cabonne Council colour 200 wide

 

 

 

 

 

 

13 July 2010

 

 

NOTICE OF ORDINARY COUNCIL MEETING

 

Your attendance is respectfully requested at the Ordinary Meeting of Cabonne Council convened for Monday 19 July 2010 commencing at 9.30am, at the Cabonne Shire Office, Bank Street, Molong to consider the undermentioned business.

 

Yours faithfully,

 

 

a GM signature

GLP Fleming

GENERAL MANAGER

 

ORDER OF BUSINESS

 

1)       Open Ordinary Meeting

2)       Application for Leave of Absence

3)       Declarations of Interest

4)       Declarations of Political Donations

5)       Confirmation of Minutes of the Ordinary Meeting held 21 June 2010, the Extraordinary held 5 July 2010 and the Extraordinary held 12 November 2009.

6)       Consideration of Mayoral Minute

7)       Consideration of Other Councillors’ Reports

8)       Consideration of General Manager’s Report

9)       Matters of Urgency

10)    Questions on Notice

11)    Resolve into Committee of the Whole

a)    Consideration of Closed Items

12)    Adoption of Closed Committee of the Whole Report

 

 

 

 

 

 

 


 

ATTENDEES – JULY 2010 COUNCIL MEETING

 

 

10.10am

Presentation by Bob Craven, Taste Canowindra re CTAC – invitation by the Mayor

10.20am   

Presentation to Taylor  - Youth of the Month May

11.00am

Presentation by Jenny Bennett for CENTROC

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

 

COUNCIL’S MISSION

“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”

 

 
 

 

 


         

 

 

 

 

 

 

 

 

 

COUNCIL’S VISION

Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Monday 19 July, 2010

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 4

ITEM 2      DECLARATIONS OF INTEREST....................................................... 4

ITEM 3      DECLARATIONS OF POLITICAL DONATIONS ............................ 5

ITEM 4      MAYORAL MINUTE - APPOINTMENTS........................................... 5

ITEM 5      CONFIRMATION OF THE MINUTES................................................. 6

ITEM 6      BUSINESS PAPER ITEMS FOR NOTING........................................ 6

ITEM 7      REVIEW OF ORGANISATIONAL STRUCTURE............................. 7

ITEM 8      ONE ASSOCIATION FOR LOCAL GOVERNMENT IN NSW AND TRANSFER OF AUGUST COUNCIL MEETING DATE............................................... 9

ITEM 9      CODE OF CONDUCT REVIEW COMMITTEE - APPLICATION FOR MEMBERSHIP................................................................................................................. 10

ITEM 10    CENTRAL WEST CATCHMENT MANAGEMENT AUTHORITY (CWCMA) 'SMARTER WAYS WITH WATER'................................................... 11

ITEM 11    LGSA 2010 WATER MANAGEMENT CONFERENCE................ 12

ITEM 12    CENTROC Summit at the Mount............................................. 13

ITEM 13    CENTROC "TAKE YOUR DAUGHTER TO WORK DAY"........... 14

ITEM 14    2010 NATIONAL GENERAL ASSEMBLY OF LOCAL GOVERNMENT (NGA)   15

ITEM 15    150 YEARS OF LOCAL GOVERNMENT IN ORANGE................ 16

ITEM 16    CANOWINDRA RETIREMENT VILLAGE....................................... 17

ITEM 17    Small Town Sewer Pre Construction Levy - Delegation of Authority......................................................................................... 18

ITEM 18    Questions For Next Meeting................................................ 18

ITEM 19    2009/2010 MANAGEMENT PLAN - FINAL REVIEW TO 30 JUNE 2010     20

ITEM 20    LOCAL GOVERNMENT WEEK COMMITTEE MEETING........... 21

ITEM 21    CABONNE COUNTRY TOURISM COMMITTEE........................... 22

ITEM 22    ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING 24

ITEM 23    Policy Database - Communications and Media Policy    25

ITEM 24    COMMUNITY SERVICES COMMITTEE MEETING...................... 25

ITEM 25    Australia Wide Rural Road Group (AWRRG)............... 26

ITEM 26    TRAFFIC COMMITTEE MINUTES................................................... 27

ITEM 27    COUNCILLOR REPRESENTATION TO CWCMA........................ 28

ITEM 28    Request for fill material for building site............ 29

ITEM 29    WORKS COMMITTEE MEETING MINUTES.................................. 30

ITEM 30    MODIFICATION APPLICATION FOR DA2010/28 MSM MILLING PACKING SHED AND EXPANSION OF CANOLA MILL............................................ 30

ITEM 31    DA 2007/138 for Seven Lot Rural Subdivision, Kangaroobie Lane - COMMON SEAL.................................................................................. 35

ITEM 32    ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING................................................................................................................. 35

Confidential Items

 

Clause 240(4) of the Local Government (General) Regulation 2005 requires Council to refer any business to be considered when the meeting is closed to the public in the Ordinary Business Paper prepared for the same meeting.  Council will discuss the following items under the terms of the Local Government Act 1993 Section 10A(2), as follows:

 

ITEM 1      CARRYING OF COUNCIL INTO CLOSED COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 2      ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Procedural

ITEM 3      OUTSTANDING PUBLIC LIABILITY INSURANCE CLAIMS

(g) advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

ITEM 4      DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS

(b) matters in relation to the personal hardship of a resident or ratepayer

ITEM 5      Operations review

(f) details of systems and/or arrangements that have been implemented to protect council, councillors, staff and Council property

ITEM 6      GELATO FACTORY - FLOOR DRAINAGE

(e) information that would, if disclosed, prejudice the maintenance of law

ITEM 7      LAND DEVELOPMENT SUB COMMITTEE MEETING

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business  

 

ANNEXURE ITEMS

 

ANNEXURE 5.1    Minutes Ordinary Council Meeting - 21 June 2010         37

ANNEXURE 5.2    Minutes of the Extraordinary Meeting - 5 July 2010  64

ANNEXURE 5.3    Minutes of the Extraordinary Council Meeting - 12 November 2009................................................................. 68

ANNEXURE 11.1  LGSA Water Management Conference............ 73

ANNEXURE 12.1  Summit Program............................................................. 76

ANNEXURE 19.1  09 - 10 Strategic Plan Review................................. 78

ANNEXURE 20.1  Report of Local Government Week Committee  110

ANNEXURE 21.1  Tourism Committee Charter................................ 113

ANNEXURE 21.2  Dindima Response to Cabonne Country Tourism Advisory Committee Charter.................................................... 119

ANNEXURE 21.3  Tourism Committee Charter Bollinger Comments    121

ANNEXURE 21.4  CTAC..................................................................................... 124

ANNEXURE 22.1  Report of the Economic Development & Tourism Committee                                                                                                 131

ANNEXURE 23.1  communications and media policy (draft).doc    136

ANNEXURE 24.1  Report of the Community Services Committee   141

ANNEXURE 26.1  Traffic Committee minutes from June 2010 meeting   146

ANNEXURE 27.1  CWCMA local government reference forum.pdf       151

ANNEXURE 29.1  Report of the Works Committee ..................... 152

ANNEXURE 30.1  Scope of works - Modification.......................... 159

ANNEXURE 30.2  Modified Draft Conditions.................................... 160

ANNEXURE 32.1  Report of the Environmental Services & Sustainability Committee meeting held 5 July 2010................ 172 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

GOVERNANCE - Procedural

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 190932

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

GOVERNANCE - Procedural

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 190933

 

General Manager's REPORT

 

A call for declarations of interest.

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

 

 

 

ITEM 3 - DECLARATIONS OF POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for councillors to declare any political donations received.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

GOVERNANCE - Procedural

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 190934

 

General Manager's REPORT

 

A call for Political Donations.

 

 

Recommendation

 

THAT any Political Donations be noted.

 

 

 

ITEM   - MAYORAL MINUTE - APPOINTMENTS

REPORT IN BRIEF

 

Reason For Report

To allow noting of the Mayoral appointments plus other Councillors' activities Reports.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 190935

 

General Manager's REPORT

 

A call for the Mayoral appointments and attendances as well as other Councillors’ activities reports to be tabled/read out.

 

 

Recommendation

 

THAT the information contained in the Mayoral Minute be noted.

 

 

 

ITEM 5 - CONFIRMATION OF THE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of Minutes

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

GOVERNANCE - Procedural

Annexures

1.  Minutes Ordinary Council Meeting - 21 June 2010

2.  Minutes of the Extraordinary Meeting - 5 July 2010

3.  Minutes of the Extraordinary Council Meeting - 12 November 2009    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 190936

 

General Manager's REPORT

 

The following minutes are attached for endorsement.

1.   Minutes of the Ordinary Council meeting held on 21 June 2010

2.   Minutes of the Extraordinary meeting held on 5 July 2010

3.   Minutes of the Extraordinary meeting held on 12 November 2009

 

It should be noted that an internal review of Council’s records revealed the minutes of the Extraordinary Meeting held 12 November, 2009 at the Borenore Railway Station had not been formally adopted and as such have been attached for Council’s approval.

 

 

Recommendation

 

THAT the minutes of the Ordinary Meeting held on 21 June 2010 and the Extraordinary Meeting held on 5 July 2010 and the Extraordinary Meeting held on 12 November 2009 (noting the motion numbers follow the Ordinary Meeting held 16 November 2009) be adopted.

 

 

 

ITEM 6 - BUSINESS PAPER ITEMS FOR NOTING

REPORT IN BRIEF

 

File Number

190937

Reason For Report

Provides an opportunity for Councillors to call items for noting for discussion and recommends remainder to be noted.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Administration

Annexures

Nil   

 

General Manager's REPORT

 

In the second part of Council’s Business Paper are items included for Council’s information.

 

In accordance with Council’s format for its Business Paper, Councillors wishing to discuss any item are requested to call that item.

 

 

Recommendation

 

THAT:

1.         Councillors call any items they wish to further consider.

2.         The balance of the items be noted.

 

 

 

ITEM 7 - REVIEW OF ORGANISATIONAL STRUCTURE

REPORT IN BRIEF

 

Reason For Report

To provide opportunity to review Council's organisational structure in accordance with resolution from July 2009.

Policy Implications

In accordance with Council decisions and operations

Budget Implications

Nil if current structure maintained

Area of Responsibility

Corporate Management

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 187896

 

General Manager's REPORT

 

Council is required under the Local Government Act 1993 to review its Organisational Structure within 12 months of an election.  This review was completed in July 2009.  At that time, Council resolved to adopt an Organisational Structure consisting of General Manager, Finance & Corporate Services Department, Engineering & Technical Services Department and Environmental Services Department.  In view of discussion at the Council’s Future Directions Forum, Council also resolved that a further review would be undertaken again within 12 months.  The purpose of this report is to update Council in relation to initiatives since July 2009 in relation to Economic Development & Tourism, Communications & Media and Engineering Department review.

 

The structure adopted by Council in July 2009 can be represented as follows:

organisational chart_20090713163514.tif

 

The Future Directions Forum conducted by the current Council identified a range of key actions and strategies and the need to adequately resource and structure some key functions.

 

In addition to the Organisational Structure adopted above, Council should note:

 

1.     That a separate Economic Development & Tourism Unit reports directly to the General Manager.

2.     The position of Community Business Development Officer has been created and filled within the Economic Development & Tourism Unit.

3.     The position of Communications & Media Officer has been created and filled and now reports directly to the General Manager.

4.     A review of Council’s Engineering Operations, which has included a visit to Snowy Works & Services at Tumut, is currently underway.

5.     The independent review conducted by Kleem Consulting, whilst identifying areas to improve Council’s operations viz communications, media, accountability, training, process improvement etc, did not make any recommendations to alter the existing structure.

 

Councillors and staff have recognised the need to continue the review of Council’s Engineering Department Operations and believe that this should now be the focus for Council going forward.

 

Council should note that any alteration to the three departmental structure will result in additional costs for which no provision has been made in the 2010-2011 budget.  The three departmental structure, with direction from Council, appropriate resources and strict accountabilities, is considered to be able to satisfy the requirements of Council as identified in its Future Directions Forum, the 2010-2011 Management Plan and Council’s obligations under the Local Government Act 1993 and various legislation.  The importance of providing a structure which provides accountability control and focus for major functional activities can be satisfied with the arrangements as set out in this report.

 

 

 

Recommendation

 

THAT Council’s organisational structure consisting of the General Manager, Finance and Corporate Services, Engineering and Technical Services and Environmental Services Departments be endorsed.

 

 

 

ITEM 8 - ONE ASSOCIATION FOR LOCAL GOVERNMENT IN NSW AND TRANSFER OF AUGUST COUNCIL MEETING DATE

REPORT IN BRIEF

 

Reason For Report

Updating Council on the progress of the formation of One Association and seeking nominations for delegates to attend the upcoming One Association Convention in August 2010.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Government Relations

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191049

 

General Manager's REPORT

 

As previously reported to Council, the Local Government Association of NSW and the Shires Associations of NSW, through their Presidents and Executives, have undertaken to progress the formation of One Association to represent and provide a strong and uniform voice for all NSW Councils.

 

Recent Conferences of both Associations, called for the formation of One Association, recognising that a change in how the sector is represented and perceived is required to better serve the sector into the future.’

 

A One Association Taskforce has been established and will be presenting their recommendations to the One Association Convention, however the final decision for the structure and functions of the One Association will rest with member councils.

 

The Convention to debate and discuss the merits of One Association, as reported to the June Council meeting, will be held at Star City Sydney on Monday 16 August and Tuesday 17 August.   Registrations for the Convention are invited from Mayors, Councillors and staff from member councils.  Full registration costs $297 per delegate.

 

The Discussion Paper for the Convention has not been received as yet, however details regarding the One Association Convention and Taskforce are available on the LGSA website www.lgsa.org.au

 

The importance of the Constitutional Convention for One Association has been emphasised by both Presidents of the Shires Association and the Local Government Association.  It was also one of the major topics at the recent Local Government Leaders Forum held at Parliament House.  Councillors have previously been advised of the conflict of dates with the August Council meeting and the need to consider the transfer of the date to 23 August.

 

 

Recommendation

 

THAT:

1.      The Mayor and General Manager be nominated as Council’s delegates to attend the One Association Convention at Star City Sydney on 16-17 August 2010.

2.      Council’s August Ordinary Meeting be transferred to Monday 23 August 2010.

3.      The amended meeting date of the August Ordinary meeting be advertised, a media release be issued and all recipients of Council’s business paper also be advised.

 

 

 

ITEM 9 - CODE OF CONDUCT REVIEW COMMITTEE - APPLICATION FOR MEMBERSHIP

REPORT IN BRIEF

 

Reason For Report

Applications for membership for the Code of Conduc Review Committee Panel for Council's consideration.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

1.  EOI Code of Conduct Review Committee Panel

2.  EOI Code of Conduct Review Committee    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191051

 

General Manager's REPORT

 

At its Ordinary Meeting held 17 May 2010 part 4 of Council’s resolution was as follows:

 

‘THAT:

 

4. The Vacancy on Cabonne’s Code of Conduct Review Committee be filled as quickly as possible.

 

Council has since sought Expressions of Interest for appropriately qualified persons of high standing to fill the existing position on the Code of Conduct Review Committee as part of a panel for the WBC Alliance.

 

After advertising the vacancy Council has received 2 expressions of interest from:

 

1.   Darren Stevenson from Dubbo

2.   Chris Messenger from Orange

 

for this position with copies of the applications provided as attachments for Council’s consideration.

 

Upon Council’s determination of the applications applicants shall be notified of the outcome and should Council be in favour of the application notification will also be extended to Council’s WBC Alliance partners.

 

 

Recommendation

 

THAT Council consider the appointment of the applicant for the position on the Code of Conduct Review Committee panel.

 

 

 

ITEM 10 - CENTRAL WEST CATCHMENT MANAGEMENT AUTHORITY (CWCMA) 'SMARTER WAYS WITH WATER'

REPORT IN BRIEF

 

Reason For Report

Seeking authorisation for Councillors to attend the CWCMA 'Smarter Ways with Water' Seminar in Dubbo 23 July 2010.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Government Relations

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191032

 

General Manager's REPORT

 

Councillors would be received an invitation from the CWCMA to attend the ‘Smarter Ways With Water’ seminar to be held in Dubbo on Friday 23 July at Dubbo Golf Club.

 

The seminar will provide a forum to hear of new initiatives and discuss ideas with other catchment Councils.  Presentations of new initiatives in water sensitive design will be carried out by Orange City, Dubbo City and Gilgandra Shire Council.

 

There is no cost involved in attending the seminar and Clrs Gosper, Dowling, MacSmith and Wilcox have expressed an interest in attending.  Other Councillors who may wish to attend should express their interest on meeting day.

 

 

Recommendation

 

THAT Clrs Gosper, Dowling, MacSmith & Wilcox be authorised to attend the CWCMA ‘Smarter Ways With Water’ Seminar on 23 July 2010 and that other Councillors who may be interested advise of their interest on meeting day.

 

 

 

ITEM 11 - LGSA 2010 WATER MANAGEMENT CONFERENCE

REPORT IN BRIEF

 

Reason For Report

Advising of the upcoming LGSA of NSW 2010 Water Management Conference.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Government Relations

Annexures

1.  LGSA Water Management Conference    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191025

 

General Manager's REPORT

 

The LGSA have extended an invitation to councillors and relevant staff to attend the 2010 LGSA of NSW Water Management Conference to be held from Sunday 12 September to Tuesday 14 September 2010 in Orange at the Ex Servicemen’s’ Club.

