 13.1  Update waste management services.pdf.... 149

ANNEXURE 16.1  Development applications received............. 154

ANNEXURE 17.1  Development applications approved........... 159

ANNEXURE 19.1  Fact sheet to provide overview of draft regulations  171 

 


 

 

ITEM 1 - INVESTMENTS & RATES SUMMARIES

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to investments and rates.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Finance

Annexures

1.  Rates graph for September 2010.pdf

2.  Investment Summary September 2010.xls    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 200971

 

Director of Finance and Corporate Services' REPORT

 

Statements of Investments.

 

The Statement of Investments to 30 September 2010  is attached.

 

Rate Collection Summary.

 

The summary of rate collections to 30 September 2010  is attached.

 

 

 

 

ITEM 2 - Quarterly Budget Review from 1st July 2010 to 30th September 2010

REPORT IN BRIEF

 

Reason For Report

To advise Council  of the  view of the Director of Finance & Corporate Services with regard to the finacial position of Council as at 30th September 2010

Policy Implications

Yes: In accordance with  Council policy

Budget Implications

Yes

Area of Responsibility

Finance

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201108

 

Director of Finance and Corporate Services' REPORT

 

Included in the Business  Paper is a copy of the Quarterly Budget Review for the period from 1st of July 2010 to the 30th of September 2010.

 

I believe that this review indicates that the financial position of Council is satisfactory, having regard to the original estimate of income and expenditure.

 

 

 

 

 

 

ITEM 3 - ADDITIONAL INTEREST AND INVESTMENT EARNINGS 2009/2010

REPORT IN BRIEF

 

Reason For Report

To inform Council of increases in revenue due to improved financial status related to interest on investments

Policy Implications

Nil

Budget Implications

Surplus transfer to reserve for future utilisation

Area of Responsibility

 Finance

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201325

 

Director of Finance and Corporate Services' REPORT

 

During the questions for next meeting section of the September Council Meeting, Councillor Bleakley requested information in relation to the improved interest rate returns for interest on investments, together with any variations due to the improving financial status of Council’s Lehmann Brothers Assets.

 

Initial interest rate calculations were based on a return of 2.5% which was information supplied by various financial sectors at the time of putting together of Council’s original budget in March 2009.

 

Financial conditions improved substantially in 2009/10 such that the final interest rate achieved for the financial year was 4.37%. This resulted in an additional net gain of $568,637.00 parts of which were apportioned to other funds. In addition to this, Council were able to write on $337,255.00 as a result of an improvement in the financial rating of various assets held through Lehmann Brothers collateralised debt obligations.

 

A substantial amount of the increased income has been returned to the areas from which it was taken to cover the original deficit in the previous financial year when substantial losses were incurred due to the global financial crisis.

 

Remaining funds were transferred to reserves including Economic Development and Industry Assistance, Asset Renewal and Bushfire Infrastructure.

 

 

 

 

ITEM 4 - MOLONG CREEK CYCLEWAY

REPORT IN BRIEF

 

Reason For Report

To advise on contributions received towards the Molong Creek Cycleway

Policy Implications

Nil

Budget Implications

Additonal funding received to enable further works to be carried out

Area of Responsibility

 

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201326

 

Director of Finance and Corporate Services' REPORT

 

At the September Council Meeting, in response to a question from Councillor Duffy, an undertaking was given to advise of the value of contributions by the Molong Advancement Group towards the Molong Creek Cycleway finailisation.

 

Council’s records indicate an amount to the value of $17,090 was received from the Molong Advancement Group towards this valuable community infrastructure project.

 

 

 

 

ITEM 5 - PECUNIARY AND NON-PECUNIARY CONFLICTS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

Reporting on correspondence received from the Department of Local Government regarding potential breaches of Council's Code of Conduct

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201328

 

Director of Finance and Corporate Services' REPORT

 

Council has received correspondence from the Department of Local Government indicating that in the course of dealing with a complaint, they had cause to review Council’s minutes.

 

During this review, the Department indicated that it considered there were areas where handling of pecuniary interests and significant non-pecuniary conflict of interest or less than significant non-pecuniary conflict of interests were not fully dealt with.

