Minutes of Ordinary Meeting

PRESENT Clr K Duffy (in the Chair), Clrs G Dean, R Dowling, L MacSmith (arriving 9:33am), I Gosper, A Durkin, D Hyde, K Walker, J Farr, J Culverson (arriving 9:35am) and S Wilcox (arriving 10:23am).

Also present were the General Manager, Director of Engineering & Technical Services, Director of Environmental Services, Acting Director of Finance & Corporate Services and Administration Manager.

ITEMS FOR DETERMINATION

	ITEM - 1 APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief An apology was tendered on behalf of Clr N Bleakley, for his unavoidable absence from the meeting. The temporary absence of Clrs Culverson, MacSmith & Wilcox was noted.
	MOTION (Hyde/Durkin) THAT the apology tendered by Clr N Bleakley be accepted and the necessary leave of absence be granted.
10/06/03	Carried

ITEM - 2 DECLARATIONS OF INTEREST

Proceedings in Brief

There were Nil declarations of interest.

ITEM - 3 DECLARATIONS OF POLITICAL DONATIONS

Proceedings in Brief

There were Nil declarations of political donations.

It was noted that during Item 4 Clrs MacSmith (9:33am) and Culverson (9:35am) joined the meeting.

	ITEM - 4 MAYORAL MINUTE - APPOINTMENTS
	Proceedings in Brief Clr Duffy Ophir Trust Meeting Centroc Meeting Country Energy Reps Regional Director of Land and Property Management Authority Daroo Meeting Centroc Meeting RTA Reps Shires Conference Country mayors Meeting Meeting with Minister for Infrastructure, Transport, Regional Development and Local Government. Committee Meetings Extraordinary Council Meeting Meeting with Senator Steve Hutchins Attended Yeoval School Opening Central Tablelands Water BEC Committee meeting Daroo Meeting MADIA meeting Orange Cultural Awards Hedberg Hill Winery Opening National General Assembly ACLG Meeting Daroo Awards Volunteer of Month Christine Weston Youth of the Month Peter Guthrie Clr Dean Meeting with Cabonne Council Assets Manager Meeting with Director of Environmental Services Cudal Progress Meeting Committee Meetings Country Energy presentation Daroo Awards Council Meeting Clr MacSmith Farmers Association meeting Shire Tour Meeting re Orange Flying Foxes Molong Water Users meeting Committee Meetings John Kleem report and SWS workshop Health One Advisory meeting Flying Fox Taskforce meeting with Orange City Council Cargo Progress Association meeting Committee Meetings Health One Advisory meeting Road tour with Director of Engineering & Technical Services MADIA meeting Daroo Awards Clr Dowling Council meeting SES meeting Mulga Bill Committee meeting Cumnock Progress meeting Meeting Cabonne Cabs & Cabonne Community transport Shires Association NSW Annual Conference Committee meetings Meeting regarding future economic development in Molong MADIA meeting Cumnock progress meeting Daroo Awards Manildra Lions Club dinner Clr Gosper Council Meeting SES meeting Meeting Cabonne Cabs & Cabonne Community Transport Meeting regarding school bus route West Molong Attended the Boer War Memorial Ceremony Meeting with Council’s Asset Manager and West Molong Bus Committee Committee Meetings Council Extraordinary meeting Inspected Molong Skate Park and Cycleway Meeting regarding formation of a Chamber of Commerce for Molong MAG meeting Meeting & inspection regarding Road concerns Attended Canobolas Zone Rural Fire Service meeting Clr Hyde Meeting with Councils Economic Development Manager Eugowra Flood Review meeting Meeting regarding Escort Rock Amenities Attended Eugowra Public Schools Biggest Morning Tea Attended Family Links Open Reading Day Attended Eugowra Community Biggest Morning Tea LGSA Conference Heritage Committee meeting Meeting regarding Preventative Health throughout Cabonne Attended Family Links Reading Day at Molong Committee Meetings Eugowra EPPA meeting Cabonne HACC meeting Daroo Awards First Aid refresher course Clr Walker Picnic on Park Schools AOF Strategic Session Committee meetings Council Extraordinary meeting Supermarket Canowindra Health Sports Trust Railway Meeting Business Chamber Council meeting Clr Culverson · Council meeting · CTAC at Manildra · Attended a meeting with the Surveyor General as a representative of Friends of Major Mitchell and The Ophir Trust. · Attended the Cumnock Village Strategy Consultation meeting · Family Links - Harmony Day at Clergate · Central West Garden & Lifestyle Expo · Shire Tour · March RFS AGM · Central West Libraries Western Zone Regional meeting at Blayney · E-Division meeting at Molong · Committee meetings and draft budget review at Canowindra · John Kleem report and SWS workshop · Council Meeting · Friends of Major Mitchell Dinner at the Botanic Gardens · Mullion Creek & District Progress Association meeting · Daroo meeting · Small Towns meeting · CTAC meeting · Mullion Creek & District Progress Association working bee · Committee meetings · Newcrest Dinner · Daroo meeting · Hub Action Group meeting · Council meeting · RFS Meeting · MD & DPA meeting · Eugowra “Growing Great Readers Day” · Daroo meeting · Canowindra Community Reading Day · Boar War Memorial · MCPS P & C Meeting · Committee meetings · Council Extraordinary meeting · Daroo meeting · MADIA meeting · Hedberg Hill Cellar Door opening · Attended National general Assembly · ALGWA Breakfast · Daroo Awards Clr Wilcox Henry Lawson Pilgrimage Ophir Trust Arts Out West Meeting Molong Reading Day Committee meetings Council Extraordinary Meeting
	MOTION (Hyde/Durkin) THAT the information contained in the Mayoral Minute be noted.
10/06/04	Carried