 

The Association’s Water Management Conference is an annual event providing an accessible forum for debate and discussion on water supply and broader water management issues.  The event presents an opportunity for councillors, council staff, water managers, government representatives and the broader industry to tackle key water issues and to discuss ways forward to achieve a sustainable future.

 

A draft program is attached for Council’s information.

 

 

Recommendation

 

THAT Council nominate attendees for the 2010 LGSA Water Management Conference.

 

 

 

ITEM 12 - CENTROC Summit at the Mount

REPORT IN BRIEF

 

Reason For Report

Advising of the 2010 CENTROC Summit at the Mount in Bathurst and seeking nominations for delegates to attend.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Government Relations

Annexures

1.  Summit Program    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191052

 

General Manager's REPORT

 

Registrations are open for the 2010 CENTROC Summit at the Mount which will be hosted by Bathurst City Council.  The theme of the Summit is ‘Recharging the Region’ with ways of how Council’s can ‘recharge’ energy and transport sections, water tables and communities to be addressed.

 

Attendees will include key stakeholder groups in Central NSW and representatives from Local, State and Federal government including Senator Steve Hutchins, The Hon Bob Debus and Hon John Robertson MLC.

 

The Summit at the Mount runs over two days from 29-30 July, Councillors will note from the attached program however, that the main day of speakers is Friday 30 July starting at 9am and going through until 3pm.  Options of full registration of $220 per delegate or $110 per delegate for the Friday program are offered.

 

 

Recommendation

 

THAT the Mayor and General Manager be Council’s nominated delegates to attend the 2010 CENTROC Summit on the Mount in Bathurst on 29-30 July 2010 and that other Councillors who may be interested advise of their interest on meeting day.

 

 

 

ITEM 13 - CENTROC "TAKE YOUR DAUGHTER TO WORK DAY"

REPORT IN BRIEF

 

Reason For Report

Seeking Council's support to participate in the CENTROC "Take your Daughter to Work Day" initiative.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Government Relations

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191053

 

General Manager's REPORT

 

At the CENTROC Board Meeting in May 2010 is was resolved that the Councils of CENTROC would support the inaugural “Take Your Daughter to Work Day” in acknowledgement of the Year of Women in Local Government 2010.

 

“Take Your Daughter to Work Day” will be held across the region by participating CENTROC Councils on 9 November 2010.

 

The program is designed to help young women explore work opportunities within local government.  CENTROC has committed to supporting this program in an effort to:

 

   Increase the awareness in young women of the major opportunities for employment and career paths in local government

   Foster the progress of women into managerial roles

   Expand the scope of employment for women into non-traditional roles

   Retain the youth of the CENTROC region within our communities

   Address the skill shortages in local government by ‘growing our own’ qualified professionals

 

CENTROC will make available to participating Councils support in the form of a handbook, forms to take to schools, pre and post event media releases, program suggestions and assistance with other materials that might be of benefit to members.  Staff at each Council will be responsible for running the day’s program and Councillors are invited to participate within their Council’s environment or in their own workplace.

 

 

Recommendation

 

THAT Council agree to participate in “Take Your Daughter to Work Day” on 9 November and 2010 and notify CENTROC of its agreement to participate.

 

 

 

 

ITEM 14 - 2010 NATIONAL GENERAL ASSEMBLY OF LOCAL GOVERNMENT (NGA)

REPORT IN BRIEF

 

Reason For Report

Advising of outcomes of Notice of Motions submitted by Cabonne which were included in the 2010 NGA Business Paper.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Government Relations

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191083

 

General Manager's REPORT

 

Councillors will be aware that Cabonne submitted Notice of Motions to the 2010 National General Assembly of Local Government (NGA).

 

The NGA is the leading national local government conference and attracts strong interest from local government with over 600 local government representatives attending and large numbers of Notices of Motions submitted by councils across Australia.

 

It was very pleasing that two of the three Notices of Motions submitted were included in the Business Paper for 2010. Council’s Motion on Sustainable Water Supplies was selected as one of the lead Motions.  After a review of the Notices of Motions and minor editorial changes, the Motions were published as follows:

 

Sustainable Water Supplies

 

That the National General Assembly call on the Australian Government to ensure sustainable water supplies and security by:

 

1.   Consultation and engagement of local and state government in all national, state and regional water planning;

2.   Providing appropriate funding to safeguard communities water needs at a local level within a national plan.

 

Climate Change

 

That the National General Assembly call on the Australian Government to provide funding to assist local government meet obligations imposed due to federal climate change initiatives.

 

This was a great achievement and Council should be proud that the Motions were considered at a National level.

 

 

 

Recommendation

 

THAT Council:

1.   Note the success of its Motions at the National General Assembly of Local Government.

2.   Continue to lobby and support its Motions relating to Sustainable Water Supplies and Climate Change.

 

 

 

ITEM 15 - 150 YEARS OF LOCAL GOVERNMENT IN ORANGE

REPORT IN BRIEF

 

Reason For Report

Advising of an invitation received by the Mayor and Council's Central West Library delegate.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Government Relations

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191270

 

General Manager's REPORT

 

Orange City Council are celebrating 150 years of Local Government in Orange this year.

 

In addition to an invitation to the Mayor to attend the Mayoral Dinner on Saturday 7 August 2010 an invitation has also been extended to Council’s delegate to Central West Libraries, currently Clr Culverson.

 

The cost of attending the function if $65 per person.

 

 

Recommendation

 

THAT Council authorise the attendance of the Central West Libraries Delegate, Clr Culverson, to the 150 Years of Local Government in Orange Mayoral Dinner at a cost of $65 per person.

 

 

 

 

ITEM 16 - CANOWINDRA RETIREMENT VILLAGE

REPORT IN BRIEF

 

Reason For Report

To seek Council approval for extension of interest free loan

Policy Implications

Nil

Budget Implications

No further budget implications

Area of Responsibility

Finance Management

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 190794

 

Finance Manager's REPORT

 

Council would be aware that an interest free loan of $66,000 was approved to the Canowindra Retirement Village in November 2007. Approval was based on repayment being made by either November 2010 or the sale of a unit whichever came first. Due to difficulties with land tenure and State Government Building Requirements as at the 7 July 2010 there has been no construction commenced for any units and therefore the interest free loan will not be paid by the due date.

 

At the May 2010 Council meeting Council approved a further $20,000 interest free loan for additional costs which will be incurred for the project.

 

Approval is now sought for the total amount of $88,000 to be granted as an interest free loan for a further period of 3 years.

 

 

Recommendation

 

THAT Council give approval to the Canowindra Retirement Village to pay off the $88,000 loan, interest free for a further 3 years or sale of a unit, whichever comes first.

 

 

 

ITEM 17 - Small Town Sewer Pre Construction Levy - Delegation of Authority

REPORT IN BRIEF

 

Reason For Report

To provide interest free loans for Small Town Sewer Pre Construction Levy

Policy Implications

Yes

Budget Implications

No

Area of Responsibility

Fince & Corporate Services

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191134

 

Finance Manager's REPORT

 

Council has received an enquiry from a resident in Manildra requesting assistance towards to the payment of their Small Town Sewer pre construction levy.

 

With the inception of pre construction payments back in 1999, some resident’s properties in Manildra were not originally planned to be part of the scheme. With changes in design some properties are now able to be connected.

 

As a result these residents have not been contributing to the scheme and therefore are now liable for a one off payment of $4,800.00.

 

This may also be the case when the other small towns are connected as design improvements over the years may identify more properties to be connected.

 

 

Recommendation

 

THAT:

1.  That council delegate authority to the General Manager to negotiate an interest free loan for a period of up to 36 months for all residents in the small town sewerage schemes that were not initially in the scheme and have not paid any contributions

 

 

 

 

ITEM 18 - Questions For Next Meeting

REPORT IN BRIEF

 

Reason For Report

To provide councillors with an opportunity to ask questions/rasie matters which can be provided/addressed at the next Council Meeting.

Policy Implications

Consistent with DLG's Meetings Practice Note

Budget Implications

Nil

Area of Responsibility

Council Meetings

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 189698

 

Administration Manager's REPORT

 

At its June 2010 Council meeting in consideration of advice from the DLG Council resolved:

 

“THAT:

2. Council introduce an agenda item “Questions for Next Meeting immediately prior to the conclusion of the Ordinary meeting.”

 

This addressed the ruling that allowing questions without notice is inconsistent with the provisions of clause 241(1) of the Local Government (General) Regulation 2005 which requires notice to be given of matters to be raised at council meetings.

 

The purpose of the notice requirement is to enable all councillors and the public to be aware, by reading the agenda for the meeting, of matters that will be raised at the meeting.  This in turn promotes openness and transparency in the conduct of council meetings.

 

If the subject matter of a question is genuinely urgent and the question is not on the agenda, the question could be raised under clause 241(3) of the Regulation.  That clause allows a matter to be raised before council, despite notice not having been given, if:

 

   A motion is passed to have the matter brought before the meeting; and

   The matter is ruled by the chairperson to be of great urgency.

It should be borne in mind that a councillor is at liberty to ask a question of another councillor or the general manager about a matter that is on the meeting agenda during the debate on that matter.

 

The DLG considers that it is acceptable for a council to adopt a practice of allowing councillors, just prior to the end of a meeting, to raise questions on the understanding that the answers will be provided at the following meeting.

 

When such questions are listed, there is nothing preventing an answer being given straight away, if it makes sense to do so.

 

It is considered the best way for Council to deal with the issues of “Questions for Next Meeting’ is to have this placed as an Agenda Item on Council’s official Notice of Meeting – Order of Business and that it be updated as part of the Notation Reports for the next meeting.

 

The Questions raised should in no way interfere with the right of Councillors to ask questions of authorised staff during the month preceding the Ordinary monthly meeting.

 

 

 

Recommendation

 

THAT Councillors ask questions/raise matters to be addressed at the next Council meeting.

 

 

 

ITEM 19 - 2009/2010 MANAGEMENT PLAN - FINAL REVIEW TO 30 JUNE 2010

REPORT IN BRIEF

 

Reason For Report

Providing a final progress report on Council's 2009/2010 Management Plan

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Corporate Management/Planning

Annexures

1.  09 - 10 Strategic Plan Review    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191046

 

Administration Manager's REPORT

 

The Local Government Act requires Council to consider a quarterly report on the review of its annual Management Plan.

 

The purpose of this report is to allow Council to assess its performance against its agreed objectives, actions and strategies.

 

The final Quarterly Management Plan for 2009/2010 is attached which shows the culmination of the actions and strategies undertaken in the preceding quarter.

 

For this, the last quarterly review, the following items are noteworthy:

 

   Savings experienced through WBC Alliance through Internal Development Project Management Kit, Joint Project Management Training, Knowledge Sharing and various other projects

   New Media Policy drafted and distributed to Senior Management

   GIS Implemented and presented to Council

   Rangers Procedure Manual draft commenced

   Wear Red for Women’s Day supported by Councillors and staff

   Skate Park Molong Constructed. Canowindra Skate Park about to be commenced.

   Community project at Toogong Cemetery completed.

   Village Enhancement  - Canowindra Memorial Park and Eugowra flower beds are completed. Bank Street, Molong 80% complete.

   Eugowra Flood Plain Review Draft with Flood Plan Committee for comment

 

 

 

Recommendation

 

THAT, subject to any alterations that the Council deems necessary at the July meeting, the update of the Management Plan to the 30 June 2010, as presented be adopted.

 

 

 

ITEM 20 - LOCAL GOVERNMENT WEEK COMMITTEE MEETING

REPORT IN BRIEF

 

File Number

191226

Reason For Report

Adoption of Local Government Week Committee Recommendations

Policy Implications

Nil

Budget Implications

$350 allocated at Local Government Week vote - Decision by Council will require increase to $360.

Area of Responsibility

Local Government Week 2010

Annexures

1.  Report of Local Government Week Committee    

 

Administration Officer's REPORT

 

Attached is the report of the Local Government Week Committee Meeting of Cabonne Council held on 5 July 2010 for Council’s adoption.

 

In summary, the recommendations include:

That councillors address local Progress Associations (with a view to promoting LG Week); a postcard competition be launched; a debriefing meeting of this committee be held before the end of the year.

 

Consistent with Council‘s recommendation to hold a postcard competition with a theme of “what does Cabonne mean to me?”, (which will be open to all students who reside in the Cabonne area) it is necessary for Council to resolve for the following prizes to be funded:

 

Category

 

1st Prize

2nd Prize

3rd Prize

Preschool

$50 + Certificate

$25 + Certificate

$15 + Certificate

Infants

$50 + Certificate

$25 + Certificate

$15 + Certificate

Primary

$50 + Certificate

$25 + Certificate

$15 + Certificate

Secondary

$50 + Certificate

$25 + Certificate

$15 + Certificate

 

 

 

Recommendation

 

THAT:

1.   The report and recommendations of the Local Government Week Committee Meeting of Cabonne Council held on 5 July 2010 be adopted.

2.   Council approve prize money be offered as per the summary included in the report with the competition being open to all students who reside in the Cabonne area.

 

 

 

 

ITEM 21 - CABONNE COUNTRY TOURISM COMMITTEE

REPORT IN BRIEF

 

Reason For Report

For Council to consider the implementation of Cabonne Country Tourism Committee

Policy Implications

Nil

Budget Implications

Included in existing promotion & tourism budget

Area of Responsibility

Economic Development

Annexures

1.  Tourism Committee Charter

2.  Dindima Response to Cabonne Country Tourism Advisory Committee Charter

3.  Tourism Committee Charter Bollinger Comments

4.  CTAC    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191146

 

Economic Development Manager's REPORT

 

The Cabonne Country Tourism Advisory Committee Charter was presented to Council at the June 2010 Council meeting for consideration.  It was agreed to extend consultation for one month, with 7 written comments being received. Copies of the correspondence are included in the annexure for your review.

 

In summary, the area of discussion includes:

 

   Structure & membership – to be based on skill set, greater than quarterly meeting frequency, committee representation to include tourism sectors

   Maintaining networking forum

   Meeting duration time – 1 to 2 hours

   Budget – details of Councils budget

   Long term planning

   Council electing the Committee

   Term – from 12 months to 2 years or longer, resolution of the Committee

   Voting rights – industry representation only

   Taste Orange involvement

   Election of a Chairperson – should be industry representative

   Full support – 3 letters

These comments have been considered and amendments were appropriate have been made to the Charter.  Words with a strike through are to be deleted (ie: ) and words written in red are an addition (ie: the)

 

The appointment of Cabonne Country Tourism Advisory Committee will facilitate Council to clearly implement its tourism strategy, grow tourism opportunities across Cabonne and assist Council to make well informed decisions.

 

Cabonne Country Tourism Advisory Committee is responsible to implement the mission statement and objectives.

 

Cabonne Country Tourism’s mission statement is “To facilitate the development of tourism to and within the Cabonne Country”. 

 

The objectives of the Committee are to:

 

o    Provide input to the design of the Cabonne Council Tourism Plan – this is the information gathering phase:

-     understand the importance of tourism to the area now & its future potential,

-     assess tourism infrastructure & how it can be improved,

-     what assistance is required for groups for tourism activities,

-     partnerships and alliances which can be formed to facilitate tourism in the area

-     identify target markets in the various segment that make up Cabonne (food & wine, larger towns, small villages)

-     analyse current tourism statistics (ie establish the starting point), identify trends & set measurable visitation objectives

 

o    Based on the information sourced in the design phase, to provide input to the Tourism Plan – its Key Objectives, strategies for implementation & actions (projects) for the years ahead

 

o    To advise and implement the actions / projects listed in the Tourism Plan.

 

o    To advise on methods for evaluating the actions implemented, review the evaluation and set actions/ projects for the ongoing delivery of tourism.

 

 

 

Recommendation

 

THAT Council adopts the amended Cabonne Country Tourism Advisory Committee Charter.

 

 

 

ITEM 22 - ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Economic Development & Tourism Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Economic Development

Annexures

1.  Report of the Economic Development & Tourism Committee    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 189685

 

Economic Development Manager's REPORT

 

Attached is the report of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 5 July 2010 for Council’s adoption.

 

 

Recommendation

 

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 5 July 2010 be adopted.

 

 

 

ITEM 23 - Policy Database - Communications and Media Policy

REPORT IN BRIEF

 

Reason For Report

To advise Council of updated Communications and Media Policy

Policy Implications

yes

Budget Implications

Nil

Area of Responsibility

Communications and Media

Annexures

1.  communications and media policy (draft).doc    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191070

 

Communications and Media Officer REPORT

 

Council’s Communications and Media Officer has reviewed and updated the Communications and Media Policy to ensure that Council provides effective two-way communication to build positive and permanent partnerships with the community.

 

This policy will be a vital tool in building these partnerships and relaying accurate, timely and effective information to the community.

 

Councillors are aware that a Communications & Media workshop is planned for September Committee meeting day where opportunities to discuss the actual implementation of the Policy will be provided.

 

 

Recommendation

 

That subject to any changes identified at the July Council meeting, Council adopt the updated Communications and Media Policy.

 

 

 

ITEM 24 - COMMUNITY SERVICES COMMITTEE MEETING

REPORT IN BRIEF

 

File Number

191008

Reason For Report

Adoption of Community Services Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Community Services

Annexures

1.  Report of the Community Services Committee    

 

Community Services Manager's REPORT

 

Attached is the report of the Community Services Committee Meeting of Cabonne Council held on 5 July 2010 for Council’s adoption.

 

 

Recommendation

 

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 5 July 2010 be adopted.

 

 

 

 

ITEM 25 - Australia Wide Rural Road Group (AWRRG)

REPORT IN BRIEF

 

Reason For Report

Seek Council resolution to become a financial member of the AWRRG

Policy Implications

Nil

Budget Implications

Membership fee of $100 and annual subscription fee of $100 not in budget.  Subject to joing, fund from local road area.