 

Following discussion between the Division of Local Government by Council’s Director of Finance and Corporate Services, it was indicated by the division that in their opinion, whilst pecuniary interests did in fact appear to be correctly handled, they had concerns in relation to significant and less than significant non-pecuniary conflicts of interest.

 

The main area being that where a Councillor has declared a less than significant non-pecuniary conflict of interest, the Councillors have not detailed what further actions they intended to take and the reasons for such decisions. It is again emphasised to Council that in relation to both pecuniary interest and significant non-pecuniary conflicts of interest, under Council’s model Code of Conduct, Councillors must disclose such and vacate the meeting during discussion and voting on the item.

 

In relation to less than significant non-pecuniary conflict of interest, Councillors must determine what actions they intend to take in regard to such items and detail their reasons for making such a decision.

 

 

 

 

ITEM 6 - COUNCILLORS FEES AND EXPENSES

REPORT IN BRIEF

 

Reason For Report

To advise on the last time the ceiling for Councillors fees and expenses was reviewed

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201327

 

Director of Finance and Corporate Services' REPORT

 

At the September Council Meeting, Council’s Director of Finance and Corporate Services undertook to advise the last time Councillors expenses were increased.

 

Fees for Councillors are reviewed annually by the Local Government Remuneration Tribunal. Council has regularly made submissions to those areas. In relation to a review of expenses being incurred by Councillors, the last time a review of the ceiling for these expenses was conducted was in October 2008.

 

 

 

 

ITEM 7 - PECUNIARY INTEREST RETURNS 2010

REPORT IN BRIEF

 

Reason For Report

Advising that as required by Section 450A of the Local Government Act (1993) the Pecuniary Interest Returns for the 2009/2010 period are to be tabled.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201287

 

Administration Manager's REPORT

 

Pecuniary Interest (PI) Returns for the period to the 30 June 2010 must be tabled at the Council meeting immediately following 30 September 2010.

 

Pecuniary Interest Returns received from Councillors and designated staff and are to be tabled on Council’s October meeting day. 

 

It should be noted that at the time of preparing this report various Returns were yet to be submitted as follows.

 

Councillors

PI Returns from Clrs Bleakley, Duffy and Durkin remain outstanding.

 

Staff

PI Returns from the incumbents of the Asset Manager and Finance Manager positions remain outstanding.  These staff members are currently on leave and their Returns will be pursued on their return to work.

 

 

 

 

ITEM 8 - MERGING OF THE OFFICE OF THE INFORMATION COMMISSIONER AND PRIVACY NSW

REPORT IN BRIEF

 

Reason For Report

To advise Council of the development

Policy Implications

Unknown at this stage

Budget Implications

Nil

Area of Responsibility

Access to Information and Privacy

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 199815

 

Administration Manager's REPORT

 

In a significant announcement for the Office of the Information Commissioner (OIC), the New South Wales Parliament has passed legislation to merge the OIC and Privacy NSW into one agency.

 

The Privacy and Government Information Legislation Amendment Act 2010 establishes the Information and Privacy Commission, under which the Information Commissioner championing open government, and the Privacy Commissioner championing privacy, will carry out their roles.

 

The creation of this new agency will ensure that members of the public and the media benefit from greater access to government information in NSW, while the privacy of individuals is protected.

 

A commencement date for the Act is yet to be determined.  However, the Information Commissioner and Acting Privacy Commissioner have formed a working group with staff from both agencies to begin preparing for the establishment of the Information and Privacy Commission.

 

The Information Commissioner has written:

 

“I am confident it [the creation of one merged Commission] will yield significant benefits for the people of NSW, protecting their privacy rights while at the same time promoting transparency and helping to hold government to account.

 

It will also benefit government agencies through the provision of consistent information and advice about privacy and access to information.”

 

Progress of establishment activities will be provided as they occur.