	ITEM - 5 CONFIRMATION OF THE MINUTES
	Proceedings in Brief It was noted that the Mayor requested the Proceedings in Brief at Item 20 where it is written the “Mayor’s personal view” should be “Council’s view”. He further indicated that at Item 11 wherein it is written “THAT Council nominate Clr MacSmith and (Clr Wilcox as an alternate) representatives…” it should be “…nominate the Mayor as a member of the Orchardist Task Force, Clr MacSmith…” The General Manager commented that the Minutes are an official record of the Council: the Mayor requested that the General Manager’s comment be recorded in the Minutes. Clr Hyde noted typing errors at Item 32 of the Minutes (page 71), wherein the first line it is written “…Planning that [is] does not…” should be “…Planning that [it] does not…”. At this time Clr Hyde also indicated a typing error relating to Item 23 - Community Services Committee Meeting wherein the annexed minutes at Item 10 (page 156) of that Committee’s Report it is written at point 2 of the Recommendation “…service and [a] she be invited…” should be “…service and she be invited…”.
	MOTION (Hyde/Durkin) THAT the minutes of the Ordinary Meeting held on 17 May 2010 and the Extraordinary Meeting held on 7 June 2010 be adopted noting Item 20 where it is written the “Mayor’s personal view” should be “Council’s view”; at Item 11 wherein it is written “THAT Council nominate Clr MacSmith and (Clr Wilcox as an alternate) representatives…” it should be “…nominate the Mayor as a member of the Orchardist Task Force, Clr MacSmith…”; and at Item 32 of the Minutes (page 71), wherein the first line it is written “…Planning that [is] does not…” should be “…Planning that [it] does not…”.
10/06/05	Carried

	ITEM - 6 BUSINESS PAPER ITEMS FOR NOTING
	Proceedings in Brief Clr MacSmith called Items 12, 20 & 22; Clr Dowling called Item 16; Clr Gosper called Items 7, 20 & 26; Clr Hyde called Items 11 & 13; Clr Culverson called Items 14 & 20 and Clr Duffy called Items 21 & 24.
	MOTION (Gosper/Hyde) THAT: 1. Councillors consider the items called. 2. The balance of the items be noted.
10/06/06	Carried

	ITEM - 7 2010 GUNNEDAH WOMENS FORUM
	Proceedings in Brief In nominating Clr Wilcox to attend Clr Durkin also invited other councillors to nominate to which there was no response.
	MOTION (Durkin/Farr) THAT Clr Wilcox be authorised to attend the 2010 Gunnedah Women’s Forum.
10/06/07	Carried

	ITEM - 8 WBC BOARD MEETING
	Proceedings in Brief The General Manager advised that the RTA Road Maintenance Council Contract previously administered through the WBC would now be administered by the individual Councils however the resource sharing with Plant would still continue. The Director of Engineering & Technical Services would be preparing a report on this matter at a later date.
	MOTION (Farr/MacSmith) THAT Council: 1. Note the minutes of the WBC Board meeting. 2. Note the rescheduling of the next WBC Board meeting to 14 July 2010 and the inclusion of a workshop to discuss the 2010-2012 Management Plan and Local Government Reform. 3. Identify issues for consideration in the WBC 2010-2012 Management Plan.
10/06/08	Carried

