cabonne Council colour 200 wide

 

 

1 June 2010

 

 

 

EXTRAORDINARY COUNCIL MEETING & COMMITTEE MEETINGS

 

MONDAY 7 JUNE 2010

 

NOTICE is hereby given of COMMITTEE MEETINGS commencing at 9.30am and an EXTRAORDINARY MEETING, commencing at 11.15am, to be held at the Cabonne Council Chambers, Bank Street , Molong on Monday 7 June, 2010.

 

9.30am

COMMUNITY SERVICES COMMITTEE – Core Members – Clrs Bleakley, Dean, Dowling, Hyde, Gosper and Walker (30 mins)

 

9.30am

ECONOMIC DEVELOPMENT AND TOURISM COMMITTEE – Core Members – Clrs Duffy, Culverson, MacSmith, Wilcox, Farr and Durkin (30mins)

 

10.00am

WORKS COMMITTEE – Core Members – Clrs Bleakley, Dean, Dowling, Hyde, Gosper and Walker (45min)

 

10.00am

ENVIRONMENTAL SERVICES & SUSTAINABILITY COMMITTEE – Core Members – Clrs Duffy, Culverson, MacSmith, Wilcox, Farr and Durkin (30)

 

10.45am

QUARRY REVIEW COMMITTEE - Clrs N Bleakley, J Culverson, R Dowling, K Duffy, A Durkin, J Farr, I Gosper, L MacSmith, S Wilcox and the Director of Engineering & Technical Services (20 mins)

 

11.15am

EXTRAORDINARY MEETING

  • 2010/2011 Draft Management Plan Submissions

 

11.45 am

Presentation to Council by Country Energy

 

12.15pm   

LUNCH

 

 

 

 

 

 

 

Business papers are attached and, in accordance with Council’s policy all Committee Meetings are open to any interested Councillors. Please note Committees will commence at the nominated time or at the conclusion of each preceding Committee.

                                                                           

 

                                                                  Yours faithfully,

                                                                 

G.L.P. Fleming

                                                                  GENERAL MANAGER

 


 

 

 

http://cc2k/intranet/images/cabonne%20Council%20colour.JPG

 

 

 

 

COUNCIL’S MISSION

“To be a progressive and innovative Council which maintains relevance through local governance to its community and diverse rural area by facilitating the provision of services to satisfy identified current and future needs.”

 

 
 

 

 


         

 

 

 

 

 

 

 

 

 

COUNCIL’S VISION

Cabonne Council is committed to providing sustainable local government to our rural communities through consultation and sound financial management which will ensure equitable resource allocation.

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 


GENERAL MANAGER’S REPORT ON MATTERS FOR DETERMINATION SUBMITTED TO THE Extraordinary Council Meeting TO BE HELD ON Monday 7 June, 2010

Page 1

TABLE OF CONTENTS

 

 

 

ITEM 1      APPLICATIONS FOR LEAVE OF ABSENCE.................................. 2

ITEM 2      DECLARATIONS OF INTEREST....................................................... 2

ITEM 3      DECLARATIONS OF POLITICAL DONATIONS ............................ 3

ITEM 4      2010/2011 DRAFT MANAGEMENT PLAN - SUBMISSIONS....... 3  

 

ANNEXURE ITEMS

 

ANNEXURE 4.1    Fees and Charges 2010/2011....................................... 6 

 


 

 

ITEM 1 - APPLICATIONS FOR LEAVE OF ABSENCE

REPORT IN BRIEF

 

Reason For Report

To allow tendering of apologies for Councillors not present.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

GOVERNANCE - Procedural

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 185443

 

General Manager's REPORT

 

A call for apologies is to be made.

 

 

Recommendation

 

THAT any apologies tendered be accepted and the necessary leave of absence be granted.

 

 

 

ITEM 2 - DECLARATIONS OF INTEREST

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for councillors to declare an interest in any items to be determined at this meeting.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

GOVERNANCE - Procedural

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 185444

 

General Manager's REPORT

 

A call for declarations of interest.

 

 

Recommendation

 

THAT the Declarations of Interest be noted.

 

 

 

 

ITEM 3 - DECLARATIONS OF POLITICAL DONATIONS

REPORT IN BRIEF

 

Reason For Report

To allow an opportunity for councillors to declare any political donations received.