 

 

 

 

ITEM 9 - RESOLUTIONS REGISTER - INFOCOUNCIL - Outstanding Actions

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report of outstanding actions resulting from the May 2009 to last month's Council and Committee meetings.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

1.  Cabonne Council Manual Resolutions Register Oct 2010

2.  Cabonne Council Resolutions Register Oct 2010

3.  Community Services Committee Resolutions Register Oct 2010

4.  Economic Development Committee Resolutions Register Oct 2010

5.  Environmental Services Committee Resolutions Register Oct 2010

6.  Land Development Sub Committee Resolutions Register Oct 2010

7.  Local Govt Week Committee Resolutions Register Oct 2010

8.  Quarry Review Committee Resolutions Register Oct 2010

9.  Works Committee Resolutions Register Oct 2010    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201213

 

Administration Manager's REPORT

 

InfoCouncil generated reports are provided including May 2009 to September 2010 Resolutions.  These are annexed sorted by meeting i.e. Council, Community Services, etc. 

 

The manually prepared Register will continue to be provided until all actions are complete: it is also annexed with the latest updates.

 

As previously advised the Council and Committees’ resolutions registers from March meetings onwards also show the outstanding Resolutions.

 

Progress comments are provided until the final Action comment which will also show “COMPLETE”: that Item will then be removed from the Registers.

 

Councillors should raise any issues directly with Directors as per the Mayor’s request.

 

 

 

 

ITEM 10 - Budget Comparison for the Year from 1st July 2009 to 30th June2010

REPORT IN BRIEF

 

Reason For Report

To present the Budget Comparison Review for the year ended 30th June 2010

Policy Implications

Yes: In accornace with Council Policy

Budget Implications

Yes

Area of Responsibility

 Finance

Annexures

1.  Summary end of year 2010

2.  Reserves Master list for end of year 2010 2.pdf    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 200156

 

Senior Accounting Officer's REPORT

 

The Budget Comparison for the financial year 2009/2010 presents a balanced budget to Council.

 

The Summary following  shows all of the variations completed  throughout the year, through the process of the reviews, conducted quarterly and the  actual figures up to the 30th June 2010. Items of particular interest are  expanded in the commentary under the various Department headings.

 

Some of the Departments will not show the exact estimate, as shown in the initial version of the budget, as, in line with the Auditor’s approval, assets  have been recoded into the various Departments. Previously assets were all coded in the Administration section. 

 

Department

Original
Estimate

Sub
Vote

Revised
Estimate

YTD
Actual

Surplus + Deficit-

Grand Total

-535

26,084

25,549

-0

25,549

020. GOVERNANCE

255,853

65,406

321,259

242,186

79,073

040. ADMINISTRATION

1,319,405

-1,036,997

366,371

3,801,702

-3,519,294

060. PUBLIC ORDER & SAFETY

319,914

18,881

338,795

569,890

-231,095

080. HEALTH

310,780

1,001,946

1,312,726

1,219,182

93,544

100. COMMUNITY SERVICES & EDUCATION

74,716

133

65,653

69,841

5,008

120. HOUSING & COMMUNITY AMENITIES

886,947

-530,644

281,536

583,273

-226,970

140. WATER SUPPLIES

-1

0

-1

0

0

160. SEWERAGE SERVICES

1

0

1

0

0

180. RECREATION & CULTURE

1,512,816

370,251

1,883,067

1,599,930

283,137

220. MINING MANUFACTURING & CONST

4,996

68,231

73,227

-179,395

252,622

240. TRANSPORT & COMMUNICATION

4,795,101

276,891

5,071,992

3,763,847

1,308,145

270. ECONOMIC AFFAIRS

2,678,894

-70,833

2,608,061

723,871

1,884,190

290. GENERAL PURPOSE REVENUES

-12,159,957

-137,181

-12,297,138

-12,394,327

97,189

 

Item 1 Administration

 

The activity on Councils’ reserves and provision account saw an overall increase in funds of $1,686,754, excluding water and sewerage activities.

 

On costs and overheads achieved an increase and a combined amount of $583,995 has been placed into reserves. This was achieved mainly due to the additional works provided by the RTA and the RLCIP activities.

 

As mentioned previously, assets originally recognized in this Department have been recoded, and now appear in the section to which they should belong, for example new playground equipment should appear in the Recreation and Culture Department under Parks & Gardens.