Area of Responsibility

Roads and Bridges

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 190929

 

Director of Engineering and Technical Services' REPORT

 

The inaugural meeting of the Australia Wide Rural Road Group was held in Canberra on 15 March 2010. The meeting was represented by a large number of local government councils across Australia. A second meeting was held on 14 June coinciding with the National General Assembly in Canberra.  

 

The Group’s agenda includes current issues with regional road infrastructure including “road network sustainability, and if not addressed, its direct negative implications for local industry, and the need for specific funding to close the funding gap.”

 

The AWRRG will be conducted under a constitution and Model Rules (refer to annexure) as amended with a committee consisting of Chairperson, Treasurer, Secretary and three ordinary members. The committee must meet at least three times in a calendar year under the model rules.

 

Nomination for membership by Council member: A Council member must nominate a maximum of two persons for membership of the association and must be done in writing on the appropriate from.

 

Council’s Roads Asset Management Plan 2009 quantifies the funding gap and consequence with deteriorating road conditions and subsequent level of service. Existing State and Federal funding such as FAGS, Block Grant and Roads to Recovery do not address the back log or is sufficient to maintain the road network at current level of service. The funding gap for the local regional road network has been highlighted by recent reports on the condition of council’s roads and the need to increase funding in this area is evident. Supporting the AWRRG agenda by becoming a financial member is seen as a pro active approach to address the funding shortfall.  The joining fee is $100 plus an annual subscription of $100.

 

 

Recommendation

 

THAT: Council become a financial member of the Australia Wide Rural Road Group with membership fees be found from the local road budget and further that council nominate two Councillors to be members of the Group.

 

 

 

ITEM 26 - TRAFFIC COMMITTEE MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of Traffic Committee Recommendations

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Traffic Committee

Annexures

1.  Traffic Committee minutes from June 2010 meeting    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 190899

 

Director of Engineering and Technical Services' REPORT

Attached herewith are the minutes of the Traffic Committee meeting held on 23 June 2010.

 

Recommendation

 

THAT the report and recommendations of the Traffic Committee meeting held on 23 June 2010 be noted.

 

 

 

ITEM 27 - COUNCILLOR REPRESENTATION TO CWCMA

REPORT IN BRIEF

 

Reason For Report

Seeking Council representation on the Central West Catchment Management Authority Local Government Reference Group

Policy Implications

Nil

Budget Implications

Cost of delegate to attend meeting

Area of Responsibility

Catchments

Annexures

1.  CWCMA local government reference forum.pdf    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 188879

 

Director of Engineering and Technical Services' REPORT

 

The Central West Catchment Management Authority (CWCMA) is seeking confirmation of Councillor representation on the Local Government Reference Group Forum.  The objective of the group is to establish formal and constructive relationships between Council and the CMA.

The key responsibilities of the Group’s membership are to promote natural resource management within Council and support the work of the Salinity and Water Quality Alliance.

Commitment to the Reference group involves attending Councillor seminars which are organised two to three times a year, attendance at the more formal Local Government Reference Group Forums, once or twice a year.

Council has been an active participant in the CWCMA activities with the Mayor and staff attending meetings.  Councils Environmental Officer has a good relationship with the CMA and continued representation on this forum is recommended.

 

Recommendation

 

THAT Council nominate a delegate to represent Cabonne Council on the CWCMA Local Government Reference Group Forum.

 

 

 

ITEM 28 - Request for fill material for building site

REPORT IN BRIEF

 

Reason For Report

Consider request to provide fill material for private works free of charge.

Policy Implications

Nil

Budget Implications

Minimal

Area of Responsibility

Council property

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 190930

 

Director of Engineering and Technical Services' REPORT

Council has received a request from a resident to assist with the development for a residential block in Molong. The development includes land fill associated with the construction of a first home. The request is for “overburden” from the Molong Limestone Quarry to be made available free of charge with the applicant meeting cost for haul. The cost for loading has is not mentioned. The volume required is also not known.

The request provides the following points for consideration;

   The site is covered entirely with limestone outcrops cut and fill is not a practical option

   There is no other source of fill within a reasonable distance to make it economical to develop the site

   It is noted council has in recent years installed water to this site and an availability levy is charged.

In the submission it is stated that “assisting our client on a one-off basis will assist with the development of this area of Molong acting as a link between the new development on Hill Street and the existing housing in North Molong. It will also go a long way to eliminating a blot on the landscape infested with privet and other introduced woody weeds.”

 

The following points are raised for consideration of this matter;

 

   Overburden is stockpiled on site for use in rehabilitation at the end of mine life.

 

   Council has recently made available “select fill” (at minimal rate) for a community purpose.

 

   Provision of material, nil charge is a private interest and not seen to be in the greater public interest.

 

   Making available material form the quarry, free of charge, would create a precedent.

 

   Land value should reflect the cost for development.

 

   Supply of material, weather free of charge or at cost should not be considered without a DA approval (land fill).

 

 

Recommendation

 

THAT Council not agree to the request for supply of materia free of cost from the Molong Limestone quarry on the grounds that it is not in the greater public interest, but offer to enter into an arrangement to supply material on a reasonable fee basis.

 

 

 

 

ITEM 29 - WORKS COMMITTEE MEETING MINUTES

REPORT IN BRIEF

 

Reason For Report

Adoption of the Works Committee Meeting Recommendations

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

1.  Report of the Works Committee     

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191016

 

Director of Engineering and Technical Services' REPORT

Attached herein is the report and recommendations of the Works Committee meeting of Cabonne Council held on Monday 5 July, 2010.

 

Recommendation

 

THAT the report and recommendations of the Works Committee held on Monday July 5 2010 of Cabonne Council be adopted.

 

 

 

 

ITEM 30 - MODIFICATION APPLICATION FOR DA2010/28 MSM MILLING PACKING SHED AND EXPANSION OF CANOLA MILL

REPORT IN BRIEF

 

Reason For Report

For the determination of Council

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Development

Annexures

1.  Scope of works - Modification

2.  Modified Draft Conditions    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191063

 

Health & Building Surveyor's REPORT

 

ADVISORY NOTES

Record of voting

In accordance with s375A of the Local Government Act 1993, a division is required to be called when a motion for a planning decision is put at a meeting of Council or a Council Committee.  A division under s375A of the Act is required when determining this planning application.

 

Political Disclosures

In accordance with s147(4) of the Environmental Planning and Assessment Act 1979, a person making a planning application to Council is required to disclose political donations and gifts made within 2 years prior to the submission of  the application and concluding when the application is determined.

 

In accordance with s147(5) of the Environmental Planning and Assessment Act 1979, a person making a public submission to Council in relation to a planning application made to Council is required to disclose political donations and gifts made within 2 years prior to the submission being made and concluding when the application is determined.

 

Political donations and gifts (if any) to be disclosed include:

 

   All reportable political donations made to any local councillor or Council,

   All gifts made to any local councillor or employee of the Council.

 

One planning application disclosure has been received.  The sum of $1000.00 was donated on 9th April 2010 to the Cancer Care West organisation.

 

SUMMARY

 

The following report provides an assessment of the modification application submitted under DA2010/28 – erection of additions and intensification of operations at the existing Oil Seed Processing Complex to process up to 110,000 tonnes per annum and to erect an Oil Packaging Plant.

 

The subject development approval was determined by Council on 16 November 2009.  Due to modification being applicable to the original consent, determination by Council is required.

 

This application has been assessed and was initially referred to the Environmental Services and Sustainability Committee, 5 July 2010, for determination.  However due to declaration of interests and insufficient numbers, a quorum was unable to be established.  Therefore determination of the modification was not considered.  The application has now been referred to Council for determination.

 

It is recommended that the application be approved subject to all the original conditions of consent.

 

Applicant:          MSM Milling P/L

Owner:               Lancelot Roberts Mac Smith

Proposal:           Internal Modifications

Location:            Lot 1DP1085601 being 1 Dederang Street Manildra

Zone:                  2(v) – Village or Urban      

 

THE PROPOSAL

 

It is proposed to reconfigure the previously approved floor plan to reverse the location of the locker room and the kitchen facilities.  A slight internal variation to the locker room has been included to provide adequate space to accommodate provision of a toilet facility and a hand wash basin (refer to Annexure 1).

 

In addition to those items outlined above a minor external alteration has been identified. The window that is to service the proposed kitchen area has been increased in size from 1.2m x 0.9m to 1.2m x 1.5m.

 

 

LOCALITY PLAN

 

MATTERS FOR CONSIDERATION

 

In accordance with Section 96(1A) of the Environmental Planning and Assessment Act 1979 the proposed modification is of minimal environmental impact and is substantially the same development for which consent was granted.

 

PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)

 

Cabonne Local Environmental Plan 1991 (Amended)

The subject land is zoned 2(v) Village or Urban by the Cabonne Local Environmental Plan 1991.  The proposed internal modifications are permissible within this zone, subject to Council’s development consent.

 

Objectives of the 2(v) zone

The proposal is not contrary to the aims of the LEP or the objectives of the 2(v) zone.  The development relates to and is consistent with the zone objective which seeks to “promote development in existing towns and villages in a manner which is compatible with their urban function".

 

REGIONAL ENVIRONMENTAL PLANS

 

There are no Regional Environmental Plans that apply to the subject land.

 

STATE ENVIRONMENTAL PLANNING POLICIES

 

Cabonne Council is identified within the SEPP 44 schedule as having koala habitat.  The applicant has not addressed the SEPP; however, the subject land is cleared and the proposed modified development will not impact upon any existing vegetation.  There are no known sightings of koalas in the locality, or sources of koala habitat.

 

PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)

 

There are no draft environmental plans that relate to the subject land or proposed development.

 

PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)

 

No Development Control Plans apply to this land.

 

PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)

 

The proposal does not contravene the relevant provisions of the regulations.

 

THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)

 

Siting /location

The proposed modification will not create any adverse impacts on the site or the surrounding area.

 

Visual amenity

The proposed modification will not increase any impacts from the development with respect to visual amenity of the surrounding area.

 

Access and traffic

No changes to access and traffic will result from the proposed modification.

 

THE SUITABILITY OF THE SITE s79C(1)(c)

 

Physical Attributes and Hazards

There are no known technological or natural hazards that would affect the proposed modified development.

 

DEVELOPMENT CONTRIBUTIONS

 

No contributions apply to the development.

 

PUBLIC INTEREST s79C(1)(e)

 

The proposed modification is considered to be of minor interest to the wider public due to the relatively localised nature of potential impacts.  No formal notification was undertaken.

 

CONCLUSION

 

The proposed modification is permissible with the consent of Council.  The development complies with the relevant aims, objectives and provisions of the LEP.  The modification is consistent with the provisions of section 96(1A) of the Environmental Planning and Assessment Act 1979.  A section 79C assessment of the development indicates that the development is acceptable in this instance. 

 

 

Recommendation

 

THAT Development Application 2010/28 for reconfiguration of internal layout and the provision of a toilet and hand basin facility at Lot 1 DP1085601, being 1 Dederang Street Manildra, be granted consent subject to all of the original conditions of consent (refer to Annexure 2).

 

 

 

 

 

ITEM 31 - DA 2007/138 for Seven Lot Rural Subdivision, Kangaroobie Lane - COMMON SEAL

REPORT IN BRIEF

 

Reason For Report

For Council to authorise the affixing of the Common Seal

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Crown Road Acquisition

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191266

 

Administration Manager's REPORT

 

Council at its April 2010 meeting resolved, inter alia, THAT:

 

“3.  The unformed Crown Road located north of Lot 220 DP756890 to the boundary of proposed Lot 5 be converted to a public road and…”

 

The necessary paperwork for acquisition of this road must be lodged with the NSW Land & Property Management Authority by Council and requires the Common Seal to be affixed.

 

 

Recommendation

 

THAT Council authorise affixing the Council Seal to the Request For Transfer Of Crown Public Roads document as required by Condition 27 of the Development Consent relating to DA 2007/0138.

 

 

 

 

ITEM 32 - ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING

REPORT IN BRIEF

 

Reason For Report

Adoption of Environmental Services Committee recommendations and noting of motions carried

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Environmental Services

Annexure

1.  Report of the Environmental Services & Sustainability Committee meeting held 5 July 2010    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 190925

 

Director of Environmental Services' REPORT

 

Attached is the report of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 5 July 2010.

 

 

Recommendation

 

THAT the report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 5 July 2010 be adopted and carried Motions be noted.

 

 

 

 

Yours faithfully,

 

 

GLP Fleming

GENERAL MANAGER  


Item 5 Ordinary Meeting 19 July 2010

Item 5 - Annexure 1

 




























Item 5 Ordinary Meeting 19 July 2010

Item 5 - Annexure 2

 





Item 5 Ordinary Meeting 19 July 2010

Item 5 - Annexure 3

 






Item 11 Ordinary Meeting 19 July 2010

Item 11 - Annexure 1

 



 


Item 12 Ordinary Meeting 19 July 2010

Item 12 - Annexure 1

 



Item 19 Ordinary Meeting 19 July 2010

Item 19 - Annexure 1

 

 

 

STRATEGIC PLAN

2009/2010

June Review

 

 

 

 

 

 

 

 

 


 

1. Governance

 

Goals:

 

          To provide efficient, effective and relevant Local Governance for Cabonne through an open and responsive Council and Committee meeting process 

          To maintain strong relationships and liaise effectively with all relevant Government agencies and other Councils

          To ensure long term viability of Wellington/Blayney/Cabonne Strategic Alliance

Objectives

Performance Measures

Responsibility

 

Progress

1. Provide quality administrative support and governance to Councillors and Residents 

 

 

 

 

 

 

 

 

 

 

2. Develop and maintain a unified Council that is accountable and transparent

 

 

 

 

 

 

 

 

3. Enhance responsiveness to the community current and future needs & objectives

 

4. Maintain effective links with State and Federal members of parliament

 

5. Maintain active membership of CENTROC, LGSA and other forums

 

 

 

 

 

 

1.1 Review the effectiveness of business paper procedures

DFCS

 

Waiting on filing enhancement.

1.2 Provide and retain skilled and trained staff to deliver Council services

ALL

Plan approved at February Consultative Committee

1.3 Actioning of Council Motions

ALL

Reported to April, May & June meetings

2.1 Provide appropriate mechanisms for democracy and participation for Cabonne residents

DFCS

Meeting schedule updated.

2.2 Review effectiveness of community consultation/feedback systems

DFCS

Updates on actions forwarded to Progress Associations 24/5/10 and updates posted on Council’s website.

2.3 Review wards as part of Local Government Act requirements

DFCS

To be completed after electoral roll closes after Federal Election.

2.4 Maintain local governance

 

 

DFCS

WBC Integrated Planning & reporting presentation

 

IT working party continuing – tender documents on new software – anticipate tender to be called for August

3.1 Develop the CCP 2025

 

 

 

DFCS

EDM and CMO working on final development of CCP 2025. Project Management Plan updated and timeframe determined. Draft copy to Councillors in August.

4.1 Appropriate communications and representations on relevant issues

ALL

Minister re-invited.

5.1 Attendance at meetings

ALL

May – DETS attended alliance meeting to formulate submission for funding water supply to Cumnock and Yeoval as part of the CENTROC submission.

 

HRO attended CENTROC HR Group meeting 18/5 at Wellington

 

CENTROC Board meeting attended by GM 27/5/10

 

ESO attended DECCW workshop 19/4, TAGI Project meeting 20/4, CENTROC Project Team meeting 17/6 and Sustainable Reference Group meeting 18/6

 

 

5.2 Matters are brought forward by Cabonne at those forums

ALL

Electricity contract/survey

 

Issues raised regarding mark up on training expenses

5.3 Participation in programs

ALL

RMO participating in on-going ERM Project

6. Active commitment to the WBC Alliance

6.1 Attendance and involvement at meetings

ALL

 

WBC Board meeting attended 5/5/10

 

Planning Directors meetings attended - June

 

 

6.2 Participation in joint projects

ALL

 

DETS – Stage 2 Asset Management Plan

 

 

DETS – Project management Work shop

 

Postponed workcover – going regional  with project similar to Wollongong South Coast project – Cabonne will be part.

 

Asset Management Plan project

 

IT software tender

 

6.3 Benefits achieved

ALL

 

Savings experienced through Internal Development Project Management Kit, Joint Project Management Training, Principal Strategic Planner, Knowledge Sharing

7. Ensure the ongoing financial sustainability of Cabonne Council

7.1 Ongoing financial sustainability maintained.

ALL

 

Quarterly Budget Review reported to February Council meeting.

 

7.2 Annual financial health check completed

DFCS

 

Alliance Health Check presented to March Council meeting

 

7.3 Recommendations of the Inquiry of the Financial Sustainability of NSW Local Government are actioned and considered as necessary

DFCS

 

No recommendations issued to be actioned.

8. Provide adequate training & professional development opportunities for Councillors

8.1 Appropriate training for all Councillors made available

 

 

DFCS

 

Available training courses listed in GM’s memo

9. Satisfactorally implement State Government Integrated Planning and Reporting requirements.

9.1 Implement schedule adopted

DFCS

 

Presentation made to September Council meeting.