Policy Implications

Nil

Budget Implications

Nil

Area of Responsibility

GOVERNANCE - Procedural

Annexures

Nil   

File Number

\My Workspace\Business Paper Report Directory\Working Reports InfoCouncil 2010 - 185445

 

General Manager's REPORT

 

A call for Political Donations.

 

 

Recommendation

 

THAT any Political Donations be noted.

 

 

 

ITEM 4 - 2010/2011 DRAFT MANAGEMENT PLAN - SUBMISSIONS

REPORT IN BRIEF

 

File Number

185431

Reason For Report

To advise Council of submissions received relating to the advertised Draft Management Plan.

Policy Implications

Nil

Budget Implications

Yes: subject to any action Council determines to take.

Area of Responsibility

Corporate Management - Management Plan

Annexures

1.  Fees and Charges 2010/2011    

 

Administration Manager's REPORT

 

In accordance with the Local Government Act 1993, Council’s Draft 2010/2011 Management Plan was placed on public exhibition for 28 days.  Extensive advertising informed the community of the public exhibition of the draft Plan and invited comments.  The deadline for submissions to be received was 5pm Tuesday 1 June 2010.

 

At the time of writing this report the following submissions have been received.  Should any further submissions be received they will be tabled for Council’s information on meeting day. 

 

Submissions

A submission (184763) relating to disproportioned increase in hire rates for the Molong Community Hall.  The traditional increase of CPI (approx 3.5% pa) was abandoned by Council’s Asset Manager for a “nearest $5 or $10” approach as he noted that the fees are “token only” and not cost recovery based.  The Director of Engineering & Technical Services commented that whilst the ideas of rounding has merit and should be retained, e.g. facilitates payment; he has also advised that the Molong increase was an anomaly and the rate should be $140 (previously $133.50 – an increase of 4.87%).  It should be also noted that where an increase of say 7% has been applied this year an increase may not necessarily apply next year.

 

Related Issues

 

1.      It has been noted that Council’s Fees & Charges document required an amendment to the Caravan Park rates due to the carried resolution of Council at its May meeting to adopt the Caravan Park Committee recommendation to the effect that:

a.   Standard pricing apply to all Cabonne LGA Caravan parks

b.   Powered sites     - $18 per night – stay 2 nights get 3rd night free

c.   Unpowered sites - $15 per night - stay 2 nights get 3rd night free

d.   Cabin pricing and weekly pricing be rounded to nearest dollar
– see annexure pages 57 to 59.

2.      Addition to the Fees & Charges of rates for hire of rooms at the Waluwin Community Centre as per the annexure – item 4.15, page 31.

3.      Addition of Part lane Bowd’s Lane and Eugowra Road with a $95 fee at item 4.07, page 29 of the Fees & Charges at “Lease – Road Reserves”.

4.      Central West Libraries contribution.  At the March 2010 Council meeting it was resolved to only adopt the proposed CWL 2010/11 budget if it did not exceed the rate pegging rate of 2.9%.  Council should be aware that the draft budget allocates $202,556 (an increase by 2.9% only) although the CWL requires $215,471 which will result in an over expenditure.  The Manager CWL has indicated that the current operation of the libraries can not continue at a reduced level of funding and would need to be reviewed. 

5.      Footpaths – a request to increase this vote by $100,000 was noted at the 3 May 2010 Council Extraordinary meeting with a report due to the June Council meeting as to the source of funding for this purpose.

A copy of the Fees & Charges is annexed for Council’s easy reference.

 

 

 

Recommendation

 

THAT Council note outstanding issues relating to the Central West Libraries and Footpaths budgets and the 2010/2011 Draft Management Plan be adopted subject to:

1.   The amended Caravan Park Fees & Charges pages as enumerated in the report;

2.   The Fees & Charges fee relating to Molong Community Hall – Hall and Kitchen be amended to read $140.

3.   The Fees & Charges be amended to include Waluwin Room Hire Fees & Charges pages as enumerated in the report;

4.   The addition of “Part lane Bowd’s Lane and Eugowra Road” with a $95 fee at item 4.07 of the Fees & Charges at “Lease – Road Reserves”;

5.   The amendments determined by Council taking into account any submissions received.

 

 

 

 

Yours faithfully,

 

 

 

GLP Fleming

GENERAL MANAGER


Item 4 Extraordinary Meeting 7 June 2010

Item 4 - Annexure 1