	ITEM - 9 MODERNISATION OF LOCAL GOVERNMENT
	Proceedings in Brief The General Manager advised that in his opinion local government had been undergoing reform in recent years and that the term “modernisation” may not adequately describe the situation and that he preferred a term such as “repositioning”. In response to a request from Clr Farr the General Manager undertook to provide printed copies of the discussion paper to those councillors who requested same.
	MOTION (Hyde/Walker) THAT: 1. Councillors familiarise themselves with the Modernisation discussion paper issued by the LGSA. 2. Councillors forward any comments in relation to the paper for incorporation in the WBC Management Plan workshop to be held on 14 July 2010. 3. Further reports on the Modernisation discussion be presented to Council as they become available.
10/06/09	Carried

	ITEM - 10 FUNDING AGREEMENT FOR REGIONAL AND RURAL RESEARCH DEVELOPMENT GRANT PROGRAM
	Proceedings in Brief The General Manager indicated that the Mayor had approached the Deputy Prime Minister Julia Gillard as a potential key note speaker.
	MOTION (Duffy/Farr) THAT: 1. Council accept the funding for $15,000 under the Regional & Rural Research Development Grant Program for the WBC Women in Local Government Conference. 2. An update report be presented to the July Council meeting.
10/06/10	Carried

	ITEM - 11 SHIRES ASSOCIATION OF NSW ANNUAL CONFERENCE 2010
	Proceedings in Brief The General Manager indicated that the Constitutional Convention to be held on the 16 and 17 August would conflict with the August Council meeting and that the absences of the M+ayor and General Manager or their representatives would need to be taken into account.
	MOTION (Dowling/Gosper) THAT: 1. The information be noted and Council support the Shires Association resolutions consistent with Council’s policies and resolutions. 2. Council be represented at the Constitutional Convention to be held on 16-17 August in Sydney and that representation be determined at the July Council meeting when further information is to hand.
10/06/11	Carried

	ITEM - 12 IMPLEMENTATION OF THE REVISED MEETINGS PRACTICE NOTE
	Proceedings in Brief In response to a question from Clr Hyde relating to whether “Questions For Next Meeting” being included on the agenda will apply to Council only or all committees it was noted that it would only apply to Council Ordinary meetings. In response to a question from Clr Duffy the General Manager commented that advice from the DLG had been sought in relation to verbal tabled reports. The Mayor requested that a DLG definition re Matters of Urgency be also sought.
	MOTION (Dowling/Gosper) THAT: 1. Council specifically note the proper course of action for the removal of an item of business from the agenda. 2. Council introduce an agenda item “Questions for Next Meeting” immediately prior to the conclusion of the Ordinary meeting. 3. The balance of the information be noted.
10/06/12	Carried

	ITEM - 13 Government Information Public Access (GIPA) ACT - Publication Guide
	Proceedings in Brief The General Manager commented that a large amount of staff resources would be required for compliance and therefore a timetable would be set for implementation.
	MOTION (Durkin/Dowling) THAT Council adopt the draft Publication Guide and make it available on Council’s website.
10/06/13	Carried

ITEM - 14 POLICY DATABASE - Cudal Community Preschool Policy

MOTION (Durkin/Dowling)

THAT Council delete the Cudal Community Preschool Policy from its policy database.

10/06/14

Carried

ITEM - 15 ICAC - Corruption risks and the regulation of lobbying in NSW

MOTION (Gosper/Durkin)

THAT Councillors wishing to make a submission to the ICAC do so by the due date.

10/06/15

Carried

	ITEM - 16 LOCAL GOVERNMENT WEEK 2010
	Proceedings in Brief Clr Hyde suggested one activity could be to have a photography competition with photos from each town/village with the winning photos being used for promotional activities. The Mayor requested all councillors to submit their ideas to the General Manager.
	MOTION (Hyde/Culverson) THAT the Local Government Week Committee meet on 5 July 2010 Committee Day.
10/06/16	Carried

	ITEM - 17 IT TENDER PROCESS - BRIEFING FOR COUNCILS
	Proceedings in Brief In response to a comment by the Mayor that Dubbo Council are happy with Civica and that transfer cost from Fujitsu to Civica costs are “not much” the Acting Director of Finance & Corporate Services commented that in fact transfer costs are extremely high and that some of the features offered by Civica are not required. He felt tendering with 4 known providers available would be a better result. The General Manager added that Wellington Council are not entirely happy with Civica and are joining in with the WBC tender as well as Gilgandra Council. The General Manager also advised that it was unlikely that Tumut Council would now join the tender, although other councils may be included.
	MOTION (Durkin/Culverson) THAT: 1. Council note the interest in other Councils in joining with the WBC IT Tender. 2. Council authorise the calling of joint tenders for its corporate software for Council operations.
10/06/17	Carried