 


 

2. Administration

 

Goals:

          To provide high quality advice and support for Council’s operations and give guidance and leadership on issues

          To control and manage finances to ensure the future financial sustainability of Council

          To ensure information systems meet the business needs of Council

          To improve effectiveness of communication throughout decentralised office

 

Objectives      

Performance Measures

Responsibility

 

Progress

1. Develop and maintain a strong and skilled workforce

 

 

 

 

 

 

 

 

 

 

 

2. Provide a records management system which meets statutory and organisational demands

 

 

 

 

3. Provide, maintain and develop financial services and systems to accepted standards – satisfying regulatory and customer requirements

 

 

 

 

 

 

 

 

 

 

 

 

4. Provide effective communications and information systems for staff and residents

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5. Ensure Business continuity

 

 

 

 

 

 

6. Improve OH&S and Risk Management Response

 

 

 

 

7. Ensure adequate accommodation for staff

 

8. Provide effective information systems for all of council

 

 

 

 

9. Monitor impact of Global Financial Crisis

1.1 Provide regular forums for management to meet and discuss contemporary issues

 

ALL

 

Finance & Corporate Services Operational Team meeting held 30/6/10

1.2 Ensure appropriate performance measures and incentives are in place

 

DFCS

Consultative Committee voted to retain Voucher system

 

1.3 Review structure and adequacy of staffing levels and skills requirements of all Directorates

 

DFCS

On advice of DFCS, this has been completed by G.M and will be raised with Council for July 2010 ordinary meeting

2.1 Compliance with the State Records Act

 

DFCS

Ongoing training for new staff.

 

Gathering Information training to be conducted.

2.2 User needs met

 

DFCS

Version 8  of Council’s record system implemented

2.3 Appropriate use of appropriate software

 

DFCS

Version 8 Implemented – working through new enhancement

3.1 Statutory reporting completed on time

 

DFCS

Annual Report & Statements submitted by due date – Completed.

3.2 Financial Health check

 

DFCS

Alliance Healthcheck presented to March Council Meeting – Completed.

 

3.3 Review Investment Policy

 

DFCS

Adopted June Council meeting – Completed.

3.4 User needs met

 

 

 

 

 

 

 

 

DFCS

New employees provided with access & training

4.1 Implementation and use of InfoCouncil software

DFCS

Appropriate new staff provided with access and training.

4.2 Enhancement of website

 

DFCS

Website reviewed & updated. Website provider in process of developing new site.

4.3 Customer service reviewed and implemented

 

DFCS

Position vacant.

4.4 Effective use of customer service software

 

CDU/DFCS

 

To be coordinated by Personal Assistants for Directors

4.5 Level of compliance with Customer Service Policy response periods

 

ALL

 

Position vacant

4.6 Review and implement communication strategy

 

ALL

 

Draft Media Policy distributed to Directors for comment and also to be distributed to senior management

4.7 Improved communications between offices

 

ALL

 

Still waiting on Telstra

4.8 Implementations of GIS Plan

DFCS

 

GIS implemented.

Presentation Completed to Councillors – completed.

5.1 Develop an Enterprise Risk Management Plan

 

 

DFCS

 

RM Policy being developed.

New RM standard replacing AS4360 ISO31000

 

Statewide training modules in RM 1-4

 

Gathering Info training

 

Signs as remote Supervision

6.1 Areas of concern raised in OH&S audit addressed

 

DETS

 

DETS – Target signage and gathering information.

6.2 Areas of concern raised in Public Liability audit addressed

DETS

 

DETS – Signs and gathering information

7.1 Adequate staff accommodation provided at Molong

DFCS

 

Currently referred to Engineering regarding inspection by underfloor water consultant.

8.1 Reserve established for systems upgrade

DFCS

 

Reserve set up in conjunction with 09/10 Budget for $250k & anticipated for an extra $250k next budget - Completed

8.2 Audit of need analysis commenced in conjunction with WBC

 

 

DFCS

 

Wellington Council rejoined working party. Tender expected to be called in August.

9.1 Report on impact on:

    a) Council financial position

    b) Industry and employment

    c) Community Services/Social implications

 

DFCS

 

a)      Completed

b)      Report by HRO on industry and employment not completed yet.

c)      Global Financial Crisis reported in social plan

 

 

9.2 Level of access to federal funds

DFCS

 

Reported to September Council meeting – completed.

 


 

3. Public Order and Safety

 

Goals:

          To maintain an effective and efficient local emergency system for the protection of life and property

          To respond to concerns over domestic and stock animals to ensure public safety

 

Objectives

Performance Measures

Responsibility

 

Progress

1. Identify and provide for any foreseeable emergency in  Cabonne

 

 

 

 

 

 

 

 

2. Support the management of the Canobolas Rural Fire Zone

 

3. Administer statutory requirements (Companion Animals Act & Impounding Act) in accordance with community needs

1.1 Review of Local Emergency Management Plan

 

DETS

 

LEMC has asked for confirmation of adoption of ERM by LEMC forwarded as requested.

1.2 Implementation of the Emergency Risk Management Plan (ERM)

 

DETS

 

Implementation when approved by SMEC

1.3 Review and update as required Standard Operating Procedure (SOP’s)

 

DETS

 

Incorporated in DISPLAN

2.1 Attend meetings as required

 

DETS

 

Incorporated in DISPLAN

3.1 Ensure complaints are dealt with promptly

DES

 

Complaints responded to promptly.

3.2 Review of animal control function

DES

 

Rangers procedure manual – draft commenced.

3.3 Staff and systems in place to implement the Acts and reports made to Committees

DES

 

Kleem Department considered by Council.

4. Promote Health & Wellbeing of Cabonne residents

4.1 Liaison with government departments/community groups re promotion of healthier lifestyle

DFCS

 

Wear Red for Women Day promoted by Councillors and staff.

 

4.2 Encourage benefits of HealthOne project across Cabonne

DFCS

 

Family Links and FDC working close with Waluwin centre. Trial bus for Cumnock being organised to give access to those without means to attend playgroup

 


 

4. Health

 

Goals:

          To protect the health and safety of the community

          To maintain effective control of noxious weeds

          Equitable access to health and medical services for Cabonne residents

          To ensure the environmental sustainability of Cabonne

 

Objectives

1. Develop and implement an Environmental Health Program

 

 

 

 

 

 

2. Maintain an effective campaign of noxious weed control by gaining landowner co-operation

 

 

 

 

 

 

 

 

 

 

 

 

 

3. Facilitate the provision of Health & Medical services

 

4. Manage Council’s appropriate response to climate change at a local government level

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5. Increase the level of sustainable purchasing

 

Performance Measures

Responsibility

 

Progress

1.1 Regular inspections of and level of compliance with standards of food and other premises

 

DES

 

FSI’s carried out May/June 2010.

1.2 Ensure complaints are dealt with promptly

 

DES

Food complaints responded to and premises inspected.

2.1 Issue information to the community on priorities

 

DETS

Reports to Works Committee. Attend workshops and field days.

2.2 Participate in regional Advisory Committees

 

DETS

Chief Weeds Officer attends regional advisory meetings

 

2.3 Spraying activities advertised in accordance with Noxious Weeds Act

 

DETS

Spraying of weeds undertaken in accordance with the Noxious Weeds Act

 

2.4 Number of inspections vs s18 and s20 notices issued

 

DETS

Notices reported to Works Committee monthly.

The last 3 months there has been

17 – Section 18s

0 – Section 20s

3.1 Health services reviewed

 

DFCS

Monthly reports made to Council on Health Services

3.2 Advocacy on behalf of health services in Cabonne

 

DFCS

GWAHS addressed October Council meeting

 

4.1 Participate in CENTROC Climate Change and Sustainability programs e.g. SolarUp

 

DETS

Provision in 2010/11 budget for CC&S programs.

4.2 Investigate development of Environmental Sustainable Plan in conjunction with WBC

 

DETS

ESP included in WBC professional teams agenda

4.3 Level of “Green Energy” electricity used by Council buildings

 

DETS

 

Green Energy tarrif not taken up by Council

4.4 Review effectiveness of Star Rating policy for fleet vehicles

 

DETS

 

Council’s vehicle purchasing and lease back policy under review. Star rating for economy and safety in the new policy.

 

4.5 Level of Grid connect /solar electricity generated by Council

DETS

 

No new connections

5.1 Level of implementation of ‘Sustainable Choices ‘ initiatives within Council

ALL

 

Grid Connect System fitted to Waluwin Family & Community Services Centre

 


 

5. Community Services and Education

 

Goals:

          To provide childcare services to meet the needs of the community

          To provide a flexible and responsive service to Cabonne residents requiring Home and Community Care

          To ensure adequate facilities for the aged to meet the needs of the community

 

Objectives

Performance Measures

Responsibility

 

Progress

1. Ensure a quality childcare service that is affordable

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2. Provide affordable and reliable medical and HACC transport services to Cabonne residents

 

 

 

 

 

 

 

3. Enhance delivery and management of community services

 

 

 

 

 

 

 

 

 

 

 

 

4. Facilitate retirement and aged care projects

 

 

 

 

 

5. Monitor the impact of changing demographic due to ageing population

 

6. Improve access and equity throughout the Cabonne area

 

 

 

 

 

7. Promote & create opportunities for Youth

 

 

 

 

 

1.1 Service reviewed and reported on half yearly

 

DFCS

 

Reported to August2009 and May 2010 – completed.

1.2 Carers are recruited, trained and monitored as required

 

DFCS

Ongoing training for FDC staff and carers.

 

Child Protection Training attended by carers 5/6/10

1.3 Level of usage of childcare facilities

 

DFCS

Reported to August Committee - Completed

 

1.4 Family Day Care promoted

 

DFCS

Working with CMO – new carers in paper. Advertisements placed.

1.5 In Home & After School care opportunities reviewed

DFCS

Potential in home care being followed up at Molong

2.1 Level of usage of service

 

 

 

 

DFCS

Reported to March Committees – completed.

 

2.2 Services are provided where most needed

 

DFCS

Looking at options to meet community needs – workshop to be held 6/7/10

2.3 Level of grants applied for and obtained

 

DFCS

Looking at possible further funding needs for expanded service.

3.1 Communication and referral numbers with other agencies

 

DFCS

Interagency meeting held June

3.2 Services promoted within Cabonne

DFCS

Working with CMO to promote services

3.3 Feedback from users

 

DFCS

 

Lawnmowing – Oct 09

Community Restaurant, Social support  - January

Mens Group – Aug 09

3.4 Waluwin Family and Community Services Centre constructed and operational

 

DFCS

 

Centre now operational.

 

4.1 The level at which need in the community is met

DFCS

 

Support given to Canowindra Aged Care Village

4.2 Impact of proposed controls of Department of Housing review

 

DFCS

 

Officially advised that regulations do not apply to Local Government - completed

 

5.1 Impact of ageing population on Cabonne reported.

 

DFCS

 

Reported in Social Plan

6.1 Implement a pedestrian Access & Mobility Plan

DETS

 

Cycle/pedestrian path completed in Molong.

Disabled access improvements.

 

Works for ramps and paths to start in July 2010.

6.2 Implement Cabonne Cycle Plan (incorporating walking tracks)

DETS

Construction of Molong Cycle/walkway in progress – Federally funded.

7.1 Youth address Council meetings

DFCS

 

Primary students invited to attend Council – address made by students at September Council meeting - completed

7.2 Youth of the Month awarded

DFCS

 

Youth of the Month Award presented monthly

 

7.3 Grant opportunities pursued

DFCS

 

Youth Week funding successful – completed.

 

7.4 Youth week activities held

DFCS

 

Funding applied for – activities organised - completed

7.5 Support services promoted

DFCS

 

Skate Park Molong constructed. Canowindra Skate park about to be commenced.

 


 

6. Housing and Community Amenities

 

Goals:

         To maintain and manage public cemeteries

         To provide and maintain systems for waste collection, recycling and disposal

         To develop integrated land use plans to ensure the physical development of Cabonne commensurate with sustainable development principles

         To enhance the amenity of towns and villages in Cabonne

         To provide high quality and environmentally sensitive drainage systems

 

Objectives

Performance Measures

Responsibility

 

Progress

1. Develop and implement improvements for Cabonne cemeteries

 

 

 

 

 

2. Provide an effective and reliable waste and recycling service to the community

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3. Progress effective waste management disposal facilities for Cabonne

 

 

 

4. New Local Environment Plan (LEP) & associated documents

 

 

 

 

 

 

 

 

 

5. Provide efficient and effective development assessment

 

 

6. Provision of a Heritage Program

 

 

 

 

 

 

 

7. Enhance village presentation focussing on entrances and main streets

 

 

 

 

 

8. Manage and reduce risk of damage by flooding to urban areas

 

 

 

 

 

 

 

 

9. Provide systems for stormwater and pollution control in accordance with EPA requirements

 

 

 

 

 

 

 

 

1.1 Improvements identified and implemented

 

DES

 

Rabbit eradication program continuing

 

Community project at Toogong Cemetery completed. To replace front fence new entrance and denomination signs installed at all cemeteries.

1.2 Improvements & Maintenance Plan prepared

 

DES

Conceptual details developed.

2.1 Overall waste disposal strategy developed

 

DES

Discussions with Quadro to further develop waste strategy. Participate in Netwaste progrsm

2.2 Monitor waste collections and disposal contracts

DES

Netwaste Forum 28/5

JR Richards Contract meeting 11/6

2.3 Ensure management of former and current landfill sites

DES

Advice received from Netwaste regarding development of LEMPs. Meeting arranged with consultant for July to move forward with next stage.

2.4 Report on options for improvement of waste disposal/collection for rural landholders

DES

Monitor and review current servicing arrangements

2.5 Evaluation of expansion of services to Nashdale/Borenore/Mullion Creek/March/Clergate

 

DES

Monitor and review current servicing arrangements

3.1 Review of waste management facilities completed

DES

Researching options for recycling

3.2Preferred option for long term waste identified

DES

Looking to develop LEMP and operational plans for all sites.

4.1 Draft LEP prepared

DES

Standard Instrument provisions being reviewed and draft prepared.

4.2 Draft Development Control Plans prepared

DES

WBC Alliance staff workshop to review DCP issues paper Dec 09

4.3 Level of coordination with WBC replanning documents

DES

Regular meetings/contract with WBC Environmental Directors

4.4 Timetable for completion adopted

DES

Mid 2011 identified for gazettal. Timeframe monitored and reviewed.

5.1 Approval procedures and systems are documented and followed

DES

Procedures and systems followed.

5.2 Median number of days to provide services

DES

Regular reports provided to Council.

6.1 Local heritage assistance program promoted

DES

Current financial year program finalised. Applicants sought for coming year.

6.2 Heritage Committee meetings held

DES

Change to bi-monthly

6.3 Investigate preparation of Heritage component of LEP

DES

2003 Heritage Study Inventory to be reviewed and updated. Statement of significance prepared for each nominated site.

7.1 Progressive implementation of Village Enhancement Program

DETS

Canowindra Memorial park and Eugowra flow beds are completed.

 

Molong – Bank Street 80% completed

 

7.2 Other village Improvements completed

DETS

RLCIP and DEEWR projects train

8.1 Compliance with Floodplain Management guidelines

DETS

Adopted flood management plans considered in assessing new works and development

 

8.2 Plans developed and adopted for Eugowra and Molong

DETS

Molong Draft requires additional information on overland flow.  DETS in discussion with consultants.

 

Eugowra Draft with Flood Plan Committee for comment

 

8.3 Implementation of mitigation works for Canowindra from prepared plans

DETS

 

No further action required for this item

9.1 Standards adopted

DETS

 

Current standards and controls for sediment adopted.

 

9.2 Development and upgrading of existing drainage

DETS

 

Drainage improvements included in 5 yr works plan. Currently under review and will be submitted to the Works Committee for approval on completion.

 

9.3 Ongoing works undertaken with Stormwater levy program

DETS

 

Works Committee to consider report from Asset Manager for project to be completed 2010/11.

 

9.4 Review of Stormwater Management Plan

DETS

 

Currently under review to be considered by the Works Committee on completion.

 

9.5 Regional Soil and Erosion Control Plan developed through Central Western Catchment Management Authority (CWCMA)

DETS

 

Council’s Environment Officer liaising with the SWCMA in the development and funding of the control plan.

 

 


 

7. Water Supplies

 

Goals:

         To provide an adequate and secure water supply to defined areas

         Potable water supply for all Villages

 

Objectives

Performance Measure

Responsibility

 

Progress

1. Manage water supply schemes

 

 

 

 

 

 

 

 

 

 

 

 

 

1.1 Report on demand and supply

 

DETS

 

Consultants preparing brief to undertake study to determine secure yield.  May be incorporated in IWCM strategy.

1.2 Implementation of Capital Works plans for schemes

 

DETS

 

In light of the extent on ‘carry over’ of projects into 2010/11, staff looking at options for contracting out some of these projects.

 

1.3 Second independent review of Molong Water scheme operations conducted by Central Tablelands Water

 

DETS

 

The Doc review will provide comment on the internal study. 

 

The IWCM study may provide a more comprehensive analysis of Molong Water Supply.

 

1.4 Implementation of one Cabonne water fund

 

DETS

 

In current management plan.

1.5 Implement Best Practice for Water Supply

 

DETS

 

There is no change in the status of BP modules, Council. The IWCM Strategic business brief is a WBC project.

 

1.6 Options for means of supplying potable water to Cumnock and Yeoval identified

 

DETS

 

Council received advice that applications were not successful. Staff looking at referring submissions to professional consultants.

 


 

1.7 Review and consider implementation of Integrated Water Cycle Management Plan

DETS

 

CTW, representing the Alliance, preparing brief for consultants to undertake the IWCM Strategy

 

2. Provide water to standards adopted by Council for all schemes

 

3. Meet requirements of the Water Management Act

 

 

4. Actively participate in Water Reform Process

 

 

 

 

 

 

5. Promote effective water resource management

2.1 Regular testing meets required standards

 

 

DETS

 

Tests undertaken in accordance Departmental guidelines

 

3.1 Level at which requirements are met

 

 

DETS

 

Testing and operations undertaken in accordance with the Departments guidelines

 

4.1 Attendance/Participation at meetings

 

DETS

 

Attend meetings and report to council as required.