 

Item 2 Public Order & Safety

 

Grant funding was received for the purchase of Bushfire tankers for the brigades of  Baldry, Washpen, Lidster and Canobolas.

 

Council has in this year  been reimbursed  for costs incurred for the  Four Mile Creek  and Windera  Section 44 Fires.

 

The cost of Council’s contribution  to the Rural Fire Service for 2009/2010 was $155,290. Council contributes separately to the State Emergency Services and that contribution for the 2009/2010 year was $34,960.

 

Item 3 Health

 

The Waluwin Centre is now almost  complete and funds totalling $1,300,668 have been spent in this area in 2009/2010. The remainder of grant income has been used, $303,323, together with contributions  and Council funds from Reserves and Provision accounts.

 

The noxious weeds area of Council has expended $146,954 with savings in this area been transferred to reserve. Private works for noxious weeds was down in comparison to the original estimate, of $22,729, with only $13,039 obtained. This trend continues to occur.

 

Item 4 Community Services & Education

 

Grant funding totalling $1,145,766 has been received and expended in the areas of Community Services. Family Day Care, After School Hours Care, HACC, Community Transport, Family Support, formerly Family Links,  are areas  in receipt of this funding.

 

Acquittals have been prepared for these programs and will be sent to the various Departments,  prior to the end of December 2010.

 

A grant for Council’s  Community Services Manager has again been received in 2009/2010 in the amount of $12,483.

 

Item 5 Housing & Community Services

 

The final payment for the withdrawal from the Agreement with Orange City Council for the HUB ,  has been made, this payment accounts for a major variance in the area for Domestic Waste.

 

An increase in income obtained from the sale of recycled materials has been recognised and the skip bin hire income  has achieved a total income amount of $55,506.

 

$74,622 has been obtained in income from the Transfer stations, while the cost of wages and running costs for the tipping trailer have been higher than anticipated. This will  be reduced in the coming year with a reduction In the Plant hire rate for the trailer.

 

The costs in the area of street cleaning are down in comparison to the original estimate while the cost of public toilet cleaning is higher.

 

Item 6 Water Supplies

 

Income in excess of $1.2 million has been received  in the  Cabonne Water Fund, this amount includes all of  the water funds combined, including Delgany.   New assets or replacement of existing assets have been purchased and they total $584,295. This amount has been withdrawn from reserves while a further $514,232 has been placed to reserve.

 

Item 7 Sewerage Services

 

In excess of $1.3million has been recognised as grant funding in the Small Town Sewerage area, while a total of $512,305 has been received in income in this area.

 

$2,342,886 has been spent constructing the  new sewerage schemes and $731,362 has been withdrawn from the Small Town Sewerage Reserve.

 

$1,071,072  is noted as being received in income for the  Cabonne Sewerage Fund which includes Molong, Eugowra and Canowindra sewerage schemes.

 

$132,413 has been spent on the renewal of assets with that amount being drawn from the reserve. In addition a further $252,352 has been placed to reserves  in this area.

 

Item 8 Recreation & Culture

 

A second round of Regional and Local Community Improvement  grant funding was received and has resulted in  the establishment of several  new Community facilities like  the Skate Park in Molong,  refurbishment of Cumnock hall and Library, historic signage for Canowindra and many other community projects.

 

Other Grant funding from the Department of Employment, Education and Workplace Relations, in the amount of $137,666 has been  used to upgrade the Memorial Park in Canowindra with new playground equipment, soft fall and fencing.

 

Swimming pools have had additional or renewed assets totalling $94,198 and include the replacement of filters and shed at the Eugowra pool.

 

The total cost to Council of the Age of Fishes museum was $76,365 and the contribution Council paid to the Central West Library was $197,423.

 

Item 9 Mining Manufacture & Construction

 

Building control  has seen a slight increase above the original estimate in the amount fees collected for the year for Drainage diagrams, Construction certificates  Building Certificates and Building Certificates.

 

An increase in the quarry sales has seen this area improve and has resulted in a transfer to reserve of $217,236.