	ITEM - 18 POLICY DATABASE - Investment Policy
	Proceedings in Brief In response to a question by Clr MacSmith the acting Director of Finance & Corporate Services advised that Council is not currently using an Advisor due to the cost of using same. In response to a question by Clr Farr the General Manager confirmed that the existing policy to invest $250,000 in Reliance Credit Union would not be revoked by adoption of this policy.
	MOTION (Durkin/Dowling) That Council adopt the updated Investment Policy.
10/06/18	Carried

ITEM - 19 Equal Employment Opportunity Management Plan 2010-2011

MOTION (Durkin/Dowling)

THAT Council:

1. Adopt the Equal Employment Opportunity Management Plan 2010-2011

2. Confirm the Human Resources Officer’s reappointment as the EEO Coordinator

10/06/19

Carried

It was noted the time being 10:22am Clr Wilcox joined the meeting.

	ITEM - 20 CABONNE COUNTRY TOURISM ADVISORY COMMITTEE
	Proceedings in Brief During debate some councillors indicated they had received phone calls with concerns including the selection of the Committee by Council and that some operators had not had an opportunity to comment or provide comment. In response to a question the General Manager advised that the operators on Council’s database could be emailed and provided a further opportunity to comment.
	Recommendation (Culverson/Hyde) THAT Council: 1. Adopts the Cabonne Country Tourism Advisory Committee Charter. 2. Endorse the actions contained in the report for the calling of Expressions of Interest and appointment of Committee members.
	Amendment (MacSmith/Farr) THAT Council: 1. Defer the matter for one month to provide an additional opportunity for small operators to make submission and comment on the proposed Cabonne Country Tourism Advisory Committee for one month.
	The Amendment was put and Carried; becoming the Motion.
	MOTION (MacSmith/Farr) THAT Council: 1. Defer the matter for one month to provide an additional opportunity for small operators to make submission and comment on the proposed Cabonne Country Tourism Advisory Committee for one month.
10/06/20	Carried

It was noted the time being 10:32am the General Manager left the Chambers.

ITEM - 21 ECONOMIC DEVELOPMENT & TOURISM COMMITTEE MEETING

MOTION (Farr/MacSmith)

THAT the report and recommendations of the Economic Development and Tourism Committee Meeting of Cabonne Council held on 7June 2010 be adopted.

10/06/21

Carried

It was noted the time being 10:33am the General Manager rejoined the meeting.

	ITEM - 22 A.R. Bluett Memorial Award
	Proceedings in Brief Clr Gosper suggested adding Council’s involvement in the Rent a Farm House and Animals on Bikes promotions to the nomination. The General Manager invited further suggestions from councillors.
	MOTION (Hyde/Gosper) THAT Council submit a nomination for the A R Bluett Memorial Award for 2009/10 Year.
10/06/22	Carried

It was noted the time being 10:34am a presentation was made to the Youth of the Month Sarah Clunes followed by an adjournment for morning tea at 10:36am resuming at 10:56am. It was noted at this time Council was addressed by Dr Alex Ritchie in relation to the Age of Fishes Museum until 11:20am.

ITEM - 23 COMMUNITY SERVICES COMMITTEE MEETING

MOTION (Hyde/Dowling)

THAT the report and recommendations of the Community Services Committee Meeting of Cabonne Council held on 7 June 2010 be adopted noting the typing error advised by Clr Hyde at Item 5 relating to this Committee’s Report.

10/06/23

Carried

ITEM - 24 2010/2011 MANAGEMENT PLAN

MOTION (Hyde/Wilcox)

THAT Council :

1. Adopt the contents of the 2010/2011 Management Plan, as placed on public exhibition, subject to any variations, resolved at the Extraordinary Meeting of Council, held on the 7 June 2010.

2. Adopt the Draft Budget, as placed on public exhibition and, subject to any variations resolved at the Extraordinary Meeting of Council, held on the 7 June 2010.