 

4.2 Regular reporting to Council

DETS

 

Attend meetings and report to council as required.

 

4.3 Report on implementation of State Government Water Reform

DETS

 

Attend meetings and report to council as required.

 

5.1 Participation in CENTROC regional water supply

DETS

 

Attend meetings and report to council as required.

 

5.2 Lobbying undertaken to DWE to undertake water study plans for catchments in the region

DETS

 

Funding approved to carry out emergency drought works for Cumnock Water Supply

5.3 Participation in CMA programs

DETS

 

Attend meetings and report to council as required.

 

 

8. Sewerage Services

 

Goals:

 

         To provide and maintain environmentally sustainable, high quality sewerage facilities

 

 

Objectives

Performance Measures

Responsibility

 

Progress

1. Manage sewerage schemes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2. Construct sewerage schemes in Manildra, Cudal, Cumnock and Yeoval

 

1.1 Operation of Sewerage Treatment Plants (STP) in accordance with Department of Environment & Climate Change Licence

 

 

DETS

 

Testing and operations undertaken in accordance with the Departments guidelines

 

1.2 Implementation of Capital Works plan for schemes

DETS

Early warning dam break telemetry completed for Borenore Dam.

1.3 Report on review of future upgrade needs for Molong sewer

 

DETS

Molong STP future needs and upgrades included in the IWCM. Recommendations to be considered and prioritised.

 

1.4 Implement Best Practice for Sewerage Services

DETS

Completed.

2.1 Section 60 approval received for Manildra, Yeoval and Cumnock

 

DETS

Manildra STP scheduled to be completed by end of July.  Some delays due to wet weather.

2.2 Tender awarded for Manildra

 

DETS

Tender for on-property works awarded.  Works are to commence in July 2010.

 

2.3 Land purchased for STP sites

 

DETS

Lease arranged with land owner while land transfer being finalised.

 

2.4 Compliance with Implementation time frame including Construction Schedule

DETS

 

There is no significant variation to the timeframe for completion of the four towns program.

 

 

 

 


 

9. Recreation and Culture

 

Goals:

         To provide library services to Cabonne residents through participation in Central West Libraries

         To provide public hall facilities relevant to the needs of residents

         To provide high quality sporting, recreational and cultural facilities

         To maintain and manage parks and gardens in Cabonne

         To maintain and manage Council owned buildings and land in Cabonne

 

Objectives

Performance Measures

Responsibility

 

Progress

1. Increase awareness and availability of library services in Cabonne

 

 

 

 

 

 

 

 

2. Efficient operation and maintenance of halls and facilities

 

 

 

 

 

 

 

 

 

 

 

 

3. Maintain and provide safe and usable parks, sporting fields and equipment

 

 

 

 

 

 

 

 

 

 

 

 

 

4. Maintain Council pools to acceptable standards

 

 

 

 

 

 

 

 

5. Provide appropriate support to Museums in the Shire

 

1.1 Participate in decision making processes and initiatives of Central West Libraries

 

DFCS

 

GM raising issue of future budget to be inline with rate pegging.

1.2 Level of usage of library

 

DFCS

Reported to Council - complete.

 

1.3 Annual tour of libraries conducted

 

DFCS

Reported to Council - complete.

 

2.1 Develop and implement asset management plan

 

DETS

Sub-plans being progressively developed and implemented.

 

2.2 Appropriate levels of fees and charges for facilities

 

DETS

Fees and income reported to Council. Majority of halls do not have fees or income register.

 

2.3 Usage rates and demand

 

DETS

Income reported to Council. Management Plan under review.

 

2.4 Participation by community groups in Community Halls Grant process

 

DETS

As reported to Council.

3.1 Maintenance carried out in accordance with sporting code and community needs and risk management principles

 

DETS

Inspection and gathering of information systems under review (statewide target)

3.2 Review compliance of playground equipment with relevant Australian Standards

 

DETS

Inspection and gathering of information systems under review (statewide target)

3.3 Level of community involvement in provision of maintenance for sporting facilities

DETS

Council staff to liaise with sporting groups as required.

CIP provides opportunity for Council to assist financially.

 

4.1 Develop and implement upgrading and management plan for pools

 

DETS

Draft Management Plan for each pool being prepared. Pool Committees and Managers to be consulted.

4.2 Develop & implement Operational Plans including Risk Management Plans

 

DETS

 

Operational Plan being prepared and will be reviewed by OH&S Committee for adoption.

4.3 Level of Community involvement in the operation and management of pools

DETS

 

Pool Committees and Manager to be consulted before draft is adopted.

5.1 Level of support given by Council

 

DFCS

 

OCB Museum Project progressing well

5.2 Evaluation of progress report on Regional Collections Survey project

 

DFCS

 

Update requested from Orange City Council

 

5.3 Level of support given by community committees

DFCS

 

Met with Canowindra and Eugowra Historical society.

 

Attended Strategic Planning workshop with Age of Fishes Museum

Met with Eugowra, Cudal and Molong Progress Associations

 


 

 

10. Mining Manufacturing and Construction

 

Goals:

         To provide an efficient and effective building assessment and advisory service

         Operation of gravel pits to meet Council’s construction and maintenance requirements

 

Objectives

Performance Measures

Responsibility

 

Progress

1.Ensure buildings are constructed in accordance with the Building Code of Australia

 

 

 

 

 

 

2. Maximise return on Council’s Lime Quarry Asset

 

1.1     Inspection of buildings under construction

 

DES

 

Building inspections undertaken as part of DA/CC assessments

1.2 Issue of Construction / Compliance Certificates and Occupation Certificates

 

DES

Certificates assessed and issued promptly

1.3 Level of knowledge and training of staff

 

DES

Recent attendance by staff at workshops and seminars

2.1 Financial return

 

DETS

Bi-monthly Quarry Review Committee meetings held.

2.2 Report on alternative products & production measures

 

DETS

 

Bi-monthly Quarry reports to Council providing production and financial statements.

2.3 Decision made on future operations & ownership

 

DETS

 

Consultant engaged to prepare Business Plan

 

2.4 2009 Marketing Plan implemented

DETS

 

Consultant engaged to prepare Business Plan

 

 


 

11. Transport and Communication

 

Goals:

         To provide a safe and quality urban and rural transport systems for vehicles and pedestrians

         To provide services to RTA for Regional and State road network

         To provide and maintain bridge structures throughout Cabonne

         To maximise safety for road users and pedestrians

         To manage assets in a sustainable manner

         To ensure accessibility for all members of the community

 

Objectives

Performance Measures

Responsibility

 

Progress

1. Provide safe and well signposted roads in accordance with recognised technical standards

 

 

 

 

 

 

 

2. Ensure that the repair of existing road surfaces and failed pavements is carried out in a Strategic Risk management approach

 

 

 

 

 

 

 

3. Remain a core service provider to the RTA

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4. Replace or upgrade bridges

 

 

 

5. Initiate and implement Road Safety Programs

 

 

 

 

 

 

 

 

6. To ensure access and mobility for all sections of the community

1.1 Area of reseals

 

DETS

 

Reseals done on Cargo road May 4 2010.

1.2 Area of road rehabilitation

 

DETS

Obley Road shoulder reconstruction 75% complete.

 

1.3 Investigation of Memorandum of Understanding (MOU) with Police regarding accident reporting

 

DETS

No further development. Has been raised at the LEMC meetings.

2.1 Adopt, Implement and promote Asset Management Plan for Roads in conjunction with WBC

 

DETS

RAMP to be referred to in preparing works program.

2.2 Cost effectiveness of repairs in accordance with Asset Management Plan

 

DETS

Activities in accordance with RAMP

2.3 Maintenance conducted in accordance Asset Management Plan

DETS

RAMP recommendations to be considered when undertaking maintenance activities

 

3.1 Meet RTA specification and tender requirements

 

DETS

Works undertaken in accordance with the RMCC contract

 

3.2 Design and construct to RTA standards

 

DETS

Works undertaken in accordance with the RMCC contract

 

3.3 Financial return on service provision

 

DETS

RTA agree with variation due to wet weather on Amaroo (less 10%).

 

Variations on Flash jacks not finalised.

 

3.4 State Road Contracts awarded

 

DETS

 

Flash Jacks completed.

 

Note Council received $45,000 bonus for quality of works.

 

3.5 Maintain R1 accreditation

DETS

R1 accreditation maintained

 

4.1 Bridges replaced or upgraded in accordance with plan

 

DETS

Baldry Bridge completed.

 

Re design of piers for Murrays Completed.

 

5.1 Programs implemented and results measured

 

DETS

Road Safety program approved by the RTA and implemented by Council’s RSO

 

5.2 Communication and co-operation with local Police command

 

DETS

RSO report deferred to July 2010 Council meeting

5.3 Annual report to Council by Road Safety Officer

 

DETS

Annual reports provided

 

6. Construction complies with Disability Discrimination Act

DETS

 

New and modifications to access ramps constructed in accordance with current standards for disabled access.

 

 


 

12. Economic Affairs

 

Goals:

         To encourage, facilitate and support the economic viability of Cabonne

         To promote Cabonne Country – Australia’s Food Basket as a destination to visit

 

Objectives

Performance Measures

Responsibility

 

Progress

1. Create economic development opportunities within Cabonne

 

 

 

 

 

 

 

 

 

 

 

 

2. Actively promote and support development in Cabonne

 

1.1 Councillor Economic Development Workshop outcomes implemented

 

GM

 

Commenced engagement of Molong business community to develop Business Chambers.

1.2 Participation in regional development activities

 

GM

Central NSW Tourism meeting attended.

 

Community Economic Development Conference attended.

Big Ideas Forum Cowra attended.

1.3 Economic development strategy reviewed

 

GM

New EDM commenced April 2010. EDS being reviewed from Sept 2010.

 

1.4 Land Development Strategy reviewed

GM

Meeting held with Mayor and Clr Farr for history and background. Land Development Strategy to be commenced.

2.1 2006/2009 Economic Development Strategy - Tourism Plan Reviewed

 

GM

CTAC structure being reviewed. Tourism Plan to be reviewed in conjunction with Cabonne Country Tourism formation in Sept 2010

2.2 Implement strategies and report to Council quarterly

GM

Reported each Committee - ongoing

 


 

13. General Purpose Revenue

 

Goals:

         To maximise revenue to Council through fair and sustainable means

 

Objectives

Performance Measures

Responsibility

 

Progress

1. Implement “user pays” principle for fees and charges where appropriate

 

 

 

 

2. Maintain a high level of rate collection

 

 

3. Ensure fees and charges are commercially fair and reasonable

 

 

4. Identify alternate (non traditional) revenue sources

1.1 Appropriate opportunities for “user pays”  identified and  implementation plan prepared (WBC)

 

DFCS

 

Fees and Charges adopted June Council meeting.

1.2 Report on a level of income from landfill user pays

DES

 

2.1 Rate of collection

 

 

DFCS

Reported to April, May and June Council meetings.

3.1 Review of fees and charges undertaken annually (WBC)

 

 

DFCS

Completed.

4.1 Report on potential sources

DFCS

 

10 Internal Audit Guides sold as at 16/3/10

 

 


Item 20 Ordinary Meeting 19 July 2010

Item 20 - Annexure 1

 




Item 21 Ordinary Meeting 19 July 2010

Item 21 - Annexure 1

 

 

CABONNE COUNTRY TOURISM ADVISORY COMMITTEE CHARTER

 

1     NAME

The Committee, shall be known as THE CABONNE COUNTRY TOURISM ADVISORY COMMITTEE (referred to as “The Committee”)

 

2     MISSION STATEMENT

 

To facilitate the development of tourism to and within the Cabonne Country. 

 

3     OBJECTIVES

 

The objectives of the Committee are to:

 

o    Provide input to the design of the Cabonne Council Tourism Plan – this is the information gathering phase:

-     understand the importance of tourism to the area now & its future potential,

-     assess tourism infrastructure & how it can be improved,

-     what assistance is required for groups for tourism activities,

-     partnerships and alliances which can be formed to facilitate tourism in the area

-     identify target markets in the various segment that make up Cabonne (food & wine, larger towns, small villages)

-     analyse current tourism statistics (ie establish the starting point), identify trends & set measurable visitation objectives

 

o    Based on the information sourced in the design phase, to provide input to the Tourism Plan – its Key Objectives, strategies for implementation & actions (projects) for the years ahead

 

o    To advise and implement the actions / projects listed in the Tourism Plan.

 

o    To advise on methods for evaluating the actions implemented, review the evaluation and set actions/ projects for the ongoing delivery of tourism.

 

 

4     ROLE AND AUTHORITIES

 

4.1              The Committee shall have the following authorities delegated to it in accordance with the provisions of Section 377 of the Local Government Act 1993:

a)       To recommend to Council, through the General Manager, annual budgets, auspice of community grant applications and other grants sourced by the Committee.

 

b)       To bring to Councils attention by way of recommendation any item requiring a policy decision outside the authority of the Committee.

 

5     TERM

 

5.1              The Committee shall cease to hold office at the expiration of 24 months after the first meeting subject to:

a)   The Committee may be dissolved by Council resolution at any time.

 

b)   Any authority conferred by Council under this resolution may be withdrawn by Council by a subsequent resolution either in whole or in part.

 

5.2              The Committee members shall be eligible for re-appointment.    

 

6     STRUCTURE AND MEMBERSHIP

 

6.1              The structure of the Committee shall consist of two levels of participation these being:

a)   All tourism operators and or community groups with a tourism focus located in the Cabonne Shire are eligible to be members of the organisation.  


b)   A Council appointed Committee. The structure of the Committee shall be as follows:

 

i.    Minimum of 7 individuals who will be selected by the Council of Cabonne following a call for expressions of interest publicised through all local media outlets. The appointment of individuals will be skill set based, including marketing experience & promotion, event management, plan implementation, research & surveying, information technology, creativity, grant writing, networking & life skills.

ii.    A minimum of one Cabonne Shire Councillor.

 

iii.   Cabonne Council Promotion & Tourism Officer.

 

iv.  Cabonne Council Economic Development Manager

 

6.2              No voting member of the Committee shall hold more than one voting position, except that of the casting vote of the Chairperson.

 

6.3              The Committee may co-opt additional members from time to time, at its direction, to provide specialist advice or assistance, but such co-opted members shall only serve on the Committee for the period of time required, and will not, whilst serving in the position of co-opt member, have any voting rights.

 

7     APPOINTMENT AND ELECTION OF MEMBERS

7.1              The Council shall, in the first month following the election of the Mayor, appoint to the Committee, a minimum of one Councillor to be appointed under Clause 6.1.bii, together with the Staff members referred to in Clause 6.1.biii and 6.1.biv.

 

7.2              Council will call for expression of interest to fulfil the minimum of 7 community positions. Following close of nominations, the Council shall select and appoint the individual to the Tourism Advisory Committee.

 

7.3              The Committee shall, at its first meeting following appointment and election, elect one of its members to be Chairperson of the Committee. This position is for a period of 12 months.

 

7.4              No staff member of Cabonne Council shall be entitled to stand for, nor be voted in as Chairperson, of the Committee.

 

7.5              Members of the Committee shall cease to hold office if the Committee is dissolved by Council. 

7.6              A casual vacancy on the Committee occurs:

a)  Upon the death of a member

b)   Unable to carry out the business of the Committee

c)   Member resigns office by notice in writing

d)   Is absent without prior approval for more than three consecutive meetings of the Committee

7.7              Should a casual vacancy arise on Committee, such a vacancy shall be filled by the actions listed in Clause 7.2.

 

8     CHAIRPERSON DUTIES

8.1              The Chairperson of the Committee, or in their absence, the Acting Chairperson, shall chair all meetings of the Committee.  They shall ensure that meetings are conducted according to Council’s Code of Meeting Practice Policy. 

 

8.2              The Chairperson’s duties are to

o    convene meeting

o    chair meeting

o    ensure quorum

o    confirm minutes

o    notify vacancies

o    ensure active participation and lead meeting

o    ensure the activities of the committee comply with the terms of the constitution and the Council’s Code of Meeting Practice Policy

o    allow all members the right to express their views within a meeting

o    to act as spokesperson for the Committee unless delegated otherwise by the Committee.

 

 

9     SECRETARY DUTIES

 

9.1              The secretary position of the Committee will be assigned automatically to Councils Promotion and Tourism Officer, as listed at Clause 6.1.biii.  In the absence of the PTO, the meeting minutes will be recorded by Councils Economic Development Manager, as listed at Clause 6.1.biv.

 

9.2              Duties of the Secretary are to

o    record and prepare minutes

o    distribute minutes after Chairperson's verification

o    prepare and distribute agenda (in consultation with the Chairperson at least three days prior to the meeting)

o    prepare the meeting room

o    all other administrative duties

o    to assist in publicising the work of the Committee

o    Forward a copy of the minutes of all meetings for inclusion in the Councils Business Papers.    

            

10   COMMITTEE MEETINGS

 

10.1            The Committee shall meet monthly, excluding January.

 

10.2            Quarterly meetings will be held with persons listed at clause 6.1.a.  The purpose of these meetings is to provide feedback from the Advisory Committee, to invite input from operators and to provide a continuing forum for networking.  This is in addition to the monthly meetings.  

10.3            Special meetings of the Committee may be convened at the joint discretion of the Chairperson and Secretary, provided three days notice is given to all members of the Committee.