 

Item 10 Transport & Communication

 

In excess of $6.4 million was received   from the Roads and Traffic Authority  for roadworks in Council’s area including the $587,627 for the Banjo Patterson Way Blackspot area and programs including the Amaroo Intersection, Main Road 310 shoulder widening and Flash Jack’s.

 

Road to Recovery funds  amounting to $811,270 have been allocated to road construction and an additional $621,743  allocated through the Auslink Program to the construction of Long Point.

 

Federal funds amounting to $1,061,096 have been allocated to road works, including kerb and gutter construction $6,263 and $7058 for footpath construction.

 

Some savings  has occurred in the local roads area of resheeting, gravel maintenance and reseals and this funding has been placed in a provision account for use in the 2010/2011 year.

 

A contribution was received from the Rural Fire Service for the containment of roadside growth to prevent  possible fire outbreaks, the amount, in total was $87,500.

 

The Molong Cycleway was almost completed during 2009/2010 with funding  from the Department of Infrastructure, the Roads and Traffic Authority, Council and the Molong Advancement Group.

 

Further works are to be carried out in Edinboro Lane in the 2010/2011, however $305,285 was spent from reserve funding in the 2009/2010 year.

 

A total of $361,58 for Bowan Park Bridge was  spent, however funds allocated for the Eulimore Bridge have been revoted to 2010/2011.

 

 

Adding to the Village improvement  drainage works  $109,768 was spent  in Watson and Bank Streets in Molong.

 

Street Lighting has received a welcome savings in this area, however any savings have been placed in a Provision account, in the event of rising costs in the current year.

 

Item 11 Economic Affairs

 

Expected sales of land in the Molong Heights Subdivision and the Longs Corner Estate did not occur during the 2009/2010 year .

 

Projects in the area of Village Enhancement totalling $299,592 were undertaken.

 

The Gasworks land investigation  project, originally  estimated to  cost $2 million has expended $106,000 this year. Further expenditure will occur during the 2010/2011 year.

 

Item 12 General Purpose Revenues

 

A total of  $7,952,768 was levied in rates. FAG funding for local roads in the amount of $1,061,097 was received and FAG funding for Financial Assistance of $1,509,854 was  received.

 

The main reason for the reduction of income to this area, was that  FAG funding directed  for road works was not completed. $21,000 for Kerb & Gutter, $37,555 for Pedestrian Access and $72,000 for Footpath Construction was not completed, together with FAG Road funding of $449,760 not used.

 

Interest income was considerably higher than anticipated with an achieved  average interest rate of 4.37%, when only 2.5% was estimated.

 

As well, a  write on of Council’s previous loss on our Lehmann Investment totalling $337,255 was noted with values provided as at the 30th of June 2010 of the investments included in this portfolio.

 

Item 13 Revotes 

 

Iceworks Lane Drainage                                           $71,722

Part Cumnock Cycleway                                           $16,094

Eulimore Bridge                                                         $50,000

Footpath Construction                                               $92,942

Edinboro Lane                                                         $294,715

Synthetic Cricket Pitch Jack Oxley Oval                    $ 4,000

Hall Improvements                                                  $185,636   

 

These items were either not commenced or completed in the 2009/2010 and funds remain in reserve until used in the current financial year.

 

 

 

 

 

 

 

 

ITEM 11 - Review of Regional Local Water Utilities

REPORT IN BRIEF

 

Reason For Report

Inform council of question raised at the LGAS meeting on the reply to the Minister for Water.

Policy Implications

nil

Budget Implications

nil

Area of Responsibility

Water Supply

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 199258

 

Director of Engineering and Technical Services' REPORT

The following is an extract from the ALGA News, September 2010, taken from the proceedings of the 2010 Water Management Conference held in Orange recently.

Councils want action on the Inquiry into Local Water Utilities

The Local Government and Shires Associations of NSW want action from the State Government on the Inquiry into the Local Water Utilities, saying councils are the best positioned to manage local water supply and sewerage.

The Minister for Water, the Hon Phillip Costa MP, told delegates at the 2010 Water Management Conference in Orange he supports a model of regional alliances of Local Water Utilities that is consistent with the one proposed by the Associations.