10/06/24

Carried

	ITEM - 25 INTEREST RATE ON OVERDUE RATES & CHARGES FOR 2010/2011
	Proceedings in Brief The General Manager announced that notification had been received that the rate was 9%.
	MOTION (Hyde/Wilcox) THAT Council formally adopt a 9% interest rate to be charged on overdue rates and charges for the 2010/2011 Management Plan, in accordance with Section 566(3) of the Local Government Act, 1993.
10/06/25	Carried

ITEM - 26 RATES AND CHARGES FOR 2010/2011

MOTION (Durkin/Gosper)

THAT the rates and charges detailed on the schedule annexed hereto be made now for the year 2010/2011.

1. That the following definitions relating to areas covered by the rating categories be approved:

Residential Category- Sub Category-Molong

Land Within the Molong Town Improvement Area, as defined in the Government Gazette of 18 December, 1964.

Residential Category – Sub Category – Canowindra

Land within the Canowindra Town Improvement Area, as defined in the Local Government Gazette No 124 dated 22 December,1989

Residential Category – Sub Category – Village

All Land within the centres of population of village area, now categorised as “Business”.

Residential Category

All Land within defined urban areas of Cabonne other than Molong and Canowindra and Village areas.

Residential Category – Sub Category – Rural

All Land outside urban areas of Cabonne comprising an area of within 2 to 40 hectares, not categorised as “Farmland”, “Business”, “ Mining” or “Residential”.

Farmland Category

All land outside urban areas of Cabonne not categorised as “Residential- Sub Category Rural”, “Business”, “Mining”, or “Residential”.

Mining Category

All Land subject to a mining lease or a mineral claim.

Business Category

All land within defined urban areas other than Molong and Canowindra, as well as other land outside urban areas not categorised as “Farmland”, “Residential”, “Residential – Sub Category Rural” or “Mining.

2. That the following Charges have been levied in accordance with the requirements of the Local Government Act;

Water Charges –

In accordance with the requirements of the Local Government Act.

Sewer Charges –

In accordance with the requirements of the Local Government Act.

10/06/26

Carried

	ITEM - 27 WORKS COMMITTEE MEETING MINUTES
	Proceedings in Brief The Mayor indicated in relation to the Additional Item - Canowindra Oval (page 175) that he had been handed a Petition by Clr Walker with 376 signatures objecting to the proposed recommendation of a 6 month trial to provide access to the Canowindra Sports Grounds and suggested that the trial be put on hold. Clr Culverson raised corrections in relation to the Proceedings in Brief for Additional Item – Local Shire Road Problems which should read as follows: White Rocks Road – The school bus had great difficulty travelling up and down a particular section of road due to the muddy conditions causing the road to become very slippery. A garbage truck slipped off the road on the same section and a fuel truck also had difficulty with slipping and sliding. Staff were acknowledged and praised for their fast response in attending to the situation however in doing so the council trucks and trailers used to cart in the material degraded the condition of the road immensely. Long Point Road – The SES dispatched a rescue unit to an accident where occupants of a car were thought to be trapped in the river. The SES unit travelled to the warning sign at Trudgets’ entrance then proceeded by 4WD to the river. The unit was unable to traverse Long Point Road due to several sections being too slippery and so a 4WD unit was dispatched to retrieve the first unit. The road was blocked by these units for several hours. Witherdin’s Way – Several vehicles had to be towed along this road as the conditions were too slippery for normal traffic. Further to a comment by the Director of Engineering & Technical Services that the underlying issue was the lack of funding for gravel, Clr Gosper commented that other neighbouring Councils are increasingly using signs during wet weather. In response to a question by Clr Culverson the Director of Engineering & Technical Services took the request for statistics on movements on White Rocks Road on notice undertaking to provide same to the next Works Committee meeting.
	MOTION (Gosper/Dowling) THAT: 1. The report and recommendations of the Works Committee held on Monday June 7 2010 of Cabonne Council be adopted except the Additional Item – Canowindra Oval recommendation; and noting corrections to the Proceedings in Brief relating to Additional Item – Local Shire Road Problems which should read as follows. · White Rocks Road – The school bus had great difficulty travelling up and down a particular section of road due to the muddy conditions causing the road to become very slippery. A garbage truck slipped off the road on the same section and a fuel truck also had difficulty with slipping and sliding. Staff were acknowledged and praised for their fast response in attending to the situation however in doing so the council trucks and trailers used to cart in the material degraded the condition of the road immensely. · Long Point Road – The SES dispatched a rescue unit to an accident where occupants of a car were thought to be trapped in the river. The SES unit travelled to the warning sign at Trudgets’ entrance then proceeded by 4WD to the river. The unit was unable to traverse Long Point Road due to several sections being too slippery and so a 4WD unit was dispatched to retrieve the first unit. The road was blocked by these units for several hours. · Witherdin’s Way – Several vehicles had to be towed along this road as the conditions were too slippery for normal traffic. 2. In relation to Item 20 Canowindra Sports Trust Gate: a) Further consultation with stakeholders be undertaken. b) Notice be given to Mr Brissenden of Council’s decision.
10/06/27	Carried