 

10.4            Should a committee member not attend three meetings in a year without providing a suitable explanation, their position on the Committee will be declared vacant at the discretion of the Chairperson.

10.5            Meetings shall be open to the public and any person listed at clause 6.1.a or 6.3 shall have the right to speak in the General Business sections of the meetings with a time limit of 5 minutes.  The Chairpersons can appoint a longer time limit if warranted.  

 

10.6            The duration of the meeting is one to two hours, unless agreed upon at the beginning of each meeting by the Committee. 

 

10.7            The quorum for the Advisory Committee meeting shall be half plus one of the then current memberships.

 

10.8            No business shall be transacted by the Committee unless a quorum is present and if within 20 minutes of the time appointed for the meeting a quorum is not present the meeting must be adjourned to such a time and place as those members present may decide.

 

10.9            The rules and regulations governing meetings of the Committee shall, unless detailed in this constitution, be as generally detailed in Council’s Code of Meeting Practice Policy.

 

10.10          Any members having a pecuniary interest in any matter coming before the Committee or a meeting, shall declare this and remove themselves from the meeting room during discussion and voting on such matter. The minutes shall record this declaration.

 

10.11          The Committee shall be entitled to invite members of any sub committee to be involved in any presentation and discussion of issues brought before it, but such invited sub committee members (not being members of the committee) will not have voting rights on the Committee.

 

10.12          Decisions of the Committee shall be final – subject to recommendation to Council as required.

 

11   DELEGATION BY COMMITTEE TO SUB COMMITTEE

 

11.1            The Committee may appoint sub committees from time to time as it may determine, for the purpose of investigating any particular matter that the Committee feel is appropriate and may be dissolved by the Committee at any time.

 

11.2            Such sub committees shall not have power to make decisions, and can only place recommendations to the Committee.

 

11.3            The Committee shall have full powers to amend, reject or adopt, either in full or in part, any recommendation of any sub committee.

 

12   VOTING AND DECISIONS

 

12.1            At any ordinary meeting a resolution put to the vote shall be decided on a show of hands or by written ballot.  In the case of an equality of votes; the Chairperson in addition to his or her deliberative vote shall have a second or casting vote.

 

12.2            Each member shall have one vote only on each question.

 

13   AMENDMENTS TO CHARTER

13.1            This charter may be amended at any regular meeting that has an attendance of at least 75% of membership, provided that notice of such proposed amendment shall have been given in writing to each member at least ten days before such meeting.

 

14   CUSTODY OF BOOKS, ETC

 

14.1            All minutes, records and other documents relating to the Committee shall be kept in the custody of the Council.

 

 

 


Item 21 Ordinary Meeting 19 July 2010

Item 21 - Annexure 2

 

 

 

 

 

 

 

 

 

 

CABONNE COUNTRY TOURISM ADVISORY COMMITTEE CHARTER

 

DINDIMA WINES FEEDBACK

 

The following amendments should be made to the Charter.

 

6          STRUCTURE AND MEMBERSHIP

 

6.1b (i)

 

In determining membership of the committee Council will require representation that meets the needs and interests of the following tourism sectors:

        food

        wine

        historical

        recreational

        accommodation

        arts

 

There will be an additional qualification.

In selecting these representatives in the above categories Cabonne’s small villages shall be represented along with the larger towns.

 

 

 

Please consider the following comments.

 

A committee such as the one proposed, if it is truly representative should have the ability to provide valuable input to Council.

The old CTAC provided many operators and members of progress associations with a very useful means of regular contact and sharing ideas which benefited tourism in the shire. It would be regrettable if this networking forum was abandoned and replaced solely by this new committee. 

 

 

 

 

 

10.6  COMMITTEE MEETINGS

 

10.6

We understand that time is of the essence and that meetings need to be focussed and not ramble on. However 1 hour does not seem adequate for the many issues that will need to be discussed. We also recognise that there is provision for extension of time on the day but many members will have other business commitments that will need to be attended to and may have to leave before considerations are complete. Therefore providing a time frame of between 1 and 2 hours would afford members a more realistic working time.

 

Lee Bell

Director, Dindima Wines.


Item 21 Ordinary Meeting 19 July 2010

Item 21 - Annexure 3

 

Marj Bollinger

“Glenelga” Molong 2866

8 July, 2010

 

The following are personal opinions of the writer NOT TO BE associated with any organisation.

 

CABONNE COUNTRY TOURISM ADVISORY COMMITTEE CHARTER

1     NAME

The Committee, shall be known as THE CABONNE COUNTRY TOURISM ADVISORY COMMITTEE (referred to as “The Committee”)

 It is unclear to me as to whether The Cabonne Country Tourism Advisory Committee is intended to replace the existing Cabonne Tourism Advisory Committee (CTAC) or not.

It would appear to be so as 6.1 a) could be considered to be the old CTAC.

Should it be the intent to absorb CTAC into this new “committee” major concerns listed below need to be addresses prior to implementation of this Charter.

5 TERM

The Committee shall cease to hold office at the expiration of 12 months after the first meeting:        

Does this mean the term of membership is 12 months or the term of the Committee itself is of 12 months duration?

If the latter what happens next?

Should the intention of this body/committee be to promote tourism (or anything else for that matter) on an ongoing basis, a one year tenure is, especially in the establishment period, impracticable as there will not be any ongoing workable consistency for members to follow.

There needs to be a stipulated term, of say 2 to 4 years with reappointment of half the membership changed annually or biannually depending on the term selected.

 

                  a) The Committee may be dissolved by Council resolution at any time.

Council having the power to dissolve ‘The Committee” at any time would automatically dissolve CTAC (if it is in fact 6.1 a) ). In that event Cabonne would be left behind in the area of tourism.

What is the purpose of this without giving a reason?

Why would anyone want to nominate if there is a possibility that they may only attend one meeting before they are dismissed?

I agree that there needs to be an exit strategy but that strategy needs to be open and transparent rather than dictatorial in appearance.

My opinion is that this committee needs to be a community driven partnership with Council.

Agree that Council need to have authority but not entire ownership.

People out in the community are, in many instances, better placed to know, understand and identify many needs and opportunities that exist than Council staff may be.

There is a need for the community to feel some form of partnership ownership or the Council staff time taken to set this all up will be totally wasted as the end result will be unworkable.

 

b) Any authority conferred by Council under this resolution may be withdrawn by Council by a subsequent resolution either in whole or in part.

This can mean anything.

This needs to be clearly defined similar to as stated in a) above.

 

5.2             The Committee members shall be eligible for re-appointment.

And so they should be.

 

6     STRUCTURE AND MEMBERSHIP

 

6.1              The structure of the Committee shall consist of two levels of participation these being:


a)   All tourism operators and or community groups with a tourism focus located in the Cabonne Shire are eligible to be members of the organisation.

1.   There is no structure set out for this level.

2.   Without a structure, how is this level intended to function?

3.   How is it intended to interact with level b) other than as 10.2 after all     decisions have been made?

b)   A Council appointed Committee. The structure of the Committee shall be as follows:

 

i.    Minimum of 7 individuals Maximum of? who will be selected by the Council of Cabonne following a call for expressions of interest publicised through all local media outlets.

ii.    A minimum of one Maximum of? Cabonne Shire Councillors.

 

iii.   Cabonne Council Promotion & Tourism Officer.

 

iv.  Cabonne Council Economic Development Manager

 

It is clearly undemocratic to have ‘The Council of Cabonne’(assuming this is a full Council meeting of all Councillors?) as the selection panel without clearly stating Maximum and Minimum number of individuals and Councillors as the entire committee could comprise of Councillors and staff.

Take i. above as it stands at 7 there is a possible maximum of 4 ‘outsider’ positions available as long as Council agree.

When does ‘The Council of Cabonne’ decide whether they want 7 or? members? At the meeting when nominations are presented? There could be 20 nominations and because ‘The Council of Cabonne’ don’t like 13 of the nominations they declare 7 to be the desired number. Not what is done but what is seen to be done.

 

6.2              No voting member of the Committee shall hold more than one voting position, except that of the casting vote of the Chairperson.

This could also be seen as undemocratic also should the Chairperson be a member of Council.

 

6.3              The Committee may co-opt additional members from time to time, at its direction, to provide specialist advice or assistance, but such co-opted members shall only serve on the Committee for the period of time required, and will not, whilst serving in the position of co-opt member, have any voting rights.

 

7     APPOINTMENT AND ELECTION OF MEMBERS

7.1              The Council shall, in the first month following the election of the Mayor, appoint to the Committee, a minimum of one Maximum of Councillors to be appointed under Clause 6.1.bii, together with the Staff members referred to in Clause 6.1.biii and 6.1.biv.

 

7.2              Council will call for expression of interest to fulfil the 10 community positions. Following close of nominations, the Council shall select and appoint the     individual to the Tourism Advisory Committee.

Who will make up the selection Committee ?

     Where has it previously stated that there are 10 community positions?

     Is the Tourism Advisory Committee, is this 6.1 a)? Not clearly defined.

Is this the old CTAC?

 

7.3              The Committee shall, at its first meeting following appointment and election, elect one of its members to be Chairperson of the Committee. This position is for a period of 12 months.

I Reiterate:- Should the intention of this body/committee be to promote tourism (or anything else for that matter) on an ongoing basis, a one year tenure is, especially in the establishment period, impracticable as there will not be any ongoing workable consistency for members to follow.

There needs to be a stipulated term, of say 2 to 4 years with reappointment of half the membership changed annually or biannually depending on the term selected.

7.5              Members of the Committee shall cease to hold office if the Committee is dissolved by Council.

Who at Council will have the power to dissolve the committee?

Council Staff or Councillors?

10      COMMITTEE MEETINGS

10.2     Quarterly meetings will be held with persons listed at clause 6.1.a.  The purpose of these meetings is to provide feedback from the Advisory Committee, to invite input from operators and to provide a continuing forum for networking.  This is in addition to the monthly meetings. Refer to comments 6.1




Item 21 Ordinary Meeting 19 July 2010

Item 21 - Annexure 4

 




 


 


 


 

 


Item 22 Ordinary Meeting 19 July 2010

Item 22 - Annexure 1

 






Item 23 Ordinary Meeting 19 July 2010

Item 23 - Annexure 1

 

cabonne Council colour 


Communications and Media Policy  

 

 

1 Document Information

Version

July 2010

Author

Dale Jones

Owner

General Manager

Status

DRAFT

Review Date

To July Council meeting

Adopted by Council

 

 

2 Summary

Cabonne Council acknowledges that strong two-way communication is the key to building positive and permanent partnerships with its community.

An effective Communications and Media Policy is a vital tool in building these partnerships and relaying accurate, timely and quality information to the community.

3 Reason

Council recognises the important role local, regional and community media play in communicating Council policy and strategy messages to its residents.

The objectives of this policy are to:

   Assist Council and confirm its commitment to communicate with the community and the media and, where applicable, to make accurate and timely public comment;

   Provide a protocol for informing the public through the media and other means about matters that may impact on them.

Council is committed to implementing protocols and practices that:

   Inform the community of key decisions, services, programs and initiatives;

   Promote the transparency and accountability of Council’s decision making processes;

   Promote the accessibility of Cabonne Councillors and staff;

   Promote opportunities for public consultation and participation in Council’s activities; and

   Build pride in the community through the development of a positive image of Cabonne Council and Shire.

4 Scope

This policy applies to:

   Circumstances where the Council wishes to communicate with the community and the media to provide information about Council’s activities and services;

   Instances when the media approaches Council for comment or to provide background information on matters applicable to Cabonne Council;

   All Councillors and Council employees and contractors;

   All comment to the media on Council business and policy.

To ensure that Councillors and staff present a consistent message and image of Cabonne Council and avoid contradictory statements in the public arena, the following protocol will apply to all media comment on behalf of Council.

In all forms of communication, Councillors and staff are expected to adhere to the highest standards of ethical practice and professional competence.

Any media comment by Councillors, outside the protocols outlined in this policy, must be clearly expressed as the personal view of those Councillors and not the official view of Cabonne Council.

5 Associated Legislation

Nil

6 Definitions

Nil

 

 

 

7 Responsibilities

   7.1 Authorisations

Only authorised elected members and staff should speak or comment on behalf of Cabonne Council.

The Mayor and General Manager are the official spokespersons of Cabonne Council and the General Manager is the official spokesperson for all operational matters.

Where the Mayor is unavailable, the Deputy Mayor will generally fulfill the spokesperson role, or the Mayor or General Manager may authorise a spokesperson for particular topics.

With the approval of the Mayor, a ward Councillor may be authorised to comment on a matter where there is significant involvement by the ward Councillor.

Council recognises that Councillors are able to speak to the media in their capacity as individuals, however Councillors should advise Council’s Communications and Media Officer of any media dealings to ensure that a consistent message is conveyed to the public and to enable the Mayor and other Councillors to be informed.

The General Manager may delegate relevant staff to discuss specific issues and the Communications and Media Officer to provide general comment on Council issues.

   7.2 Media Releases

Council’s Communications and Media Officer will be responsible for co-ordinating, preparing and distributing all media releases and advising of photographic opportunities and media briefings.

All media releases and other information provided to media organisations must be approved by the General Manager.

On issues where there is significant involvement by a ward Councillor, with the agreement of the Mayor, the Communications and Media Officer will contact the relevant Councillor to have a statement included in the media release.

If the relevant Councillor cannot be contacted for approval, and an alternative spokesperson is not available, the General Manager is authorised to approve the release. In this case, the Councillor who has been quoted shall be contacted as soon as possible and provided with a copy of the media release.

With the approval of the Mayor, the ward Councillor may be authorised to make a statement on a specific matter during a direct interview by electronic and print media representatives.

Where possible Council’s Communications and Media Officer shall provide background and briefing notes to Councillors and employees being interviewed by the media and, when possible, be present during such interviews to provide assistance where needed.

With the approval of the Mayor, and where practicable, Council’s Communications and Media Officer will contact relevant ward Councillors to appear in media phoographs that relate to issues, programs or services pertaining to the ward.

All media inquiries should be handled efficiently and courteously to preserve Council’s positive image while recognising the fact that media work to strict deadlines, which require prompt responses.

Any media release and comments made by an official spokesperson must accurately reflect the Council’s position, as adopted in Council’s minutes or included management plans, policies and strategies.

Councillors shall be provided with copies of all media releases at the time they are issued.

To ensure interaction with the media is co-ordinated effectively, all material prepared by Council’s departments for public distribution should be forwarded to Council’s Communications and Media Officer to be edited for compliance and style prior to release.

   7.3 Contact With The Media

Council officers contacted by the media should advise the Communications and Media Officer by email or telephone, or refer the media representative to the Communications and Media Officer. The Communications and Media Officer is available for advice on any complex issues that needs to be discussed with the media. This will ensure a corporate, consistent and authorised view is presented.

Council employees may communicate with the media as private individuals provided:

   They do not comment on Council business or policy;

   They are not identified as Council employees;

   Their comments are not perceived as representing Council’s official position or policy.

Council staff shall not engage in media activity which may be to the personal advantage or detriment of a Councillor.

During Local Government election campaigns, Councillors must ensure that their media comments are made as a candidate and are clearly distinguished from their role as a Councillor.

   7.4 Letters to the Editor

Any Letters to the Editor generated from with Cabonne Council, which are determined necessary to inform the community of a particular matter, are to be authorised by the General Manager and issued by the Communications and Media Officer.

    7.5 Public Speaking Roles

The Mayor shall be responsible for allocating public speaking roles at Council-organised events.  In the absence of the Mayor this shall be referred to the Deputy Mayor or General Manager to allocate.

 

   7.6 Council’s Website

Council’s Communications and Media Officer shall ensure that all media releases are posted on Cabonne Council’s website and that the website’s design and content are up to date and most effectively convey key information to the public.

 

   7.7 Media Training

Council’s Communications and Media Officer shall organise media skills training for Councillors and relevant staff to ensure co-ordinated, coherent, professional, accurate and reliable presentation.

 

8 Conclusion

Cabonne Council’s relationship with the media and their ability to convey information to the community is critical.

The protocols contained in this policy will assist in maximizing a positive public image of Cabonne Council and the Shire.


Item 24 Ordinary Meeting 19 July 2010

Item 24 - Annexure 1

 






Item 26 Ordinary Meeting 19 July 2010

Item 26 - Annexure 1

 






Item 27 Ordinary Meeting 19 July 2010

Item 27 - Annexure 1

 


Item 29 Ordinary Meeting 19 July 2010

Item 29 - Annexure 1

 








Item 30 Ordinary Meeting 19 July 2010

Item 30 - Annexure 1

 


Item 30 Ordinary Meeting 19 July 2010

Item 30 - Annexure 2

 

ANNEXURE 2

 

MODIFICATION DRAFT CONDITIONS

 

1.       DEVELOPMENT IN ACCORDANCE WITH PLANS

 

Objective

 

To ensure the modified development proceeds in the manner assessed by Council.

 

Performance

 

Development is to take place generally in accordance with the attached modified stamped plans (Ref No. DA 2010/0028) and documentation submitted with the application and subject to the conditions below, to ensure the development is consistent with Council’s consent.  Drawings prepared by Geolyse, dated 24 September, 2009 “Mill Layout” No.03A-EV04RevA and drawings 26120-DA.01-04RevB “Packaging Plant” as amended by the following conditions.

 

NOTE:  Any alterations to the approved development application plans must be clearly identified WITH THE APPLICATION FOR A CONSTRUCTION CERTIFICATE.  The Principal Certifying Authority for the project may request an application for modification of this consent or a new application in the event that changes to the approved plans are subsequently made. An application to modify the development consent under s96 of the Environmental Planning and Assessment Act, 1979, as amended will be subject to a separate fee.