President of the Shires Associations of NSW, Cr. Bruce Miller, said while he thanks the Minister for consulting with councils and taking Local Government's views on board, councils want to see these words put into action and put through cabinet in the coming months.

"A number of council groups would like to go ahead with a co-operative alliance structure, however, we've been waiting almost two years for the government to respond to the inquiry recommendations and provide regulatory certainty," said Cr. Miller.

Cr. Miller said that it is widely acknowledged that councils are consistently delivering best-practice water management and the 106 Local Water Utilities in NSW are well placed to manage water supplies and sewerage.

"It just makes sense for councils to continue to handle water management - we're performing at best practice levels, we know what local priorities are and we can provide a whole-of community approach to water management - something that other agencies are not in a position to do."

The extract expresses the concern Regional LWU have with the delay in State Government progressing the reform.

 

 

 

ITEM 12 - Molong Water Supply - Secure Yield Study

REPORT IN BRIEF

 

Reason For Report

Report to Council result of the secure yeild study conducted by HydroScience as part of the IWCM Strategic Study.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Water Supply

Annexures

1.  1204 CSBC Proposal - Detailed Strategy Rev1.pdf    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201203

 

Director of Engineering and Technical Services' REPORT

Consultants undertaking the secure water supply study for the Molong and Borenore Dams have indicated it is nearly complete. Refer to email issued Friday 8th October below;

Hi Rob,

the draft report is nearly complete. I think the provisional figures have been revised slightly.

We are only waiting  on advice from NSW Office of Water (Matt and Shyamala) on Orange’s arrangements for abstraction of water from Lake Canobolas as this could impact the yield. Amir has contacted them and I have chased them today.

As soon as we get this information and incorporate it in the model we can send you the draft,

Regards

It is noted initial figures provided by the consultant shows the secure yield for Molong and Borenore Dams combined is about 280Ml per year. Council may recall a previous report on the secure yield by the then Department of Commerce provided a range for secure yield from 250 – 500 Ml per year. Current consumption is 212Ml per year for Molong. Given the significance of the impact secure yield has on development in Molong, council may wish to arrange for the consultant to present the results of the study to Council and comment.

 

 

 

ITEM 13 - UPDATE ON PROVISION OF SUPPORT SERVICES TO COUNCIL'S WASTE MANAGEMENT UNIT

REPORT IN BRIEF

 

Reason For Report

To Provide Councillors with updated information regarding the waste management unit

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

 

Annexures

1.  Update waste management services.pdf    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 200679

 

Director of Environmental Services' REPORT

 

In response to a query by Councillors, the Project Update by Quadro Australia in relation to the Provision of Support Services to Council’s Waste Management Unit has been attached for Councillors’ perusal.

 

 

 

 

 

 

ITEM 14 - MOLONG TRANSFER STATION PROPOSAL

REPORT IN BRIEF

 

Reason For Report

For the information of Council

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Waste

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 200990

 

Director of Environmental Services' REPORT

 

At the September 2010 Council meeting Councillor Bleakley requested information on the proposal for establishment of a waste transfer station at Molong. This matter has been ongoing for some time and was set aside while Council considered its role in the HUB project. With Council having withdrawn from the HUB project a review of the Cabonne waste management services has commenced.

 

Quadro Pty Ltd has been contracted to undertake analysis and review of the Cabonne land fill sites including operational and capacity reports, and to develop strategies for the future management of those sites. This review is also to include assessment of strategies for introduction of transfer stations where needed across the shire.

 

The preliminary report is expected to be provided to Council by December 2010. This will involve a review of sites owned or managed by Council at or near Molong that could be considered for a transfer station, as well as talking to local real estate agents to ascertain possible private land. This scenario also applies to assessment of waste service needs for the eastern section of the shire.

 

During the recent community consultation process for the LEP village settlement strategies the matter of West Molong and its future landuse was raised. The community indicated the value of the West Molong area was considered for rural residential development. It is noted that the former Molong landfill site is located within this rural-residential zone and that its future use for a transfer station may not be in keeping with the developing character of the area.