ITEM - 28 PROPOSED YOUNG TO WELLINGTON GAS PIPELINE PROJECT, YOUNG, COWRA, CABONNE AND WELLINGTON LOCAL GOVERNMENT AREAS

MOTION (Farr/Wilcox)

THAT:

1. The report be noted, and

2. That the Director Engineering and Technical Services and the Director of Environmental Services review the Environmental Assessment and prepare a submission to the Department of Planning in support of the proposed gas pipeline proposal.

3. Council initiate urgent discussion with the proponent to investigate the opportunity of gas to the Cabonne towns and villages.

10/06/28

Carried

	ITEM - 29 PART 3A MAJOR PROJECT – PROPOSED QUARRY AT EAST GUYONG
	Proceedings in Brief The Director of Environmental Services spoke on the report noting that exposure to the type of asbestos present can be fatal and that the additional report submitted to the Department of Planning does not address the impact on nearby residents. It was noted the time being 11:37am when the Director mentioned the involvement by Hanson Quarry in the project Clr Culverson declared an interest due to having a business associations, being a customer of Hanson, and left the Chambers.
	MOTION (Wilcox/Dean) THAT: 1. The report be noted, and 2. That a further submission be prepared for lodgement with the Department of Planning expressing concern over the impact of the proposed quarry upon the health and well being of nearby residents due to the presence of naturally occurring asbestos within the quarry site, the lack of detailed assessment of such impact upon residents, and to clarify the significance of the East Guyong area to the history of the district’s early European settlement pattern
10/06/29	Carried

It was noted, the time being 11:40am Clr Culverson rejoined the meeting.

	ITEM - 30 ESCORT ROCK REST AREA DRAFT MANAGEMENT STRATEGY
	Proceedings in Brief The Director of Environmental Services emphasised that the Draft Plan provided for a low maintenance and low impact approach. In response to a suggestion from the Mayor that the site should be upgraded Clr Hyde commented that this was not the wish of the Eugowra community which preferred the upgrading of the RV Rest Area in the centre of the town and support for the Historical Museum.
	MOTION (Hyde/Wilcox) THAT: 1. The report be noted, and 2. Council adopt the draft Escort Rock Rest Area Management Strategy.
10/06/30	Carried

ITEM - 31 ENVIRONMENTAL SERVICES AND SUSTAINABILITY COMMITTEE MEETING

MOTION (Durkin/Wilcox)

THAT the report and recommendations of the Environmental Services and Sustainability Committee Meeting of Cabonne Council held on 7 June 2010 be adopted and carried Motions be noted.

10/06/31

Carried

ITEM - 32 REVIEW OF JOINT REGIONAL PLANNING PANEL – PROPOSED DELEGATION OF DUTIES

MOTION (Wilcox/Durkin)

THAT:

1. The report be noted,

2. Council advise the Minister for Planning that it will commit to confer the delegations to the General Manager and the Director Environmental Services for the Joint Regional Planning Panel matters outlined in the Department’s correspondence dated 18 May 2010, and

3. A further report be provided to council to implement the delegation process if required, and provide any additional details in response to this matter.

10/06/32

Carried

ITEM - 33 SWIMMING POOLS ACT 1992 - AMENDMENTS AND REGULATIONS

MOTION (Dowling/Farr)

THAT:

1. The report be noted.

2. Council undertake an Awareness Campaign in relation to new Swimming Pool legislation, incorporating media releases, Mayors News & Views, Cabonne Council radio updates and website updates.