 

2.       APPOINTMENT OF PRINCIPAL CERTIFYING AUTHORITY

 

Objective

 

To ensure compliance with s81A of the Environmental Planning and Assessment Act 1979 as amended.

 

Performance

 

The person having the benefit of this consent must appoint a Principal Certifying Authority for the development, pursuant to Section 81A of the Environmental Planning and Assessment Act 1979, as amended and advise Council in writing of that appointment BEFORE WORKS COMMENCE.

 

That Certifying Authority may be the Council, or an Accredited Certifier appointed under the Act.  The required written notice to Council may be satisfied by supplying a copy of the Application for a construction Certificate (Form 11) under the Environmental Planning and Assessment Regulation 1994, as amended and must include the name, contact address, telephone and accreditation numbers of the selected Certifying Authority.

 

The Principal Certifying Authority and any other Certifiers appointed by that Authority will be responsible for the post-consent certification of the development.  Copies of all certification is to be submitted to Cabonne Council referenced by the Development Application Number.

 

3.       PLANS AND SPECIFICATIONS

Objective

To ensure compliance with the Building Code of Australia.

Performance

A minimum of four full sets of plans and specifications for the proposed development are to be provided to the P.C.A. together with an application for a Construction Certificate for building construction works.

 

Such plans must include:-

 

a)         A detailed site plan;

b)         Detailed floor plan showing the dimensions of all rooms and compartments, details of sanitary compartments, details of any office accommodation and the location, size and use of any proposed machinery;

c)         Full details and designs for the proposed stormwater disposal system;

d)         Full structural details in relation to the development’s proposed footings, floor slabs, structural steel work and the gantry/bridge.  These details must bear the original signature of the Designing Engineer and a statement certifying that his design satisfies the requirements of the Building Code of Australia and all relevant Australian Standards.

 

4.       BUILDING  CODE  OF  AUSTRALIA  2009 – AUSTRALIAN  STANDARDS.

 

Objective

 

To satisfy the Building Code of Australia 2009 and relevant Australian Standards.

 

Performance

 

The approved Packing Plant must meet the relevant Australian Standards and the performance requirements of the Building Code of Australia 2009.  Compliance with the Performance Requirements can only be achieved by:

 

a)         complying with the Deemed to Satisfy Provisions; or

b)         formulating an Alternative Solution which :-

i)          complies with the Performance Requirements; or

ii)         is shown to be at least equivalent to the Deemed to Satisfy Provisions; or

iii)         a combination of both a) and b).

 

5.       LOCATION  OF  BUILDING

 

Objective

 

To ensure the development occurs within the boundaries of the subject land.

 

Performance

 

The proposed Packing Plant and associated structures including fire exits and stairs are to be constructed wholly within the boundaries of Lot 1 DP1085601.

 

No portion of any structure is to encroach onto the road reserve.

 

6.       PLUMBING AND DRAINAGE WORKS

 

Objective

 

To ensure compliance with the requirements of the relevant legislation.

 

Performance

 

All plumbing and drainage work shall be carried out by a licensed plumber and drainer to the requirements of the National Plumbing and Drainage Code AS3500 and NSW Code of Practice.

 

7.       TANK FARM EXPANSION DETAIL

 

Objective

 

To ensure that suitable tank farm is designed, constructed and installed.

 

Performance

 

The Tank Farm extension is to be designed by a suitably qualified person, details of the proposed tank farm along with details of spill detention are to be provided to Council prior to the issue of a Construction Certificate.

 

8.       OFF STREET CARPARKING

 

Objective

To ensure adequate on-site car parking is provided at all times.

 

Performance

Off-street car parking for at least 25 vehicles is to be available at all times for the employees and any clients.  Should additional staff be employed, additional car parking may be required to be provided on site.

 

9.       CAR PARKING SIGNAGE

 

Objective

To ensure available car parking is clearly defined.

 

Performance

Off street car parking is to be encouraged by the placement of prominent signs indicating its availability.

 

10.     ENTRANCE / EXIT POINTS

 

Objective

To ensure on-site traffic flows in the manner assessed by Council.

 

Performance

Entrance / exit points are to be clearly signposted and visible from both the street and the site at all times.

 

11.     LOADING / UNLOADING

 

Objective

To ensure loading / unloading does not interfere with the amenity of the street.

 

Performance

All loading and unloading operations are to take place at all times wholly within the confines of the site.

 

12.     SOIL EROSION

 

Objective

 

To protect the water catchments.

 

Performance

 

Provide and maintain a silt intercept fence along the lower boundary of the site or as otherwise directed by the Council to ensure that silt does not enter the stormwater system/catchment.

 

13.     ENGINEERING DESIGN

 

Objective

 

To ensure design works are undertaken by a suitably qualified person.

 

Performance

 

All engineering works to be designed by a competent person (eg. Professional Engineer) and carried out in accordance with Council’s Codes and Development Control Plans (Policy ES16), unless otherwise indicated, to ensure that these works are of a sustainable and safe standard.

 

14.     ROAD IMPROVEMENT WORKS

 

Objective

 

To undertake road works to address the impacts of the development on Council’s road system.

 

Performance

 

The applicant shall, at his/her full cost, upgrade the unsealed portion of Derowie and Carlisle streets.

 

The upgrade is to be of an all-weather Non Rural Class 3 Level 3 standard and strictly in accordance with the Cabonne Council Engineering Specifications for Subdivision and Development (Edition 1)”.

 

Advisory Note: Any further proposed increase in the operation of the site or associated traffic generation beyond that granted in this approval will require Council consent, and may require a review of road and traffic considerations.

 

15.     EROSION AND SEDIMENTATION CONTROL PLANS

 

Objective

 

To prevent soil erosion and watercourse contamination during and subsequent to the course of the development.

 

Performance

 

An overall erosion and sedimentation control plan is to be prepared to a standard acceptable to the Principal Certifying Authority and the Department of Natural Resources.

 

The plan is to note any proposed vegetation retention and planting and is to be submitted and approved prior to the issue of a construction certificate for any works.

 

Specific construction zone erosion and sedimentation control plans are to be prepared to a standard acceptable to the Principal Certifying Authority and are required to be approved prior to the issue of Construction Certificates for each and any stage of the development.

 

16.     PROVISION OF ADEQUATE SERVICES

 

Objective

 

To ensure utility services are available to the site and adequate for the development.

 

Performance

 

Any adjustments to existing utility facilities that are made necessary by this development proceeding are to be at the full cost of the developer.

17.     ADVISORY – REFERRAL TO NSW FIRE BRIGADES

 

Objective

To satisfy the requirement of Section 79F of the Environment Planning & Assessment Act.

 

Performance

The applicant is advised that following receipt of the application for a Construction Certificate the P.C.A. is required to refer the plans and application to the Commissioner of the New South Wales Fire Brigades If it is proposed to provide an alternative solution to meet the performance requirements contained in any one or more of the category 2 fire safety provisions.  The Commissioner has then 23 days in which to assess the application and make recommendations.

 

18.    COLOUR SCHEME

 

Objective

 

To ensure the colour scheme of the development compliments existing development.

 

Performance

 

The applicant shall submit to Cabonne Council for approval prior to the issue of the Construction Certificate – Building Works, details of materials, finish and colour.

 

18.     LANDSCAPING

Objective

 

To improve the local amenity about the development by landscaping and to ensure ongoing maintenance.

Performance

 

A detailed landscape plan is to be submitted for approval by Council or the Principal Certifying Authority prior to the issue of the Construction Certificate. Landscaping is to be provided to enhance the visual amenity of the site and to provide shade where appropriate to car park and outdoor staff areas.

 

The owner shall be responsible for the maintenance of all landscaping approved under this application on their land.

 

19.     WATER SUPPLY

Objective

To ensure a potable water supply is connected to the warehouse.

 

Performance

 

Prior to the issuing of a Construction Certificate for building works,  the applicant shall submit to the PCA, documentation that arrangements have been made with the Water Supply Authority for connection to the Supply Authority’s water mains.

 

The applicant is to bear the full cost of any mains relocation/replacement required by the Supply Authority as a result of the development.

 

20.     ELECTRICITY

Objective

To ensure that the development has an adequate electricity supply.

Performance

The applicant shall meet the requirements of the local Electricity Supply Authority for provision of power and relocation of any electrical services required as a result of the development.

 

Documentary evidence is to be submitted to Principal Certifying Authority and Cabonne Council prior to the issue of the Construction Certificate for building works.

 

21.       INDUSTRIAL NOISE

 

Objective

 

To protect the amenity of neighbouring properties and the Village of Manildra.

 

Performance

 

To ensure noise outputs are kept to an acceptable level the applicant is to provide proof that the proposed facility will meet the requirements of the Department of Environment and Conservation’s  Industrial Noise Policy. This information is to be provided to and approved of by Council prior to the issue of a Construction Certificate.

 

22.       STORMWATER MANAGEMENT/SEDIMENT CONTROL

 

Objective

 

To protect waters.

 

Performance

   manage surface runoff within and adjacent to the site and control all points of water discharge within and from the site, in accordance with an integrated erosion and sediment control plan prepared to the satisfaction of the DIPNR and Council.

 

   conserve any topsoil from disturbed areas for use in rehabilitation and consult with DIPNR (Natural Resource Project Officer Mr Tim Gardiner, telephone 6393 4382) during topsoil stripping and stockpiling in respect topsoil reuse and sowing mixture recommendations as well as to erosion protection and long term viability of the stockpiles where immediate reuse is not possible.

 

   consult with DIPNR prior to the construction of runoff diversion and erosion and sediment control works. These works are to be constructed to capacities and standards satisfactory to the DIPNR.

 

It should be noted that the proponent will still be required to obtain a 3(a) permit from the Natural Resource Project Officer - Orange, Mr Tim Gardiner on telephone (02) 6393 4382 before construction commences.  The appropriate application form for this permit can be obtained from the Department of Land and Water Conservation, District Office, 172 Anson Street, Orange.

 

23.        NOISE

 

Objective

 

To ensure the proposal meets the required noise criteria.

 

Performance

 

Detailed plans and a report prepared by a suitably qualified and practicing acoustic consultant showing the means of complying with the required noise criteria must be submitted to Council for approval.

 

24.          ACCESS AND EGRESS

 

Objective

 

To ensure compliance with Part D of the Building Code of Australia.

 

Performance

The applicant will provide the Principal Certifying Authority (PCA) with full details as to how the requirements of Part D (Access and Egress) of the Building Code of Australia will be achieved.  The applicant will ensure that attention is given to Part D3. This information is to be provided to the PCA prior to the release of the Construction Certificate for building construction works.

 

The Commonwealth Disability Discrimination Act 1992, may apply to this particular proposal.  Submission and/or approval of the Application does not imply or confer compliance with this Act.  Applicants should satisfy themselves and make their own enquiries to the Human Rights and Equal Opportunity Commission.

 

25.         SERVICES AND EQUIPMENT

 

Objective

 

To ensure compliance with Part E of the Building Code of Australia.

 

Performance

 

The applicant will provide the P.C.A. with full details as to how the requirements of Part E (services and equipment) of the Building Code of Australia will be achieved.  Complete hydraulic drawings showing the position and type of all hydrants, fire hose reels and sprinkler systems are to be provided.  Details of all other fire fighting equipment, early warning devices and emergency lighting are to be provided.  It will also be necessary for evidence of water supply availability and pressures to be provided by Central Tablelands Water.  This information is to be provided to the PCA prior to the release of the Construction Certificate for building construction work.

 

26.     ADVERTISING SIGNAGE

 

Objective

 

To control advertising signage on the gantry over Dederang Street so as to ensure traffic safety.

 

Performance

 

No advertising signage either permanent or temporary is to be displayed on or from the gantry except with the approval of Cabonne Council.

 

27.     SITE LIGHTING

Objective

 

To minimise the impact of on-site lighting.

Performance

All proposed on-site lighting is to be designed and installed in a manner which will not impact on the neighbouring properties or create a glare hazard to traffic on adjoining roadways.

 

28.     CONTROL OF NUISANCE

 

Objective

 

To protect the amenity of the surrounding area.

 

Performance

 

No nuisance or interference with the amenity of the area is to be created by reason of any process or operation on the premises causing the emission of noise, dust, smoke or any polluted discharge whatsoever.  NOTE:   Council is required to investigate all complaints.

 

29.     DUST SUPPRESSION

 

Objective

 

To protect the amenity of the local environment.

 

Performance

 

Measures are to be employed which will ensure that a dust nuisance does not result from activities within the facility or an access roads to the facility.

 

 

30.     OCCUPATIONAL HEALTH AND SAFETY

Objective

To meet Occupational Health and Safety Standards.

Performance

 

The applicant shall ensure the requirements under the Occupational Health and Safety Act and Requirements of Workcover Authority are met.

 

31.       HOURS OF OPERATION

 

Objective

 

To protect the amenity of the surrounding area.

 

Performance

 

Council may require a reduction in hours of operation should significant numbers of justifiable noise complaints be received.

 

32.     INGRESS/EGRESS

 

Objective

 

To ensure reasonable driver and pedestrian safety.

 

Performance

 

All vehicles entering or leaving the subject property shall be driven in a forward direction.

 

33.       COMPLIANCE CERTIFICATES - Building Construction

 

The following compliance certificates are to be submitted to Council following inspections carried out by the Principal Certifying Authority: -

 

a)         Completion of footings prior to pouring of concrete.

b)         Floor slab preparation including waterproof membrane, with reinforcement in position, on chairs, prior to placement of concrete.

c)         Structural steel works.

d)         Wall and roof framing prior to the fixing of internal linings, including internal hot and cold water plumbing, under water test.

e)         External drainage lines, under water test.

f)          Internal drainage lines, under water test.

g)         On-site sewage management system (issued by Council only).

h)         Completion of the development, prior to occupation or use.  NB: An occupation certificate is required to be submitted at this stage.

i)          Completion of storm water drainage system.

j)          Completion of landscaping

 

 

34.     HOARDINGS/SITE SECURITY

Objective

To ensure public safety.

Performance

 

The applicant shall erect a manproof security fence about the construction site to maintain site security prior to the commencement of construction works.

 

35.     SITE PLANS

 

Objective

 

To ensure works occur in accordance with the approval.

Performance

 

A complete set of approved plans and specifications are to be on site while building work is in progress.

 

36.     COPY OF CONSENT KEPT AT THE PREMISES

 

Objective

 

To ensure operators are aware of operating conditions.

 

Performance

 

A copy of this consent must be kept at the premises which the consent applies. The consent must be produced to any authorised officer of Council who asks to see it. The consent must be available for inspection by any employee or agent of the applicant working at the premises or operating the vehicle or mobile plant.

 

37.     COMPLIANCE WITH PUBLIC  AUTHORITY  REQUIREMENTS

 

Objective

 

To ensure that the development operates in accordance with public agency guidelines, policies and licences.

 

Performance

 

The proposal shall comply with the conditions of the General Terms of Approval No.1108027 issued by the Department of Environment, Climate Change & Water on the 29th October, 2009.

 

 

38.     ESSENTIAL  FIRE  SAFETY  MEASURES

 

Objective

 

To ensure that all essential fire safety measures are installed and maintained in accordance with the relevant standard.

 

Performance

 

The applicant will ensure that a certificate of fire safety is provided to the PCA by a suitably qualified person prior to the issue of an Occupation Certificate. This certificate will certify that all fire safety measures specified in this consent have been designed, installed and are operating in accordance with the requirements of the Building Code of Australia and the relevant Australian Standard.

 

An annual Fire Safety Certificate is to be provided to the  by a suitably qualified person certifying that the following Schedule of Essential Services has been inspected and tested and found to be operating in accordance with the requirements of the Building Code of Australia and the relevant Australian Standard.

 

 

SCHEDULE OF ESSENTIAL SERVICES

FIRE SAFETY MEASURE                                                   STANDARD

 

Fire Hose Reels                                                           AS 2441

                                                                                     Pt E 1.4BCA

 

Portable Fire Extinguishers                                                   AS 2444

                                                                                     Pt E1.6BCA

 

Emergency Lighting                                                              AS/NZS 2293.1

                                                                                     Pt E4.5BCA

 

Directional Signs                                                          AS/NZS 2293.1

                                                                                     Pt E4.6BCA

 

Exit Doors                                                                    Pt D 2.21BCA

 

Fire Hydrants                                                                         AS 2419.1

                                                                                     Pt E1.3BCA

 

 

……………………………………………………………..