 

There has been discussion through the LEP review process to identify suitable land at Molong for industrial purposes. It has been suggested that the operation of a transfer suit may be more suited for inclusion in an industrial area. There is need to ensure site planning for waste services and the LEP review reflect appropriate landuse planning considerations. With this in mind the Quadro report due by the end of the year should be considered in consultation with the work being undertaken by Council’s Strategic Planner in progressing the standard LEP.

 

As previously advised to Council a workshop is to be convened to inform councillors of the waste management strategic review once the preliminary report is available. This will also provide opportunity for Council to determine the short and medium term management of the Council’s waste services including the opportunities and budget implications of services such as transfer stations.

 

 

 

 

 

ITEM 15 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Cemeteries

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201095

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2006/07

59

2007/08

62

2008/09

57

2009/10

65

2010/11

 

July

7

August

2

September

4

Total

13

 

 

 

 

 

ITEM 16 - DEVELOPMENT APPLICATIONS RECEIVED DURING THE PRECEDING MONTH

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications received during the preceding month

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Environmental Services

Annexures

1.  Development applications received    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201096

 

Director of Environmental Services' REPORT

 

The following 20 Development Applications have been received during the period 1/09/2010 to 30/09/2010 as detailed in the Annexure.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

NUMBER

ESTIMATED VALUE

Dwelling

4

$ 1,119,770

Additions/Alterations

8

$  306,740

Transportable/Relocatable House

2

$  263,000  

Rural Shed

1

$ 65,000

Garage

1

$ 10,200

TOTAL

16

$ 1,764,710

 

SUMMARY OF COMPLYING DEVELOPMENT* APPLICATIONS RECEIVED

 

TYPE

NUMBER

ESTIMATED VALUE

Additions/Alterations

2

$ 229,500

Carport

2

$ 18,079

TOTAL

4

$ 247,579

 

GRAND TOTAL

 

20

 

$ 2,012,289

 

*Complying Developments can be identified on the attached report by the 4 digit DA number i.e. 2011/1001 & 2010/1002

 

 

 

 

ITEM 17 - DEVELOPMENT APPLICATIONS APPROVED DURING THE PRECEDING MONTH

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Development Approvals

Annexures

1.  Development applications approved    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201097

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the period 1/09/2010 to 30/09/2010 as detailed in the Annexure.

 

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

NUMBER

ESTIMATED VALUE

Dwelling

3

$ 691,000

Subdivision

1

$   -----           

Boundary Adjustment

1

$   -----

Water Tank

1

$ 2,000

Carport

1

$ 2,774

Storage Shed

1

$ 30,000

Rural Shed

4

$ 102,162

Additions/Alterations

5

$ 180,195

Patio

1

$ 9781

Stables

1

$ 7,500

War Memorial

1

$ 4,000

TOTAL

20

$ 1,029,412

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT* APPLICATIONS

 

TYPE

NUMBER

ESTIMATED VALUE

Additions/Alterations

2

$  229,500

Carport

1

$  15,305

TOTAL

3

$  244,805

 

GRAND TOTAL

23

$1,274,217

Previous Month

20

$ 1,771,994

*Complying Developments can be identified on the attached report by the 4 digit DA number i.e. 2010/1073 & 2010/1074

 

 

 

ITEM 18 - MEDIAN PROCESSING TIMES

REPORT IN BRIEF

 

Reason For Report

To provide information on Application Processing Times

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Development Approvals

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201098

 

Director of Environmental Services' REPORT

Summary of median Application Processing Times over the last five years for the month of September:

 

YEAR

MEDIAN ACTUAL DAYS

2006

3

2007

16

2008

14

2009

26

2010

36

 

 

Summary of median Application Processing Times for 2010:

 

MONTH

MEDIAN ACTUAL DAYS

January

36

February

78

March

34

April

31

May

19

June

42

July

47

August

27

September

36

 

 

 

 

 

ITEM 19 - DRAFT ENVIRONMENTAL PLANNING AND ASSESSMENT REGULATIONS 2010

REPORT IN BRIEF

 

Reason For Report

For the information of Council

Policy Implications

The introduction of the regulations may impact upon Council policies regarding development assessment

Budget Implications

The introduction of the regulations have minor budget implications

Area of Responsibility

Development

Annexures

1.  Fact sheet to provide overview of draft regulations    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 201158

 

Director of Environmental Services' REPORT

 

The Department of Planning has announced that the Environmental Planning and Assessment Regulation 2000 is to be replaced. The replacement regulations have been placed on public exhibition until 5 November 2010. While much of the regulation stays unaltered significant change is proposed to Part 4 of the regulations. It is Part 4 that applies to development application assessment, designated development, planning certificates, fees and charges.