10/06/33

Carried

	ITEM - 34 Proposed restrictions to materials accepted at Yeoval and Cargo Waste Transfer Stations.
	Proceedings in Brief The General Manager pointed out that it was important the public understood that the new requirements were due to State Government Regulation. Clr Duffy moved the motion that Council write to DECCW and seek an exemption which he later withdrew. The Director of Environmental Services spoke on the report stressing that Council has been fortunate to not be fined for non compliance. She further advised that as the requirement to cease burning is part of current legislation an exemption is unlikely and as Council has not complied over the last at lease 2 years to her knowledge it needs to be moving towards compliance. Clr Farr commented that the requirement to not burn is much older than 2 years commenting that Bob Stewart (a previous Director of Environmental Services) had been pursuing Council not to burn off. Expressing concern as to the impact on Council’s 30 year estimated landfill capacity he suggested Council should simply keep ignoring the obligation to cease burning. In response to a question from Clr Culverson the Director of Environmental Services advised that some options to deal with proposed changes was to conduct bulk waste collections throughout the year and noted that some Council’s use mattresses as landfill capping.
	MOTION (Farr/Dowling) THAT: 1. Council prohibit burning of bulky waste at its six Transfer Station Sites – Cargo, Canowindra, Eugowra, Manildra, Cumnock and Yeoval from 1 January 2011. 2. Council inform the community of these changes via public notices and updated signage. 3. Council review the position in 6 months and write to DECCW with a view to continuing burning off based on small volumes and minimal impact on the environment.
10/06/34	Carried Clr Hyde requested that his vote against the motion be recorded.

It was noted that the tabled Notation Item 26 was addressed next.

	ITEM - 26 manildra Sewerage treatment Scheme
	Proceedings in Brief In response to a question from Clr Farr the Director of Engineering & Technical Services took on notice to provide the cost of the Cudal Sewerage Treatment Scheme and the remaining balance of the $18 million received. Clr Gosper commended staff for the effort put into the report and the Plain English approach in the Newsletter that went to the Manildra residents.
	MOTION (Gosper/Wilcox) THAT the information be noted.
10/06/35	Carried

ITEMS FOR NOTATION

ITEM - 7 RESOLUTIONS REGISTER - INFOCOUNCIL - Outstanding Actions

Proceedings in Brief

In response to a question from Clr Gosper relating to Item 4 of a motion carried at the Ordinary meeting of Council on 17 May 2010 (page 98) the General Manager advised that the staff were still working on the design stage.

ITEM - 11 PROGRESS ASSOCIATIONS BEING S355 COMMITTEES

Proceedings in Brief

In response to a question from Clr Hyde the Acting Director of Finance & Corporate Services confirmed that there was no change to the status of s355 committees.

ITEM - 12 Review of Council's website

Proceedings in Brief

In response to a question from Clr MacSmith the General Manager confirmed that the focus of the review was on the website being user friendly.

ITEM - 13 Molong Skate Park, Maintenance and Management

Proceedings in Brief

In response to a question from Clr Hyde the General Manager confirmed that the same processes will apply to all skate parks throughout the Cabonne LGA.

ITEM - 14 Shade structures over playgrounds

Proceedings in Brief

In response to Clr Culverson’s comment acknowledging the update and anticipating the report to be provided in the following month the Director of Engineering & Technical Services provided an update that there are 19 Council playgrounds of which 5 have shelters. He added that not all playgrounds were of sufficient size to justify shadecloths and that there would be a considerable cost if all were shaded.

ITEM - 16 2008/2009 NSW WATER SUPPLY AND SEWERAGE PERFORMANCE MONITORING REPORT

Proceedings in Brief

In response to a request by Clr Dowling for the term “may require review” sited in the report the Director of Engineering & Technical Services commented that Better Practice encourages reviewing and looking for losses – the items listed in the report under “may require review” detail how this would be done.

ITEM - 20 LOCAL DEVELOPMENT CONTRIBUTIONS

Proceedings in Brief

In response to a question by Clr Gosper the Director of Environmental Services advised that the impact on Council relating to bushfires would be nil.

In response to a question from Clr MacSmith the Director of Environmental Services advised that the $20,000 amount applied to residential lots.

ITEM - 21 Waste and Recycling in the Eastern Area of Cabonne - Recommendation from Council

Proceedings in Brief

This matter was referred to the closed session of Council due to discussion on the financial matters of a private business.

ITEM - 22 PROCESSING TIMES

Proceedings in Brief

Clr MacSmith wished to record his commendation of the Director of Environmental Services and her staff in bringing down the processing times.

ITEM - 24 DEVELOPMENT APPLICATIONS RECEIVED DURING THE PRECEDING MONTH

Proceedings in Brief

This matter was referred to the closed session of Council due to discussion on the confidential annexure.

MATTERS OF URGENCY

Burrendong Way

Proceedings in Brief

Clr Culverson reported that due to a pot hole on Burrendong Way there had apparently been a near collision due to a driver allegedly trying to avoid a pot hole.