 

 

 

 

 


Item 32 Ordinary Meeting 19 July 2010

Item 32 - Annexure 1

 










 


GENERAL MANAGER’S REPORT ON MATTERS FOR NOTATION SUBMITTED TO THE Ordinary Council Meeting TO BE HELD ON Monday 19 July, 2010

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      WBC WOMEN IN LOCAL GOVERNMENT CONFERENCE ........ 1

ITEM 2      INVESTMENTS & RATES SUMMARIES.......................................... 2

ITEM 3      2009 COMMUNITY CONSULTATION MEETINGS - ACTION STATUS REPORT UPDATE.................................................................................................. 2

ITEM 4      Local Government Association and Shires Association - Reviewed Legal Assistance Policy and Guidelines. 3

ITEM 5      2010 SHIRES ASSOCIATION OF NSW ANNUAL CONFERENCE - OBSERVERS REPORT.................................................................................................. 4

ITEM 6      CENTRAL TABLELANDS WATER - DELEGATES REPORT...... 4

ITEM 7      PROACTIVE ENGAGEMENT BY CENTROC - DELEGATES REPORT     5

ITEM 8      LOCAL GOVERNMENT PLANNING & ENVIRONMENTAL LAW CONFERENCE - DELEGATES REPORT......................................................................... 5

ITEM 9      RESOLUTIONS REGISTER - INFOCOUNCIL - Outstanding Actions       6

ITEM 10    Rate Collections for 2009/10 Year .................................... 7

ITEM 11    ABORIGINAL LAND CLAIMS 3747, 3767........................................ 7

ITEM 12    Strategic Integrated Water Cycle Management Study      8

ITEM 13    PROCESSING TIMES........................................................................... 9

ITEM 14    DEVELOPMENT APPLICATIONS APPROVED DURING THE PRECEDING MONTH.................................................................................................... 9

ITEM 15    DEVELOPMENT APPLICATIONS RECEIVED DURING THE PRECEDING MONTH................................................................................................................. 11

ITEM 16    BURIAL STATISTICS......................................................................... 12  

 

ANNEXURE ITEMS

 

ANNEXURE 1.1    steering committee 300610.pdf............................. 14

ANNEXURE 2.1    Investment Schedule to 30 June 2010................ 25

ANNEXURE 2.2    Rates graph 30 June 2010.......................................... 26

ANNEXURE 3.1    2009 Consultation Meeting Action Status.... 27

ANNEXURE 4.1    LGSA Legal Assistance Policy and Guidelines 2010    36

ANNEXURE 5.1    Shires Association of NSW Annual Conference 2010 Clr Hyde report...................................................................... 38

ANNEXURE 6.1    Delegates Report........................................................ 40

ANNEXURE 7.1    CENTROC Proactive Community Engagement - Delegates Report.................................................................................. 44

ANNEXURE 8.1    Delegates Report........................................................ 47

ANNEXURE 9.1    Council Resolutions Register July 2010....... 49

ANNEXURE 9.2    Manual Resolutions Register July 2010...... 112

ANNEXURE 9.3    Works Committee Resolution Register July 2010       115

ANNEXURE 9.4    Environmental Services Committee Resolution Register July 2010............................................................................ 126

ANNEXURE 9.5    Economic Development Committee Resolution Register July 2010............................................................................ 144

ANNEXURE 9.6    Community Services Committee Resolution Register July 2010....................................................................................... 161

ANNEXURE 9.7    Quarry Review Committee Resolution Register July 2010                                                                                                 171

ANNEXURE 9.8    Land Development Committee Resolution Register July 2010....................................................................................... 172

ANNEXURE 11.1  Letter regarding Aboriginal Land Claims 3747 and 3767  175 

 


 

 

ITEM 1 - WBC WOMEN IN LOCAL GOVERNMENT CONFERENCE

REPORT IN BRIEF

 

Reason For Report

Providing an update on progress of developing the WBC Women in Local Government Conference.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Government Relations

Annexures

1.  steering committee 300610.pdf    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191111

 

General Manager's REPORT

 

Council will recall a report to the June meeting resolving to accept funding of $15,000 under the Regional & Rural Research Development Grant program for a conference “Women making a difference – Celebrating the contribution of women in Local Government in rural NSW”.

 

A Steering Committee to work out details such as format, date, venue, speakers etc has been set up comprising representatives of the WBC Councils, plus the Project Officer and WBC Secretary.  As the target market for the event is both elected representatives and staff, representation from these two areas was appropriate on the Steering Committee.

 

Steering committee participants

 

-     Wellington – Anne Jones and Shirley Drysdale

-     Blayney – Aaron Jones

-     Cabonne – Kevin Duffy and Janelle Culverson

-     Support staff – Donna Galvin and Dale Jones

 

The first teleconference meeting was held on 30 June 2010 where issues discussed included:

 

   Objectives of the Conference

   Format

   Date

   Location & venue (Wellington)

   Key Note Speaker

   MC

   Conference Speakers & Sessions

   Media/Promotion

   Funding

   Budget

 

The next Steering committee meeting will be held on 22nd July.

 

 

ITEM 2 - INVESTMENTS & RATES SUMMARIES

REPORT IN BRIEF

 

Reason For Report

Information provided in relation to investments and rates.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Finance

Annexures

1.  Investment Schedule to 30 June 2010

2.  Rates graph 30 June 2010    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 190916

 

Director of Finance and Corporate Services' REPORT

 

Statements of Investments.

 

The Statement of Investments to 30 June 2010  is attached.

 

Rate Collection Summary.

 

The summary of rate collections to 30 June 2010  is attached.

 

 

ITEM 3 - 2009 COMMUNITY CONSULTATION MEETINGS - ACTION STATUS REPORT UPDATE

REPORT IN BRIEF

 

Reason For Report

To provide Council with an update on actions derived from the 2009 Round of Community Consultation Meetings.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Community Relations

Annexures

1.  2009 Consultation Meeting Action Status    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191036

 

Director of Finance and Corporate Services' REPORT

 

Attached for Councillors’ information is an update report on actions derived from the 2009 Community Consultation meetings.

 

The updated version shall also be uploaded on to Council’s website for the public’s information.

 

 

ITEM 4 - Local Government Association and Shires Association - Reviewed Legal Assistance Policy and Guidelines

REPORT IN BRIEF

 

Reason For Report

To advise Council that the above Policy and Guidelines have been reviewed and amended.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Local & Regional Liaison

Annexures

1.  LGSA Legal Assistance Policy and Guidelines 2010    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 189515

 

Administration Manager's REPORT

 

Council was previously advised at the April 2010 Council meting that a review was to be undertaken by the Local Government Association and the Shires Association of their Legal Assistance Policy and Guidelines.

 

The Associations have now advised that they have completed the review.

 

The views of all councils were sought during the review.  The majority of responses were that the Legal Assistance Policy and Guidelines work well for the purpose for which they were set up.

 

However as a result of the review, a small number of amendments to the Legal Assistance Policy and Guidelines were deemed appropriate.

 

These amendments include:

1.   The amount of costs from which a matter can be supported has been raised from $20,000 to $50,000.

2.   Any funds received by the Associations over and above those sought by an applicant council are to be returned to the donating councils on a pro rata basis.

3.   The Associations will provide regular updates to all councils on matters that have been approved under the policy

A copy of the revised Legal Assistance Policy and Guidelines is attached for your information.

 

 

ITEM 5 - 2010 SHIRES ASSOCIATION OF NSW ANNUAL CONFERENCE - OBSERVERS REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with a summary of the 2010 Shires Association of NSW Annual Conference

Policy Implications

Reporting to Council on conferences attended as per policy

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

1.  Shires Association of NSW Annual Conference 2010 Clr Hyde report    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 189957

 

Administration Manager's REPORT

 

Observer’s report by Clr David Hyde.

 

Council has received a report on the 2010 Shires Association of NSW Annual Conference.  The report has been attached as an annexure and any questions should be directed to the attendees.

 

 

ITEM 6 - CENTRAL TABLELANDS WATER - DELEGATES REPORT

REPORT IN BRIEF

 

Reason For Report

To keep Councillors up to date with the activities of Central Tablelands Water

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Water Supply

Annexures

1.  Delegates Report    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191047

 

Administration Manager's REPORT

 

As requested by Council a report has been received from the delegates to Central Tablelands Water for the meeting of 10 June 2010 of that organisation.

 

A report of the meeting is attached and any questions should be directed to the delegates.

 

 

ITEM 7 - PROACTIVE ENGAGEMENT BY CENTROC - DELEGATES REPORT

REPORT IN BRIEF

 

Reason For Report

To inform Councillors on the Proactive Engagement Workshop by CENTROC

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

1.  CENTROC Proactive Community Engagement - Delegates Report    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191371

 

Administration Manager's REPORT

 

Council has received a report on the CENTROC Proactive Engagement Workshop by Councillor Wilcox held 29 and 30 June 2010 and attended by Council’s Economic Development Manager and Communications and Media Officer. The report has been attached as an annexure and any questions should be directed to the delegates.

 

 

ITEM 8 - LOCAL GOVERNMENT PLANNING & ENVIRONMENTAL LAW CONFERENCE - DELEGATES REPORT

REPORT IN BRIEF

 

Reason For Report

To provide Council with a summary of the Local Government Planning & Environmental Law Conference

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

1.  Delegates Report    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191039

 

Administration Manager's REPORT

 

Council has received a report on the Local Government Planning and Environmental Law Conference by Councillor Gosper held in Sydney 2 July 2010 and attended by Councillors I Gosper, K Duffy and J Culverson. The report has been attached as an annexure and any questions should be directed to the delegates.

 

 

ITEM 9 - RESOLUTIONS REGISTER - INFOCOUNCIL - Outstanding Actions

REPORT IN BRIEF

 

Reason For Report

To provide Council with a report of outstanding actions resulting from the December 2008 to last month's Council and Committee meetings.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Governance

Annexures

1.  Council Resolutions Register July 2010

2.  Manual Resolutions Register July 2010

3.  Works Committee Resolution Register July 2010

4.  Environmental Services Committee Resolution Register July 2010

5.  Economic Development Committee Resolution Register July 2010

6.  Community Services Committee Resolution Register July 2010

7.  Quarry Review Committee Resolution Register July 2010

8.  Land Development Committee Resolution Register July 2010    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191350

 

Administration Manager's REPORT

 

InfoCouncil generated reports are provided including May 2009 to June 2010 Resolutions.  These are annexed sorted by meeting i.e. Council, Community Services, etc. 

 

The manually prepared Register will continue to be provided until all actions are complete: it is also annexed with the latest updates.

 

As previously advised the Council and Committees’ resolutions registers from March meetings onwards also show the outstanding Resolutions.

 

Progress comments are provided until the final Action comment which will also show “COMPLETE”: that Item will then be removed from the Registers.

 

Councillors should raise any issues directly with Directors as per the Mayor’s request.

 

 

ITEM 10 - Rate Collections for 2009/10 Year

REPORT IN BRIEF

 

Reason For Report

To advise of the collection of rates for the 2009/10 rating year.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Rates and Valuations/Rate Payments/Debt Recovery

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 191061

 

Senior Rates Officer's REPORT

 

The collection percentage for the 2009/10 rating year is 94.62%.

 

This figure may alter very slightly after the finalisation of end of year procedures.

 

Below is a table showing a breakdown of each rating category, percentage collected and amount outstanding.

 

Category

% Collected

Amount Outstanding

Farmland

95.32

$201,903.64

Residential – Molong Town

95.36

$12,014.51

Residential – Canowindra Town

90.07

$33,109.76

Residential – Village

88.49

$43,472.10

Residential – Rural

93.35

$82,144.92

Residential

86.26

$36,060.05

Mining

99.95

$679.00

Business – Molong Town

95.71

$1,626.20

Business – Canowindra Town

85.85

$7,309.61

Business (Village)

96.35

$1,630.28

Business (Rural)

75.23

$16,407.66

 

 

 

ITEM 11 - ABORIGINAL LAND CLAIMS 3747, 3767

REPORT IN BRIEF

 

Reason For Report

Advise Council of Minister for Lands determination regarding Orange Local Aboriginal Land Council claim in respect of land known as John Williams Park

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Crown Land

Annexures

1.  Letter regarding Aboriginal Land Claims 3747 and 3767    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 188886

 

Director of Engineering and Technical Services' REPORT

Council received advice from the crown lands Division of the Land and Property Management Authority that the Orange Local Council claim on lands known as John Williams Park adjacent to Mount Canobolas, is not claimable for the following reasons:

   Claim 3747 being freehold land

   Parts of claim being public road vested in Cabonne Council.

   Parts of claim lawfully used by Canobolas Regional Parkland Trust.

 

ITEM 12 - Strategic Integrated Water Cycle Management Study

REPORT IN BRIEF

 

Reason For Report

Inform council consultants engaged to undertake study

Policy Implications

Nil

Budget Implications

Included in budget

Area of Responsibility

Water Supply

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 190526

 

Director of Engineering and Technical Services' REPORT

Council’s Integrated Water Cycle Management (IWCM) study 2009 was prepared for the WBC members. Council may recall the IWCM study was a Regional study, including the WBC Council members, Blayney, CTW Cabonne and including Weddin Shire. Wellington Shire was not included as they are part of the Lower Macquarie group for LWUs.

The IWCM study identifies areas requiring further investigation and action to address specific issues noted in the IWCM. For this council, secure potable supply to Yeoval and Cumnock, Molong water supply and the Molong sewerage treatment plant were identified as areas requiring a more detailed investigation.

The Strategic study is also to be undertaken as a regional study. Council’s are eligible for a 50% subsidy for the cost of the study, Council’s application to the Minister for Water is pending. Cabonne Councils apportionment of cost for the study is $57886 (ex GST) being 23% of the total cost of $253,640. There is significant saving by undertaking the study as a joint venture, the estimated cost if undertaken independently by each council would be $463,530 with Cabonne’s share being $106,600 based on the above apportionment.

Consultants HydroScience have been engaged to undertake the study, this company also completed the IWCM.

 

ITEM 13 - PROCESSING TIMES

REPORT IN BRIEF

 

Reason For Report

To provide information on Application Processing Times

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Development Approvals

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 190926

 

Director of Environmental Services' REPORT

 

2002-2003         Median times for month     =       24.50 days

2003-2004         Median times for month     =       33 days

2004-2005         Median times for month     =       49 days

2005-2006         Median times for month     =       39 days

2006-2007         Median times for month     =       11 days

2007-2008         Median times for month     =       27 days

2008-2009         Median times for month     =       33 days

2009-2010         Median times for month     =       47 days

 

 

 

ITEM 14 - DEVELOPMENT APPLICATIONS APPROVED DURING THE PRECEDING MONTH

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications approved during the preceding month.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Development Approvals

Annexures

1.  Development Applications Approved June 2010    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 190927

 

Director of Environmental Services' REPORT

 

The following Development Applications have been approved during the preceding month as detailed in the Annexure.

 

At its July meeting Council resolved as follows:

 

THAT a report be submitted to the July Ordinary Council addressing the inclusion of the DA related closed annexures to open Council.

 

This matter is being further researched in to the specifics of “registers” as defined under the new GIPA Act and a final report will be provided to the August Council meeting.  For this month the Annexure will be treated as confidential pending the outcome.

 

SUMMARY OF APPROVED DEVELOPMENT APPLICATIONS

 

TYPE

NUMBER

ESTIMATED VALUE

Dwelling

6

$ 1,624,055

Additions/Alterations

1

$    350,000

Subdivision

3

$               0

Storage Shed

1

$      12,300

Water Tank

1

$        5,600

Refurbishment

1

$      80,000

Commercial Building

1

$    350,000

Quarry

1

$               0

Modification (Storage Shed)

1

$           N/A

TOTAL

16

$2,421,955

 

SUMMARY OF APPROVED COMPLYING DEVELOPMENT* APPLICATIONS

 

TYPE

NUMBER

ESTIMATED VALUE

Dwelling

1

$   405,240

Additions/Alterations

1

$     49,873

TOTAL

2

$   455,113

 

GRAND TOTAL

18

$2,877,068

Previous Month

 

$3,621,140

*Complying Developments can be identified on the attached report by the 4 digit DA number i.e. 2010/1073 & 2010/1074

 

ITEM 15 - DEVELOPMENT APPLICATIONS RECEIVED DURING THE PRECEDING MONTH

REPORT IN BRIEF

 

Reason For Report

Details of Development Applications Received during the preceding month

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Environmental Services

Annexures

1.  Development Applications Received June 2010    

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 190938

 

Director of Environmental Services' REPORT

 

The following 18 Development Applications have been received during the period 1/06/2010 to 30/06/2010 as detailed in the Annexure.

 

At its July meeting Council resolved as follows:

 

THAT a report be submitted to the July Ordinary Council addressing the inclusion of the DA related closed annexures to open Council.

 

This matter is being further researched in to the specifics of “registers” as defined under the new GIPA Act and a final report will be provided to the August Council meeting.  For this month the Annexure will be treated as confidential pending the outcome.

 

SUMMARY OF DEVELOPMENT APPLICATIONS RECEIVED

 

TYPE

NUMBER

ESTIMATED VALUE

Dwelling

6

$1,603,000

Subdivision

1

$               0

Garage

1

$      13,500

Septic Tank

1

$      10,000

Boundary Adjustment

1

$               0

Horse Shelter

1

$        7,500

Change of Use

1

$           N/A

Modification

1

$           N/A

TOTAL

13

$1,634,000

 

SUMMARY OF COMPLYING DEVELOPMENT* APPLICATIONS RECEIVED

 

TYPE

NUMBER

ESTIMATED VALUE

Dwelling

3

$705,240

Additions/Alterations

1

$  49,873

Patio

1

$    8,000

TOTAL

5

$763,113

 

GRAND TOTAL

 

18

 

2,397,113

 

*Complying Developments can be identified on the attached report by the 4 digit DA number i.e. 2010/1073 & 2010/1074

 

 

ITEM 16 - BURIAL STATISTICS

REPORT IN BRIEF

 

Reason For Report

To provide information on burial statistics

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

Cemeteries

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 190928

 

Director of Environmental Services' REPORT

 

YEAR

NO OF BURIALS

2003-2004

66

2004-2005

89

2005-2006

62

2006-2007

59

2007-2008

62

2008-2009

57

2009-2010

 

July

1

August

6

September

4

October

10

November

7

December

4

January

8

February

5

March

9

April

1

May

4

June

6

Total

65

 

 

 

Yours faithfully,

 

 

GLP Fleming

GENERAL MANAGER

 

  


Item 1 Ordinary Meeting 19 July 2010

Item 1 - Annexure 1

 












Item 2 Ordinary Meeting 19 July 2010

Item 2 - Annexur