MINUTES OF THE Extraordinary Council Meeting HELD AT THE COUNCIL CHAMBERS MOLONG ON Monday 18 January, 2010 COMMENCING AT 1.30pm

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TABLE OF CONTENTS

APPLICATIONS FOR LEAVE OF ABSENCE.. 1

DECLARATIONS OF INTEREST.. 1

DECLARATIONS OF POLITICAL DONATIONS.. 1

ITEMS FOR DETERMINATION.. 1

ITEM 1 - Cargo Road 80 KPH speed limit.. 1

ITEM 4 - loCAl government & shires associations tourism conference and the Australian local government women's Association - New South Wales branCH annual conference. 2

CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING.. 3

ITEM 3 - TUMUT COUNCIL VISIT.. 3

ITEM 2 - WASTE MANAGEMENT.. 3

REPORT & RESOLUTIONS OF CLOSED COMMITTEE OF THE WHOLE.. 5

PRESENT         Clr K Duffy (in the Chair), Clrs G Dean, N Bleakley, R Dowling, L MacSmith, I Gosper, D Hyde, K Walker, J Culverson and S Wilcox.

Also present were the General Manager, Director of Engineering & Technical Services, Director of Environmental Services and Administration Manager.

	APPLICATIONS FOR LEAVE OF ABSENCE
	Proceedings in Brief Apologies were tendered on behalf of Clrs Durkin & Farr for their unavoidable absence from the meeting.
	MOTION (Hyde/Wilcox) THAT the apologies tendered by Clrs Durkin & Farr be accepted and the necessary leave of absence be granted.
10/01/01	Carried

It was noted the time being 1:35pm Council adjourned for lunch resuming at 2:00pm.

DECLARATIONS OF INTEREST

Proceedings in Brief

There were nil declarations of interest declared.

DECLARATIONS OF POLITICAL DONATIONS

Proceedings in Brief

There were nil declarations of political donations declared.

ITEMS FOR DETERMINATION

	ITEM 1 - Cargo Road 80 KPH speed limit
	Proceedings in Brief The Director of Engineering & Technical Services spoke on the report.  Commenting that the RTA did not appear to be complying with its own guidelines in relation to community consultation.  He also suggested an alternative way of dealing with the matter including treating the road from the fringe of Orange to Cargo as two different sections. It was noted the Mayor tabled a document from the Cargo Progress Association entitled “Cargo Road Downgrade from 100K (sic) – 80K (sic).” It was noted the time being 2:10pm Gerald Ingham,  President of the Cargo Road Users Association, addressed Council.  It was noted at the time being 2:15pm John Sturgeon Group Officer with the NSW Rural Fire Service addressed Council.   Both Mr Ingham and Mr Sturgeon strongly opposed the reduction to 80 km per hour citing issues such as reduction in road funding, inconvenience, drivers frustration leading to more accidents and reduced possibility of future upgrades.
	MOTION (Duffy/Gosper) THAT Council: 1.        In view of the lack of community consultation write to the RTA strongly opposing the proposal to reduce the speed limit to 80 km per hour. 2.        Hold a community meeting at the Cargo Hall for on the 28^th of January at 7:00pm to discuss the proposal. 3.        Invite the RTA to attend and address the meeting. 4.        Invite stakeholders to attend, including the Minister for Roads;. Police; emergency services; RFS; SES; Cargo Progress Association; residents and other interested parties as discussed at the meeting. 5.        Notify neighbouring councils and invite them to attend the Community meeting. 6.        Authorise the Mayor to lead a delegation to the Minister. 7.        Issue a media release.
10/01/02	Carried

It was noted item 4 of the agenda was addressed next.

	ITEM 4 - loCAl government & shires associations tourism conference and the Australian local government women's Association - New South Wales branCH annual conference.
	Proceedings in Brief The General Manager advised that the matter was included in the Extraordinary Meeting Agenda, due to the opportunity for cost savings through ‘early bird’ registrations. Clr Wilcox advised that due to her current personal situation, she would be unable to attend the Local Government Women’s conference. The General Manager reminded councillors of the requirement under Council’s policy for a written report to be submitted to Council after attending conferences, seminars and the like.
	MOTION (Hyde/Dean) THAT:    The Mayor and 2 CTAC representatives, Clrs Culverson and Wilcox,  be authorised to attend the Local Government & Shires Associations Tourism Conference.    Clrs Culverson be authorised to attend the Australian Local Government Women's Association - New South Wales Branch Annual Conference.
10/01/03	Carried

The Mayor announced that the remaining issues to do with the Tumut Council Visit and Waste Management would be dealt with in a Closed session due to commercial in confidence provisions.