Additional Item - Questions for Next Meeting

Proceedings in Brief

In response to a request by the General Manager the Administration Manager commented that in his opinion the motion carried at this meeting to add a “Questions For Next Meeting” item to the agenda could be acted on at this meeting as the change to the Code of Meeting Practice was not considered significant enough to readvertise – being in effect a formalising of an existing practice.

CONFIDENTIAL ITEMS

ITEM - 1 CARRYING OF COUNCIL INTO CLOSED COMMITTEE OF THE WHOLE MEETING

MOTION (Wilcox/Dowling)

THAT Council now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters the publicity of which Council considers would be prejudicial to the Council or the individuals concerned and that the press and public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.

10/06/36

Carried

ITEM - 2 ENDORSEMENT OF PROCEEDINGS OF CONFIDENTIAL MATTERS CONSIDERED AT COMMITTEE OF THE WHOLE MEETING

Recommendation (Gosper/Dean)

THAT the Committee endorse the accuracy of the Report of the Proceedings of Confidential Matters at the Closed Committee of the Whole Meeting held on 17 May 2010 the and notes that the recommendations recorded in the Official Ordinary Minutes of that meeting are sufficient to state the general effect of the proceeding in Closed Committee.

Carried

ITEM - 3 OUTSTANDING PUBLIC LIABILITY INSURANCE CLAIMS

Recommendation (Hyde/Walker)

THAT the information be noted.

Carried

ITEM - 4 Molong Heights Estate

Recommendation (Duffy/Dowling)

THAT Council authorise the General Manager to negotiate the sale of Lot 2 of the Molong Heights Estate.

Carried

It was noted, the time being 12:29pm Clr Durkin declared an interest due to a work colleague being listed on the report and left the Chambers.

ITEM - 5 DEBT RECOVERY REPORT OF OUTSTANDING RATES DEBTS

Recommendation (Wilcox/Hyde)

THAT the ratepayers in the annexure attached be advised in writing that if payment of their account is not made, or a satisfactory arrangement for payment is not made within seven days of the correspondence that Council intends to issue a Statement of Claim for the recovery of all monies owed to Council.

Carried

It was noted, the time being 12:31pm Clr Durkin rejoined the meeting.

ITEM - 6 QUARRY COMMITTEE MEETING MINUTES

Recommendation (Dowling/MacSmith)

THAT the report and recommendations of the Quarry Review Committee held on Monday 7 June, 2010 be adopted.

Carried

ITEM - 7 Netwaste Tender for Processing of Garden Organics, Wood and Timber.

Recommendation (Durkin/Culverson)

THAT:

1. The Contract be awarded to Haulaway Recyclers

2. Council confirm it’s involvement in the Contract through NetWaste and authorise the signing and affixing of Council’s Common Seal to contract documents.

Carried

It was noted the time being 12:34pm all staff with the exception of the General Manager left the Chambers.

ITEM - 8 ANNUAL REVIEWS

Recommendation (Wilcox/Dowling)

THAT the information be noted.

Carried

It was noted the time being 12:58pm the staff rejoined the meeting at which time item 21 of noting was addressed next.

ITEM - 21 Waste and Recycling in the Eastern Area of Cabonne - Recommendation from Council

Recommendation (Culverson/Durkin)

THAT:

1. Council undertake further discussions with Pakman with a view to clarifying a previous offer to undertake recycling.

2. Council receive a further report to its July Ordinary meeting.

Carried

It was noted the time being 1:07pm Clr Wilcox declared an interest due to being listed in the closed annexure relating to item 24 and left the Chambers.

ITEM - 24 DEVELOPMENT APPLICATIONS RECEIVED DURING THE PRECEDING MONTH

Recommendation (Duffy/Dean)

THAT a report be submitted to the July Ordinary Council addressing the inclusion of the DA related closed annexures to open Council.

Carried

It was noted, the time being 1:11pm Clr Wilcox rejoined the meeting.

questions for next meeting

*	ADDITIONAL ITEM - Questions for JULY Meeting

It was noted the time being 1:18pm the Chair resumed the Ordinary meeting.

REPORT & RESOLUTIONS OF CLOSED COMMITTEE OF THE WHOLE

MOTION (Hyde/Wilcox)

THAT the Report and Recommendations of the Closed Committee of the Whole Meeting held on Monday 21 June, 2010 be adopted.

10/06/37

Carried

It was noted the time being 1:19pm a presentation was made to Mrs Christine Weston as Volunteer of the Month for June. It was noted she was the recent recipient of the NSW Woman of the Year Award.

There being no further business, the meeting closed at 1:30pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 19 July, 2010 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.