Minutes of Extraordinary Meeting

PRESENT Clr K Duffy (in the Chair), Clrs G Dean, R Dowling, L MacSmith, I Gosper, D Hyde, K Walker, J Farr, J Culverson and S Wilcox.

Also present were the General Manager, Acting Director of Finance & Corporate Services, Director of Engineering & Technical Services, Director of Environmental Services and Administration Officer.

ITEMS FOR DETERMINATION

	ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief An apology was tendered on behalf of Clr N Bleakley and A Durkin for their unavoidable absence from the meeting.
	MOTION (Hyde/Gosper) THAT any apologies tendered be accepted and the necessary leave of absence be granted.
10/06/38	Carried

ITEM - 2 DECLARATIONS OF INTEREST

Proceedings in Brief

There were NIL declarations of interest.

ITEM - 3 DECLARATIONS OF POLITICAL DONATIONS

Proceedings in Brief

There were NIL declaration of political donations.

	ITEM - 4 Community Building Partnership Grant Program
	Proceedings in Brief Clr Dean asked what is the amount of the grants and could they be pooled. The Director of Engineering & Technical Services responded that the total grant amount is $35 million and reiterated the need for plans and specifications to be complete in order for applications to be successful. The General Manager suggested the Canowindra pool project could be allocated to the Dubbo electorate. Clr Farr suggested MADIA could pay 25% towards the Manildra project and an application for funding be submitted for the Cudal project and reallocate the funds to Manildra project. The General Manager suggested MADIA have plans and specifications drawn up and submit for CIP or LIAP funding. Clr Gosper suggested the Cudal project could be reallocated to the Orange electorate.
	MOTION (Farr/Hyde) THAT: 1. The Cudal Amenities & Hall project be allocated to the Orange electorate. 2. The Canowindra Pool/Amenities project be allocated to the Dubbo electorate. 3. In the event of the Cudal project not being successful, reallocate Cudal funds to Manildra Amenities block. 4. MADIA be invited to draw up plans and submit DA for the Amenities Block project.
10/06/39	Carried

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COUNCIL INTO CLOSED COMMITTEE OF THE WHOLE MEETING

MOTION (Wilcox/MacSmith)

THAT Council now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters the publicity of which Council considers would be prejudicial to the Council or the individuals concerned and that the press and public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

10/06/40

Carried

ITEM - 2 Gelato Factory

MOTION (Dowling/Wilcox)

THAT:

1. Subject to getting a written undertaking within 14 days from the date of the letter of agreement to the works by the lessee that Council carryout the necessary works in accordance with the building Code of Australia to provide suitable floor drainage to the Gelato Building with cost to be funded from Land Development Reserve.

2. Action be taken to rectify the water leak to the premises as part of the agreement.

Carried

REPORT & RESOLUTIONS OF CLOSED COMMITTEE OF THE WHOLE

MOTION (Hyde/Wilcox)

THAT the Report and Recommendations of the Closed Committee of the Whole Meeting held on Monday 5 July, 2010 be adopted.

10/06/41

Carried

MATTERS OF URGENCY

	mulga bill BIcycle Ride
	Proceedings in Brief Clr Duffy raised as a matter of urgency the issue regarding the upcoming event of the annual Mulga Bill Bicycle Ride and the need for a temporary road closure.
	Recommendation (Culverson/Wilcox) THAT council approval for a temporary road closure for the Mulga Bill Bicycle Ride be granted subject to the conditions of the RTA and Police being met.
10/06/42	Carried

There being no further business, the meeting closed at 1:10 pm.

CHAIRMAN.

Chairman of the Extraordinary Meeting of Cabonne Council held on the 5 July, 2010 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.