	CARRYING OF COUNCIL RESOLUTION INTO CLOSED COMMITTEE OF THE WHOLE MEETING
	MOTION (Hyde/Culverson) THAT Council now hereby resolve into Closed Committee of the Whole for the purpose of discussing matters of a confidential nature relating to personnel or industrial matters, personal finances and matters the publicity of which Council considers would be prejudicial to the Council or the individuals concerned and that the press and public be excluded from the meeting in accordance with the conditions of Council’s Confidentiality Policy AND FURTHER that as reports to the Closed Committee of the Whole are likely to be confidential and their release prejudicial to the public interest and the provisions of Council’s confidentiality policy, that copies of these reports not be made available to the press and public.
10/01/04	Carried

*	ITEM 3 - TUMUT COUNCIL VISIT
	RECOMMENDATION (Hyde/Gosper) THAT a delegation comprising the Mayor, Deputy Mayor, Chair of Works Committee, Clrs Culverson, Dean and Farr, the General Manager (or Acting General Manager) and Director of Engineering & Technical Services attend the visit to Tumut Council on 4 and 5 February 2010.
1.	Carried

*	ITEM 2 - WASTE MANAGEMENT
	MOTION (Duffy/Culverson) THAT Council reaffirm: 1. Endorsement of Council’s Waste Management Strategy incorporating the independent Quadro report, which confirms in excess of 30 years life at Council’s current facilities using current compaction rates. 2. That Council are no longer involved in  the Part 3A proposal for a waste facility at the Euchareena Road site. 3. Its opposition and strong objection to the Euchareena Road site as a waste facility. 4. Encouragement for Orange City Council to look for an alternative site. 5. Its position in writing to the new Planning Minister, Mr Tony Kelly. 6. That Council has no need to be part of a regional facility at this current time. AMENDMENT (Dowling/Wilcox) THAT Council confirm: 1. That on the basis of the information in the Quadro report, it has adequate landfill capacity at its existing landfills to service Cabonne’s requirements, and its current intention is to implement a strategy to rationalise, upgrade and maximise utilisation of existing resources and continue to investigate, promote and implement resource recovery measures to minimise waste to landfill; 2. That it will continue to encourage Orange City Council to examine alternatives to the Euchareena Road Hub site; 3. That in view of emerging technologies Council will continue to consider involvement in an appropriately structured regional resource recovery facility, if an opportunity in the best long term interests of Cabonne ratepayers arises in the future; and additionally 4. Its position in writing to the new Planning Minister, Mr Tony Kelly.
	Procedural Motion (Bleakley) THAT the Motion be put.
2.	Carried
	The Amendment was put and carried becoming the Motion. The Foreshadowed Amendment was moved and seconded as an Amendment.
	AMENDMENT (Hyde/Culverson) THAT Council reaffirm: 1. Endorsement of Council’s Waste Management Strategy incorporating the independent Quadro report, which confirms in excess of 30 years life at Council’s current facilities using current compaction rates. 2. That Council are no longer involved in  the Part 3A proposal for a waste facility at the Euchareena Road site. 3. Its opposition and strong objection to the Euchareena Road site as a waste facility. 4. Encouragement for Orange City Council to look for an alternative site. 5. Its position in writing to the new Planning Minister, Mr Tony Kelly.
	The Amendment was put and lost.  The Motion was put and carried.
	RECOMMENDATION (Dowling/Wilcox) THAT Council confirm: 1. That on the basis of the information in the Quadro report, it has adequate landfill capacity at its existing landfills to service Cabonne’s requirements, and its current intention is to implement a strategy to rationalise, upgrade and maximise utilisation of existing resources and continue to investigate, promote and implement resource recovery measures to Minimise Waste To Landfill; 2. That it will continue to encourage Orange City Council to examine alternatives to the Euchareena Road Hub site; 3. That in view of emerging technologies Council will continue to consider involvement in an appropriately structured regional resource recovery facility, if an opportunity in the best long term interests of Cabonne ratepayers arises in the future; and additionally 4. Its position in writing to the new Planning Minister, Mr Tony Kelly.
3.	Carried

It was noted the time being 3:32pm the Chair resumed the ordinary meeting.

	REPORT & RESOLUTIONS OF CLOSED COMMITTEE OF THE WHOLE
	MOTION (Hyde/Gosper) THAT the Report and Recommendations of the Closed Committee of the Whole Meeting held on Monday 18 January, 2009 be adopted.
10/01/05	Carried

There being no further business, the meeting closed at 3:33pm.

CHAIRMAN.

Chairman of the Ordinary Meeting of Cabonne Council held on the 15 February, 2010 at which meeting the listed minutes were confirmed and the signature hereon was subscribed.