 

The aim in part of the Part 4 regulation review is to improve and quicken time taken by local government to determine planning applications. The emphasis is on the applicant to provide all relevant information when lodging an application. Council will be limited in its ability to seek additional information when an application has been lodged, and will only be able to ‘stop the clock’ once for a maximum period of 21 days. Referral to government agencies will also have a shorter time frame to hasten the process.

 

The intent is that incomplete applications are not accepted by Council. The practise of Cabonne Council staff however has been one of assisting individuals through the various steps of the development application process. When incomplete applications are received by Council, staff liaise with applicants to ensure the required level of information is submitted to support the application. This can however cause significant time delays to the processing/determination timeframes when applicants who are inexperienced to the process require considerable assistance.

 

Often these types of applicants are reluctant to seek the services of a planning consultant and look to Council to provide that service. The proposed limitation to the use of the ‘stop the clock mechanism’ will impact upon Council’s current practice and local community expectations. The regulations also support an increase in Council refusals of development applications when assessments for determination deem insufficient information has been provided to support the proposal.

 

The regulations will also amend the deemed refusal times for determining applications introducing a deemed 50 days for development applications and 90 days for integrated and designated developments. The intent is to reduce average assessment time frames.

 

Zoning certificates (referred to as s149 certificates) are to be modified to stream line the information provided in the standard certificate. An array of complex information currently included in the certificates, but generally having little relevance to the Cabonne area, will be then available through applications for the full s149 (2) and (5) certificate process. The new regulations will require review and reformatting of Council’s certificates.

 

Revised fees and charges will be implemented to reflect the CPI increases. The revised fees, once implemented by the regulations, will need to be incorporated into Council’s next management plan.

 

The Department of Planning has issued fact sheets to provide an overview of the draft regulations. Copies are attached for the information of Council.

 

 

 

 


Item 1 Ordinary Meeting 18 October 2010

Item 1 - Annexure 1

 


Item 1 Ordinary Meeting 18 October 2010

Item 1 - Annexure 2

 


Item 9 Ordinary Meeting 18 October 2010

Item 9 - Annexure 1

 


Item 9 Ordinary Meeting 18 October 2010

Item 9 - Annexure 2

 
































Item 9 Ordinary Meeting 18 October 2010

Item 9 - Annexure 3

 







Item 9 Ordinary Meeting 18 October 2010

Item 9 - Annexure 4

 
















Item 9 Ordinary Meeting 18 October 2010

Item 9 - Annexure 5

 













Item 9 Ordinary Meeting 18 October 2010

Item 9 - Annexure 6

 



Item 9 Ordinary Meeting 18 October 2010

Item 9 - Annexure 7

 


Item 9 Ordinary Meeting 18 October 2010

Item 9 - Annexure 8

 



Item 9 Ordinary Meeting 18 October 2010

Item 9 - Annexure 9

 














Item 10 Ordinary Meeting 18 October 2010

Item 10 - Annexure 1

 





Item 10 Ordinary Meeting 18 October 2010

Item 10 - Annexure 2

 






Item 12 Ordinary Meeting 18 October 2010

Item 12 - Annexure 1

 

































Item 13 Ordinary Meeting 18 October 2010

Item 13 - Annexure 1

 




Item 13 Ordinary Meeting 18 October 2010

Item 13 - Annexure 1

 



Item 16 Ordinary Meeting 18 October 2010

Item 16 - Annexure 1

 






Item 17 Ordinary Meeting 18 October 2010

Item 17 - Annexure 1

 













Item 19 Ordinary Meeting 18 October 2010

Item 19 - Annexure 1